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LAUZEN, *Frasz, Allan, Auger, Castro, Donahue, Ford, Hoscheit, Kojzarek, Laesch, Pollock, Silva, Smith, Taylor, Wojnicki

EXECUTIVE COMMITTEE AGENDA

Wednesday, February 6, 2013

9:00 a.m.

County Board Room

1. Pledge of Allegiance 2. Call to Order 3. Approval of Minutes: January 10, 2013 4. Monthly Financial Report (attached)

5. February 13, 2013 County Board Agenda (attached) 6 Committee Reports 7. IMRF Report (C. Lauzen) 8. Auditor’s Report (attached) 9. Executive Session (if needed) 10. Adjournment

Kane County Purchasing Card Information

Executive Committee

Statement Due Date 1/29/2013

Transaction Date Merchant Name Additional Information Transaction Amount

Department Total

Committee Total

Page 1 of 11/7/2013

Current Month

Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

010 County Board 504,167 4,623,000 504,167 10.91%001 General Fund 0 88,000 0 0.00%120 Riverboat 2,401 4,535,000 2,401 0.05%430 Farmland Preservation 501,766 0 501,766

Grand Total 504,167 4,623,000 504,167 10.91%

Executive Committee Revenue Report - SummaryThrough December 31, 2012 (8.3% YTD)

Current Month

Transactions



YTD Encumbrances

Total % Used

010 County Board 183,554 5,698,953 183,554 0 3.22%001 General Fund 86,571 1,163,953 86,571 0 7.44%120 Riverboat 96,984 4,535,000 96,984 0 2.14%

140 County Auditor 18,678 212,553 18,678 0 8.79%001 General Fund 18,678 212,553 18,678 0 8.79%

Grand Total 202,232 5,911,506 202,232 0 3.42%

Executive Committee Expenditure Report - SummaryThrough December 31, 2012 (8.3% YTD, 7.7% Payroll)

Current Month

Transactions



YTD Encumbrances

Total % Used

010 County Board 183,554 5,698,953 183,554 0 3.22%Personnel Services- Salaries & Wages 63,856 906,684 63,856 0 7.04%

001 General Fund 63,856 850,684 63,856 0 7.51%120 Riverboat 0 56,000 0 0 0.00%

Personnel Services- Employee Benefits 22,458 397,415 22,458 0 5.65%001 General Fund 22,458 228,319 22,458 0 9.84%120 Riverboat 0 169,096 0 0 0.00%

Contractual Services 96,984 611,694 96,984 0 15.85%001 General Fund 0 77,000 0 0 0.00%120 Riverboat 96,984 534,694 96,984 0 18.14%

Commodities 257 7,950 257 0 3.23%001 General Fund 257 7,950 257 0 3.23%

Transfers Out 0 3,775,210 0 0 0.00%120 Riverboat 0 3,775,210 0 0 0.00%

140 County Auditor 18,678 212,553 18,678 0 8.79%Personnel Services- Salaries & Wages 14,180 184,497 14,180 0 7.69%

001 General Fund 14,180 184,497 14,180 0 7.69%

Personnel Services- Employee Benefits 4,459 24,633 4,459 0 18.10%001 General Fund 4,459 24,633 4,459 0 18.10%

Commodities 39 3,423 39 0 1.13%001 General Fund 39 3,423 39 0 1.13%

Grand Total 202,232 5,911,506 202,232 0 3.42%

Executive Committee Expenditure Report - DetailThrough December 31, 2012 (8.3% YTD, 7.7% Payroll)

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 010 - County BoardSub-Department 010 - County Board/Liquor

Account 60000 - Office Supplies3578 - Warehouse Direct Office Products 1779044-0 Office supplies - cups Paid by EFT #

1663212/06/2012 12/19/2012 12/19/2012 12/31/2012 15.65

3578 - Warehouse Direct Office Products 1779044-1 Office supplies - coffee Paid by EFT # 16632

12/07/2012 12/19/2012 12/19/2012 12/31/2012 82.62

3578 - Warehouse Direct Office Products 1791053-0 County Board Office Supplies

Paid by EFT # 16632

12/19/2012 12/27/2012 12/27/2012 12/31/2012 178.89

3578 - Warehouse Direct Office Products C1791053-0 Credit Memo N15818T Frame

Paid by EFT # 16632

12/19/2012 12/27/2012 12/27/2012 12/31/2012 (105.84)

8783 - Dawn Barsanti 12192012 office supplies Paid by Check # 327210

12/19/2012 12/19/2012 12/19/2012 12/31/2012 46.71

Account 60000 - Office Supplies Totals Invoice Transactions 5 $218.03Sub-Department 010 - County Board/Liquor Totals Invoice Transactions 5 $218.03

Department 010 - County Board Totals Invoice Transactions 5 $218.03Department 140 - County Auditor

Sub-Department 140 - County AuditorAccount 60010 - Operating Supplies

3204 - Rayco Marking Products 31494 signature stamp Paid by Check # 327397

12/11/2012 12/20/2012 12/20/2012 12/31/2012 38.60

Account 60010 - Operating Supplies Totals Invoice Transactions 1 $38.60Sub-Department 140 - County Auditor Totals Invoice Transactions 1 $38.60

Department 140 - County Auditor Totals Invoice Transactions 1 $38.60Fund 001 - General Fund Totals Invoice Transactions 6 $256.63

Run by Finance Reports on 01/09/2013 09:50:41 AM Page 1 of 2

Executive Accounts Payable by GL DistributionPayment Date Range 12/01/12 - 12/31/12

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 120 - Riverboat

Department 010 - County BoardSub-Department 020 - Riverboat

Account 55010 - External Grants3520 - Association for Individual Development

2013-00000073 Riverboat Grant G12-27 R12-85

Paid by EFT # 16498

12/21/2012 12/21/2012 12/21/2012 12/31/2012 13,546.00

1255 - Community Crisis Center Inc 2013-00000058 Riverboat Grant G11-29 R11-215

Paid by EFT # 16529

12/21/2012 12/21/2012 12/21/2012 12/31/2012 5,000.00

1255 - Community Crisis Center Inc 4000.00 Riverboat Grant G12-24 R12-85

Paid by EFT # 16529

12/21/2012 12/21/2012 12/21/2012 12/31/2012 4,000.00

5792 - Community Foundation of the Fox River Valley

2013-00000057 Riverboat Grant G11-27 R11-215

Paid by EFT # 16530

12/21/2012 12/21/2012 12/21/2012 12/31/2012 7,045.96

5792 - Community Foundation of the Fox River Valley

2013-00000075 Riverboat Grant G 12-22 R 12-85

Paid by EFT # 16530

12/21/2012 12/21/2012 12/21/2012 12/31/2012 16,975.90

7497 - Northern Illinois Food Bank 2013-00000059 Riverboat Grant G11-59 R11-215

Paid by EFT # 16588

12/21/2012 12/21/2012 12/21/2012 12/31/2012 2,750.00

7497 - Northern Illinois Food Bank 2013-00000061 Riverboat Grant G12-47 R12-85

Paid by EFT # 16588

12/21/2012 12/21/2012 12/21/2012 12/31/2012 40,000.00

3725 - YWCA Elgin 2013-00000062 Riverboat Grant G12-31 R12-85

Paid by EFT # 16637

12/21/2012 12/21/2012 12/21/2012 12/31/2012 7,666.00

Account 55010 - External Grants Totals Invoice Transactions 8 $96,983.86Sub-Department 020 - Riverboat Totals Invoice Transactions 8 $96,983.86Department 010 - County Board Totals Invoice Transactions 8 $96,983.86

Fund 120 - Riverboat Totals Invoice Transactions 8 $96,983.86Grand Totals Invoice Transactions 14 $97,240.49

Run by Finance Reports on 01/09/2013 09:50:41 AM Page 2 of 2

Executive Accounts Payable by GL DistributionPayment Date Range 12/01/12 - 12/31/12

A G E N D A

COUNTY BOARD, COUNTY OF KANE WEDNESDAY, February 13, 2013

9:45 A.M.

PRELIMINARY 1. CALL TO ORDER

2. PLEDGE OF ALLEGIENCE & PRAYER

3. ROLL CALL

4. MINUTES: January 15, 2013

5. NEW AND UNFINISHED BUSINESS

(A) PRESENTATIONS: • Chairman’s Short Program

(B) SPEAKERS (Agenda Items):

(C) ZONING PETITIONS

Petition #4292 RUTLAND TOWNSHIP Petitioner: Douglas DuMoulin Location: On the northwest corner of Route 72 and Thurnau Road, Section 30,

Rutland Township (02-30-400-015) (43W498 Route 72). Proposed: F-District Farming & B-4 District Business to R-3 District One Family

Residential (.61 acre) 2040 Plan: Resource Management Objectors: None Recommendations: Staff: Approve

Regional Planning Comm.: Not Applicable Zoning Board Recommendation: Approve Development Committee Recommendation: Approve

Petition #4294 PLATO TOWNSHIP Petitioner: Raymond Krog Trust Location: On the west side of Nesler Road, approximately ¼ mile north of Bowes

Road, Section 25, Plato Township (05-25-101-004) (9N830 Nesler Road).

Proposed: F-District Farming to F-1 District Rural Residential (1.21 acres) 2040 Plan: Resource Management Objectors: None Recommendations: Staff: Approve

Regional Planning Comm.: Not Applicable Zoning Board Recommendation: Approve Development Committee Recommendation: Approve

(D) RESOLUTIONS & ORDINANCES

..................................................CONSENT AGENDA ...........................................

Administration -

#13 - Authorization to Extend Contracts for Landscape Maintenance Service at County Facilities

#13 - General Janitorial Supplies

#13 - ESRI Enterprise License Agreement

COUNTY BOARD AGENDA - 2 - FEBRUARY 13, 2013

County Development -

#13 - Approving Application to the Circuit Court for an Order Authorizing Action to be taken Pursuant to 55ILCS 5/5-1121 (Property Located at 5N297 Bluff Drive, PIN 09-15-376-001)

#13 - A Resolution to Partner with the Chicago Metropolitan Agency for Planning to Provide Local Technical Assistance Services to the Village of Big Rock

#13 - A Resolution to Partner with the Chicago Metropolitan Agency for Planning to Provide Local Technical Assistance Services to Cities of Geneva, St. Charles, Batavia and the Village of North Aurora

Energy/Environmental -

#13 - Adopting a Kane County Operational Sustainability Plan

#13 - Intergovernmental Agreement with Village of West Dundee for Electronics Recycling Services

#13 - FY2013 Contract with WM Curbside, LLC for Household Hazardous Waste Services

Executive -

#13 - Restatement and Amendment of Ordinance No. 11-400 Establishing the Judicial & Public Safety Technology Commission

#13 - Appointing an Executive Director of the Kane County Health Department

Finance/Budget -

#13 - Cadence Health Grant Authorization

#13 - Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Community Health Specialist II: Environmental Health Practitioner)

#13 - Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Community Health Specialist II: Public Health Nurse Kane Kares)

#13 - FY2013 Hazardous Materials Emergency Preparedness Planning Grant

#13 - Vehicle Replacement and Budget Adjustment – Office of Emergency Management

#13 - Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Animal Control Warden)

#13 - Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Human Resource Management)

#13 - Authorization to Hire a Maintenance Worker by the Department of Building Management

#13 - Kane County Coroner Suburban Replacement

#13 - Permanently Abating the Taxes Levied for FY2012, GO (Alternate Revenue Source), Series 2001

COUNTY BOARD AGENDA - 3 - FEBRUARY 13, 2013

Human Services -

#13 - Accepting Obligation due IMRF (Tyler)

Judicial/Public Safety -

#13 - Kane County Juvenile Accountability Grant FY13 Authorization

Judicial/Public Safety Technology Commission -

#13 - Authorizing Agreement for Professional Services for Court Case Management

Public Health -

#13 - Renewing Agreement between Kane County Health Department and Hesed House

Public Service -

#13 - Bill Preparation & Collection Services, Kane County Collector

Transportation -

#13 - Agreement for County Engineer’s Salary

#13 - Approving a Re-Appropriation for a Road Impact Fee Refund, Randall Road at Bowes Road

#13 - Approving Contracts for Traffic Sign Material for the Kane County Division of Transportation, Kane County Section No. 13-00000-01-GM

#13 - Approving an Intergovernmental Agreement with the State of Illinois for Construction, Stearns Bridge Corridor, Stage 3A, Illinois Route 25 from Dunham Road to New Stearns Road, Kane County Section No. 06-00214-18-RP

#13 - Authorizing Acquisition of Highway Right of Way, Burlington Road (County Highway No. 2) over Virgil Ditch No. 1, Kane County Section No. 10-00413-00-BR (3 Parcels)

........................................END OF CONSENT AGENDA ........................................

(E) APPOINTMENTS:

6. EXECUTIVE SESSION (if needed) 7. SPEAKERS (Non-Agenda Items): 8. ADJOURNMENT to Tuesday, March 13, 2013 at 9:45 a.m.

ENDA ITEM EXECUTIVE SUMMARY Agenda Item #

.7 ... \)'QGANIZEØ

14AL( J610

2'

Resolution Name

C Ordinance

MAINTENANCECOUNTY FACILITIES

Presenter/Sponsor: hTim Harbaugh, Executive Director

Was this item budgeted? Z Yes fl No 0 N/A I Appropriation Amount:

If not budgeted,explain fundingsource

SUMMARY: Contract extension of bid 06-011.This bid was for the landscape maintenance services at County facilities, and was approved with the adoption of Resolution11-85.The lowest bidder, by 40%, was John Waldschmidt & Associates, Inc. of West Chicago at a price of $47,402.00 per year.Waldschmidt has provided excellent service and has agreed to hold this price for the next two years (2013 and 2014).Staff recommends this contract is extended for two additional years.

Attachments: IResolution

IStaff Name: ITim Harbaugh, Executive Director

Resolution/Ordinance Tracking:

Assigned Committee: lAdministration iI Passed Ihsentto:lL

If Other, specify:

Committee Remarks:

Phone: 16301'2085h18

on: 101/24/2013

Next Committee: Executive Sent to: on:

If Other, specify:

Committee Remarks:

Next Committee: County Sent to: on: I

Committee Remarks: I

County Board Date: 102/13/2013

Waldschmidt & Associates Inc.landscape maintenance .• snow removalP.O. BOX 844, West Chicago, IL 60186

waJchrnidtassoc(ã1grnaiLcom

August 9,2012

Jim HansenAsst. Director of PurchasingKane County, IL

Waldschmidt & Associates, Inc. or .JohnWaldschrnidt the owner has not and will not make anycampaigfl contributions to any County Board official

Sin rely,

John It WaldschmidtPresidentWaidschmidt & Associates, Inc.

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

AUTHORIZATION TO EXTEND CONTRACTS FOR LANDSCAPE MAINTENANCESERVICES AT COUNTY FACILITIES

WHEREAS, bids were solicited and received for the Lawn Maintenance Services on April 12,2011 Resolution 11-85 for all government facilities in FY201 1 for a two year period; and

WHEREAS, the lowest responsive bidder as per specifications for the Lawn Maintenanceservices was John Waldschmidt & Associates Inc. ('Waldschmidt") at various county complexes, asspecified on Bid 06-011.The annual cost is Forty-Seven Thousand Four Hundred Two Dollars($47,402.00) per year, for a total contract cost of Ninety-Four Thousand Eight Hundred Four Dollars($94,804.00) over a two (2) year term; and

WHEREAS, The Waldschmidt bid was 40% lower than the next bid received, Waldschmidt hasprovided excellent service and has agreed to hold their 2011 prices for 2013 and 2014. Staffrecommends this services contract is extended; and

WHEREAS, adequate funds have been budgeted to cover the expenses incurred by utilizingWaldschmidt for the required labor services.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of theBoard is authorized to enter into a contract extension with John Waldschmidt & Associates Inc. toprovide landscape maintenance services at County facilities at a cost of Ninety-Four Thousand EightHundred Four Dollars ($94,804.00) over the next two (2) year period, expenditures to be paid from theFacilities Management budget.

Line Item Line Item Description Was Are funds currently If funds are notpersonnel/item/service available for this currently available in

approved in original personnellrtem/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?001-080-080-52110 contractual Yes FY2013 Budget Yes N/A001-080-081-52110001-080-082-52110001-080-083-52110001-080-084-52110001-080-085-52110001-080-086-52110

, Res. #13-

Passed by the Kane County Board on February 13, 2013.

John A. Cunningham

Christopher J. LauzenClerk, County Board

Chairman, County BoardKane County, Illinois

Kane County, Illinois

Vote:YesNoVoiceAbstentions

2Landscaping

QVLGPINJZEØ

*#4k te.ifl••• -.'

