exchange litigation readiness with digitiliti
DESCRIPTION
TRANSCRIPT
Digitiliti Confidential
Exchange Litigation Readiness
Billy CripeVP Marketing
11.13.2012
Digitiliti Confidential
AGENDA
• Email & Discovery
• Exchange & Readiness
• Digitiliti & Compliance
Digitiliti Confidential
Email & Discovery
Single email: 70Kb
One Attachment: 1MB
The Cost of One Email
For PowerPoint 97-2010
Digitiliti Confidential
Email & Discovery
Single email: 70Kb
One Attachment: 1MB.
Sent to team for Review:
10 people
11.77 MB.
The Cost of One Email
Digitiliti Confidential
Email & Discovery
Single email: 70Kb
One Attachment: 1MB.
Sent to team for Review:
10 people
11.77 MB.
The Cost of One Email
For PowerPoint 97-2010
Save Attachment Locally: 11 MB
Quarterly NFS Backup: 44 MB
Digitiliti Confidential
Email & Discovery
Single email: 70Kb
One Attachment: 1MB.
Sent to team for Review:
10 people
11.77 MB.
The Cost of One Email
For PowerPoint 97-2010
Save Attachment Locally: 11 MB
Quarterly NFSDesktop Backup: 44 MB
1 year weekly email backup: 612 MB
1 year total data footprint: 691 MB
Digitiliti Confidential
Email & Discovery
Single email: 70Kb
One Attachment: 1MB.
Sent to team for Review:
10 people
11.77 MB.
7 Year Retention Plan: 4.8 GB
605 copies of email
55 copies of attachment
The Cost of One Email
For PowerPoint 97-2010
Save Attachment Locally: 11 MB
Quarterly NFSDesktop Backup: 44 MB
1 year weekly email backup: 612 MB
1 year total data footprint: 691 MB
Digitiliti Confidential
Email & Discovery
105 … Average Number of Emails A Day Per User
26,000 … Average Per Year
2,500 … Average Number of Documents Per GB
14,000 … Average Number of Emails Per GB
Digitiliti Confidential
Email & DiscoveryIn Real Life
Oracle v Google 2012 Google’s Production & Discovery Costs Charged to
Oraclea
• 3.3 Million Documents
• 1.1 TB
• $4Million+
Digitiliti Confidential
Calculating Cost Per GB
$19,000 - $40,000 Per GB
Council Can Review: 200 docs/day 500 emails/day
(2.5 mins/doc 1min/email) 1GB stored Docs: 12 working
days 1GB stored Emails: 28 working
days $24,400 price per GB docs
$250/hr, Sr. Council $13,400 price per GB emails
$50/hr, Jr. Council for filtering
$250/hr, Sr Council review
Email & Discovery
Digitiliti Confidential
Email Litigation Readiness Feels Like This All Too Often
Digitiliti Confidential
AGENDA
• Email & Discovery
• Exchange & Readiness
• Digitiliti & Compliance
Digitiliti Confidential
Exchange & Readiness
• Exchange 2010, 2013• Retention Hold• Litigation Hold• MFA doesn’t DELETE• Mailbox Quotas Grow
• Small Businesses Pay 2x• Policy & Archive options not available with Standard, Small Business, Home & Student or Professional
Digitiliti Confidential
Exchange & Readiness
Exchange 2010, 2013 Warns The User
Digitiliti Confidential
Exchange & Readiness
Exchange 2010, 2013 Warns The User
Digitiliti Confidential
Exchange & Readiness
You Don’t Know What You Need Ahead Of Time
Better To
Collect & Manage Than
Hope & Pray
Digitiliti Confidential
AGENDA
• Email & Discovery
• Exchange & Readiness
• Digitiliti & Compliance
Digitiliti Confidential
Digitiliti & Compliance
Exchange Email Server
Director
Journaling AgentXML
Messaging
• All Exchange Emails Collected on Send or Receive
• Automatic Clean Up,De-duplicated, indexed, enrolled, available
• Easy Management & Proactive Alerting for Admins and Managers
Digitiliti Confidential
Digitiliti & Compliance
• All Unique Emails & Attachments Indexed & Securely Stored
• Frictionless Collection & Simple Self-Service for End Users
• Items Subject to GARP Compliant Retention & Disposition Rules
Director
Vault
XML Messaging + Secure Payload
Digitiliti Confidential
Digitiliti & Compliance
• Active Compliance Alerts• Real-Time Search, Share & Restore• Active Management & Reporting Dashboards
Director
IT Director
Compliance Officer
Digitiliti Confidential
• 1 System With Automatic Capture• Emails and Attachments• Unique Identification through De-
Duplication• Full Indexing, Metadata &
Compliance Alerts• Integrated Retention & Disposition • Full Searching of Active & Historical
Email• Secure Sharing & Collaboration
Digitiliti & Compliance
Digitiliti Confidential
FAST!Digitiliti & Compliance
Digitiliti Confidential
FASTER• Collection of Email
• Search for Threads, Groups, Topics
• Discovery by Machine, Person or Location
• Delivery of Material to Council• Review
• Resolution• Readiness
Digitiliti & Compliance
Digitiliti Confidential
Digitiliti & ComplianceTake your email compliance from keeping you under water…
Digitiliti Confidential
Digitiliti & Compliance
…To Letting You Enjoy The View.
Digitiliti Confidential
Next Steps
Schedule a Live Demo
Ronsberg Technology & Digitiliti
+1 952.562.4131
+1 651.925.3200
Digitiliti Confidential
EngageFB: facebook.com/digitiliti | Twitter: @digilibe | Web:
www.digitiliti.com
ContactEmail: [email protected] | Phone: +1 888.292. 3396
Digitiliti Confidential
APPENDIX
Digitiliti Confidential
DigiLIBE File & e-mail Explorer
DigiLIBE enables data consolidation/organization of files/ e-mails to meet data retention policies and faster e-Discovery for Litigation (Real Time e-Discovery)
e-Discovery/Retention
Digitiliti Confidential
DigiLIBE Client captures the original data and all revisions to create a complete revision history for Legal or the Compliance Auditor.
Content Based Search
Show me all doc’s and e-mails on your 4th Qtr 10K report and
who made changes.
Offsite ArchiveInformation
Store
InformationDirector
DigiLIBE Search
Compliance Auditor
e-Discovery/Retention
Digitiliti Confidential
digiLIBE reduces storage volumes by as much as 75% with data compression and global de-duplication
e-Discovery Management