executive committee meeting fort worden public …fortworden.org/cms_docs/4_17_18 final executive...

Executive Committee Meeting

Fort Worden Public Development Authority

Seminar Building 297, Fort Worden

Tuesday, April 17, 2018 | 9 a.m. to 11 a.m.

Public Meeting Agenda:

1. Review of draft April 25 Board Agenda

2. Review March Cash Flow Report

3. 2017 Draft Annual Report

4. Capital Budget Request

5. Makers Square Update

Additional Design Services Request

6. Board & Staff Discussion

Retreat Follow-Up

Master Lease Amendments

Governors Visit/ Revitalize WA

7. Public Comment

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AGENDA

Board of Directors Meeting

Fort Worden Public Development Authority

Wednesday, April 25, 2018 | 9:00 a.m. – 12:00 p.m.

Commons B, Building 210, Fort Worden

Regular Board Meeting:

I. Call to Order

II. Roll Call & Staff Introductions

III. Changes to the Agenda

IV. Partner Presentation: Port Townsend School of Woodworking

V. Correspondence

Fort Worden Partners Report

VI. Consent Agenda

A. Review and Approval of Board Meeting Minutes, March 30, 2018

Action: Motion to approve March 30, 2018 Board Meeting Minutes

VII. Review and Discussion of March Financials

A. Staff Report

B. Board Discussion

VIII. 2017 Annual Report

IX. Makers Square Request for Additional Services

A. Staff Report

B. Board Discussion

Action: Motion to authorize Executive Director to execute RAS 04, RAS 05 and RAS 06.

X. Staff Report

A. Washington State Budget Request

B. Property Management System

C. Retreat Follow-Up

D. Governors Visit/Revitalize WA

E. Master Lease Amendments

F. Marketing

XI. Board Reports/Discussion

XII. Public Comment

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XIII. Next Meetings

Executive Committee Meeting May 15, 2018

Board of Directors Meeting, May 23, 2018

XIV. Adjourn

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4/17/2018Monthly Cash Flow ProjectionHospitality Services

March April May June TOTAL1. CASH ON HAND

232,000 153,474 84,474 54,081

2. CASH RECEIPTSLodging & Services 362,925 325,000 300,000 475,000 1,462,925

(Main Account (Payment- Owed) 0 0 0 0 0

Leases 16,420 8,000 13,500 8,000 45,920

From Advance Deposits 0

Loan or Other Cash Injection 100,000 50,000 50,000 0 200,000

Grants 25,000 25,000

3. TOTAL CASH RECEIPTS 479,345 383,000 363,500 508,000 1,733,845

4. TOTAL CASH AVAILABLE711,345 536,474 447,974 562,081

2,257,874

5. CASH PAID OUT Personnel and Payroll Expenses 316,701 265,000 265,000 270,000 1,116,701

General Operating 233,180 155,000 120,393 163,000 671,573

Furniture-Fixtures-Vehicles 30,000 0 5,500 35,500

Leasehold Improvements 7,990 2,000 8,500 2,000 20,490

Fund/Account Repayment 0

Subtotal 557,871 452,000 393,893 440,500 1,844,264

Loan Principal Payment 0

6. TOTAL CASH PAID OUT 557,871 452,000 393,893 440,500 1,844,264

7. CASH POSITION153,474 84,474 54,081 121,581

Difference from previous month report 153,474 19,182

Projected

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Previous Month ReportMonthly Cash Flow ProjectionHospitality Services

Feb March April TOTAL1. CASH ON HAND

240,697 232,197 83,197

2. CASH RECEIPTSLodging & Services 250,000 260,000 325,000 835,000

(Main Account (Payment- Owed) 0 0 0 0

Leases 4,500 13,500 8,000 26,000

From Advance Deposits 50,000 50,000

Loan or Other Cash Injection 50,000 75,000 125,000

Grants 0 0 0

3. TOTAL CASH RECEIPTS304,500 323,500 408,000

1,036,000

4. TOTAL CASH AVAILABLE545,197 555,697 491,197

1,592,091

5. CASH PAID OUT Personnel and Payroll Expenses 190,000 325,000 265,000 780,000

General Operating 110,000 138,000 140,105 388,105

Furniture-Fixtures-Vehicles 11,500 8,000 18,800 38,300

Leasehold Improvements 1,500 1,500 2,000 5,000

Fund/Account Repayment 0

Subtotal 313,000 472,500 425,905 1,211,405

Loan Principal Payment 0

6. TOTAL CASH PAID OUT313,000 472,500 425,905

1,211,405

7. CASH POSITION232,197 83,197 65,292

Projected

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DRAFT Fort Worden 10 Year Unified Capital Plan 2018 Update

PDA Priority for

2019-2021

Ref # Lead Project Title Scope of Work Statement Estimated Project Cost State Parks FW PDA 2017-19 Budgeted 2019-2021 proposed Future

Biennium

Future Years

in progress 1 WSPRC Replace Failing

Sewer Lines

This designed and permitted project will replace the sewer lines on the main

campus which have surpassed their expected lifespan.

This project will significantly reduce park maintenance costs.