Agenda Item #

RX Resolution Name 39-0I 2 Janitorial supplies

fl Ordinance I

Presenter/Sponsor: [rim Harbaugh, Executive Director of Building Facilities

is this item budgeted? Yes fl No flN/A Appropriation Amount:Budget Information:


SUMMARY: A bid opening was held in Kane County Purchasing office October 10, 2012 There were 12 bids that were received by theKane County Purchasing office for 100 various janitorial supplies utilized by the department, and the estimated/anticipatedquantities of the supplies were bid to be used in 2013. Each supply will be purchased from the lowest bidder pendingdeliverability (ability to deliver within the required time frame).

Products, McHenry Illinois $45,212.00ortNega Industrial Supply, Crest Hill, Illinois $24,859.00rehousee Direct, Mt Prospect Illinois $8,135.00in Paper, Elgin, Illinois $6,894.00pies, Lincolnshire, Illinois $5,488.00

Attachments: Resolution, of Kane County Summary Report from the Building Management Department Submitted to theAdministration Committee for Aproval

Staff Name: ftim Harbaugh Executive Director of Phone: 630-208-5137

Assigned Committee: Administration Passed Itto: on: 3

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

ExecutiveII F I

Sentto:

Sent to:

Board on: 3

on:

County Board Date: j02/13/2013

HP PRODUCTS CORPORATIONBXCELLENCE IN DISTRIBUTION

118005. AUSTIN AVE, SUITE C - ALSU'. .IL•60803TELEPHONE (lOS) 297-9100 - FAXSIMILE (708) 291.9050

www,h Dnrodus.cqrn

29, 2012

Whom It May Concern-

one at HP Products, including Barbara Wetzstein or i, asependent Reps. Have made any political contributions to anysting or potential Kane County Officials in the past twelveths or before.

The principles of ii? Products Corporation are all members of theStue.1. family.

Bidget Shuel - 51% - 4220 Saguaro Trail, Indianapolis IN 46268Dpnald A Shuel - 27.32% 4220 Saguaro Trail, Indianapolis IN 46268David Shuei. -10.84% -11800 $ Austin Ave -Suite C- Alsip Ii 60803Steven Shuel -10.80-4220 Saguaro trail, Indianapolis IN 46268

rds

II? Products Bid Rep. Coordinator

Thanky A

the port

t-SpDt Inc,

Dec. 4. 2012 9:47AM NESLAKE ASSOCIATION 815 886 5818 No. 2555 P.

AlLapoiLA flfwn.r

2443 W 16th Chicago, IL 60608 Phone 312421-8887 Fax 312-421-887

County Of KanePurchasing DepartmentAttn: Mr, Tim Keovongs719 south Batavia AveGeneva, IL 60134

Kane County Purchase Department,

Per your request we are hereby Worming you that Laport Inc. Of Chicago, IL.has not made anycontribute to any elected official In Kane County. The following names are the owners of Laport Inc.

Robert Laport 50%

Jeff Laport 50%

Any questions or concerns please don't hesitate to call us.

I

WAREHOUSE DIRECT:WORKPLACE SOLUTIONS

2001 South Mount Prospect RoadDes Plaines, Illinois 60018

Phone: (847) 952-1925Fax: (847) 956-5815

www.warehousedireet.com

CONTRACTOR DISCLOSURE

1. As of November 1, 2012, Warehouse Direct, Inc. has not made any cumulative campaigncontributions, (which includes multiple candidates) within the previous twelve (12) months made toany union, current officer or countywide elected officer whose office the contract to be awarded willbenefit.

2. The below information is Warehouse Direct's shareholder, contact and lobbyist/representationinformation, and economic interests:

a. Kenneth Johnson, Founder, 2001 South Mount Prospect Road, Des Plaines, IL 60018.Shareholder percentage: 51%.

b. Rick Schackle is an employed account executive at Warehouse Direct, Inc. He will be therepresentative in the business conduct between Warehouse Direct and Kane County.

c. Rick Schackle is not held by any agent or agents, a nominee or nominees. Section C of thisdisclosure is not applicable.

d. The applicant has neither withheld no disclosures as to economic interests in the undertakingor reserved any information, data or plan as to the intended use or purpose for which it seeksCounty Board or other county agency action.

Office Supplies • Technology Products • Furniture Interiors & Design • Printing Forms & ManagementCopiers Printers & MPS • Coffee Service & Breakroom Service • Janitorial Safety & MRO

Promotional Products • Legal, Medical & School Supplies

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

GENERAL JANITORIAL SUPPLIES

WHEREAS, bids were solicited and received for the County's general janitorial supplies for fiscalyear 2013; and

WHEREAS, Laport/Vega Industrial Supplies $24,659.00, Elgin Paper $6,894.00, HP Products$45,212.00, Warehouse Direct $8,135.00 and Staples $5,488.00 were the lowest responsible bidders forsupplying the general janitorial supplies as per specifications in the main bid; and

WHEREAS, the lowest responsive bidder will be utilized to purchase these supplies. If deliverywithin required time frames is not possible, the next responsive bidder able to meet the required time frameto purchase said janitorial supplies will be utilized; and

WHEREAS, adequate funds have been budgeted and are available for the purchase of said janitorialsupplies.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board, that the low bid of Laport/VegaIndustrial Supplies, Crest Hill, Illinois, Elgin Paper, Elgin, Illinois, HP Products, McHenry, Illinois, WarehouseDirect, Mt. Prospect, Illinois and Staples, Lincolnshire, Illinois is accepted and approved in a total estimatedamount of Ninety Thousand Dollars ($90,000.00) expenses to be charged to the General Funds below.

Line Item Line Item Description Was personnel/item/service Are funds currently If funds are notapproved in original budget available for this currently available in

or a subsequent budget personnel/item/service in the specified line item,revision? the specific line item? where are the funds

• _________________________ ___________________________ _________________________ available?001-080-080-60160 commodities/operating Yes Yes N/A001-080-081-60160 Supplies - cleaning001-080-082-60160001-080-083-60160001-080-084-60160001-080-085-60160001-080-086-60160


John A. Cunningham Christopher J. LauzenClerk, County Board Chairman, County BoardKane County, Illinois Kane County, Illinois

Vote:YesNoVoiceAbstentions2Janitorial

DA ITEM

Resolution Name

Ordinance

Agenda Item#

Enterprise License Agreement (ELA)

IPresenter/Sponsor: iThomas S. Nicoski, GIS-Technologies

Budget Information: Was this item budgeted? N Yes 0 No 0 N/A Appropriation Amount:


Below)

SUMMARY:(Environmental System Research Institute, Inc) is the only company that can provide annual maintenance for their

Esri Enterprise License Agreement (ELA) will grant Kane County unlimited access to both their ArcGIS for Desktop ander Products. This includes Advanced (Arclnfo), Standard (ArcEditor), Basic (ArcView) as Single and Concurrent use, and;is Server Enterprise or Workgroup (Advanced, Standard and Basic) for a period of three years.

will allow Kane County to consolidate department ArcGlS maintenance cost for most of Esri Desktop and Serveritenance. This will require an annual payment of $150,000 in FY201 3, $155,000 in FY2014, and $160,000 in FY201 5.

2013 2014 2015 Totalual ELA Fee $150,000 $155,000 $160,000 $465,000

Attachments:

DetaiStaff Name: Ilbomas S. Nicoski, GIS-Technologies 11 Phone:


Assigned Committee: IAdniini5 Passed 11 Sent to: on:

If Other, specify:

Committee Remarks:

Next Committee: Executive Sent to: County Board on:

If Other, specify:


Next Committee: Sent to: on:

Committee Remarks:

County Board Date: 3/2013

STATE OF ILLINOIS COUNTY OF KANE

RESOLUTION NO. 13 -

ESRI ENTERPRISE LICENSE AGREEMENT

WHEREAS, the Kane County GIS-Technologies Department supports the Esri (Environmental System Research Institute, Inc.) desktop and server application software; and WHEREAS, the Kane County GIS-Technologies Department has budgeted to enter into an Enterprise License Agreement (ELA) for our ArcGIS Desktop and Server Products with Esri; and WHEREAS, the GIS-Technologies Department recommends entering into an ELA with Esri in order to consolidate the many current county offices annual Esri software maintenance; and has sufficient budget to fund said Enterprise License Agreement. NOW, THEREFORE, BE IT RESOLVED that the Chairman of the County Board is authorized to contract with Esri (Environmental System Research Institute, Inc.) for three years at the cost of $150,000 in FY2013, $155,000 in FY2014, and $160,000 in FY2015.

Line Item Line Item Description Was personnel/item/service

approved in original budget or a subsequent

budget revision?

Are funds currently available for this

personnel/item/service in the specific line item?

If funds are not currently available in

the specified line item, where are the funds

available? 101.060.070.52130 Maintenance-Computers Yes Yes


______________________________________ ___________________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 2ESRI

ITEM EXECUTIVE SUMMARYI Agenda Item # ii;:

V •••o9GMJZEo

I6.It3'

.- ... /1

I Name APPROVING APPLICATION TO THE CIRCUIT COURT FOR AN ORDER AUTHORIZINGResolution I 'ACTION TO BETAKEN PURSUANT TOSS ILCS 5/5-1121Ordinance (PROPERTY LOCATED AT 5N297 BLUFF DRIVE, TOWNSHIP OF ST. CHARLES)

Presenter/Sponsor: Mark D. VanKerkhoff, Building Officer

n: Was this item ? D Yes LE No fl N/A 1Appropriation Amount:

If not budgeted, application for Riverboat funds has been submitted to cover the costs for the demolition of this and five otherexplain fundingsource

SUMMARY: The resolution approves application to the Circuit Court for an order authorizing action to betaken to secure, secure and/ordemolish the unfinished residential structure located at 5N297 Bluff Drive in unincorporated St. Charles Township. Thesubject property is located along the west bank of the Fox River immediately south and adjacent to the Fox River Bluff WestForest Preserve.

ILCS 5/5-1211 authorizes the County of Kane, to apply to the circuit court for an order, to demolish, repair, or enclose orise the demolition, repair, or enclosure of dangerous and unsafe buildings or uncompleted and abandoned buildings.

12,500 SF unfinished residential structure was started in 2009. Construction ceased in 2010, leaving the structure,iming pool and site unsecured, dangerous and unsafe. The property was foreclosed on, but the mortgage companyquished the loan back to the owner, who is currently in custody. The cost of satisfying over $600,000 in constructionin addition to the costs to complete the construction is more than the market will absorb.

Attachments: Resolution

Detailed information available fi


Assigned Committee: Develor

If Other, specify:

Committee Remarks: ENext Committee: Executi

If Other, specify:

Committee Remarks:

Next Committee:


Staff Name: Mark D. VanKerkhoff Phone:

Passed Il Sent to: on: /16/2013

Sent to: Board on: 13

II 5ett0 on:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

APPROVING APPLICATION TO THE CIRCUIT COURT FOR AN ORDER AUTHORIZING ACTIONTO BE TAKEN PURSUANT TO 55 ILCS 5/5-1121

(PROPERTY LOCATED AT 5N297 BLUFF DRIVE, TOWNSHIP OF ST. CHARLES,KANE COUNTY, ILLINOIS - PARCEL NO.: 09-15-376-001)

WHEREAS, 55 ILCS 5/5-1211 authorizes the County of Kane, to apply to the circuit court for anorder, to demolish, repair, or enclose or cause the demolition, repair, or enclosure of dangerous andunsafe buildings or uncompleted and abandoned buildings within the territory of the county, but outsideof the territory of any municipality, and to remove or cause the removal of garbage, debris, and otherhazardous, noxious, or unhealthy substances or materials from those buildings; and

WHEREAS, 55 ILCS 5/5-1121(a) requires that the County apply to the circuit court for an orderauthorizing such action after the County has provided at least 15 days' written notice by mail to theowner or owners of the building, including the lien holders of record, and such owner or owners havenot commenced proceedings to put the building in a safe condition or to demolish it; and

WHEREAS, 55 ILCS 5/5-1121 authorizes the County to recover the costs related to thedemolition, repair, enclosure, or removal incurred by the County, including court costs, attorney's fees,and other costs related to the enforcement of section 55 ILCS 5/5-1121; and

WHEREAS, certain funds have been applied for and may be available to pay the costsassociated with the demolition, repair or enclosure of dangerous and unsafe buildings within theCounty; and

WHEREAS, the Kane County Building Officer has determined that a building (the "UnsafeBuilding") is located at 5N297 Bluff Drive, Township of St. Charles, Kane County, Illinois, parcel number09-15-376-001 ("Property") is dangerous and/or unsafe; and

WHEREAS, the County desires to take action with respect to the Unsafe Building if the owner orowners do not commence proceedings to do so after 15 days written mailed notice.

NOW, THEREFORE, BE IT RESOLVED that 1) The Kane County Building Officer is herebyauthorized and directed to order a title search on the Property and to determine the owner or owners ofthe Unsafe Building, including the lien holders of record, and 2) The Kane County State's Attorney'sOffice is hereby authorized to file on behalf of the County an Application with the circuit court, inaccordance with 55 ILCS 5/5-1121, for an order authorizing action to be taken with respect to theUnsafe Building in the event the owners do not commence proceedings to put the building in a safecondition and to seek the recovery of the costs associated with the actions taken.

o12, Res. #13-




Memo

UMMARY I Agenda Item#

S..oGANl2Eo—S..----

Resolution I Name

D Ordinance

RESOLUTION TO PARTNER WITH THE CHICAGO METROPOLITAN AGENCY FOR.ANNING TO PROVIDE LOCAL TECHNICAL ASSISTANCE SERVICES TO THE VILLAGEF BIG ROCK

Presenter/Sponsor:

Information:


D. VanKerkhoff

D Yes U No Z N/A I Appropriation Amount:

SUMMARY: The Chicago Metropolitan Agency for Planning (CMAP) is the regional planning agency for the six counties in the region.CMAP recently announced their project awards for the 2nd round of Local Technical Assistance projects. More projects vawarded in Kane County projects because of the Kane County Planning Cooperative and the County's history of fullyintegrated cooperative planning by the Kane County Health Department, KDOT and the Development & CommunityServices Department.

Kane County Board adopted The 2040 Plan in 2012 as the comprehensive plan for Kane County with the theme ofilthy People, Healthy Living, Healthy Communities" and is providing staff assistance to municipalities through the Kanenty Planning Cooperative as a means of implementing The 2040 Plan.

attached Resolution, Memorandum of Understanding and Scope of Services outline the purposes for the partnershipi CMAP and the proposed project to update the Village of Big Rocks comprehensive plan. Kane County provided;tance to the Village shortly after it was formed to write theirfirst (current) comprehensive plan. Bringing additional sitance from CMAP will benefit the Village and leverage the County's staff resources.

Attachments: Resolution, Memorandum of Understanding and Scope of Services

Detailed information available from:Staff Name: Mark D. VanKerkhoff, Director Phone:


Assigned Committee:

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

Passed Ilsentto:

I__________________________ ___________ Sentto:

on: 101/16/2013

on:

Executive Sent to: County Board on: 02/05/2013

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

A RESOLUTION TO PARTNER WITH THE CHICAGO METROPOLITAN AGENCY FOR PLANNINGTO PROVIDE LOCAL TECHNICAL ASSISTANCE SERVICES TO THE VILLAGE OF BIG ROCK

WHEREAS, the Chicago Metropolitan Agency for Planning ("CMAP") has adopted the GO TO2040 Plan as the long-range regional comprehensive plan for the seven-county Chicago region and isproviding staff assistance through their Local technical Assistance program as a means of advancingthe plan's implementation; and

WHEREAS, the Kane County Board has adopted The 2040 Plan as the comprehensive plan forKane County with the theme of "Healthy People, Healthy Living, Healthy Communities" and is providingstaff assistance to municipalities through the Kane County Planning Cooperative as a means ofimplementing The 2040 Plan; and

WHEREAS, Kane County ("the County") supported the Village of Big Rock's ("the Village")application for staff assistance services through CMAP to update the Village's Comprehensive LandUse Plan; and

WHEREAS, the Village's request for such assistance has been approved by CMAP as a priorityproject based in part by the County's ability to also provide staff assistance services; and

WHEREAS, the Village, the County and CMAP have agreed on the general contents of aMemorandum of Understanding ("MOU") and a Scope of Services that will guide staff assistanceservices to be provided by Kane County and by CMAP.

