excel shortcut and function keys hindi notes
DESCRIPTION
SirajRockTRANSCRIPT
MS-Excel
,Dlsy esa cuus okyh QkbZy dks workbook dgrs gS vkSj blds ,d ist dks worksheet, sheet ;k spair sheet
dgrs gSA
,Dlsy ds QkbZy dk QkbZy ,DVsa'ku .xls (2003) .xlsx (2007) gksrk gSA
,Dlsy esa by default rhu sheet open gksrh gSA ,Dlsy 2003 esa vf/kdre 255 'khV ys ldrs gS] ,Dlsy 2007 esa
bl izdkj dh lhferrk ugha gSA
,d QkbZy esa de ls de ,d 'khV gksrh gSA
,d 'khV esa dqy 65536row (2003) vkSj 10]48]576 row (2007) gksrh gSA
,d 'khV esa dqy 256 column (2003) vkSj 16]384 column (2007) gksrs gSA vafre dkWye dk address xfd
gksrk gSA
tgka row vkSj column feyrs gS mls cell dgrs gSAcell ds address dks refrence dgrs gSA
Reference rhu izdkj ds gksrs gSA
(a). Absolute Reference (=$a$1)
(b). Relative Reference (=a1)
(c). Mix Reference (=&a1 ,=a$1)
,Dlsy dh QkbZy dk uke 256 dSjsDVj rd j[k ldrs gSA
,Dlsy ds ,d cell esa dqy 32]767 dSjsDVj yack text Mky ldrs gSA
,Dlsy esa recent QkbZy by default 25 (2007)vkSj 4(2003)esa fn[kkrk gSA
,Dlsy esa vf/kdre recent QkbZy 9 (2003) esa vkSj 250 (2007)rd c<k ldrs gSA
Auto Recover option esa by default 10 feuV gksrs gSA bldks ,d ls vf/kdre 120 ehuV rd c<k ldrs gSA
,Dlsy 2007 esa by default font Calibri, size 11 gksrk gSsize dh fyLV esa lcls NksVh value 8 pt gksrh gS vkSj
lcls cM+h 72 pt gksrh gSA 2003 esa font arial, size 12 gksrh gSA
,Dlsy dh lsy dk Alignment 6 izdkj ds gksrs gSA Left, Right, Center, Top, Bottom vkSj Middle gksrs
gSA by default left (Horizental) and bottom (vertical) gksrk gSA
,d ls vf/kd cell dks Merge djus ij igyh cell dk data gh vfLrRo esa jgrk gS vkSj bldk Alignment
center gks tkrk gSA
,Dlsy esa fuEu format gksrs gS&
General, Number, currency, date, time, percentage, accounting, text, fraction, scientific
,Dlsy dk by default format General gksrk gSA
cell esa MkVk dks fy[kus ls igys single quota (') yxkus ij MkVk text format esa fy[kk tk,xkA
cell esa MkVk fy[kus ds ckn percentage yxkus ij cell dk format percentage gks tk,xkA
,Dlsy esa type of chart ds izdkj fuEu gksrs gS&
column chart, line chart, pie chart, bar chart, area chart, stock chart, surface chart, bubble
chart, radar chart
,Dlsy esa by default page letter (8.5" x 11") gksrk gSA blds pkjksa rjQ 0.75 dk ekftZu gksrk gSA ,Dlsy 2003
esa ;g ekftZu 1" dk gksrk gSA
cell ds dkWuZj ij yky fu'kku mlesa insert comment dks n'kkZrk gS vkSj uhyk fu'kku track change dks n'kkZrk gS
rFkk gjk fu'kku ;g crkrk gS fd bl cell esa uacj dks text format esa fy[kk x;k gSA
,Dlsy esa fuEu layout gksrs gS&
Normal, Page layout, page break, full screen gksrs gSA
,Dlsy esa Ribben VSc] QkWewZyk ckj] jkW gsfMax] dkWye gsfMax dks Hide vkSj unhide dj ldrs gS ijarq status bar,
scrolling bar dks hide vkSj unhide ugha dj ldrs gSA
,Dlsy esa QkWeZwyk ckj ds vkxs ds fgLls dks Name box dgrs gS ftlesa selected cell dk address fn[kkbZ nsrk gSA
,Dlsy esa cell dh width by default 8-43 pt gksrh gS vkSj row dh height 15 pt gksrh gSA
,Dlsy esa formula function dh tkap djus ds fy, option review → formula auditing
,Dlsy esa data dks arrange djus ds fy, option data → sort option dk mi;ksx fd;k tkrk gSA blesa data
dks assending vkSj decending order esa arrange dj ldrs gSA
excel esa access, sql server, note pad ls MkVk import dj ldrs gSA vU; fdlh MkVkcsl ls MkVk dks import
djus ds fy, odbc ds }kjk dusD'ku cuk;k tkrk gSA
Math Function
=sum(n1,n2……..)
