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LEN

Text Length

General Manger

HSBC Bank

Head OfficeABC123

What Does It Do ?

This function counts the number of characters, including spaces and numbers, in a p

Syntax

=LEN(Text)



iece of text.



CLEAN

Dirty Text Clean Text

Hello

He llo Hello

What Does It Do?

This function removes any nonprintable characters from text.

These nonprinting characters are often found in data which has been imported.

Syntax

=CLEAN(TextToBeCleaned)



TRIM

Original Text Trimmed Text

ABCD

A B C D

Jameel John JoshiABCD

What Does It Do ?

This function removes unwanted spaces from a piece of text.

The spaces before and after the text will be removed completely.

Multiple spaces within the text will be trimmed to a single space

Syntax

=TRIM(TextToTrim)



LOWER

Upper Case Text Lower Case

RICKY PONTING

Bad BoyABC123

What Does It Do ?

This function converts all characters in a piece of text to lower case.

Syntax

=LOWER(TextToConvert)



UPPER

Original Text Upper Case

ricky ponting

carOl wiLLiamS

bad boyabc123

What Does It Do ?

This function converts all characters in a piece of text to upper case.

Syntax

=UPPER(TextToConvert)



PROPER

Original Text Proper

ricky ponting

carOl wiLLiamS

bad boyabc123

What Does It Do ?

This function converts the first letter of each word to uppercase, and all subsequ

are converted to lower case.

Syntax

=PROPER(TextToConvert)



nt letters



RIGHT

r g na

Text

um er

Characters Required

g t

String

ricky ponting 1

ricky ponting 2ricky ponting 3

Cardiff 6ABC123 4

What Does It Do ?

This function displays a specified number of characters from the right hand side of a

piece of text.

Syntax

=RIGHT(OriginalText,NumberOfCharactersRequired)



LEFT

Text

um er

Characters Required Left String

RICKY PONTING 1

RICKY PONTING 2RICKY PONTING 3

Cardiff 6ABC123 4

What Does It Do ?

This function displays a specified number of characters from the left hand side of a

piece of text.

Syntax

=LEFT(OriginalText,NumberOfCharactersRequired)



MID

Text

tart

Position

ow any

Characters Mid String

ABCDEDF 1 3

ABCDEDF 2 3ABCDEDF 5 2

ABC-100-DEF

ABC-200-DEFABC-300-DEF

What Does It Do ?

This function picks out a piece of text from the middle of a text entry.

The function needs to know at what point it should start, and how many characte

Syntax

=MID(OriginalText,PositionToStartPicking,NumberOfCharactersToPick)



s to pick.



CONCATENATE

Name 1 Name 2 Concatenated Text

Alan Jones

Carl Smith

Alan JonesCarl Smith

What Does It Do?

This function joins separate pieces of text into one item.

Syntax

=CONCATENATE(Text1,Text2,Text3...Text30)

Up to thirty pieces of text can be joined.



ABS

Number Absolute Value

10

-10

1.25-1.25

What Does it Do ?

This function calculates the value of a number, irrespective of whether it is positive or n

Syntax

=ABS(CellAddress or Number)



gative.



ROUND

Number

aces o

Round

oun e

Number

1.47589 0

1.47589 11.47589 2

What Does It Do ?

This function rounds a number to a specified amount of decimal places.

If 0 is used the number is rounded to the nearest whole number.

Syntax

=ROUND(NumberToRound,DecimalPlacesToUse)



COUNT

Entries To Be Counted Count

10 20 30

10 0 30

10 -20 3010 1-Jan-88 30

10 21:30 30

10 30

10 Hello 30

10 #DIV/0! 30

What Does It Do ?

This function counts the number of numeric entries in a list.It will ignore blanks, text and errors.

Syntax

=COUNT(Range1,Range2,Range3... through to Range30)



COUNTA

Entries To Be Counted Count

10 20 30

10 0 30

10 -20 3010 1-Jan-88 30

10 21:30 30

10 30

10 Hello 30

10 #DIV/0! 30

What Does It Do ?

This function counts the number of numeric or text entries in a list.

It will ignore blanks.

Syntax

=COUNTA(Range1,Range2,Range3... through to Range30)



COUNTIF

Item Cost

20' Container 250

40' Container 500

20' Container 100

20' Container 100

40' Container 200

40' Container 200

20' Container 250

How many 20' Container Have been bought.

How many 40' Container have been bought.How many items cost £200 or above.

What Does It Do ?