NOW, THEREFORE, BE IT RESOLVED Section 1: the County supports this partnership withCMAP to provide staff assistance services to the Village of Big Rock. Section 2: the County acceptsthe offer of staff assistance services by CMAP and recognizes that these services are provided for thepurpose of advancing the implementation of GO TO 2040. Section 3: the County authorizes staff asdesignated by the County Board Chair to finalize and execute a Memorandum of Understanding with anattached Scope of Services. Section 4: the County recognizes that provisions that govern theadministration of staff assistance services, and, if necessary, the discontinuance of such services, areincluded in the Memorandum of Understanding. Section 5: This resolution shall be effective as of thedate of its adoption.

of 2, Res. #13-


John A. Cunningham Chris LauzenClerk, County Board Chairman, County BoardKane County, Illinois Kane County, Illinois


2CMAP-Big Rock

Budget Information:

RY Agenda Item#

RESOLUTION TO PARTNER WITH THE CHICAGO METROPOLITAN AGENCY FOR.AN NING TO PROVIDE LOCAL TECHNICAL ASSISTANCE SERVICES TO CITIES OFENEVA, ST. CHARLES, AND BATAVIA AND THE VILLAGE OF NORTH AURORA

D. Van Kerkhoff

fl Yes J No N/A II Appropriation Amount:

ENDA ITEM EXEC

Resolution I

Name

fl Ordinance

Presenter/Sponsor:


SUMMARY: The Chicago Metropolitan Agency for Planning (CMAP) is the regional planning agency for the six counties in the region.CMAP recently announced their project awards for the 2nd round of Local Technical Assistance projects. More projects wereawarded in Kane County projects because of the Kane County Planning Cooperative and the County's history of fullyintegrated cooperative planning by the Kane County Health Department, KDOT and the Development & CommunityServices Department.

multi jurisdictional groups submitted applications for "Homes for a Changing Region' housing studies, and four ofe were recommended to be pursued. Two of the selected areas are in Kane County, including a total of eight' icipalities. These were selected because of the County's ability to be trained during the first study and provide staffurces alongside of CMAP for the second study area.

attached Resolution, Memorandum of Understanding and Scope of Services outline the purposes for the partnershipi CMAP and the proposed project to undertake a "Homes for a Changing Region" study for the second study whichides Geneva, St. Charles, Batavia and North Aurora.

Attachments: I Resolution, Memorandum of Understanding and Scope of Services

Staff Name: IMark D. VanKerkhoff, Director Phone:Resolution/Ordinance Tracking:

Assigned Committee: Development Passed

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

Sent to: on:

Executive Sent to: Board on:

Sentto: on:

3/2013

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

A RESOLUTION TO PARTNER WITH THE CHICAGO METROPOLITAN AGENCY FOR PLANNINGTO PROVIDE LOCAL TECHNICAL ASSISTANCE SERVICES TO THE CITIES OF GENEVA, ST.

CHARLES, AND BATAVIA AND THE VILLAGE OF NORTH AURORA

WHEREAS, the Chicago Metropolitan Agency for Planning ("CMAP") has adopted the GO TO2040 Plan as the long-range regional comprehensive plan for the seven-county Chicago region and isproviding staff assistance through their Local technical Assistance program as a means of advancingthe plan's implementation; and

WHEREAS, the Kane County Board has adopted The 2040 Plan as the comprehensive plan forKane County with the theme of "Healthy People, Healthy Living, Healthy Communities" and is providingstaff assistance to municipalities through the Kane County Planning Cooperative as a means ofimplementing The 2040 Plan; and

WHEREAS, Kane County ("the County") supported the Cities of Geneva, St. Charles andBatavia and the Village of North Aurora's application for staff assistance services through CMAP toconduct a "Homes for Changing Region Study"; and

WHEREAS, the request for such assistance has been approved by CMAP as a priority projectbased on the County's ability to provide staff assistance services; and

WHEREAS, the County and CMAP have agreed on the general contents of a Memorandum ofUnderstanding ("MOU") and a Scope of Services that will guide staff assistance services to be providedby Kane County and by CMAP.

NOW, THEREFORE, BE IT RESOLVED Section 1: the County supports this partnership withCMAP to provide staff assistance services to the Cities of Geneva, St. Charles and Batavia and theVillage of North Aurora. Section 2: the County accepts the offer of staff assistance services by CMAPand recognizes that these services are provided for the purpose of advancing the implementation ofGO TO 2040. Section 3: the County authorizes staff as designated by the County Board Chair tofinalize and execute a Memorandum of Understanding with an attached Scope of Services. Section 4:the County recognizes that provisions that govern the administration of staff assistance services, and, ifnecessary, the discontinuance of such services, are included in the Memorandum of Understanding.Section 5: This resolution shall be effective as of the date of its adoption.

of 2, Res. #13-




2CMAPtech

V . Name0GANI40 \\\t Resolution—e•-- .:

Ordinance.

Agenda ltem# j13-

A KANE COUNTY OPERATIONAL SUSTAINABILITY PLAN

Presenter/Sponsor: IKaren Kosky, Manager, Resource Conservation Programs

Vas this item budgeted? o Yes D No Z N/A Appropriation Amount:

If not budgeted, Adoption; no funding necessaryexplain fundingsource

SUMMARY: [ñolution seeks adoption of Kane County Operational Sustainability Plan. Plan was developed as part of Kane County'sergy Efficiency Conservation Strategy and under a grant from the Department of Energy. The Plan calls for improvementsKane County's environmental, economic, and social sustainability through improvements to its facilities and operations.

I Attachments: Operational Sustainability Plan

e from:Staff Name: Karen Kosky Phone:


Assigned Committee: Energy) Passed Il Sent to: on: 3

If Other, specify:


Next Committee: Executive I I Sent to: Board on:

If Other, specify:

Committee Remarks:


Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

ADOPTING A KANE COUNTY OPERATIONAL SUSTAINABILITY PLAN

WHEREAS, on December 9, 2008 the Kane County Board passed Ordinance No. 08-367 whichcreated the Energy and Environmental Technology Committee and charges the Committee to, among otherthings, "...address environmental concerns and corrective actions for county owned property.. .[and] othergreen sustainable techniques and environmental technologies that apply to county board buildings andproperties"; and

WHEREAS, on September 8, 2009 the Kane County Board passed Resolution No. 09-321,approving an agreement with the Department of Energy for an Energy Efficiency and Conservation BlockGrant (EECBG) Program to accept the amount of Two Million Four Hundred Sixty Nine Thousand OneHundred Dollars ($2,469,100.00) as part of the American Recovery and Reinvestment Act of 2009; and

WHEREAS, part of Kane County's 2009 EECBO Energy Efficiency and Conservation Strategycalled for the update and development of Energy Efficiency Documents, including data collection insupport of a Kane County Operational Sustainability Plan; and

WHEREAS, data collection in support of a Kane County Operational Sustainability Plan wascomplete in 2012 and 25 staff members, representing 19 Kane County departments and offices, underthe direction of the Kane County Energy and Environment Committee, generated a plan to improveKane County's environmental, economic, and social sustainability through improvements to its facilitiesand operations; and

WHEREAS, the development of the Operational Sustainability Plan included participation andreview by Kane County departments and offices including comments received at outreach meetingsheld in March, 2012.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane CountyOperational Sustainability Plan is hereby adopted.

BE IT FURTHER RESOLVED that the Operational Sustainability Plan shall be implemented bystaff and annual progress reports shall be submitted to the Energy and Environment Committee.

of 2, Res. #13-




2Sustainability

NDA ITEM Agenda Item # 13-

MENTAL AGREEMENT WITH VILLAGE OF WEST DUNDEE FORRECYCLING SERVICESFRI Resolution Name

C Ordinance

IPresenter/Sponsor: lienniferJarland

Information: Was this item budgeted? EJ Yes C No N N/A Appropriation Amount:


SUMMARY: This resolution seeks to establish an Intergovernmental Agreement with the Village of west Dundee for electronics recyclingdrop-off services in a like-model to existing drop-offs in the cities of Batavia, Geneva, and St. Charles.

The City drop-off location will act as a collector, and the County's contracted Electronics Recycler will transport, receive,process, and responsibly manage all electronic equipment through the County's contract.

The County will receive revenue from the Recyclerfor pounds of equipment collected at the drop-off, paying 90% to theVillage and retaining 10% to cover administrative costs. The Intergovernmental Agreement has been worded to withstandchanges in the County's recycler/contractor and revenue fluctuations through time.

Attachments: Agreement

Staff Name: Jennifer Jarland Phone: I6302083841Resolution/Ordinance Tracking:

Assigned Committee: Energy! onmental iI Fpassed Ilsentto:

ii on: 01/17/2013

If Other, specify:

Committee Remarks:

Next Committee: jExecutive Sent to: Board on:

If Other, specify:



Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

INTERGOVERNMENTAL AGREEMENT WITH VILLAGE OF WEST DUNDEEFOR ELECTRONICS RECYCLING SERVICES

WHEREAS, the Kane County Solid Waste Management Plan, adopted by the Kane County Board in1992, and most recently updated in 2009, recommends that the County develop programs to divert usedelectronic equipment from disposal in landfills; and

WHEREAS, beginning in January 2012, the Illinois Electronic Products Recycling and Reuse Act(Public Act 97-0287) bans the landfill disposal of 17 categories of used electronics collected; and

WHEREAS, starting in FY 2012 Kane County has a new agreement with a certified recyclingcontractor for electronics recycling which includes conducting used electronics recycling collections at KaneCounty's monthly collection event as well as any permanent collection locations; and:

WHEREAS, Kane County passed resolutions 11-114, 12-156, & 12-157 authorizingintergovernmental agreements for such electronics recycling drop-off services in the cities of Batavia,Geneva, & St. Charles; and

WHEREAS, due to said Public Act which creates a source of revenue for recycling electronics andKane County expects to incur a small amount of staff time to administer revenue distribution associated withthe Intergovernmental Agreement with the City, the revenue will be shared with 10% going to the Countyand 90% going to the City; and

WHEREAS, the maintenance of a drop-off location in the Village of West Dundee increasesconvenient opportunities for Kane County residents to recycle electronics, which is of benefit to the overallelectronics recycling program.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof isauthorized to execute the attached Intergovernmental Agreement with the Village of West Dundee forelectronic recycling services.


John A. Cunningham




Vote:YesNoVoiceAbstentions2WestDundee

MM.. AGENDA ITEM EXECUTIVE SUMMARY Agendaltem# 13-

Resolution Name IFYI CONTRACT WITH WM CURBSIDE, LLC FOR HOUSEHOLD HAZARDOUS WASTE

1 I: I SERVICES'4 s'')J Ordinance•.. ik

Presenter/Sponsor: Jarland, Recycling and Resource Conservation Program Coordinator

Budget Information: item X Yes fl No Q N/A Appropriation Amount: not to exceed $36,000


SUMMARY: This resolution seeks to authorize a contract with WM Curbside LLC for Household Hazardous Waste Disposal services forresidents of Burlington, Dundee, Elgin, Hampshire, Rutland, and Plato Townships and the Mill Creek SSA. WM Curbside LLC isthe County's current contractor for said services.

sal opening 41-012 was held on November 7, 2012 at the Purchasing Department office for a Household HazardousCollection Service provider. 1 proposal was submitted. Attached is a procurement synopsis.

nual municipal contributions towards this program total, on average, $25,000. The end cost to the county, therefore, isDroximately $11,000 or less peryear.

Department of Facilities, Development and Environmental Resources and the Purchasing Department, recommendsthe county enter into contract with WM Curbside LLC for the period of three years, with two optional one-yearnsions, beginning April 1, 2013.

Attachments: Contract, Resolution, Procurement Synopsis

Detailed information available from:Staff Name: Jenniferiarland


Assigned Committee: lEnergy/Environmental iii Passed

Phone:

to: Executive on: 01/17/2013

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

Sent to: Board on:

Sent to: on:

3

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

FY 2013 CONTRACT WITH WM CURBSIDE, LLC FOR HOUSEHOLDHAZARDOUS WASTE SERVICES

WHEREAS, the Kane County Solid Waste Management Plan, adopted by the Kane County Boardin 1992, and most recently updated in 2009, recommends that the County develop programs to diverthousehold hazardous wastes (HHW) from the landfills; and

WHEREAS, under RFP 41-012, the Kane County Purchasing Department has solicited andreceived proposals for Household Hazardous Waste disposal services for residents of Burlington,Dundee, Elgin, Hampshire, Rutland, and Plato Townships and to the Mill Creek SSA; and

WHEREAS, WM Curbside, LLC, submitted the only proposal as described in the procurementsummary issued by the Kane County Purchasing Department; and

WHEREAS, the County has a current contract with WM Curbside, LLC, per Resolution # 11-381, toprovide a service for proper handling of HHW to residents of Burlington, Dundee, Elgin, Hampshire,Rutland, and Plato Townships; and to residents of the Mill Creek SSA, and has provided excellentservice to residents of the City of Elgin since June 1999 and to other County residents in the abovelisted Townships since 2000 and to Mill Creek since 2012; and

WHEREAS, the 2013 budget for the Enterprise Surcharge Fund (650) includes Forty-five ThousandDollars ($45,000) funding for HHW programs; and

WHEREAS, municipalities in the service areas contribute a total amount of Twenty-four Thousand,Eight Hundred Dollars ($24,800) annually towards this program; and the program does not exceedThirty-six Thousand Dollars ($36,000) per year in costs; and

WHEREAS, the Department of Facilities, Development, and Environmental Resources, and thePurchasing Department, recommend awarding this contract to WM Curbside, LLC

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is herebyauthorized to enter a three (3) year contract with an option for two (2) one-year renewals, with WMCurbside, LLC to continue to provide household hazardous waste services to residents of the saidnorthern six Townships, invoiced on a per use basis, in an amount not to exceed Thirty-six ThousandDollars ($36,000) annually. A copy of said contract shall be kept on file with the Kane County Auditor.

of 2, Res. #13 -

Line Item Line Item Description Was Are funds currently If funds are not currentlypersonnel/item/service available for this available in the specified

approved in original personnel/item/service in line item, where are thebudget or a subsequent the specific line item? funds available?

budget revision?650-670-670-50 150 Contracts and Consulting Yes Yes




2Curbside

ENDA ITEM EXECUTIVE SUMMARY I Agenda item ii--AENT AND AMENDMENT OF ORDINANCE NO, 11-400 ESTABLISHING THE& PUBLIC SAFETY TECH COMMISSION

Presenter/Sponsor Judge Keith Brown

Was this item budgeted? fl Yes fl No N/A Appropriation Amount:


SUMMARY: Ordinance 11-400 was passed by the County Board in December 2011. The Ordinance is now being amended to add anadditional County Board member, an additional public member to be appointed by the County Board Chair; and a memberof the Kane County Bar Association appointed jointly by the County Board Chair and the Chief Judge.

Attachments:

information avaStaff Name: Keith Brown; Barb Garza Phone: 630-208-3834

Assigned Committee: Sentto: ICountvBoard on:

If Other, specify:

Committee Remarks:

Next Committee: County Board Sent to: on:L

If Other, specify: ICommittee Remarks: I


Committee Remarks:

Li Resolution Name

j Ordinance



ORDINANCE NO. 13 -_____

RESTATEMENT AND AMENDMENT OF ORDINANCE NO. 11-400 ESTABLISHING THE JUDICIAL AND PUBLIC SAFETY TECHNOLOGY COMMISSION

WHEREAS, Ordinance No. 11-400 Establishing the Judicial and Public Safety Technology

Commission was passed on December 13, 2011; and WHEREAS, the Kane County Board now desires to amend Ordinance No. 11-400 which is

stated in its entirety herein with the amendments designated. NOW, THEREFORE, BE IT ORDAINED by the Kane County Board that this Restatement and

Amendment of Ordinance No. 11-400 Establishing the Judicial and Public Safety Technology Commission be adopted as follows:

Section 1. The County of Kane (“County”) hereby establishes the Kane County Judicial and

Public Safety Technology Commission (“Commission”). The Commission is to function in all ways as a successor to the Judicial and Public Safety Technology Task Force previously established by the County.

Section 2. The Commission shall be composed of the following Members:

i. The County Board Chair ii. The County Board Public Safety Chair iii. The County Board Finance Chair iv. A Two County Board Members, appointed by the County Board Chair v. A Two Members from the Public at Large, appointed by the County Board Chair vi. The County State’s Attorney vii. The County Public Defender viii. The Chief Judge of the Sixteenth Judicial Circuit ix. A Judge presiding in the County, appointed by the Chief Judge x. The County Sheriff xi. The Circuit Clerk xii. A Member from the Kane County Bar Association, appointed jointly by the

County Board Chair and the Chief Judge. The Chair of the Commission shall be elected from among the Members by a majority vote. The term of Chairman shall commence on December 1st of any year a Chair is elected. The term of Chairmanship shall be for two years. Section 3. The Commission shall make decisions for the County regarding capital purchases in technology for the judiciary and public safety departments of the County. These departments shall include but are not limited to the Judiciary, the State’s Attorney’s Office, the Public Defender’s Office, the Sheriff’s Office, and the Circuit Clerk’s Office.

of 3, Ord. #13-

Section 4. The Commission shall, upon receipt of a report developed by the firm of URL Integration outlining proposed standards and budgets for the acquisition of new Case Management Systems (“CMSs”) for the Circuit Clerk, Judiciary, States Attorney and Public Defender for judicial and public safety departments of the County, propose a budget for the development and purchase of new CMSs. Thereafter, the Commission shall forward its proposed CMS budget to the County Board for approval. If the proposed budget is acceptable to the County Board, the County Board shall pass a resolution formally approving the budget for the CMSs, and establishing the method by which the budget shall be funded, the source of such funds, and the allocation of such funds between County departments (“CMS Process Resolution”). The budget so proposed and approved shall include both a proposed CMS budget, and a sub-budget for each department that shall seek to participate in CMS acquisition and integration.