Sum function return total of given number or ref.
Sum function fn, x, uacj o reference dh total djrk gSA
Exam =sum(4,5,2)→11
=product(n1,n2,n3…….)
Product function return multiplication of given number or ref
Product function fn, x, uacj vkSj jsQjsUl dk xq.kuQy ykSVkrk gS
=product(5,4,2) (5*4*2=40) →40
=min(n1,n2,n3…)
Min function fn, x, uacj vkSj jsQjsUl dh lcls NksVh osY;w dks ykSVkrk gSA
Minimum function return mini number from given number or ref
=min(4,5,6,2)2
=max(n1,n2,n3…….) max function return maximum number from given
max function fn, x, uacj vkSj jsQjsUl dh lcls cM+h osY;w dks ykSVkrk gSA
Number or ref
=count( ) count function count numerical cell
count function fn, x, jsQjsUl dh numerical cell dh la[;k ykSVkrk gSA
=counta( ) countall function count all cell from given ref.
count all function fn, x, jsQjsUl dh dqy la[;k ykSVkrk gSA
=countblank( ) function count blank cell
count function fn, x, jsQjsUl dh [kkyh la[;k dks ykSVkrk gSA
=average(n1,n2,n3……) average function return average of given num
Average function fn, x, jsQjsUl dh vkSlr ykSVkrk gSA
=average(4,5,6) --->5
=ceiling(number, significant)
=ceiling(123,10)--->130
ceiling function fn, x, la[;k dks fn, x, uacj ds vuqlkj round up djrk gSA
=floor(number, significant)
floor function fn, x, la[;k dks fn, x, uacj ds vuqlkj round down djrk gSA
=floor(123,10)--->120
=round(number, significant)
round function fn, x, uacj dks fu/kkZfjr n'keyo LFkku rd rounding djrk gSA
=round(123.256,2)--->123.26
=roundup(number, significant)
=round(123.256,2)--->123.26
=rounddown(number, significant)
=round(123.256,2)--->123.26
=int(number) int function return integar value from givennumer
integar function iw.kZ la[;k dks ykSVkrk gSA
=int(145.20)--->145
=mod(number , divisor)
=mod(10,3)--->1
mod function 'ks"k dks ykSVkrk gSA
Mod function return reminder
=power(number , power)
=power(5,3) power function return power of given number and power
125 (5*5*5)
power function ?kkr fudkyrk gSA
Fact function return factorial of given number
=fact(number)--->=fact(5)
factorial function fn, x, uacj dk factorial count djrk gSA
120 (5*4*3*2*1)
=rand( ) rand function return random number
=randbetween(min number, max number)
Rand between function return randomly number between given
rand function fn, x, NksVs vkSj cM+s uacj ds chp dh fdlh Hkh la[;k dks ykSVkrk gSA
Min and maximum number
=rank(number, rang)
Rank function return rank of given number from given rang
rank function fn, x, range esa uacj dh rank dks crkrk gSA
=sort(number)
Return square root of given number
=sQrt(25)5
Text function
=upper(“string “) upper function convert all letter in capital letter
upper function nh xbZ okD; ds lHkh dSjsDVj dks capital esa cnyrk gSA
=upper(“lion”)
LION
=lower(“String”) lower function convert all letter in small letter
=lower(“LIOn”)
lower function nh xbZ okD; ds lHkh dSjsDVj dks small character esa cnyrk gSA --->lion
=proper(“this is a book”)
Proper function convert capital letter of each word of given string
=proper(“this is a book”)
This Is A Book
=len(“string”)
Len function count char of given string
len function okD; ds character dh la[;k dks ykSVkrk gS
=len(“lion”)4
=left(string, number)
Left function return particular number of char from the left side
left functioncka;h vksj ls fu/kkZfjr la[;k esa dSjsDVj dks ykSVkrk gSA
=left(“ram”,2)
=right(“string”,number)
Right function return particular number of char from right side
right function nka;h vksj ls fu/kkZfjr la[;k esa dSjsDVj dks ykSVkrk gSA
=right(“ram”,2)--->am
=trim(“string”)
Remove space from left and right side of string,
okD; ds izkjaHk vkSj var ls [kkyh txg dks gVkrk gSA
=concatenate(“string1”,”string2”……………..)
