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VISION 2030=SMART CITY 1
EXECUTIVE MAYOR’S
100 DAYS IN OFFICE
REPORT
(18 AUGUST 2016 - 30 NOVEMBER 2016)
VISION 2030=SMART CITY 2
Table of content
(i)Foreword of the Executive Mayor ............................................................................................... 4
(ii)Vision, Mission & Values ................................................................................................................. 6
1. Profile of the City ............................................................................................................................ 7
2.City Spatial Outline ........................................................................................................................... 7
3 Six Municipal Goals .......................................................................................................................... 8
4. Council Meetings Held .................................................................................................................... 8
4.1 Councilor’s Training .................................................................................................................. 8
5.Public Participation Process ............................................................................................................. 9
6. Leeto la Polokwane ......................................................................................................................... 9
7. Contribution Towards Education .................................................................................................. 10
7.1 External bursary scheme ........................................................................................................ 10
7.2 Internship programme ............................................................................................................ 10
8.Economic Development and Tourism ............................................................................................ 10
9 Provision of Basic Services ............................................................................................................. 11
9.1 Energy ..................................................................................................................................... 11
9.2 Water and Sanitation .............................................................................................................. 11
9.3 Roads and Storm Water .......................................................................................................... 12
10 Good Governance ........................................................................................................................ 13
11.Financial Management ................................................................................................................ 13
11.1 Annual Financial Statements ................................................................................................ 13
11.2 Investments .......................................................................................................................... 13
12.Awards Received .......................................................................................................................... 14
13.Human Settlement ....................................................................................................................... 14
13.1 Level 2 Housing Accreditation .............................................................................................. 14
VISION 2030=SMART CITY 3
13.2 Disteneng Relocation progress ............................................................................................. 14
13.3 Housing Allocation ................................................................................................................ 15
13.4 Selling of Residential Stands Progress .................................................................................. 15
13.5 Identification of Land for Student Accommodation ............................................................. 15
14 Waste Management .................................................................................................................... 16
16 SALGA Conference ....................................................................................................................... 18
17.Executive Mayor Debate Competition ......................................................................................... 19
18.National Book Week 2016 ........................................................................................................... 20
19.Polokwane Literary Fair ............................................................................................................... 20
20.Heritage Day Celebration at Moletjie Moshate ........................................................................... 21
21. Polokwane Housing Association (PHA) ....................................................................................... 21
21.1 PHA Projects Delivery ........................................................................................................... 21
21.2 Settlement of a Loan with the NHFC .................................................................................... 21
21.3 Ga-Rena Rental Village.......................................................................................................... 21
22 Special Focus ................................................................................................................................ 22
23. Major 2016/17 Infrastructure Projects Progress ........................................................................ 23
VISION 2030=SMART CITY 4
(i)Foreword of the Executive Mayor
It is with great gratitude that we appreciate the masses of the people of Polokwane who gave
us a not through their vote so that we can continue with the high pace of service delivery in
the municipality. This term presents an opportunity for us to continue with work that we have
started with the previous Council.
As a developmental municipality, we continue with our drive to be close to the people through
mobilization, information, education and empowerment. This we do because we want our
communities to hold us accountable on issues that affect their lives and their well-being. We
do this guided by the principle that we have put community participation and communication
at the centre of our activities.
Driven by our zeal to deliver come the end of the term, we have embarked on robust
and frank consultations with our communities, traditional leaders and the business
sector.
We have put in place mechanisms and systems to deal with the incorporation of the former
Aganang Municipality into Polokwane. Our planning is taking cognizance of that on issues
such as decentralization of municipal services to clusters and review of our communication
and marketing strategy.
Priority is being placed on water provision and conservation. We will be implementing the
replacement of asbestos pipes which will diminish water losses as a result of pipe burst. Our
VISION 2030=SMART CITY 5
conservation campaign continues in earnest. We have started a process to market Polokwane
as a destination with invest opportunities.
Allow me to take this opportunity to thank our residents and stakeholders for their supportive
relationship and for their patience. The Councilors' efforts and commitment to serve can never
go unnoticed and this will make Polokwane one of the most stable municipalities in our
province and country. We are proud to serve a community such as ours.