Section 5. In addition to proposing budgets for the development and purchase of new

CMSs, any time the County wishes to expend funds to be used for capital technology, the Commission shall make recommendations to the County Board regarding that capital technology, and regarding the selection of consultants for capital technology purposes.

Section 6. Upon the County Board’s adoption of the CMS Process Resolution, any office

holder or department head, in consultation with the Chief Judge of the Sixteenth Judicial Circuit (“Chief Judge”), the Circuit Clerk, and the Kane County Information Technology Director (“IT Director”), shall be responsible for writing a Request for Proposals (“RFP”) for that department or office holder’s office, which RFP shall be consistent with the URL report and the budget approved by the County Board. Once completed, that CMS RFP shall be submitted to the Commission for review and approval. If a CMS RFP is approved by the Commission, the CMS RFP shall be formally issued by the County Purchasing Department to solicit responses. The CMS RFP shall be subject to all applicable County purchasing regulations and ordinances not in contradiction with the Settlement Agreement.

Section 7. Any responses to a department’s CMS RFP shall be submitted to the department

head or office holder, the Circuit Clerk, the Chief Judge, and the IT Director. Any responses to a CMS RFP shall also be submitted to any of the following not already given the responses, for informational purposes: the Kane County State’s Attorney, the Kane County Public Defender, the Kane County Court Services Director, the Kane County Sheriff, and to the chairperson of the Commission. The department head, the Circuit Clerk, the Chief Judge and the IT Director shall jointly make a recommendation to the Commission as to the respondent of the department’s CMS RFP which they believe should be selected as the approved vendor, within the confines of the approved budget (or any amendment thereto). In formulating a recommendation, these parties will also consult with any of the following parties not already among them, who will serve in an advisory role, with no decision making authority: the Kane County State’s Attorney, the Kane County Public Defender, the Kane County Court Services Director, and the Kane County Sheriff. At any time prior to the Commission’s approval of the recommended respondent, the department head may meet with any respondent to the department’s CMS RFP for purposes of discussing, detailing or negotiating any of the terms of any submitted response to the departments CMS RFP. At all stages from RFP development to selection of the CMS, the department head and Chief Judge will retain approval over the CMS and other systems applicable to the department’s office.

Section 8. The Commission shall review the recommendation of the department head, the

Circuit Clerk, the Chief Judge, and IT Director as to which respondent to the department’s CMS RFP

of 3, Ord. #13-

should be selected, and shall approve or reject the recommendation. The Commission shall not have the authority to recommend approval of an alternate respondent. If the Commission determines to approve of the RFP/respondent selected by the department head, Circuit Clerk, Chief Judge and IT Director, the Commission shall do so by formal motion, and shall forward that recommendation to the County Board. The County Board shall thereafter consider the recommendation and, if it determines that it is appropriate to do so, shall undertake such action as shall be necessary to approve of the selected RFP/respondent, to fund out of the aforementioned budget and to implement the department’s CMS project. If the County Board fails to approve the recommendation of the Commission, no CMS acquisition shall be undertaken as a component of this process.

Section 9. The Commission shall evaluate the CMS needs of each department on a case-by-

case basis. Should the County Board, by passage of an appropriate resolution, approve a budget for a change to the CMS of any County department, then for each such department, the process outlined above shall generally be followed.

This repeals and replaces Ordinance No. 11-400. Passed by the Kane County Board on February 13, 2013.

John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 2TechComm

- AGENDA ITEM E)

Resolution Name

Fü Ordinance

Presenter/Sponsor:

Was this item budqeted?

Agenda ltem# I13

nting an Executive Director of the Kane County Health Department

:ounty Board Chairman

Yes DNa D N/A Appropriation Amount: 86

If not budgeted,explain fundingSource

SUMMARY; ftii resolution appoints Barbara Jeffers as Executive Director of the Health Department, "Interim is removed from her title.

I Attachments: Appointing an Executive Director of the Kane County Health Department

Staff Name: Phone:


Assigned Committee: IExet Passed Sent to: County Board on: 02/06/2013

If Other, specify:


Next Committee: Sentto: on:

If Other, specify:

Committee Remarks:


Committee Remarks:

County Board Date: y,zni


RESOLUTION NO. 13 -

APPOINTING AN EXECUTIVE DIRECTOR OF THE KANE COUNTY HEALTH DEPARTMENT

WHEREAS, Barbara Jeffers was appointed as the Interim Executive Director of the Kane

County Health Department on 6/3/2012; and WHEREAS, Barbara Jeffers possesses the qualifications to serve as the Executive Director of

the Kane County Health Department.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is authorized to appoint Barbara Jeffers as the Executive Director of the Health Department at a salary of $109,386 effective with the approval of this resolution.



budget revision?





available? 001.040.040.40000 Full time Salaries Yes Yes


______________________________________ ___________________________________ John A. Cunningham Christopher Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 2HealthDir

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13 -

CADENCE HEALTH GRANT AUTHORIZATION

WHEREAS, Cadence Health, an Illinois not for profit corporation has awarded the Kane CountyHealth Department a FY13 contribution in the amount of $50,000.00; and

WHEREAS, the objective of this contribution is to help support the Kane County TB OutbreakImplementation Plan and continue to focus on the identified tuberculosis outbreak; and

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofis hereby authorized to enter into said contribution agreement with Cadence Health.


approved in original personneleitem/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?350.580.000.33900 Miscellaneous Yes Yes


John A. Cunningham





2Cadence

ITEM

FXJ Resolution Name

[J Ordinance

Presenter/Sponsor:

Agenda Item# 13-

OZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDINGNEL HIRING AND REPLACEMENT - COMMUNITY HEALTH SPECIALIST II:'IMENTAL HEALTH PRACTITIONER

Jeffers, Executive Director, Kane County Health Department

Was this item budgeted? k Yes 0 No 0 N/A Appropriation Amount:


SUMMARY: The Community Health Specialist II: Environmental Health Practitioner position is responsible for promoting individual andpopulation public health by providing the essential services of public health within a variety of settings. Responsibilitiesinclude: inspecting properties, businesses or homes; identifying health and environmental hazards; providing communityhealth education and health promotion activities; ensuring compliance with a broad range of current local health andenvironmental codes, regulations and policies; participating in multi-faceted health or environmental projects; andproviding technical assistance and information to individuals, families and groups regarding public health andenvironmental issues.

Executive Director of the Kane County Health Department is requesting an exception to the hiring moratorium as the:inuance of vacancy in this position will have a negative operational impact on the Department's ability to successfully'age operations and carry out its mission. This position is in the approved 2013 budget.

Attachments:

Staff Name: Jeffers, Executive Director II Phone:


Assigned Committee: Public Health Passed Il Sent to: on: 101/22/2013

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

Finance/Budget Sent to: on: 101/30/2013

Sent to: Board on: 02/06/2013

/16/2013

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDINGPERSONNEL HIRING AND REPLACEMENT

Community Health Specialist II: Environmental Health Practitioner

WHEREAS, on September 9, 2008 the Kane County Board had deemed it necessary to adoptby Resolution a moratorium on the hiring of new County personnel and the replacement of existing orfuture personnel vacancies; and

WHEREAS, Resolution 10-310 approved the Kane County Health Department re-organizationstructure in order to assure the delivery of the essential services of public health; and

WHEREAS, the Kane County Health Department requires hiring of a Community HealthSpecialist II: Environmental Health Practitioner in order to provide community health services andrequired public health inspections environmental investigations and services.

WHEREAS, the non-exempt Community Health Specialist II: Environmental Health Specialist,Grade 10 position with a salary range of $33,734 through $46,246 has been included in the FY13budget and therefore passage of this resolution does not require a budget amendment for fiscal year2013;

WHEREAS, the Executive Director of the Kane County Health Department is requesting theKane County Board to allow an exception to the hiring moratorium, as the continuance of a shortage ofstaff will have a negative operational impact on the Department's ability to carry out its mission.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofallow the Kane County Health Department to hire a replacement to fill the Community Health SpecialistII: Environmental Health Practitioner position within the Department.


approved in original personnelluteni/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?350.580.630.40000 Salaries & Wages Yes Yes N/A

of 2, Res. #13-




2Hire-Health

Jeffers, Executive Director, Kane County Health Department

Yes fl No DN/A I IlAppropriation Amount: I$47,265.00

Presenter/Sponsor:

Information: 35 this item budqeti

Agenda Item # 13-

QcLGMIIZEO

... ½

RX Resolution I Name

Li Ordinance

IZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDINGNEL HIRING AND REPLACEMENT - COMMUNITY HEALTH SPECIALIST II:NURSE - KANE KARES


SUMMARY: The Community Health Specialist II: Public Health Nurse position is responsible for providing public health nursing servicesto individuals, families, and population groups. Nursing actions are directed toward the goals of prevention, assessment, riskreduction, and health status improvement for individuals, families and communities. Nursing activities, include, but are notlimited to, systematic analysis of health data, care plan development, health education and advocacy, coalition building, andcollaborating with community partners to promotes the health of the population.

Executive Director of the Kane County Health Department is requesting an exception to the hiring moratorium as theinuance of a vacancy in this position will have a negative impact on the Department's ability to successfully managerations and carry out its mission. This position is in the approved 2013 budget.

Tracking:

[Public Health

jHnanceetI

3/2013

Attachments:

Detailed 'information!

Resolution/OrdinancE

Assigned Committee:

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

Sentto: jExecutive 1 I

on: 101/30/2013 I

Sentto: 1CountvBoard on:

Staff Name: Barbara Jeffers, Executive Director Phone:

Passed IlSentto: on: 101/22/2013

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-


(Community Health Specialist II: Public Health Nurse Kane Kares)


WHEREAS, Resolution 10-310 approved the Kane County Health Department re-organizationstructure in order to assure the delivery of the essential services of public health; and

WHEREAS, the Kane County Health Department requires hiring of a Community HealthSpecialist II: Environmental Health Practitioner in order to provide community health services andrequired public health inspections environmental investigations and services.

WHEREAS, the non-exempt Community Health Specialist II: Environmental Health Specialist,Grade 10 position with a salary range of $33,734 through $46,246 has been included in the FY13budget and therefore passage of this resolution does not require a budget amendment for fiscal year2013;

WHEREAS, the Executive Director of the Kane County Health Department is requesting theKane County Board to allow an exception to the hiring moratorium, as the continuance of a shortage ofstaff will have a negative operational impact on the Department's ability to carry out its mission.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofallow the Kane County Health Department to hire a replacement to fill the Community Health SpecialistII: Environmental Health Practitioner position within the Department.

Line Item Line Item Description Was personnel/item/service Are funds currently If funds are not currentlyapproved in original budget available for this available in the specified

or a subsequent budget personnellitem/service in line item, where are therevision? the specific line item? funds available?

350,580.644.40000 Salaries & Wages Yes Yes N/A

o12, Res. #13-




2•Hire-KaneKares

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

FY2013 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING GRANT

WHEREAS, the State of Illinois has awarded Kane County a FY2013 Hazardous MaterialsEmergency Preparedness (HEMP) Planning Grant in the amount of $3,500.00; and

WHEREAS, the objective of the HEMP grant is to help support the preparedness efforts of theKane County Local Emergency Planning Committee (LEPC).

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofis hereby authorized to enter into said grant agreement with the State of Illinois as part of theHazardous Materials Emergency Preparedness Grant Program.


John A. Cunningham


Chairman, County BoardKane County, Illinois Kane County, Illinois


2HazGrant

OcLGANP

—S..--k••

Budget


AGENDA ITEM EXECUTIVE SUMMARY I IAgenda Item # 13-

IResolution Name 'Vehicle Replacement and Budget Adjustment Office of Emergency Management

fl Ordinance

IPresenter/Sponsor: I Donald Bryant

Was this item budgeted? Q Yes NI No N/A Appropriation Amount:

get Adjustment from the Contingency Line Item

SUMMARY: The OEM needs to replace a 2001 Chevrolet Police Impala due to age, mileage and increasing repair costs. This vehicle meetsthe County's Vehicle Replacement Policy and the OEM has provided the appropriate documentation. The replacementvehicle will be a 2013 Ford Police Sedan with the appropriate emergency equipment

Attachments: IVehicle Request Form and Replacement Guidelines Calculation Sheet.

Staff Name: I Donald Bryant Phone: 1630-208-2051Resolution/Ordinance Tracking:

Assigned Committee: Public Health Passed Sentto: on: 101/22/2013

If Other, specify:


Next Committee:

lAdministration I Passed Sent to: on: 101/2412013

If Other, specify:

Committee Remarks:

Next Committee: to: on: l02/06'2013

Committee Remarks:


Currie MotorsCorporate Fleet Department

Nice People To Do Business If/i/h9423W LINCOLN HWY . FRANKFORT, ILLINOIS 60154

PHONE: 815-464-9200May 24, 2012

Jim HansenKane County, IL

Currie Motors Frankfort, Inc.Contractor Disclosure Statement

No owners, officers, managers, agents, business trusts, estates, trustees, and/or beneficiaries under thecontrol of the contracting person, Currie Motors Frankfort, Inc., has made any campaigncontributions within the previous twelve (12) months of awarding of the contract to any currentofficer or countywide elected officer whose office the contract to be awarded will benefit. Thisstatement as to managers and agents is based upon the best of our knowledge and belief afterreasonable inquiry.

2. Currie Motors Frankfort, Inc. does not employ any insurance brokers, lobbyists, agents, consultants,bond counsel, underwriters counsel, subcontractors corporations, partnerships or associations whichhave anything to do with the current contract, or any contracts in general.

3. Currie Motors Frankfort, Inc. only contributes to Motor Vehicle Dealer Association related PACs(CAR of Illinois and CATPAC/DEAC). No office; director, owner or person who exercises controlover Currie Motors Frankfort, Inc. is an officer or board member of any such PAC or controls thecontributions of such PACs. Currie Motors Frankfort, Inc. has no knowledge that any such PAC hasmade any campaign contributions, (which includes multiple candidates) within the previous twelve (12)months of awarding of the contract to any current officer or countywide elected officer whose officethe contract to be awarded will benefit.

4. Currie Motors Frankfort, Inc. is wholly owned by Curfin Holding Company, Inc. (an Illinoiscorporation). The individuals who ultimately have over 5% of the legal or beneficial interest in CurfinHolding Company, Inc. and/or who have the power to control Cutfin Holding Company, Inc. are:Joseph Jaffe, 161 Chertsey Rd., Twickenham, Middlesex, England, UK TWI IER and StevenJankelow, 1655 Brighton Ct., Northbrook, IL 60062.

5. The undersigned hereby swears or affirms that that the applicant has withheld no disclosures as toeconomic interests in the undertaking nor reserved any information, data or plan as to the intendeduse or purpose for which it seeks County Board or other county agency action.

Ralph BeattyCorporate Fleet Director

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

VEHICLE REPLACEMENT and BUDGET ADJUSTMENTOFFICE OF EMERGENCY MANAGEMENT

WHEREAS, the Office of Emergency Management needs to replace a 2001 Chevrolet PoliceImpala due to advanced age and mileage; and

WHEREAS, a replacement 2013 Ford Police Sedan will cost $23,960; and

WHEREAS, emergency equipment for said replacement vehicle will cost an additional $3,000.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Office ofEmergency Management is hereby authorized to purchase a 2013 Ford Police Sedan at a cost of$23,960, selecting the lowest bid by Curie Motors, Fankfort, IL, along with purchasing associatedemergency equipment at a cost of $3,000 from a separate vendor, bringing the total cost for thereplacement vehicle to $26,960.

BE IT FURTHER RESOLVED by the Kane County Board that $26,960 be transferred from theCounty's contingency line item to the OEM's 2013 budget:

001.510.510.70070 Automotive Equipment + $26,960.00001.900.900.85000 Contingency - Allowance for Budget Expense ($26,960.00)

Line item Line item Description Was Are funds currently It funds are not currentlypersonnel/item/service available for this available in the specified lineApproved in original personnel/item/service in item, where are the funds

budget or a subsequent the specified line item? available?Budget revision?

