1. EXCEL SOLUTIONS FOR StudentAf fairs Day THE EVERYDAY TASKS Fe b r u ar y 0 9 , 2 01 2

2. EXCELYouTube video courtesy of Happosai323 (www.youtube.com/watch?v=eyQtlW7hPZM) 3. STUFF PEOPLE SAY ABOUT EXCEL Myth: Excel is only useful for summing numbers and enteringlists of items for record keeping Myth: Excel does not have enough structure to be used fordata entry when there are multiple users and they all enterdif ferent variations of the same information Myth: I have too much data to analyze 4. STUFF PEOPLE SAY ABOUT EXCEL Myth: Excel is only useful for summing numbers and enteringlists of items for record keeping Fact: Excel has the capability of expediting tedious functions Myth: Excel does not have enough structure to be used fordata entry when there are multiple users and they all enterdif ferent variations of the same information Fact: Excel offers several data validation rules that will encourage consistency Myth: I have too much data to analyze Fact: The more data the better! 5. BEFORE 6. AFTER 7. AGENDA Aligning and Formatting Data Transpose Text to Column Gathering Supplemental Data Vertical lookup (or VLOOKUP) Visualizing Data Sparklines PivotTables PivotCharts Other Time-Saving Functions Practice, Practice, Practice! 8. TRANSPOSE What it does: Changes the orientation of the cell content Why it is useful: Eliminates the need to retype everything! 9. TEXT TO COLUMN What it does: Separates the contents of one cell into one or more cells Why it is useful: The source of your data is a CSV (or coma delimited) file and you need tomanipulate certain fields to conform with data reporting specifications. 10. VLOOKUP What it does: Merges data sets that have at least one unique variable in common Why it is useful: You will have one copy with all data elements in one spreadsheet. 11. SPARKLINES What it does: Inserts miniature line or column lines into a single cell Why is it useful: Makes your spreadsheet look sparkly neat! 12. PivotTables What it does: Consolidates, summarizes, and calculates data fields Why it is useful: Forget the calculator; let PivotTables do the work for you 13. PivotCharts What it does: Same as PivotTables except that the data is transformed into a graphicchart Why it is useful: Charts are created instantly 14. OTHER TIME-SAVING FUNCTIONS Data Validation Rules Conditional Formatting Filters Format as Table Freeze Pane View Side by Side Smart Art Screenshots 15. PRACTICE MAKES PERFECT 16. RESOURCES Lynda.com Migrating from Excel 2003 to Excel 2010 Managing and Analyzing Data in Excel Advanced Formulas and Functions Shortcuts Microsoft website: http://office.microsoft.com/en-us/excel-help/excel- shortcut-and-function-keys-HP010073848.aspx?pid=CH100947761033 17. Zoraya CruzTHANK YOU!!! SAASI 607-777-6588