Polokwane Municipality Executive Mayor,
Cllr Thembi Nkadimeng
VISION 2030=SMART CITY 6
(ii)Vision, Mission & Values
The following represents the Vision, Mission and Values for the City of Polokwane:
Vision “The Ultimate in Innovation and Sustainable Development”
Mission “Provide cost effective services which promote sustainable livelihood
through socio economic development and good governance”
Values
Values Description
Sustainable
Development
Economic, Social and Environmental friendly approach in the
development of our Smart City.
Innovation Smart way to deliver services differently
Responsiveness To the needs of the community by treating them as customers
in a timely and considerate manner
Value Statement: Sustainable Development through Responsive Innovation
VISION 2030=SMART CITY 7
1. Profile of the City
1.Population Figures: Polokwane = 702 190 (2016) Aganang = 87 071 (2016), this is 70% of the total population which will be transferred
to Polokwane. The total population of Polokwane is 789 261
2. Employment Figures: Polokwane= 196 492 Aganang=41 017 Total =237 509
3.Key economic Activities: Polokwane = Community Services (32%), Finance (23%), Trade (22%). Aganang = Finance (57.4%), Community Services (19.3%), Trade (10.8%)
4. Growth Points: Polokwane (Provincial growth point), Mankweng (District Growth Point),
Sebayeng (Municipal Growth Point). Aganang: Ceres, Tibane, Maune and Mashashane
5. GDP: Polokwane= R48,4 billion; Aganang=R916 557 million
NB: Stats S.A still account for the statistics of Aganang and Polokwane municipality separately despite the relevant incorporation thus the separate reporting.
2.City Spatial Outline
Incorporated Aganang
Area
VISION 2030=SMART CITY 8
With the incorporation of former Aganang municipality, Polokwane Municipality now has 7 Clusters that should be provided with services i.e:
1) City Cluster 2) Seshego Cluster 3) Mankweng Cluster 4) Molepo/Chuene/Maja Cluster 5) Sebayeng/Dikgale Cluster 6) Moletjie Cluster 7) Aganang Cluster
The number of wards has now increased from 38 to 45 wards
3 Six Municipal Goals
The following priorities/Goals form the basis guiding the municipality’s daily operations:
Six Municipal Goals
1) Improved efficiency and effectiveness of Municipal administration.
2) Improved provision of basic and environmental services in a sustainable way to our
communities.
3) Improved social protection and education outcomes.
4) Increased economic growth, job creation and Sustainable human settlement.
5) Improve community confidence in the system of local government.
6) Enhanced Financial Viability and Improved Financial Management.
4. Council Meetings Held
18 August 2016 - (Inauguration of the 4th Council)
19 September 2016
28 September 2016
19 October 2016
27 October 2016
4.1 Councilor’s Training
As part of our plans to strengthen oversight and efficiency, the Municipality collaborated with
the South African Local Government Association (SALGA) to organise a Councillor induction
programme. This will be an ongoing process to ensure that Councillors understand the
environment under which they operate so they can be able to respond better to issues
affecting their communities. Further that partnerships entered into with the institution of higher
learning will by the end of the term yield capacitated Councillors.
Councillors Induction on internal operations was held from the 24 -25 August 2016
SALGA training for all Councilors was conducted from 29 August - 2 September 2016
at New Peter Mokaba Stadium.
VISION 2030=SMART CITY 9
Additional training on IDP has been secured with SALGA as per Councillors request,
a date of which should be confirmed soon.
5.Public Participation Process
The following Public Participation Meetings were convened with Municipal Stakeholders i.e.
1) The IDP /Budget/PMS Representative forum to present the 2017/18 IDP Status Quo
Report was held on the 29 September 2016.
2) The first imbizo with the Aganang Cluster Community was held on the 31 October
2016. (Attended by 891 community Members)
The intension of this imbizo was to re assure the incorporated communities of the
commitment to serve them as a local government.
6. Leeto la Polokwane
The City has just Launched the name of our IRPTS – Leeto la Polokwane on the 26
August 2016.
The Municipality allowed its residence to name their transport system through intensive
public participation processes. Some of which allowed for creativity in suggesting a
name that emulates and represent the culture of Polokwane.
VISION 2030=SMART CITY 10
The Public Transport System is intended to transform the public transport sector
through the provision of a high-quality and affordable public transport system in line
with the national policy. The Public Transport System will also be aimed at reducing
the overall journey times for public transport users.