001.510.510.70070 Automotive Equipment No No 001 .900.900S5000


John A. Cunningham





20EMvehicle

ENDA

Resolution I Name

El Ordinance

Presenter/Sponsor:

Budget Information:


MARY I I

Agenda Item # 113-

RIZING EXCEPTION TO THE FINANCIAL POLICIES REGARDING PERSONNELAND REPLACEMENT: ANIMAL CONTROL WARDEN

Jeffers, Executive Director

EJ Yes fl No El N/A Appropriation Amount: I$1,745 through $2,635

SUMMARY: Kane County Animal Control Department is responsible for the enforcement of the Animal Control Ordinance of Kanenty and has built an animal control facility for the purpose of providing needed resources for the Department in carryingits mission, specifically to be used as a shelterfor seized, stray, homeless, abandoned, or unwanted dogs or other

Animal Control Warden is responsible to answer all calls pertaining to stray or injured dogs, bite cases, and possibleci wildlife. They pickup and impound stray dogs, transport specimens of biting animals to the State Lab, and investiplaints of violations to the animal ordinance and issues citations to owners violating such laws.

he Executive Director of the Kane County Health Department/Animal Control is requesting an exception to the hiringloratorium as the continuance of vacancies in this position will have a negative operational impact on the Departmentsbility to successfully manage operations and carry out its mission.

Attachments:

Detailed informationStaff Name: l Barbara ieffers, Executive Director Phone:

Resolution/Ordinance

Assigned Committee: Health Passed II Sent to: on: 101/22/2013

If Other, specify:

Committee Remarks:

Next Committee: Finance/Budget Sent to: Executive on: 01/30/2013

If Other, specify:

Committee Remarks:

Next Committee: Sentto: lCountv Board on:

Committee Remarks:

County Board Date: 3/2013

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-


(ANIMAL CONTROL WARDEN)


WHEREAS, the Kane County Animal Control Department is responsible for the enforcement ofthe Animal Control Ordinance of Kane County; and

WHEREAS, Kane County has built an animal control facility for the purpose of providing neededresources for the Department in carrying out its mission, specifically to be used as a shelter for seized,stray, homeless, abandoned, or unwanted dogs or other animals; and

WHEREAS, currently staffing levels for operations of the shelter have fallen below thoseneeded to provide care to animals; and

WHEREAS, this position with a salary range of $1,745 through $2,635 monthly (40 hour workweek), has been included in the FY13 budget and therefore passage of this resolution does not requirea budget amendment for fiscal year 2013; and

WHEREAS, the Executive Director of the Kane County Health Department/Animal Control hasrequested the Kane County Board to allow exception to the hiring moratorium as the continuance of ashortage of staff will have a negative operational impact on the Department's ability to efficiently andeffectively conduct the operations of the shelter.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofallow the Kane County Animal Control Department to hire a replacement to fill the Animal ControlWarden vacancy so the department has three Animal Control Wardens.

Line Item Line Item Description Was Are funds currently If funds are notpersonnellitem/service available for this currently available in

approved in original personnelñtem/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?290.500.50040000 salarymages Yes Yes N/A

of 2, Res. #13-




2Hire-ACwarden

Agenda ltem# 13-

lorizing Exception to the County Financial Policies Regarding Personnel HiringReplacement (Human Resource Management)

Resolution Name

E Ordinance

IPresenter/Sponsor: I5u1a McCraven

Was this item budgeted? Z Yes D No fl N/A Appropriation Amount:

I


SUMMARY: Summary: The Human Resource Department is requesting an exception to the hiring policy to authorize hiring: 1 HumanResources Specialist to replace an employee who transferred to another County department and 1 Senior Payroll Specialistto replace the individual who left County employment. These positions are needed to support County human resource andpayroll activities and were budgeted for FY 13. The salary ranges are:

Human Resources Specialist: $25,000- $40,000Senior Payroll Specialist: $35,000 -$51,000

Attachments: IResolution

avaStaff Name: McCraven Phone:


Assigned Committee: Human Services Passed Sent to: Finance/Budget on: 01/23/2013

If Other, specify:


Next Committee: Sent to: on: 3

If Other, specify:

Committee Remarks:

Next Committee: Sent to: ICountyBoard on: 3

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13—

AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIESREGARDING PERSONNEL HIRING AND REPLACEMENT

(Human Resource Management Department)

WHEREAS, the Kane County Human Resource Management Department provide personneland payroll support to all Kane County departments and offices; and

WHEREAS, current staffing level for support operations, due to employee terminations,resignations and job transfers has fallen below the level needed to provide for and sustain thenecessary level of required support for County departments and offices; and

WHEREAS, on September 9, 2008, the Kane County Board had deemed it necessary to adoptby Resolution a moratorium on the hiring of new County personnel and the replacement of existing orfuture personnel vacancies; and

WHEREAS, the Executive Director of the Human Resource Management Department hasrequested the Kane County Board to allow exception to the hiring moratorium as the continuance of ashortage of staff will have a negative operational impact on the Department's ability to efficiently andeffectively provide payroll and personnel support for County offices and departments.

NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that theDepartment of Human Resource Management be allowed to hire two replacements to fill the staffvacancies.

Line item Line Item Description Was Are funds currentl y available If funds are notpersonnel/item(service for this currently available in

approved in original personnel/item/service in the specified line item,budget or a subsequent the specified line item? where are the funds

budget revision? available?

001.120.120.40000 Salaries & Wages Yes Yes


John A. Cunningham





21-ti re-HR

. AGENDA ITEM EXECUTIVE SUMMARY Agenda ltem# 1 13 -

j Resolution I Name lAuthorization to hire a Maintenance Worker by the Department of BuildingII Management

• '4k ,6,1n1'1 ftJ! El Ordinance

Presenter/Sponsor: Tim 1-larbaugh, Executive Director I

Information: Was this item budgeted? Yes J No D N/A I II Appropriation Amount: I


SUMMARY: A maintenance worker at the 3rd Street Courthouse will be resigning January, 2013.

The Building Management Department desires to replace this position.

The salary of the position is $30,000-$36,700.

From May 1st to August 4, 2009, the Department of Building Management has reduced it's total headcount from 31 to 27.

On December 1, 2012, headcount was further reduced by 0.5.

Attachments:

Detailed iStaff Name: ITim Harbaugh, Executive Director Phone: 630/208-5173

Assigned Committee: n Passed IlSentto: on: 01/24/2013

If Other, specify:

Committee Remarks:

Next Committee: nce/Budget Sent to: on: 01/30/2013

If Other, specify:

Committee Remarks:

Next Committee:

IlSentto: lCounty Board II on: 02/06/2013

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

AUTHORIZATION TO HIRE A MAINTENANCE WORKER BY THEDEPARTMENT OF BUILDING MANAGEMENT

WHEREAS, the Kane County Board adopted Resolution 08-278, Implementation of County FinancialPolicies regarding Personnel Hiring and Replacement, and wherein said resolution specifically states:

"A moratorium on the hiring of new County personnel and the replacement of existing or futurepersonnel vacancies is hereby adopted effective upon passage of this Resolution. No new personnelshall be hired unless specifically approved by the County Board"; and

WHEREAS, from May 1 to August 4, 2009, the Department of Building Management (theDepartment) reduced its total headcount from 31 to 27, and on December 1, 2012 headcount was furtherreduced by 0.5; and

WHEREAS, the Department has a maintenance worker employee leaving in January 2013 and theDepartment desires to fill this vacant position; and.

WHEREAS, the filling of this position has been included in the FY13 budget, and the passage of thisresolution does not require a budget amendment.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Department of BuildingManagement is hereby authorized to hire a maintenance worker.

Line Item Line Item Description Was Are funds currently If funds are notpersonnellitem/service available for this currently available in

approved in original personnel/item/service in the specified line item,budget ore subsequent the specific line item? where are the funds

budget revision? available?001.080.080.4000 Full Time Salary Yes Yes N/A

Passed by the Kane County Board on February 13, 2013

John A. Cunningham




Vote:YesNoVoiceAbstentions2Hi re- Bldg. Maintenance

AGENDA ITEM E)

nX Resolution Name

fl Ordinance

Presenter/Sponsor:

as this item budQeted?Budget Information:

If not budgeted, below.explain fundingsource

-- Agenda ltem#

County Coroner Suburban - Replacement

L, Robert Russell

E Yes fl No 0 N/A Appropriation Amount: 147,958.00

SUMMARY: 12004 Chew Suburban needs to be retired due to mileage and increasing cost of repairs Vehicle is in shnn for renairc and

maintenance every few months.

Vehicle can be purchased through the county bidding process from Bill Stasek Chevrolet in Wheeling, IL at a cost of$41,158.00 plus approximately $6,800.00 in emergency equipment.

$38,045.00 budgeted in Kane County 2013- 490 capital budget. Will also use funds from 289.490.491.60010 Operating

Attachments:

Phone:

ng:Resolution/Ordinance

Assigned Committee:

If Other, specify:

Committee Remarks:

Staff Name: IL. Robert Russell

Safety III Passed II 1tt0: IFinance/Budget

2-3535

on: 01/25/2013

Next Committee: Finance/Budget Sentto:

If Other, specify:

Committee Remarks:

Next Committee: Executive Sent to:


on: 101/30/2013

Board on: 102/06/2013


700 W. Dundee Rd. . Wheeling, 160090 • (847) 537•7000 • Fax (847) 537-7161 • www.stasekclievrolet.com

-j-71 A) 301.Z0{ 3

io tDFk . i if

0 (.i 1 r 0??7c&5 Hrj1J&.A}olT

CocThZi a Jyo9 JD ft6V/ ?3No I AJ 7)+&

(ouItviy OF k'4 AA5 ,

frteei-. J11cW4dc

a U

STATEOF WHOISftQTAW !!9 cvutntS 522-20

1 J

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

KANE COUNTY CORONER SUBURBAN - REPLACEMENT

WHEREAS, The Kane County Coroner Office is in need of a new Suburban to replace thecurrent Suburban which is in need of retirement due to mileage and increasing cost of repairs; and

WHEREAS, 2013 Chevy Suburban, cost $41,158.00 and $6,000 in emergency equipment; and

WHEREAS, Vehicle can be purchased through the county bidding process from Bill StasekChevrolet, Wheeling, IL. for the above cost.

WHEREAS, Vehicle cost was budgeted in the Kane County Coroner fund 289.490.491.70070(Automotive Equipment) at $38,045.00 and the remaining funds have been budgeted in 289.490.491-60010 (Operating Supplies).

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Coroner beauthorized to purchase a 2013 Chevy Suburban at a cost of $41,158.00 and $6,000.00 in emergencyequipment from Bill Stasek Chevrolet, Wheeling, IL as the lowest competitive qualified bid.

Line item Line Item Description Was Are funds currently If funds are notpersonnel/item/service available for this currently available in

approved in original personnel/item/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?

289.490.491.70070 Automotive Equipment Yes Yes

289.490.491.60010 Operating Supplies Yes Yes


John A. Cunningham





2CoronerVehicle

STATE OF ILLINOIS

COUNTY OF KANE

ORDINANCE NO. 13-

PERMANATELY ABATING THE TAXES HERETOFORE LEVIED FOR THE YEAR 2012TO PAY THE DEBT SERVICE ON $41,895,000 GENERAL OBLIGATION BONDS

(ALTERNATE REVENUE SOURCE), SERIES 2001

WHEREAS, the County Board of the County of Kane, Illinois (the "County") by Ordinance No.01-282 adopted in 2001 (the "2001 Ordinance"), did provide for the issuance of $41,895,000 GeneralObligation Bonds (Alternate Revenue Source), Series 2001 (the "2001 Bonds"), and the levy of directannual tax sufficient to pay the debt service on the 2001 Bonds; and

WHEREAS, the County has refunded the debt service on the 2001 General Obligation Bonds(Alternate Revenue Source) with the 2004 General Obligation Refunding Bonds (MET AlternateRevenue Source) by Ordinance No. 04-96 adopted by the County Board of the County on March 9,2004; and

WHEREAS, it is necessary and in the best interests of the County that the taxes heretoforelevied for the year 2012 to pay the debt service on the 2001 Bonds be permanently abated.

NOW, THEREFORE, BE IT ORDAINED by the County Board of the County of Kane, Illinois, asfollows:

Section 1. Abatement of Tax. The taxes heretofore levied for the year 2012 in the 2001Ordinance permanently abated in their entirety.

Section 2. Filing of this Ordinance. Forthwith upon the adoption of this Ordinance, the CountyClerk of the County shall file a certified copy hereof in his office and it shall be the duty of said CountyClerk to permanently abate said taxes levied for all future years in accordance with provisions hereof.

Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage andapproval without publication or posting or any further act or requirement.


John A. Cunningham Christopher J. LauzenClerk, County Board




26onds

AGENDA ITEM EXECUTIVE SUMMARY Agenda ltem#

j Resolution I IName Accepting Obligation Due IMRF - Willie Tyler

LI Ordinance

Presenter/Sponsor: IS he 1a McCraven

Budget Information: Was this item budgeted? LI Yes 0 No Z N/A Appropriation Amount:


SUMMARY: The County Board previously approved a Benefit Protection Leave for this employees in October 2012 via Resolution 12-314.However, a review of IMRF records for this employee reveals that his break in service, due to a workers compensation leave,was greater than 3 months. IMRF records show the break in service was for 6 months. IMRF requires that a new BenefitProtection Leave be approved for this employee so that the employee can be given an opportunity to buy these 6 months aservice credit from IMRF.

Attachments:

Staff Name: McCraven Phone: 630-232-5932

Mesolutlonfuralnance

Assigned Committee: Services Passed Sent to: on: 101/23/2013

If Other, specify:

Committee Remarks:

Next Committee: Sent to: nty Board on: 02/13/2013

If Other, specify:

Committee Remarks:

Next Committee: Sentto: 11!

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

ACCEPTING OBLIGATION DUE IMRF(Willie Tyler)

WHEREAS, Willie Tyler applied for and was granted a leave of absence from August 11, 2009through July 31, 2012; and

WHEREAS, this employee received service credit for a maximum of 30 months per IMRFregulations; and

WHEREAS, this employee is entitled to receive up to an additional 6 months of IMRF servicewith the Illinois Municipal Retirement Fund by paying his contribution plus interest for 6 months to IMRFafter the termination of the leave of absence; and

WHEREAS, this employee desires to be protected for death and disability benefits during thisleave.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that it agrees to accept theobligation due IMRF for employee contributions with interest thereon payable through future employeemonthly contributions..

BE IT FURTHER RESOLVED that the County IMRF authorized agent is hereby directed to file acertified copy of this resolution with the Illinois Municipal Retirement Fund.


John A. Cunningham





2IMRF-Tyler

GENDA

RY I Agenda Item # [11T1

Resolution Name County Juvenile Accountability Block Grant

0 Ordinance

IPresenter/Sponsor:

Was this item budgeted?

Deanna Cada

fl Yes N No ON/A Amount:


SUMMARY: resolution is being issued prior to receiving the grant funds. The grant has been verbally awarded to Kane Countyces but requires County signatures and budget adjustments

his grant is to provide diversion services to juveniles in Kane County and is the twelfth year of the grant. Court Services hasmatch of $2,964 that will be taken out of Probation Services per Chief Judge approval of funds. This is a pass through granid both the federal dollars and match dollars will be forwarded to the Turning Point Station Adjustment Program and theity of Auroras Youth Court.

County Court Services is requesting authorization for the execution of an agreement between Kane County, Kanety Court Services and the Illinois Criminal Justice Information Authority to implement this grant upon receipt.

Attachments:

Detailed information available f


Assigned Committee: Judicial,

If Other, specify:

Committee Remarks:

Next Committee: Finance

If Other, specify:

Committee Remarks:

Next Committee:ILegislat

Committee Remarks: ECounty Board Date: 02/13/2

Staff Name: IDeanna L. Cada

Safety 111 Passed

Phone:

Sent to: on: 01/25/2013

Sent to: on: 3

Sentto: Board on:

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

JUVENILE ACCOUNTABILITY BLOCK GRANT FY13 AUTHORIZATION

WHEREAS, Kane County Court Services, in collaboration with community partners, hassubmitted a renewal for a Juvenile Accountability Block Grant (JABG) in the amount of $26,673 to theIllinois Criminal Justice Information Authority to support two community-based prevention programs forthe grant period of 11/1/12 through 10131/13; and

WHEREAS, Kane County Court Services has been notified by the Illinois Criminal JusticeInformation Authority that the JABG renewal has been accepted and one hundred percent of thesefunds pass through Kane County and are disbursed to the Turning Point Station Adjustment Programand the City of Aurora Youth Court ; and

WHEREAS, these amounts need to be reflected in revenue and expense General Ledgeraccounts; and.