Concatenate function concatenate given multiple string oncatenate
;g function nh xbZ ,d ls vf/kd string dks vkil esa tksM+rk gSA
Operator is also aviable in excel (&)
=rept(“string”,”number of times) rept function repeat given
string no of times
fn, x, okD; dks nh xbZ la[;k ds ds cjkcj ykSVkrk gSA
=rept(“lion”,3)
lionlionlion
=value(text) value function convert string number in numerical number
value function text uacj dks numerical uacj esa cnyrk gSA
=text(number) text number convert numerical number in string number
text function numerical uacj dks text uacj esa cnyrk gSA
=code(“char”) code function return ascii code of given number
code function fn, x, character dh ascii code dks ykSVkrk gSA
=char(ascii code) function return char of given ascii code
=replace()
Date and time
Date formate depand on o.s ( o.s default fomat is mm/dd/yyyy)
today function orZeku fnukad dks ykSVkrk gSA
now function orZeku le; ,oa fnukad dks ykSVkrk gSA
year(date) function fn, x, fnukad esa ls o"kZ dks ykSVkrk gSA
month(date) function fn, x, fnukad esa ls efgus dks ykSVkrk gSA
day(date) function fn, x, fnukad esa ls fnu dks ykSVkrk gSA
hour(time) function fn, x, fnukad esa ls ?kaVs dks ykSVkrk gSA
second (time) function fn, x, fnukad esa ls lSd.M dks ykSVkrk gSA
minut (time) function fn, x, fnukad esa ls feuV dks ykSVkrk gSA
___________________________________________________________________
=and(con1,con2,……)
And function return ture if given all condition are true
And function lHkh 'krsZ iwjh gksus ij lR; dks ykSVkrk gSA
=or(con1,con2,con3………………..)
Or function return false if given all condition are false
Or function lHkh 'krZ esa ls dksbZ ,d iwjh gksus ij lR; dks ykSVkrk gSA
=not(condition)
'krZ lR; gksus ij vlR; dks vkSj vlR; gksus ij lR; dks ykSVkrk gSA
Not function convert condition result. If condition is ture it return false. If
Condition is false it return true
=countif(range,condition) countif function count cell according to given
countif function fn, x, cell reference esa 'krZ ds vuqlkj cell dh counting dks return djrk gSA
Condition
=iferror(error,”massage”) if error function return given massage if any error
=sumif(range,condition)
Sumif function return total of given range according to condition
KEY DESCRIPTION
CTRL+PgUp Switches between
worksheet tabs, from
left-to-right.
nks 'khVksa ds chp fLop gksuk]
fiNyh 'khV esa tkukA
CTRL+PgDn Switches between
worksheet tabs, from
right-to-left.
vxyh 'khV esa LFkkukUrfjr
gksukA
CTRL+SHIFT+( Unhides any hidden
rows within the
selection.
pqus gq, selection ds chp
row dks Unhide djukA
CTRL+SHIFT+) Unhides any hidden
columns within the
selection.
pqus gq, selection ds chp
column dks Unhide
djukA
CTRL+SHIFT+& Applies the outline
border to the selected
cells.
pquh gqbZ cell ij cksMZj
MkyukA
CTRL+SHIFT_ Removes the outline
border from the
selected cells.
pquh gqbZ cell ls cksMZj dks
gVkuk
CTRL+SHIFT+~ Applies the General
format.
General format dks
apply djukA
CTRL+SHIFT+$ Applies the Currency
format with two
decimal places
(negative numbers in
parentheses).
djsalh QkWesZV dks ,IykbZ
djukA ¼blesa nks Msfley Iysl
uacj vkrs gSA½
CTRL+SHIFT+% Applies the Percentage
format with no decimal
places.
izfr'kr QkWesZV ,IykbZ djukA
CTRL+SHIFT+# Applies the Date
format with the day,
month, and year.