This function counts the number of items which match c

Syntax

=COUNTIF(RangeOfThingsToBeCounted,CriteriaToBeMat



iteria set by the user.

ched)



SUM

Horizontal

100 200 300

Vertical100

200

300

600 =SUM(C7:C9)

Single Cells

100 300

200

Multiple Ranges

100 400

200 5003000 600

Functions

100 400

200 500

300 600

What Does It Do ?

This function creates a total from a list of numbers.

It can be used either horizontally or vertically.

The numbers can be in single cells, ranges are from other functions.

Syntax

=SUM(Range1,Range2,Range3... through till Range30).



SUMIF

Item Cost

Pilotage 1000

Mooring 750

Pilotage 1250

Mooring 600

Insurance 780

Pilotage 900

Insurance 1100

Mooring 1200

Pilotage 900

Total cost of all Pilotage bought.

Total cost of all Mooring bought.Total of items costing £100 or above.

Total of item typed in following cell. Insurance

What Does It Do ?

This function adds the value of items which match criteria set by the user.

Syntax

=SUMIF(RangeOfThingsToBeExamined,CriteriaToBeMatched,RangeOfValuesToTo



tal)



DAY

Full Date The Day

25-Dec-98

What Does It Do?This function extracts the day of the month from a complete date.

Syntax

=DAY(value)



DATE

Day Month Year Date

25 12 99

25 12 9933 12 99

What Does It Do?

This function creates a real date by using three normal numbers typed into separate

Syntax

=DATE(year,month,day)



cells.



TODAY

Today Is

8-Oct-14 =TODAY()

What Does It Do?

Use this to show the current date.

Syntax

=TODAY()



WEEKDAY

Date Weekday

Thu 01-Jan-98

Thu 01-Jan-98

Thu 01-Jan-98Thu 01-Jan-98

What Does It Do?

This function shows the day of the week from a date.

Syntax

=WEEKDAY(Date,Type)

Type : This is used to indicate the week day numbering system.

1 : will set Sunday as 1 through to Saturday as 7

2 : will set Monday as 1 through to Sunday as 7.

3 : will set Tuesday as 1 through to Sunday as 6.

If no number is specified, Excel will use 1.



WORKDAY

StartDate Days Result

1-Jan-98 10

What Does It Do?Use this function to calculate a past or future date based on a starting date and a

specified number of days. The function excludes weekends and can

therefore be used to calculate SLA dates.

Syntax

=WORKDAY(StartDate,Days)



IF

Name Bills Processed Target Result

Atrick 1000 5000

Amit 6000 5000Joel 2000 4000

What Does It Do?

This function tests a condition.

If the condition is met it is considered to be TRUE.

If the condition is not met it is considered as FALSE.

Syntax

=IF(Condition,ActionIfTrue,ActionIfFalse)



VLOOKUP

col 1 col 2 col 3 col 4

Name Target Achieved Productivity

Aparna Punde 100 90 90%

Rashmi Yadav 80 90 113%

Manoj Nedungadi 100 100 100%

Nikhil Tadsare 80 120 150%

Puja Kumari 100 60 60%

Ramackant Acharya 150 130 87%

Shweta Vyas 150 150 100%

Sandeep Tripathi 100 100 100%Kalpana Nikumbh 80 90 113%

Abhinav Sharma 100 90 90%

Deepak Vakrani 80 100 125%

Atul Matere 150 90 60%

Aparna Punde 120 80 67%

What Does It Do ?

This function scans down the row headings at the side of a table to find a specifi

When the item is found, it then scans across to pick a cell entry.

Syntax

=VLOOKUP(ItemToFind,RangeToLookIn,ColumnToPickFrom,SortedOrUnsorted)



Name Target Achieved Productivity

Abhinav Sharma

Aparna Punde

Atul Matere

Deepak Vakrani

Kalpana Nikumbh

Nikhil Tadsare

Ramackant Acharya

Rashmi YadavSandeep Tripathi

d item.



HLOOKUP

row 1 Name Aparna Punde Rashmi Yadav Manoj Nedungadi

row 2

Target 100 80 100row 3 Achieved 90 90 100

row 4 Productivity 90% 113% 100%

What Does It Do ?

This function scans across the column headings at the top of a table to find a sp

When the item is found, it then scans down the column to pick a cell entry.

Syntax

=HLOOKUP(ItemToFind,RangeToLookIn,RowToPickFrom,SortedOrUnsorted)



Nikhil Tadsare Name Target Achieved Productivity

80 Aparna Punde120 Rashmi Yadav

150% Manoj NedungadiNikhil Tadsare

cified item.

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