$ 2,320,000 $ 2,406,000 $ 2,320,000 $ - reappropriate

if needed

$ -

1 3 WSPRC Replace degraded

water distribution

system

This phased project will replace the degraded water system at Fort Worden

State Park with a new system. The existing water system is plagued by

failures and has passed its useful life-span. A new system will meet present

day Department of Health standards and health codes, and the practical

demands of water pressure for visitors and park staff. The first biennium

will address design and permitting. Following bienniums will address

construction.

$ 3,312,000 $ 3,312,000 $ 377,000 $ 1,500,000 2021-2023 $ 1,435,000

2 2 WSPRC Replace Overhead

Electrical Line

This phased project will replace the failing overhead electrical line in the

main campus. Replacing the system will ensure that the park can remain

open and provide a safe experience for visitors. Phase one budgeted in 17-

19, phase two proosed for 19-21.

$ 1,500,000 $ 1,500,000 $ 500,000 $500,000 2021-2023 $ 500,000

3 13 WSPRC Historice roof

replacement

Replace slate roofs on historic buildings including in priority order:

201,305,308 (203 and NCO Row buildings in future years)

$ 2,500,000 $ 750,000 201-23 $ 1,750,000

4 7 WSPRC Historic

Preservation

This project provides repairs to exterior preservation for buildings 298, 225

and the theatre. Anaylsis and design for 298 only. Budget for construction

in future biennium.

$ 2,000,000 $ - $ - $ 500,000 2021-23 $ 1,500,000

5 5 WSPRC Pier and Marine

Learning Center

Improve or

Replace

This project is a partnership with the PDA. Based on the outcome of the

study occurring during the 2015-17 biennium, the first phase of this project

will be to do design and permitting to repair or replace the pier. If repair is

not economically justified, then the pier and learning center will be replaced

to enable continued use as a component of the marine science center

programs.

$ 9,772,000 $ 250,000 $ 734,000 $ - tbd tbd

5 9 WSPRC Boat Launch

Improvements

This project will reconfigure the existing boat launch area to minimize

impacts to near shore habitat, enhance the drift cell, and

improve boater access while reducing maintenance. The project will consist

of three phases - predesign, design, construct - executed over 3 biennium.

$ - rolled into Pier

replacemnet project

$ - $ - tbd $ -

6 22 WSPRC ADA and Safety

Upgrades and

Repairs

Define, design, and implement ADA and safety repairs and upgrades to

existing facilities and grounds assets, including, roadways, sidewalks, stairs,

railings, lifts, and building access. Statewide ADA Compliance project

30000985 participation

$ 2,500,000 $ 500,000 $ 2,000,000

7 6 Housing Areas

Exterior

Improvements

This is a multi-phased project addressing design and construction

improvements to housing areas at Ft Worden including Officer Row and

NCO Row, as well as World War 2 residences area.Work includes roof

replacement, lead abatement/painting, porch repairs, and electrical and

safety upgrading.

$ 10,637,000 $ 2,656,000 $ - $ 1,043,000 $ 9,594,000

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PDA Priority for

2019-2021


Biennium

Future Years

10 WSPRC Camp Host and

Park Volunteer

Sites

Design and construction improvements to the lower and upper campground

to accommodate camp host and volunteer RV sites.

$ 1,000,000 $ - $ 1,000,000 2021-23 $ -

8 WSPRC Replace Upper

Comfort Station

This project completes the design and construction of a replacement

comfort station. This building, built in the 1960s, has outlived the standard

35 year useful life and needs to be replaced to adequately serve the public.

$ 500,000 $ - $ - 2021-23 $ 500,000

4 WSPRC Campus-wide Fire

Alarm Systems

This project addresses life safety code deficiencies with the campus fire

alarms.

$ 200,000 $ 200,000 $ 200,000 presumed complete

in 17-19

#VALUE!

7 WSPRC Building 201

Rehabilitation

Building 201 is in dire need of a new roof and electrical upgrades. The

second floor is vacant because tiles are falling from the roof. The Building

is leased to CAM but does not have adequate heat, restrooms, insulation,

etc. Without intervention the building could be significantly damaged

within the next 5 years.

Reference #13 $ 6,500,000 2021-23 $ -


Rehabilitation

Renovate building. $ 1,000,000 $ - $ 1,000,000

19 WSPRC Parking Lots The 2008 Site and Facilities Use & Development Plan recommends 4 new

parking areas. Three of the parking areas would be improved over the 10

year capital plan timeline.

$ 1,800,000 $ - $ 1,800,000


Rehabilitation

Renovate building. $ 1,000,000 $ - $ 1,000,000

8 WSPRC Historic Window

Renovation

Participation in 3000881 Statewide-Historic Window Rehabilitiation

project. Buildings 272,275,and 277.

$ 100,000

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PDA Priority for

2019-2021


Biennium

Future Years

in progress 1 PDA Campus Energy

Upgrade

The PDA has received a $350,000 Commerce grant to install a new campus-

wide building control system to provide automated monitoring and control

of all buildings. The project includes interior and exterior lighting upgrades

to LED systems in most buildings.