WHEREAS, receipt of said grant will require an amendment to the Juvenile Court ServicesFiscal Year 2013 budget.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that upon receipt of theJuvenile Accountability Block Grant, the Chairman thereof be, and herby is, authorized to accept theJuvenile Accountability Block Grant and enter into a contract with the Illinois Criminal JusticeInformation Authority to implement the JABG for the contract period of November 1, 2012 throughOctober 31, 2013. The Juvenile Court Services and Probation Services 2013 budgets be amended asfollows:

001.430.000.32090 Juvenile Accountability Grant $26673001.430.000.39000 Transfer from Other Funds $ 2,964001.430.434.55000 Miscellaneous Contractual Expense $29,637

270.430.000.39900 Cash on Hand $ 2,964270.430.460.99000 Transfer from Other Funds $2,964

Line Item Line Item Description Was Are funds currently If funds are not currentlypersonnel/item/service available for this available in the specified line

approved in original personnel/item/service item, where are the fundsbudget or a subsequent in the specific line available?

budget revision? item?001.430.434.55000 Miscellaneous NO NO 001.430.000.32090

Contractual Expense (Juvenile Accountability Grant)270.430.460.99000

(Transfer to Other Funds)

of 2, Res. #13-




2JJCQrant

VIA

Cenlcr for Suale Courts

A nonprofit organization improving justice through leadership and service to courts

Mary Campbell McQueen Daniel J. HallPreside,itVice President

Court Consulting ServicesDenver Office

AGREEMENT

THIS AGREEMENT is made between the Kane County, Illinois (hereinafter referred to as theCounty) and the National Center for State Courts (hereinafter referred to as the Center) on the

day of ,2013.

RECITALS

WHEREAS, the National Center for State Courts is a nonprofit corporation headquartered at 300Newport Avenue, Williamsburg, Virginia; and

WHEREAS, County desires to engage the Center, as an independent contractor, to provide theservices specified herein and the Center desires to accept such engagement and to provide theservices on the terms contained herein;

NOW, THEREFORE. in consideration of the mutual promises and covenants herein contained,the parties hereto, intending to be legally bound, do hereby agree as follows:

Tern.. The work under this Agreement shall commence on or before January 15, 2013,and the project shall be completed on or before May 31, 2013, unless the time forcompletion is extended by the mutual agreement of the parties in writing as hereinafterprovided.

11. Scope of Work. The Center shalt perform, in a businesslike and professional manner,the services described in Attachment A except as hereafter amended by the mutualagreement of the parties hereto. Attachment A is incorporated by reference and made apart hereof.

Ill. Compensation.a. For the performance of the services hereunder, the County shall pay the Center

based upon the compensation schedule set forth in Attachment B. Attachment Bis incorporated by reference and made a part hereof.

b. All invoices and statements for services rendered should include the name,address, and federal identification number of the Center and shall be sent toCounty as follows:

Hcndquutiee Court Consulting Washington 0111cc300 Kcpnri Avenue 707 Seventeenth Street. Suite 29(H) 2425 Wilson Roulevaril. Suite 350

Williain4rg. VA 23185A147 Denver. CO 50202 .3429 Arliuion. VA 22201.3326

(8i10) 616-6164 (500) 466-3063 0101)) 532.0204

www.ncsc.org

Mr. Roger Fahnestock, Chief Information OfficerKane County Government Center.719 South Batavia Avenue, Building BGeneva, Illinois 60134

All checks or warrants in payment of such invoices should be made payable to theNational Center for State Courts. All payments should he mailed to:

Accounting DepartmentNational Center for State Courts300 Newport AvenueWilliamsburg, Virginia 23185-4147757/253-2000

IV. independent Contractor Relationship. The parties agree that the Center's status forconduct of tasks described herein shall be as an independent contractor. Nothingcontained in this Agreement shall be deemed or construed to create a partnership orjointventure, or to create a relationship of an employer- employee or principal- agent. Anyand all employees of the Center while engaged in the performance of any work or servicerequired by the Center under this Agreement shall be considered employees of the Centeronly and not of the County. Any and all claims that may arise under the Worker'sCompensation Act on behalf of said employees while so engaged in any of the work orservice to be rendered hereunder shall be the sole obligation and responsibility of theCenter.

V. Use of Consultants. The Center reserves the right to use outside consultants as deemednecessary by the Center. Such consultants shall have the prerequisite qualifications andexperience to perform the obligations and duties of the Center under this Agreement.

\l. Access to information and Facilities. The County, recognizing that convenient, andtimely access to relevant data, information, personnel, and facilities is necessary to theperformance of the obligations of the Center in the discharge of its duties under thisAgreement, shall assist, or otherwise aid the Center in the procurement of such data orinformation and/or access to such personnel and facilities as necessary for the Center toperform its duties under the terms and conditions of this Agreement.

VII. confidentiality of Data. The Center will ensure that any information, including but notlimited to child support, employment, public assistance, wage and tax informationobtained through this Agreement will remain confidential and be used only for thepurposes authorized under this Agreement. The Center is prohibited from entering intoany agreement to furnish, or from otherwise disclosing or sharing, any child support,employment, public assistance, or wage and tax information, (including information withall personal identifiers removed and including statistical tabulations or research results,which reveal information that call associated with an identifiable individual) to anythird party, including vendors or subcontractors, regardless of the purpose, without theprior written approval of the County unless otherwise authorized by statute or required bya court of competent jurisdiction.

VIII. Release of Information. All media releases, public announcements, or public disclosuresrelating to the work produced pursuant to this Agreement shall be coordinated with andapproved by County prior to any release.

IX copyrights. The Center retains all rights, title and interest in and to all data, reportmaterials, inventions, techniques, methodologies, reports, copyrights, artwork,illustrations, and other original materials. Where the performance of this Agreementresults in a book, report, or other copyrightable material, the Center is free to copyrightthe work but the County is granted a royalty-free, nonexclusive right and license toproduce, reproduce, publish, distribute or otherwise use, and to authorize others to use,the work for any governmental or public purpose.

X. Modification. No modifications, amendments or changes may be made to the terms andconditions of this Agreement (including, but not limited to scope of work, deliverables,timetable or terms of agreement, price, cost, or budgetary adjustments or otherinformation including names, addresses and telephone numbers of persons to contact forsubmission and approval of proposed clangcs), unless the same are in writing and signedby the parties hereto.

A. Changes in workThe Center shall make no change in services unless pursuant to a written request from(County) authorizing the Center to proceed with the change.

B. Notification by NCSC of work involving extra costIf the Center believes that any changes or instructions proposed by County involveextra work, extra cost, or an extension of time that was not contemplated by theparties, the Center shall so notify County in writing within live clays after suchdiscovery. The Center shall not proceed to execute such work until making thisnotification.

C. Extra work definedFor purposes of this contract, extra work shall mean work the performance of whichis found necessary for proper completion of the project, but which is not covered byany item in the bid schedule and the proposal and for which no means of payment,direct or indirect, has been provided in the contract, and for which specialremuneration, by all price adjustment or by other consideration, to henegotiated by the parties, shall be paid to the Center.

D. Itemized proposal requiredCounty shalt, before requesting the Center to proceed with desired changes, requestan itemized proposal from the Center covering the work involved in the change. Ifthe proposal is acceptable, the Center will prepare a change order setting forth thecontract modifications and cost impact for acceptance by County. The change ordershall be signed by both parties to the original contract. (See Attachment C for changeorder form.)

XI. Acceptance Procedure. The Center shall render the reports and deliverables described inAttachment A, under the terms and conditions thereof. The County shalt have a

maximum of twenty (20) working days from the delivery of required deliverables andfrom the delivery of the final draft of the completed project prepared hereunder withinwhich to respond in writing to such deliveries, lithe County believes the deliverables orthe completed project does not conform to the requirements of the Agreement. it shallnotify the Center in writing (hereof, within the above-mentioned twenty (20) days, andshall indicate with particularity in what manner the deliverables or the project fail toconform. In the absence of such notice of non-conformance, acceptance of the workproducts will be presumed.

Xii. Contingencies'. In the event that, due to any unforeseeable circumstances beyond thereasonable control oC and without the fault or negligence of the Center, including withoutlimitation, acts of God, war, national emergency, terrorism and/or responses thereto,government regulations, strikes and civil disorder, the Center fails to perform under thisAgreement, such failure shall not constitute a default in performance, and the Countyshall want the Center such extensions of time as may be necessary and possible tofacilitate contract completion.

XIII. Termination by the cos,,i. The County may terminate this Agreement at any time forfailure of the Center to comply with any material terms or conditions of this Agreementexcept as provided in Section XII. Termination shall be effective thirty (30) daysfollowing receipt of written notice which shall specifically identify such failures,provided however, that the Center shall have those thirty (30) days within which toremedy such deficiencies. In any event, the Center shall have the right to receive justand equitable compensation for any satisfactory work completed prior to the date of anysuch termination and the Center shall deliver all completed work products to County.

XIV. Termination by the center. The Center may terminate this Agreement at any time forfailure of the County to comply with any material terms or conditions of this Agreement.Termination shall be effective thirty (30) days following receipt of written notice whichshall specifically identify such failures, provided however, that the County shall havethose thirty (30) days within which to remedy such deficiencies. Upon any suchtermination the Center shall deliver all completed work products to County and theCenter shall have the right to receive just and equitable compensation for any satisfactorywork eonipletecl prior to the date of any such termination,

Xv. Covenant Against Contingent Fees. The Center certifies that it has not employed orretained any company or person other than bona fide employees working for the Centerto solicit or secure this Agreement and that it has not paid or agreed to pay any companyor person other than bona Me employees working solely for the Center any fee,commission, percentage, brokerage fees, gifts, or other consideration contingent upon orresulting from the award which serves as the basis for this Agreement. For breach orviolation of this warranty, the County shall have the right to annul this Agreementwithout liability, or, in its discretion, to deduct froni the Agreement price orconsideration, or otherwise recover the full amount of such lee, commission, percentage,brokerage fee, gift, or contingent. fee.

XVI. Governing Lau The laws of the state of Illinois shall govern the validity, construction.interpretation, and effect of this Agreement without giving effect to any conflictsprinciples that would require the application of the law of any other jurisdiction.

XVII. Entire Agreement. This Agreement, including any Attachments hereto, constitutes theentire agreement between the panics with respect to the subject matter hereof, There areno promises, terms, conditions, or obligations other than those contained in theAgreement. This Agreement supersedes all previous communications, representations, oragreements, either oral or written, that may have been made with respect to the subjectmatter hereof.

XVIII Waivers and Remedies. The failure of the parties to enforce, at anytime, the provisionsof this Agreement or to exercise any option which may be provided herein shall not beconstrued as a waiver of such provisions or to affect the validity of this Agreement or anypart thereof or the right of the parties to enforce thereafter each and every provision andto exercise any such option. No waiver of any breach of this Agreement shall be held tobe a waiver of any other or subsequent breach. All remedies available under thisAgreement shall be taken and construed as cumulative, that is, as being in addition toevery other remedy provided by operation of law. Anything contained herein to thecontrary notwithstanding, in no event shall the Center be liable hcreLlnder for any special,incidental or consequential damages.

XIX. Notices. The following designated panics, notwithstanding conflicting provisions foundin the Proposal incorporated herein, shall represent the panics to this Agreement fornotification and communication as may be required. All notices required by thisAgreement shall be in writing and shall be deemed to have been duly given whendelivered personally in hand, delivered by recognized overnight delivery services,delivered by telephonic facsimile with simultaneous regular mail, or mailed by certifiedor registered mail, return receipt requested, postage prepaid oil date posted to thedesignated parties listed below:

(a) Representing the County:

Mr. Roger Fahnestoek, Chief Information OfficerKane County Government Center719 South Batavia Avenue, Building 13Geneva, Illinois 60134

(b) Representing the Center:

Daniel J. Hall, Vice PresidentCourt Consulting Services707 17th Street, Suite 2900Denver, Colorado 80202-3429303-293-3063

XX. Maintenance, Access and Exanijitatjin: of Records. The Center will, as it relates to thisAgreement, (a) furnish promptly relevant reports, certificates, financial statements and

other information as may be reasonably requested by County and (b) give Countyreasonable opportunity to examine and verify the Center's hooks, records and accounts.The Center agrees to maintain records with respect to this Agreement until the expirationof three (3) years after final payment under this contract or until resolution of anyunresolved audit questions and County shall have reasonable access to and the right toexamine any directly pertinent books, documents, papers, and records involvingtransactions related to this contract, The Center agrees to maintain books, records,documents, under generally accepted accounting principles, sufficient to reflect properlyall costs of whatever nature claimed to have been incurred and anticipated to be incurredfor performance of this contract. It this contract is completely or partially terminated, therecords relating to the work terminated shall be preserved and made available for a periodof three (3) years from the date of any resulting final settlement.

XXI. insurance. The Center represents and warrants Ihat it is now maintaining withresponsible insurance carriers, (i) insurance upon its own plant and equipment against fireand other hazards to the extent that like properties are usually insured by others; (ii)adequate insurance against liability oil of damage to persons or property: and (iii)adequate professional liability coverage (errors and omissions insurance); (iv) adequatecomprehensive automobile liability insurance for owned, hired and non-owned vehiclesused in the performance of its work; (v) adequate insurance under all applicable worker'scompensation laws. The Center will furnish such certificates with respect to its insuranceas the County from time to time may reasonably require.

XXII. Nondiscrimination and Equal Employment Opportunit, During the performance ofthis Agreement. the Center agrees that it will not discriminate against any employee orapplicant for employment because of age, race, color, religion, sex, sexual orientation,physical or mental disability, or national origin. Further, the Center hereby certi lies thatit is an equal opportunity employer and shall comply with all state and federal lawsprohibiting discrimination.

XXIII. Licenses and Pennih. The Center shall maintain all licenses, permits, and certificationsrequired by federal, state, or local authority for carrying 0111 this Agreement.

XXIV.Compliance n'itl, Law. The Center shall comply with all applicable federal. state andlocal laws and regulations which may be imposed or levied upon the subject matter ofthis Agreement. regardless of whether those legal requirements are specificallyreferenced in this Agreement.

XXV. Prohibition Against Assignment. Notwithstanding any other provision of thisAgreement, the Center warrants that it shall not transfer, pledge, or otherwise assign thiscontract, or any interest therein, or any claim arising hereunder, to any party or parties,bank, trust company, or other financing institution.

XXVi. Setierabili'. All of the clauses of this Agreement are distinct and severable, and if anyclause shall he declared illegal, void, or unenforceable, it shall not affect the validity,lcgaliiy, or enforceability of any other clause or portion of this Agreement.

XXVII. Sun'ivat Anything contained herein to the contrary notwithstanding, the rights,obligations, representations, covenanis, terms and provisions contained in Sections IV,VII, VIII, TX. Xlii, XIV, XV. XVI, XVII, XIX, XX. XXI, XXII, XXIII hereofshall remain in effect and shall survive the tennination, expiration or cancellation of thisAgreement whether by expiration of time, operation of law or otherwise.

IN WITNESS WHEREOF, the persons signing below certify that they are duly authorized tosign for, and on behalf of, their respective Party and do hereby execute this Agreement.

NATIONAL CENTER FOR STATE COURTS KANE COUNTY, ILLINOIS

By By

Title

Title

Date Date

ATTACHMENT A

SCOPE OF SERVICES

Project ApproachThe NCSC team will review business process and requirements documentation that the Clerk'sOffice has recently developed, as well as conduct interviews with stakeholders in order tounderstand their business processes and automation needs and wants. The NCSC team willinterview judges, court administrators, managers, and Clerk staff, including executives,managers, and line staff. Additionally, the NCSC team will interview Information Technologystaff and conduct limited interviews with representatives of other agencies with which thecourt and/or clerk interacts on a regular basis. These stakeholders include, but are not limitedto:

• Kane County State's Attorney's Office• Kane County Public Defender's Office• Aurora Police Department and other local law enforcement agencies• Kane County Sheriff's Office

The NCSC team will interview managers and staff of the Kane County Information TechnologyDepartment in order to understand the technology environment in which the new system mustoperate.

Using the results of the stakeholder interviews and our existing resources and knowledge regardingcourt CMS capabilities, preliminary (a.k.a., "strawman") requirements for the new system, as well aspotential business process changes the clerk may consider will be developed. The NCSC team willprovide this information for county review and schedule a series of meetings with stakeholders.

• Discuss, at the meetings, industry best practices and potential business process changes.• Review and refine the preliminary requirements.• Revise the requirements based on these meetings and facilitate discussion and decision-making

on issues or potential business process changes that have not been resolved.• Deliver the draft requirements for county review.• Finalize the requirements once stakeholder comments are received.

While identifying the requirements, the NCSC team will work with County Procurement to develop theREP. The NCSC team will use the RIPS developed for Court Services, the State's Attorney's Office andthe Public Defender's Office as the collective basis for the Court CMS REP, but will make modificationsas needed. The NCSC team will provide the draft RIP for County review and incorporate commentsreceived. Once the requirements are finalized, they will be included in the REP and the REP will beprovided for the County to publish.

ATTACHMENT B(Attached to and forming part of Agreement)

COMPENSATION

The total fixed price for services and expenses pursuant to the Agreement shall be S45.000. TheCenter shall not be entitled to any additional amount unless mutually agreed upon in writing byboth parties.

The services rendered by the Center pursuant to this Agreement shall he payable as follows:

$45,000 to be paid upon completion of the project.

The fixed price for the project includes all consultants' time, (ravel and expenses, administrativesupport, and indirect costs. The rates used for this proposal by the NCSC are the FederalGovernment approved rates for the MOWS Contract. The indirect costs are based on approvedfederal rates used for all contracts. Travel is based on the NCSC travel policies which use thefederal travel policy as its guideline.