The key characteristics of the system will be an improvement in access between
residential areas and major economic nodes. The main objective of the Public
Transport System is therefore, to provide new and attractive road-based public
transport services.
Successfully held the October Transportation Months Walk and Cycle at Seshego
Submitted a credible business plan to both National Treasury and National
Department of Transport
Held successful engagements with the Taxi industry
Re-appointed 5 major service providers for construction
7. Contribution Towards Education
7.1 External bursary scheme
Although education is not the core function of Polokwane Municipality, the municipality
has a bursary scheme.
The main objective of the external bursary scheme is to fulfil one of the strategic pillars
of smart people. An advert for internal and external bursary for 2017/18 Financial Year
was issued and closed on the 11 November 2016.
7.2 Internship programme
In furtherance of the strategic objective an advert was also issues for internship programme
which closed on the 7th October 2016.
8.Economic Development and Tourism
Addressed more than 100 entrepreneurs at Fusion Boutique during Investment
seminar.
Seshego Industrial Park was Launched and re-opened which will contribute to among
other activities enhance growing economy of Polokwane.
Business meetings held with stakeholders.
Sectoral developmental support through trainings, seminars and workshops held.
Hosted the 2nd networking session for the Polokwane Tourism Industry with Polokwane
Tourism Association.
Participated in the Global Entrepreneur Week activities 14 – 19 November 2016
Hosted Limpopo Economic Summit
Creation of jobs through EPWP (831 in various sector-1st quarter)
Limpopo Sports Business Breakfast
VISION 2030=SMART CITY 11
9 Provision of Basic Services
9.1 Energy
Plans are still in place to improve the Electricity supply through Construction of Bakone
Sub – Station.
PPP – alternative Funding Model for Solar Energy tender advertised
Obtaining a loan to electrify 7533 Households in rural Villages
DBSA approval of Loan – projects completed
Cable Theft Challenges – we have installed cameras in Main substation including 24-
hour monitoring. We are looking at alternative solutions including the discussions with
provincial government through CSIR, to pilot such prevention in Polokwane.
9.2 Water and Sanitation
Polokwane Waste Water Treatment
Anglo platinum allocated R80 M to the upgrade of the Polokwane Waste Water
Treatment Plant to increase the capacity of the plant by 6Ml.The project is progressing
well and it is 52% complete.
PPP - Asbestos Pipes Replacement
Department of Water and Sanitation(DWS) has co-funded this project and R 130
million has been made available for 2016/17 financial year.
Project is divided into three areas i.e. City, Annadale and Seshego. Three contractors
have been appointed for this project.
The construction period is 12 months for Seshego and Annadale and 24 months for
the City. The site handover for City and Seshego were done and contractors are busy
with site establishment.
The municipality has prioritized water and sanitation in the rural areas
Water is supplied to the communities through 14 Regional Water Schemes. Each
scheme is allocated project per financial year. Out of the 14 regional water schemes
six projects are completed and 9 are in progress. The Municipality is still facing Water
Shortage Challenges; Various Campaigns have been held in local radio stations and
Newspapers to encourage the Communities to save water.
Polokwane is a water scares area and the need to preserve and save water is critical.
VISION 2030=SMART CITY 12
Smart Metering project
The Smart Metering Project is in the process of advertisement to procure the service
provider.
Progress on Waste Water Treatment Works
Consultant is busy with preliminary investigations and designs. Department of Water
and Sanitation(DWS) has made R 50 million available for 2016/17 financial year.
Seshego Waste Plant Progress
The refurbishment of Seshego Waste Water Treatment Plant is 100% completed and
the plant is back to its normal operations.
9.3 Roads and Storm Water
Roads conditions and Backlogs is still a major Challenge: Approximately 6142km of
backlog of gravel roads including former Aganang is being managed by the Municipality and
currently Consultants have been appointed to do the design for the upgrading. Approximately
10km to 15km of gravel roads will be surfaced each financial year.
VISION 2030=SMART CITY 13
Rehabilitation of old road Infrastructure is still a priority: The Municipality has prioritized
rehabilitating of old roads infrastructure and storm water control in City, Seshego and
Mankweng and currently consultants have been appointed to do the designs.