$ 1,100,000 $ 1,100,000 $ 1,100,000 $ -

in progress 2 PDA Building 210

Solar Panel

This project installs a new solar photovoltaic system on building 210. A

Commerce grant of $170,000 has been secured. Another grant for $170,000

is pending.

$ 340,000 $ 340,000 $ 340,000 $ -

in progress 3 PDA Glamping and

Restroom and

Bath House

This project was recommended in the PDA's Program Development and

Capital Improvement Plan to design and construct restroom and shower

facilities to support 15 new glamping units behind Building 298.

$ 1,200,000 $ 1,200,000 $ 500,000 $ 700,000

in progress 4 PDA Maker's Square

Building 305

Once this building is vacated, the former Parks Maintenance Shop will be

rehabilitated to serve as a new arts and education facility. The project is in

design development and includes upgrades to the infrastructure serving the

proposed Makers Square redevelopment. 75% of the project funding has

been secured.

$ 14,000,000 Reference project

#1,3,7 **

$ 14,000,000 $ 12,000,000 $ 2,000,000 $ -

in progress 5 PDA Maker's Square

Building 308/324

These two former warehouse buildings are proposed to be renovated as

multi-purpose classroom/workshop spaces to support programs in Makers

Square. Improvements would bring both buildings up to code as assembly

spaces and include electrical, heating, plumbing, insulation and ADA

$ - Reference project

#1,3,7 **

$ - $ - $ - $ -

6 PDA Maker's Square

Building 304

This project is to renovate and reuse the former Bakery as a new culinary

program space. A project feasibility study is underway.


#12 **

$ 5,247,000 $ 5,247,000


Building 326

This project includes the interior renovation of USO building. It includes

an electrical upgrade and rewiring of the building to support a dinner club

(catering kitchen) and on stage performances.

$ 500,000 $ 500,000


Building 325

This project is an interior renovation of the former Bandmaster House to

serve as a new artist workspace within the designated Makers Square.

$ 150,000

9 PDA Officer's Row

Houses

This is a multi-phased project addressing interior design and upgrades (new

bathrooms, kitchens and interior finishes) for all houses along Officer's

Row. The PDA will coordinate interior improvements when State Parks

undertakes exterior improvements of Officer Row houses including roof

replacement, lead abatement/painting and porch repairs.

$ 2,400,000 Reference project #6

**

600K per year for 4

years

$ - $ 120,000 2021-23 $ 120,000

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PDA Priority for

2019-2021


Biennium

Future Years

10 PDA Building 225

Rehabilitation

Building 225 is the largest dormitory on campus and supports large groups

by providing 120 beds. The Building was proposed to be converted to a 50-

unit hotel at a cost of $15,000,000. The PDA anticipates this being a multi-

year project and undertaking some interior room upgrades to all 4 wings and


**

$ 250,000 2021-23 $ 15,000,000

11 PDA Building 210

Commons Kitchen

Equipment

Replacement and

The servery kitchen equipment is close to the end of its life cycle. This

project would replace outdated commerical kitchen equipment in Building

210 and provide A/V and technology upgrades in the meeting rooms.

$ 750,000 $ 250,000

12 WSPRC / PDA Building 203 This multi-phased project would be done in partnership with State Parks.

Exterior improvements include a new roof and replacement of all

windows.The project upgrades the interior of Building 203 to serve as the

primary group housing unit. The project would be phased, with interior


#14 **

$ 10,638,000

13 PDA NCO Row This is a multi-phased project to renovate all of the NCO houses to one and

two-bedroom hotel-style suites. The design of this project is similar to the

renovation of the NCO Row houses at Fort Baker (Cavallo Point) in San

Francisco.

$ 2,500,000 $ 2,500,000 $ 2,500,000

14 WSPRC / PDA Building 298 Potential partnership between State Parks, a new program tenant and PDA. $ 9,000,000 Reference project #7

**

$ 9,000,000

15 PDA Circulation

Spine/ADA

Accessability &

Upgrades

This project was proposed in the PDA's Program Development and Capital

Improvement Plan and envisions designing and installing a shared vehicle

and pedestrian route that connects the bluff east of Building 225 across Fort

Worden Way to and through the proposed Makers Square.

$ 1,900,000 $ 300,000 $ 1,600,000

16 PDA Wheeler Theatre The PDA conducted a feasibility study in 2010 to upgrade the Wheeler

Theater. Improvements include new seating, expanded green room,

restrooms, lighting and HVAC systems


**

$ 3,100,000

17 PDA McCurdy Pavilion This project proposed improving the lighting, acoustics and includes the

weatherization and upgrading of heating systems in the Pavilion so it can be

used on a year-round basis.

$ 1,500,000 $ 1,500,000 $ 1,500,000

18 PDA Campus-Wide

Replacement of

Doors and Locks

This is a multi-year project to increase security and safety in group housing

and meeting rooms. This project would redesign and implement campus-

wide access controls including ADA improvements to doors and locks.

$ 1,250,000 $ 250,000 2021-23 $ 1,000,000

20 WSPRC / PDA Wayfinding Design and construct wayfinding and facilitiy ID system consistent with

exiting system and historical requirements.

$ 750,000 $ 750,000

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