ATTACHMENT C

CHANGE ORDERMODIFICATION OF CONTRACT

1. Effective Date 2. Requisition/Purchase Req. 3. Project No. (if applicable)No.

(if applicable)

4. Issued by

5. Name and Address of public body 6. Amendment of Contractdated

7. Description of Amendment/Modification and Associated Costs

7a, Reason for modification

lb. Total contract price increased by

7c. Total contract price decreased by S-- -

7d. Total contract price unchanged fl (check)

8. Name and Title of Signer for 9. Date Signed

10. I I. Date Signed

(Signature of person authorized to sign)(for National Center for State Courts)

STATE OF ILLINOIS

COUNTY OF KANERESOLUTION NO. 13-

FY13 BUDGET ADJUSTMENT & AUTHORIZATION AGREEMENT FOR PROFESSIONAL SERVICESFOR COURT CASE MANAGEMENT

(JUDICIAL & PUBLIC SAFETY TECHNOLOGY COMMISSION)

WHEREAS, the Kane County Judicial and Public Safety Technology Commission has determinedthat it is necessary to contract for professional services with regard to the County's court case managementsystem; and

WHEREAS, the Kane County Judicial and Public Safety Technology Commission has determined itis in the County's best interests to enter into a contract with National Center for State Courts to provideRFP/Consulting Services in the amount of $45,000; and

WHEREAS, the Kane County Board has allocated funds through the Judicial Technology Sales TaxFund (127) for court case management for this expenditure, and a budget adjustment is needed to movefunds from 89010 to 50150 where the item will be expensed.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County authorize anagreement for professional services with National Center for State Courts for an amount not to exceed FortyFive Thousand ($45,000) Dollars for the purpose of providing professional services for RFP/Consulting forcourt case management systems.

127.800.812.89010 Net Income - Encumbered ($45,000)127.800.812.50150 Contractual/Consulting Services +$45,000

Line Item Line Item Description Was Are funds currently It funds are notpersonnelriteni/service available for this currently available in


budget revision? available?127.800.812.50150 consufting/contrtual No No 127.800.812.89010



Vote:YesNoVoiceAbstentions2NCSC

I •.

'4%•

AGENDA ITEM EXECUTIVE SUMMARY I IAgenda Item # 113

IIResolution Name IHOUSE

RENEWING AGREEMENT BETWEEN KANE COUNTY HEALTH DEPARTMENT AND HESED

Ordinance

Presenter/Sponsor: Jeffers, Executive Director

Was this item Z Yes 0 No LII N/A Amount:


SUMMARY: The Kane County Health Department, in collaboration with the Illinois Department of Public Health, is currently managingan outbreak of tuberculosis among homeless individuals in Kane County. An organized, concerted public health, medicaland social support activities must be directed toward the homeless population in Kane County in order to identify TBinfections and assure treatment in order to contain the outbreak

Kane County Health Department has contracted with Hesed House since 2009 for the purpose of providing housing,ition, transportation and other social support services to homeless individuals with active TB in order to assureoletion of medical treatment,

s resolution authorizes the Kane County Board Chairman to enter into a renewed contract with Hesed House for thesejsing, nutrition, transportation and social support services for an amount not to exceed $60,000.00 through November2013 utilizing budgeted funds for that purpose.

Attachments:


Assigned Committee: IPubric Health

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

Staff Name: Jeffers, Executive Director Phone: 630-444-3124

Passed Il Sent to: on: 01/22/2013

Sent to: Board on: 02/06/2013

Sent to: ruiN

02/13/2013

AC*niprebsri.M

Kth%ItIts. flo.c4vc. CenlorsThce /9U

HIESED HOUSEComprehensive Homeless Resource Center

Ending Homelessness, One Person - One Family - at a fine...

659 South River Street (630) 897-2165 Phone Info®hcsedhouse.orgAurora, IL 60506-5551 (630) 801-9759 Fax www.hesedheuse;erg

April 4 2012

Attention: Mr. Jim HansenAssistant Director of PurchasingKane County, Illinois

Per you request let it be noted that Public Action to Deliver Shelter, Inc. dba Hesed House, Inc.Is a not-for-profit 501c (3) organization with no owners.

Public Action to Deliver Shelter, Inc. does not donate to any elected official County wide.

Please feel free to contact me If you are In need of any other further information.

Sincerely,

R n J. 0 wd, Atty., MPAxecut e Director


RESOLUTION NO. 13 -

RENEWING AGREEMENT BETWEEN THE KANE COUNTY HEALTH DEPARTMENT AND HESED HOUSE

WHEREAS, the Kane County Health Department, in collaboration with the federal Centers for

Disease Control and Prevention and the Illinois Department of Public Health, is currently managing an outbreak of tuberculosis among homeless individuals in Kane County; and WHEREAS, organized, concerted public health, medical and social support activities must be directed toward the homeless population in Kane County in order to identify TB infections and assure treatment, in order to contain the outbreak; and WHEREAS, the Kane County Health Department has contracted with Hesed House since 2009 for the purpose of providing housing, nutrition, transportation and other social support services to homeless individuals with active TB in order to assure completion of medical treatment. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of the County Board be, and hereby is, authorized to enter into a renewed agreement with Hesed House for housing, nutrition, transportation and other social support services for an amount not to exceed Sixty Thousand Dollard ($60,000.00) through November 30, 2013 utilizing budgeted funds for that purpose .



budget revision?





available? 350.580.631.50150 Contractual/Consulting Yes Yes N/A


______________________________________ ___________________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 2HesedHouse

Agenda ltem# 13

. Name IBILL PREPARATION AND COLLECTION SERVICES KANE COUNTY COLLECTORLJ fltSUIULI011

D Ordinance

Presenter/Sponsor:

Was this item budgeted? DYes D No Z N/A Appropriation Amount:


SUMMARY: of vendor to prepare tax billsof vendor to perform Jockbox services

Attachments: to authorize Collector to contract with LRD Systems and Forms and Chase Bank

I Staff Name:


Assigned Committee: Public Service

If Other, specify:


Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

J. Rickert Kane County Treasurer Phone: 630-232-3565


Sent to: ICountv Board on: 102/05/2013

Sentto: on:


aPaper

hmftchwdtauJanftvda

666 Russell CourtSuite 101Woodstock, IL 60098Phone 815-338-6620 Fax [email protected]

January 29, 2013

Jim HansenAssistant Director of PurchasingKane County, IL

Below is a listing of campaign contributions made personally by the owners of LRDsystemsand Forms:

10/01/2012 Citizens for Rickert $250.00

LRDSystems and Forms did not make any company contribution.

Ownership interest is as follows:

Robbin A. Shepley (51% Interest)1323 Oakview TerraceWoodstock, IL 60098

Darwin J. Shepley, Jr. (49% interest)1323 Oakview TerraceWoodstock, It.. 60098

Sincerely,

Daepley,r.

-


RESOLUTION NO. 13 -

BILL PREPARATION AND COLLECTION SERVICES KANE COUNTY COLLECTOR

WHEREAS, it is the responsibility of the County Collector to ensure that property tax collections

are conducted in a secure and efficient manner; and WHEREAS, LRD Systems & Forms can provide bill preparation services and Chase Bank can provide lock box collection services both reimbursed through the use of compensating bank balances at no cost to the county; and WHEREAS, on March 8, 2011 the Kane County Board awarded a contract to the qualified bidders with respect to these services to LRD Systems & Forms and Chase Bank. WHEREAS, this agreement had a two-year term with the option to extend the agreement annually at one year intervals with approval of the Kane County Board. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County Collector is hereby authorized to extend the contract with Chase Bank and LRD Systems & Forms to provide the County Collector with bill preparation and lock box services for the term of one year.


______________________________________ ___________________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 2CollectionSvcs

N'octGANIZc0'-I...---'ft( t.its6

... .1;

ENDA ITEM

Resolution Name

Li Ordinance

JTIVE SUMMARY Agenda ltem#

reement for County Engineers Salary

IPresenter/Sponsor: Eom Rickert - Deputy Director of Transportation

Was this item budgeted? J Yes fl No Q N/A I Appropriation Amount:


SUMMARY: This is an agreement that is entered into every 6 years with the Illinois Department of Transportation which allows for theutilization of Surface Transportation Program Funds to fund fifty percent (50%) of the County Engineer's salary. The CountyEngineer's Salary Program was established by the State of Illinois in 1993 to aid Counties in paying the County Engineer'ssalary and to assist counties in attracting and retaining qualified candidates.

Attachments: IResolution, Agreement

n


Assigned Committee: ITransc

If Other, specify:


Staff Name: ITom Rickert - Deputy Director

Passed lsentto:

Phone:

on: 101/16/2013

Next Committee: Executive Sent to: County Board on:

If Other,specify:

Committee Remarks:

Next Committee: Sent to: on:J

Committee Remarks:

-


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

AGREEMENT FOR COUNTY ENGINEER'S SALARY

WHEREAS, the County of Kane and the Illinois Department of Transportation (hereinafter"IDOT") desire to enter into an intergovernmental agreement to permit the utilization of SurfaceTransportation Program funds for the partial payment of the salary of the County Engineer; and

WHEREAS, pursuant to an intergovernmental agreement (a copy of which is on file with theKane County Clerk), the County desires to transfer Surface Transportation Program funds to IDOT inreturn for State funds to be used by the County to pay fifty percent (50%) of the County Engineersannual salary; and

WHEREAS, the County Board, by resolution, may request the approval of the IllinoisDepartment of Transportation to use Motor Fuel Tax funds to pay fifty percent (50%) of the CountyEngineer's annual salary.

NOW, THEREFORE, BE IT RESOLVED that the intergovernmental agreement with IDOT fortransfer of Surface Transportation Program funds be approved and executed by the County BoardChairman.

BE IT FURTHER RESOLVED that the Kane County Clerk be directed to forward a certified copyof this resolution along with two executed originals of the intergovernmental agreement to the IllinoisDepartment of Transportation at its district office.


John A. Cunningham





2COENGSALARYIGA.4LH

EXECUTIVE Agenda Item #13-

FXJ Resolution Name a Re-Appropriation fora Road Impact Fee Refund, Randall Road at Bowes

R Ordinance

Presenter/Sponsor: rom Rickert - Deputy Director of Transportation

Budget Was this item budgeted? DYes D No Z N/A Appropriation Amount:

If not budgeted, - Refund of fees collectedexplain fundingsource

SUMMARY: Housekeeping item that allows Kane County to continue to fulfill its contractual obligation. Resolution #10-313 appropriated$894,429 in reimbursements from Impact Fee Fund No. 552. However, impact fees from the subject development site arenow deposited in Impact fee Fund No. 558 in accordance with the current Impact Fee Ordinance. Therefore, it is necessaryto re-appropriate a portion of the refund balance ($743,423.91) to Impact Fee Fund No. 558. This change is required due to aunique situation where fees were collected under one Ordinance/Service Area structure initially and laterfees werecollected under a new Ordinance/Service Area due to the recording of the subdivision plat being held up for over a year.

he County Board approved an agreement with Wal-Mart that established appropriate credits and reimbursements fornprovements on Randall Road at Bowes Road in accordance with the Impact Fee Ordinance. Wal-Marts improvements at'is location cost nearly $11 Million of which $894,429 was related to the additional thru lanes on Randall Road which areystem Improvements as defined in the Comprehensive Road Improvement Plan. Constructing these improvements inDnjunction with development related improvements provides significant cost savings for the County in regards to futureitersection capacity improvements. In exchange for these additional System Improvements on Randall Road, the Countygreed to reimburse the Developer up to and not to exceed $894,429. The reimbursement is to be funded as impact feesre collected from development activities within the subdivision.

Attachments: Resolution

Detailed information available fromStaff Name:


Assigned Committee: ITransportation

Sirotzke, Chief of Finance Phone:


If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

Sent to: Board on:

Sent to: on:

3/2013

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

APPROVING A RE-APPROPRIATION FOR A ROAD IMPACT FEE REFUNDRANDALL ROAD AT BOWES ROAD

WHEREAS, pursuant to Kane County Resolution No. 10-313, the County Board appropriatedEight Hundred Ninety Four Thousand Four Hundred Twenty Nine Dollars ($894,429.00) from ImpactFee Fund No. 552, Line Item #73000 (Construction - Roads) for the reimbursement to Wal-Mart StoresInc. in return for Wal-Mart Stores participation in the improvement of Randall Road and Bowes Road;and

WHEREAS, the County has determined it to be advantageous to re-appropriate the refundbalance due Seven Hundred Forty Three Thousand Four Hundred Twenty Three Dollars 91/100($743,423.91) from Impact Fee Fund No. 552 to Impact Fee Fund No. 558.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County of Kaneappropriate Seven Hundred Forty Three Thousand Four Hundred Twenty Three Dollars 91/100($743,423.91) to be paid from Impact Fee Fund No. 558, Line Item 34660 (Impact Fees).

Line Item Line Item Description Was Are funds currently If funds are notpersonnelriteni/service available for this currently available in

approved in original personnelñtem/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?558.520.000.34660 Impact Fees No Yes


John A. CunninghamClerk, County BoardKane County, Illinois


2RND-BWESIMPCTFEEREFWAL-MART.4TR

Christopher J. LauzenChairman, County BoardKane County, Illinois

NDA ITEM EXECUTIVE SUMMARY I FytIIIJd item 1t

Contracts for Traffic Sign Material for the Kane County Division ofEian, Kane County Section No. 13-00000-01 -CM

VoGANIZEo

-•0--41& :s.ss'

... -

Budget Information:


j Resolution Name

J Ordinance

Presenter/Sponsor: ITom Rickert - Deputy Director of Transportation

is this item budgeted? Z Yes 9 No 9 N/A I Appropriation Amount:

SUMMARY: On January 9, 2013, a bid opening was held at the Division of Transportation for the annual traffic sign material contract(Section 13-00000-01-GM). The 2013 sign materials bid specifications were advertised on the IDOT Bulletin of December 21,2012, with two (2) vendors submitting bids for Aluminum Blanks. The low bid amount is within budget.

The low bidder is:

Vulcan Inc. with the low bid amount $46,402.32

bid was based upon a possible purchase of 1,710 blanks in various sizes. Purchasing of sign materials is on an as neededs. The Division of Transportation is not required to expend the full appropriation and plans to only purchase thoseerials needed to maintain or upgrade traffic signs to appropriate standards.

Attachments: Bid Tabulation

Staff Name: IRay Johnson, Traffic / Utility Coordinator 11 Phone:

Resolution/Ordinance ng:

Assigned Committee: sportation Passed Il Sent to: on: 101/16/2013

If Other, specify:

Committee Remarks:

Next Committee: Sent to: Board

If Other, specify:

Committee Remarks:

Next Committee: Sent to: on:l

Committee Remarks:


APAWOFVUICW1JflC.

400 EAST BERRY AVE. I P.O.Box 1850 • FOLEY, ALABAMA 36536-1850 • (251) 943-COIL / Fax (251) 943-7590

January 22, 2013 ..

Kane County Government CenterPurchasing Dept, Bldg. AAttn: Jim Hansen, Asst Director7198. Batavia Ave.Geneva, IL 60134

Re: Bid# Section 13-00000-01-GM

Dear Mr. Hansen:

This letter is in response to your request for a Contractors Disclosure Statement. Please seethe attached disclosure.

Thank you for your consideration. If you have any questions, you may contact me at 886-

846-2745.

Sincerely,

J. Todd KoniarSales ManagerVulcan Aluminum

Vulcan Aluminum

"AN EMPLOYEE OWNED COMPANY"

Vulcan Aluminum AP.RTOFVU1=4 Inc.

400 EAST BERRY AVE. I PflBox 1850 • FOLEY. ALABAMA 36536-1850 • (251) 943-COIL / Fax (251) 943-7590

Vulcan Inc. is an employee-owned company, with no one employee owning a 5% share.Vulcan has made no campaign contributions, within the previous 12 month period, to anycurrent officer or countywide elected officer, whose office the contract to be awarded willbenefit.

J. Tdd Koniar, Sales Manager

Subscribed and sworn to before me

This22 day of January 2Qj

C&,&J&-&4-..Signature of Notary

-- --- S.- --pL--.

4S

"AN EMPLOYEE OWNED COMPANY"

STATE OF ILLINOIS I,

COUNTY OF KANE

RESOLUTION NO. 13-

APPROVING CONTRACTS FOR TRAFFIC SIGN MATERIAL FOR THEKANE COUNTY DIVISION OF TRANSPORTATION

KANE COUNTY SECTION NO. 13-00000-01-GM

WHEREAS, bids have been solicited and received for the purchase of traffic sign material bythe Kane County Division of Transportation; and

WHEREAS, the lowest responsible bidder for the solicited groups of sign material is Vulcan Inc.for Aluminum Blanks.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the lowest responsiblebid of Vulcan Inc. for aluminum blanks be accepted.