Date format dks ,IykbZ
djukA
CTRL+SHIFT+@ Applies the Time
format with the hour
and minute, and AM or
PM.
Time format dks ,IykbZ
djukA
CTRL+SHIFT+! Applies the Number
format with two
decimal places,
thousands separator,
and minus sign (-) for
negative values.
uacj QkWesZV dks ,IykbZ djukA
¼blesa nks Mslhey Iysl rFkk
thousand saparator vkSj
_.kkRed uacj ds fy,
Minus ( ) dk fu'kku
,IykbZ gkssxkA
CTRL+SHIFT+: Enters the current time.
orZeku le; Insert djukA
CTRL+; Enters the current date.
orZeku fnukad insert djukA
CTRL+' Copies a formula from
the cell above the
active cell into the cell
or the Formula Bar.
Åij dh cell ds vkadMksa ;k
QkWewZyk dks copy djukA
CTRL+1 fjcu VSc dks hide vkSj
unhide djus ds fy,A
CTRL+2 Applies or removes
bold formatting.
ckWYM QkWesZV dks apply djuk
;k gVkukA
CTRL+3 Applies or removes
italic formatting.
bVsfyd QkWesZV dks apply
djuk ;k gVkukA
CTRL+4 Applies or removes
underlining.
v.MjykbZu dks apply djuk
;k gVkukA
CTRL+5 Applies or removes
strikethrough.
Stikethroughdks apply
djuk ;k gVkukA
CTRL+8 Displays or hides the
outline symbols.
Outline symbols dks
fn[kkuk ;k fNikukA
CTRL+9 Hides the selected
rows.
pquh gqbZ row dks NqikukA
CTRL+0 Hides the selected
columns.
pqus gq, column dks Nqikuk
CTRL + plus (+) pquh gqbZ row ds Åij ubZ
row insert djukA
CTRL+A iwjh sheet dks select djukA
CTRL+D Uses the Fill
Down command to
copy the contents and
format of the topmost
cell of a selected range
into the cells below.
Åij ds cell ds vkadMksa dks
uhps dh cell esa dkWih djukA
CTRL+F Displays the Find and
Replace dialog box,
with the Find tab
selected.
Find & Replace box dks
Open djukA
CTRL+G Displays the Go
To dialog box.
F5 also displays this
dialog box.
Go to Box dks Open
djukAF5 ds }kjk Hkh Go to
box Open dj ldrs gSA
CTRL+H Displays
the Replace dialog
box.
Replace box dks open
djukA
CTRL+I Applies or removes
italic formatting.
pqus gq, text ds Åij italic
format ,IykbZ djukA
CTRL+K Displays the Insert
Hyperlink dialog
Hyperlink box dks open
djukA
CTRL+N Creates a new, blank
workbook.
ubZ 'khV cukukA
CTRL+O Displays
the Open dialog box to
open or find a file.
iqjkuh Qkbyksa dks [kksyus ds
fy, open box [kksyukA
CTRL+P Displays
the Print dialog box.
Document dks fizaV djus ds
fy, Print box [kksyukA
CTRL+R Uses the Fill
Right command to
copy the contents and
format of the leftmost
cell of a selected range
into the cells to the
right.
pqus gq, selection cell ds
vkadMksa dks nk;ha vksj dkWih
djukA
CTRL+S Saves the active file.
QkbZy dks save djukA
CTRL+T Displays the Create
Table dialog box.
Create table box dks
[kksyukA
CTRL+U Applies or removes
underlining.
Underline dks apply vkSj
remove djukA
CTRL+V Inserts the contents of
the Clipboard at the
insertion point
Clipboard esa store data
dks dlZj okys LFkku ij
insert djukA
CTRL+W Closes the selected
workbook window.