BE IT FURTHER RESOLVED that the total sum for the purchase of blanks of said traffic signalmaterial in the amount of Forty Six Thousand Four Hundred Two and 321100 Dollars ($46,402.32) bepaid from County Highway Fund No.300, Line Item #60430 (Sign Material) and the County BoardChairman be and is hereby authorized to enter into an agreement for the provision of said traffic signmaterial at the above stated price from Vulcan Inc.



budget revision? available?300.520.520.60430 Sign Material Yes Yes


John A. Cunningham




Vote:YesNoVoiceAbstentions2SGNMTRL.4LH

AGENDA ITEM EXECUTIVE SUMMARY I IAendaItem# 13-

,fl))

Resolution Name Approving an Intergovernmental Agreement with the State of Illinois for• 4 I IConstruction - Stearns Road Bridge Corridor - Stage 3A, IL 25 from Dunham Road to

'k J'InGJM •1 Ordinance Net Stearns Road, Kane County Section No. 06-00214-18-RP

IPresenter/Sponsor: Steve Coffinbargar - Assistant Director of Transportation

Budget Information: Was this item budget' J Yes fl No Q N/A Appropriation Amount:

If not budgeted,explain funding

:hed is the draft Intergovernmental Agreement with IDOl that will provide approximately 80% federal funding, alongapproximately 15% State funding participation for construction for IL 25/Stearns Road, Stage 3A, from Dunham RoadStearns Road. Kane County's share for construction and construction engineering is estimated at $724,940.

Attachments: Funding Agreement Location Map

Staff Name: Coffmnbargar Phone: 7170

Tracking:

Assigned Committee: Passed to: on: 101/16/2013

If Other, specify:

Committee Remarks:

Next Committee: IExecutive Sentto: County Board on: IO2'06/2013

If Other, specify:



Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOISFOR CONSTRUCTION - STEARNS ROAD BRIDGE CORRIDOR - STAGE 3A

ILLINOIS ROUTE 25 FROM DUNHAM ROAD TO NEW STEARNS ROADKANE COUNTY SECTION NO. 06-00214-18-RP

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1, et seq.

authorizes the County of Kane (County) and the State of Illinois (State) to cooperate in the performance oftheir respective duties and responsibilities by contract and other agreements; and

WHEREAS, the County and the State (through the Illinois Department of Transportation) desire tocooperate among themselves to accomplish the Construction for the improvement of the Stearns RoadBridge Corridor, Stage 3, Illinois Route 25 from Dunham Road to New Stearns Road (hereinafter referred toas the "Improvement"); and

WHEREAS, the County and the State desire to undertake Construction for the Improvement at anestimated cost of $14,162,393; and

WHEREAS, the Improvement is deemed by the County and the State to be of immediate benefit tothe residents of the County of Kane and the State of Illinois in that it shall facilitate the safe and efficientmovement of traffic and provide for the safety of the motoring public: and

WHEREAS, the County and the State have determined a mutually satisfactory allocation ofresponsibilities and costs for said Improvement as set forth in the intergovernmental agreement (a copy ofwhich is on file with the County Clerk's Office), with the County share of the Construction for theimprovement is estimated to be $724,940.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof ishereby authorized to execute an intergovernmental agreement with the State of Illinois acting through theIllinois Department of Transportation for Construction for the Improvement.


John A. CunninghamClerk, County BoardKane County, Illinois

Vote:YesNoVoiceAbstentionsSTRNS-1L25 FROMDUNHAMTONEWSTRNSPHIII-IGA.4LH

Christopher J. LauzenChairman, County BoardKane County, Illinois

GENDA • -- Agenda ltem# 13-

horizing Acquisition of Highway Right of Way, Burlington Road (County Highway2) over Virgil Ditch No. 1, Kane County Section No. 10-00413-00-BR (3 Parcels)Resolution Name

[--J Ordinance

IPresenter/Sponsor: Ptee Coffinbargar - Assistant Director of Transportation

Was this item budgeted? Yes U No U N/A IADDrooriation Amount:


SUMMARY: The existing culvert structure under Burlington Road will be replaced and retaining walls constructed on both sides of theroadway. In order to construct the project, a temporary easement is required from 3 parcels as summarized below:

*parcel 001TE - Pin #05-31-200-007, said parcel contains 0.034 acres - Acquired

Parcel 002TE - Pin #05-31-200-017, said parcel contains 0.008 acres - Pending Acquisition

*parcel 003TE - Pin #05-31-200-003, said parcel contains 0.009 acres - Pending Acquisition

Attachments: Location Map

avaStaff Name:

iiesoi ution/urai nance

Assigned Committee:

If Other, specify:

Committee Remarks:

Coffinbargar, Assistant Director

Passed Ilsentto:

Phone: 1630-406-7170

on: 101/16/2013

Next Committee: Executive Sentto: JCounty Board 3

If Other, specify:

Committee Remarks:


Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

AUTHORIZING ACQUISITION OF HIGHWAY RIGHT OF WAYBURLINGTON ROAD (COUNTY HIGHWAY NO. 2) OVER VIRGIL DITCH NO. 1

KANE COUNTY SECTION NO. 10-00413-00-BR (3 PARCELS)

WHEREAS, the County of Kane is authorized by law, pursuant to Illinois Compiled Statutes, 605ILCS 5/5-801 et seq. (2010) to acquire by negotiated purchase or eminent domain proceedings, realproperty or interests thereinfor highway purposes; and

WHEREAS, the County of Kane has jurisdiction over Kane County Highway No. 2, also referredto as Burlington Road, within the boundaries of the County of Kane; and

WHEREAS, the County of Kane deems it necessary and appropriate to improve the BurlingtonRoad structure over Virgil Ditch No. 1; and

WHEREAS, Burlington Road and the planned improvements thereto, has been surveyed, laidout and projected over certain lands situated in Kane County, Illinois. It is deemed by the County ofKane that interests in certain parcels of land and, in particular the parcels described herein in Exhibit"A" (copy of which is on file with the County Clerk of Kane County and which is incorporated herein andmade a part hereof), which are located within the limits of Kane County should be acquired bynegotiated purchase and, negotiation failing, by eminent domain proceedings for highway purposes.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board:

1. That it is hereby determined by the County Board of Kane County that the real propertydescribed herein in Exhibit "A" be used, occupied and improved for highway purposes in amanner necessary and convenient for public use.

2. That it is further hereby determined it is necessary and proper that the County of Kaneacquire title to or other appropriate interest in and possession of these parcels because saidreal property is necessary and required by the County of Kane for highway purposes and, morespecifically, the improvement of Burlington Road.

3. That the Chairman of the Kane County Board or his duly authorized representative arehereby authorized, empowered and directed to negotiate for and on behalf of the County ofKane with any and all owners of the property described herein or with any other individualpossessing an interest therein for the purchase thereof upon such terms and conditions as shallbe approved by the Transportation Committee of the Kane County Board and/or the CountyBoard of Kane County.

of 4, Res. #13-

4. In the event the County of Kane is unable to agree with the owner or owners, or any otherparty having an interest in the real property described herein regarding the compensation to bepaid for said real property, then to the extent allowed by law, the County of Kane shall instituteproceedings to acquire the property or interests therein by eminent domain pursuant to theapplicable provisions of the eminent domain laws of the State of Illinois. Further, in the event theCounty of Kane is unable to agree with the owner or owners, or any other party having aninterest in the real property described herein regarding the compensation to be paid for said realproperty, then the County of Kane hereby directs the States Attorney of Kane County to instituteeminent domain proceedings in a court of competent jurisdiction to acquire title to andpossession of said real property in the name of the County of Kane.


John A. Cunningham Christopher J. LauzenClerk, County Board Chairman, County BoardKane County, Illinois



2BRL-VRGLDTCH1 ROW.4LH

of4, Res. #13-

EXHIBIT "A"

KANE COUNTY SECTION #10-00413-00-BRJOB NUMBER: CULVERT 2PARCEL: 001-TE

A parcel of land located in the Northeast Quarter of Section 31, Township 41 North, Range 7 East ofthe Third Principal Meridian, in Kane County, Illinois, bounded and described as follows:

Commencing at the Northwest corner of said Northeast Quarter; thence northerly along the West line ofthe Southeast Quarter of Section 30, Township and Range aforesaid, a distance of 2.62 chains (172.92feet); thence Easterly along a line parallel with said Northeast Quarter of said Section 30, a distance of18.02 chains (1189.32 feet) to an intersection with the center line of Burlington Road, said point ofintersection being also point "a" as described in Trustee's Deed recorded October 21, 2009 asdocument 2009 k 078593; thence Southeasterly along said center line a distance of 542.12 feet; thencecontinuing along said center line a distance of 14.41 feet; thence Southwesterly along a lineperpendicular to said center line a distance of 33.00 feet to the point of beginning of the hereinafterdescribed parcel; thence South 31 degrees, 09 minutes 55 seconds East along a line parallel with saidcenter line (this course and all hereinafter described courses are with reference to the Illinois StatePlane Coordinate System, East Zone, 1983 North American Datum), a distance of 150.00 feet; thenceSouth 58 degrees, 50 minutes, 05 seconds West along a line perpendicular to said center line, adistance of 10.00 feet; thence North 31 degrees, 09 minutes, 55 seconds west along a line parallel withsaid center line a distance of 150.00 feet; thence North 58 degrees, 50 minutes, 05 seconds east alonga line perpendicular to said center line, a distance of 10.00 feet to the point of beginning, in KaneCounty, Illinois.

Said parcel contains 0.034 acres, more or less.

KANE COUNTY SECTION #1 0-00413-00-BRCULVERT 2PARCEL NO: 0002TE


Commencing at the Northwest corner of said Northeast Quarter; thence Northerly along the West lineof the Southeast Quarter of Section 30, township and range aforesaid, a distance of 2.62 chains(172.92 feet); thence Easterly along a line parallel with said Northeast Quarter of said Section 30, adistance of 18.02 chains (1189.32 feet) to an intersection with the center line of Burlington Road, saidpoint of intersection being also point "a" as described in Trustee's Deed recorded October 21, 2009 asdocument 2009 k 078593; thence Southeasterly along the center line of Burlington Road, a distance of9.44 chains (623.04 feet); thence North 89 degrees, 44 minutes, 12 seconds East (this course and all

of 4, Res. #13-

hereinafter described courses are with reference to the Illinois State Plane Coordinate System, EastZone, 1983 North American Datum) along a line parallel with the North line of the Northeast Quarter ofsaid Section 31 a distance of 38.46 feet to an intersection with a line 33.00 feet northeasterly of andparallel with said center line of Burlington Road, said intersection being the point of beginning of thehereinafter described parcel; thence North 89 degrees, 44 minutes, 12 seconds East along said lineparallel with the North line of the Northeast Quarter, a distance of 11.65 feet to an intersection with aline which is 43.00 feet Northeasterly of and parallel with the center line of Burlington Road; thenceSouth 31 degrees, 09 minutes, 55 seconds East along the last described parallel line, a distance of32.75 feet; thence South 58 degrees, 50 minutes, 05 seconds West a distance of 10.00 feet to anintersection with said line which is 33.00 feet Northeasterly of and parallel with said center tine ofBurlington Road; thence North 31 degrees, 09 minutes, 55 seconds West along the last describedparallel line, a distance of 38.74 feet to the point of beginning, in Kane County, Illinois.


KANE COUNTY SECTION #10-00413-00-BRCULVERT 2PARCEL NO: 0003TE


Commencing at the Northwest comer of said Northeast Quarter; thence Northerly along the West lineof the Southeast Quarter of Section 30, township and range aforesaid, a distance of 2.62 chains(172.92 feet); thence Easterly along a line parallel with said Northeast Quarter of said Section 30, adistance of 18.02 chains (1189.32 feet) to an intersection with the center line of Burlington Road, saidpoint of intersection being also point "a" as described in Trustee's Deed recorded October 21, 2009 asDocument 2009 k 078593; thence Southeasterly along the center line of Burlington Road, a distance of9.44 chains (623.04 feet); thence North 89 degrees, 44 minutes, 12 seconds East (this course and allhereinafter described courses are with reference to the Illinois State Plane Coordinate System, EastZone, 1983 North American Datum) along a line parallel with the North line of the Northeast Quarter ofsaid Section 31 a distance of 38.46 feet to an intersection with a line 33.00 feet Northeasterly of andparallel with said center line of Burlington Road, said intersection being the point of beginning of thehereinafter described parcel; thence North 89 degrees, 44 minutes, 12 seconds East along said lineparallel with the North line of the Northeast Quarter, a distance of 11.65 feet to an intersection with aline which is 43.00 feet Northeasterly of and parallel with the center line of Burlington Road; thenceNorth 31 degrees, 09 minutes, 55 seconds West along the last described parallel line, a distance of42.25 feet; thence South 58 degrees, 50 minutes, 05 seconds West, a distance of 10.00 feet to saidline 33.00 feet Northeasterly of and parallel with said center line of Burlington Road; thence South 31degrees, 09 minutes, 55 seconds East along the last described parallel line, a distance of 36.26 feet tothe point of beginning, in Kane County, Illinois.


OFFICE OF THE KANE COUNTY AUDITOR KANE COUNTY GOVERNMENT CENTER

February 6, 2013

Executive Committee Report

Updates from the Auditor’s Office

• Field work for the audit of the Coroner’s Office is complete, and draft of the internal audit/transition audit will be sent to the Coroner within the next several days. Once that has been reviewed we will issue an audit report to the Coroner and to the Judicial and Public Safety Committee. That committee is scheduled to meet on February 22nd, and it is my expectation that we will have the Audit Report issued prior to that meeting.

• We are still working on the internal Audit Plan for fiscal year 2013. Internal Control Questionnaires were sent to 27 different offices, departments and sub-departments in mid-December. To date we have received responses from about half of those requests. Once the ICQs are received we schedule Risk Assessment meetings with the various officers, department heads and staff. To date we have scheduled and/or conducted 10 of those meetings. Our goal remains to have all risk assessment meetings completed by the end of February.

• Compliance auditing remains an essential component of the Internal Audit Plan. However I hope to increase the operational audit component, with a goal to focus approximately 25% of our internal audit resources in that area. With that purpose in mind, John Harahan and I recently attended a one day seminar on Operational Auditing sponsored by the Institute of Internal Auditors.

• The Kane County: Access to Accountability project will put Kane County at the head of the class as a single, comprehensive, user-friendly resource for a wide range of financial information in a truly transparent format. This initiative will be a collaborative effort of the offices of the Auditor, and the Treasurer, as well as the Finance and Information Technologies Departments. I will be making periodic progress reports as this initiative goes from the drawing board to the internet.

For now, I am pleased to announce that the first stage of our ACCESS TO ACCOUNTABILITY development will be to publish online the Kane County checkbook. The first version of the online checkbook will allow users to access the county expenditures in three different ways. Easy to use drop down menus will list the available options. In each case, the user will first select the fiscal year to be searched. Then a user may choose from (1) payments by specific department, or (2) payments to a specific vendor, or (3) payments to multiple vendors within a specific budget category.

The user will also be able to “drill down” a little deeper. For example, the user could sort payments by department, and further by budget category. We will continue to refine the options available based upon both the direct input from the project collaborators and feedback we receive from other users.

TERRY HUNT KANE COUNTY AUDITOR JOHN F. X. HARAHAN DEPUTY AUDITOR

719 S.BATAVIA AVENUE GENEVA, ILLINOIS 60134

630-232-5915

630-208-3838 (FAX)

1

• The January edition of the Audit Watch was sent by e-mail on January 26th. That distribution list includes the Chairman, all County Board members, elected officials, department heads and staff. The e-mail version is sent to anyone, including the general public, who contacts my office and provides us with an e-mail address. Altogether last month we had nearly 200 individuals who were e-mailed directly. Additionally, the January edition is currently available on the county website at http://countyofkane.org/Documents/Auditor/Audit%20Watch/Audit%20Watch%20January%202013.pdf I appreciate the encouraging feedback that has been received, and your suggestions for ways to make the Audit Watch a more useful resource are welcomed.

Accounts Payable Invoice Report

• For the month of January 31, 2013 a total of 1,554 invoices were processed with accounts payable claims paid in the amount of $4,457,292.51. The supporting detail for this report is posted online in the County Auditor reports. Click on January 2013 Accounts Payable Claims Paid to access the hyperlink to be connected to the website for accounts payable claims paid by vendor for that month.

• Please note this report is unaudited. It also does not represent the total claims paid by the county as some vendors are paid by wire transfer. In conjunction with the Access to Accountability project we will be developing more comprehensive reports to include total payments of all claims within a single document.

Power Point Presentation

Page 2

http://countyofkane.org/Documents/Auditor/Audit%20Watch/Audit%20Watch%20January%202013.pdf

http://countyofkane.org/Documents/Auditor/Reports/January%202013%20Accounts%20Payable%20Invoices%20Paid.pdf