Current window dks can
djukA ;g dk;Z ge Alt +
F4
CTRL+X Cuts the selected cells
data and store into
cliboard.
pqus gq, LFkku ds vkadMks dks
gVkdj clipboard esa save
djukA
CTRL+Y Repeats the last
command or action, if
possible.
vafre ckj fd, x, d`R; dks
nksgjkukA
CTRL+Z Uses
the Undo command to
reverse the last
command
CTRL+SHIFT+Z uses
vafre ckj fd, x, vupkgs
d`R; dks feVkukA
Function keys
KEY DESCRIPTION
F1 F1 Displays the Microsoft Office
Excel Help task pane./ lgk;rk Qkby
[kksyuk
CTRL+F1 displays or hides the
Ribbon, / Ribbon VSc [kksyuk ;k can djuk
ALT+SHIFT+F1 inserts a new
worksheet./ ubZ 'khV dks Insert djukA
F2 Edits the active cell and positions
the insertion point at the end of the
cell contents. It also moves the
insertion point into the Formula Bar
when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell
comment.
CTRL+F2 displays the Print
Preview window.
F5 Displays the Go To dialog box./ Go
to VSc dks [kksyukA
CTRL+F5 restores the window size
of the selected workbook window.
F6 Switches between the worksheet,
Ribbon, task pane, and Zoom
controls. In a worksheet that has
been split (View menu, Manage
This Window, Freeze Panes, Split
Window command), F6 includes
the split panes when switching
between panes and the Ribbon area.
SHIFT+F6 switches between the
worksheet, Zoom controls, task
pane, and Ribbon.
CTRL+F6 switches to the next
workbook window when more than
one workbook window is open.
F7 Displays the Spelling dialog box to
check spelling in the active
worksheet or selected range.
Spelling box dks [kksyukA
F11 Creates a chart of the data in the
current range. / selected range dk
chart cukukA
SHIFT+F11 inserts a new
worksheet./ ubZ worksheet tksMukA
F12 Displays the Save As dialog box./
Save as dialog box dks [kksyukA
Other useful shortcut keys
KEY DESCRIPTION
ARROW
KEYS
Move one cell up, down,
left, or right in a worksheet.
,d cell ls nwljh cell esa tkus ds
fy, mlh fn'kk ds Arrow Key dk
mi;ksx dj ldrs gSA Ctrl +
Arrow Key nckus ij rst xfr ls
ml fn'kk dh rjQ tk,axsA
BACKSPACE Deletes one character to the
left in the Formula Bar.
Formula Bar ;k cell esa cka;h vksj
ls ,d dSjsDVj dks feVkukA
DELETE Removes the cell contents
(data and formulas) from
selected cells
pqus gq, cell ds lHkh vkadMksa dks
feVkukA
ENTER Completes a cell entry from
the cell or the Formula Bar,
and selects the cell below
(by default).
,d cell ls uhps dh vksj vkukA
ALT+ENTER starts a new
line in the same cell./ cell ds
vanj ubZ ykbZu ls VkbZi djukA
ESC Cancels an entry in the cell
or Formula Bar.
HOME Moves to the beginning of a
row in a worksheet.
A1 cell ij igqapus ds fy,A
PAGE
DOWN
Moves one screen down in a
worksheet.
,d LØhu uhps tkus ds fy,A
PAGE UP
Moves one screen up in a
worksheet.
ALT+PAGE UP moves one
screen to the left in a
worksheet.
CTRL+PAGE UP moves to
the previous sheet in a
workbook.
CTRL+SHIFT+PAGE UP
selects the current and
previous sheet in a
workbook.
SPACEBAR
In a dialog box, performs the
action for the selected
button, or selects or clears a
check box.
CTRL+SPACEBAR selects
an entire column in a
worksheet.
SHIFT+SPACEBAR selects
an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR
selects the entire worksheet.
If the worksheet contains
data,
CTRL+SHIFT+SPACEB
AR selects the current
region. Pressing
CTRL+SHIFT+SPACEB
AR a second time selects
the current region and its
summary rows. Pressing
CTRL+SHIFT+SPACEB
AR a third time selects
the entire worksheet.
When an object is
selected,
CTRL+SHIFT+SPACEB
AR selects all objects on
a worksheet.
ALT+SPACEBAR displays
the Control menu for the
Microsoft Office Excel
window.
TAB
Moves one cell to the right
in a worksheet.
SHIFT+TAB moves to the
previous cell in a worksheet
or the previous option in a
dialog box.
CTRL+TAB switches to the
next tab in dialog box.
CTRL+SHIFT+TAB
switches to the previous tab
in a dialog box.