Re-gravelling of Roads in Rural Areas and addressing Storm water in Municipal clusters is
still a priority: Annual Contractors have been appointed for Re-gravelling and construction of
low level bridges in various clusters.
Achievements to date:
3 low level bridges have been Constructed (EPWP program)
105.6km of roads regravelled
1160km of roads bladed
43840m2 of roads patched
13 speed humps constructed
100m of storm water Upgraded
10 Good Governance
Priority is to have a clean, efficient administration that is responsive to the needs of our
people
Placement of all Aganang Employees has been completed
Key vacant positions have been advertised including the Municipal Manager Position
Polokwane Municipality’s Governance and Financial Management has improved
The Traditional Leaders Representatives of Ga-Maraba. Ga-Matlala and Ga-
Mashashane were warmly welcomed into the Polokwane Council.
During engagement with the business community, the Municipality has encouraged
Business to assist the Municipality to fight fraud and corruption by not being part of
corrupt activities. Stakeholders were informed about the anti-fraud hotline 0800 20 50
53 managed by an independent company.
11.Financial Management
11.1 Annual Financial Statements
Submission of Annual Financial Statements was on time to Auditor General
Debt collection has improved, Collection rate of 88%.
11.2 Investments
Council has R 246,000,800.00 of investments at an average rate of 8.75% per annum.
Conditional grants are cash backed at all times through investments.
The municipality has established a sinking fund to repay future long-term debt on AC
Pipes. The premium on the sinking fund will be ring-fenced for the purpose of
maintenance on water related infrastructure. The fund is being invested at CPIX +
guaranteed 5%. The capital of the sinking fund is also guaranteed.
Successfully raise R470 million loan to fund strategic capital projects
VISION 2030=SMART CITY 14
The City received an Unqualified audit opinion for 2015/16 financial year.
12.Awards Received
The following awards has been received by City of Polokwane:
1. PMR Africa Award = Being the most Pro-active Mayor in Limpopo Province.
2. IMFO awards Received = (03 Oct 2016 - 05 Oct 2016)
Best improved Clean Audit Municipality (With Opinion)
Polokwane Housing Association as an Entity
Risk Management Unit
13.Human Settlement
13.1 Level 2 Housing Accreditation
Polokwane Municipality was assessed on the 5th September 2016 by the appointed Provincial
Accreditation Panel. The aim was to advice the MEC for Human Settlements on merits of the
application and formulates recommendations based on the assessment level of readiness of
City of Polokwane to perform housing functions in terms of the Municipal Accreditation
Framework.
The Municipality is waiting for the outcome of the assessment estimated to be finalized by
March 2017 pending the finalization/Sign off by the MEC.
13.2 Disteneng Relocation progress
1690 residents have been relocated and resettled in demarcated (formalized) sites which were
1719 in number, only 29 stands short to complete the project.
VISION 2030=SMART CITY 15
13.3 Housing Allocation
2016/17 financial year, CoGHSTA appointed Eight (8) contractors to build 750 Housing units
(RDP) in different wards of the Municipality including Aganang. Most of them have started
with Construction work.
13.4 Selling of Residential Stands Progress
Sites were recently sold in Bendor and Pietersburg Extension 11 amounting to
estimated revenue of R48 million rand.
Nirvana Extension 11, managed to raise revenue of R20 million rand in the past two
years alone.
The selling of sites is another route the municipality is taking to address the housing
backlog and gap market, as peoples can incrementally build for themselves on the
purchased sites.
Plan to release the residential sites in Polokwane Extension 79 and 72 are underway.
13.5 Identification of Land for Student Accommodation
Erf 20802 – 20815 and 20818 – 20821 Polokwane Extension 106 zoned Residential 3
have already been advertised for student accomodation.
Some other erven in Polokwane Extenstion 79 have also been advertised for high
density residentail developments.
Additionally, Council has adopded the CBD Urban Renewal Strategy of which one of its objectives was to identify a strategy to curb illegal accommodation and devise a means for student accommodation.
The area in downtown CBD is in such a decay state, and vulnerable students are residing here in appalling state.
The list of five institutions namely the University of Limpopo, UNISA Polokwane Campus, TUT Polokwane Campus, Capricorn FET College, Boston City Campus and Business College which developers and the Municipality could partner with in order to meet the demand for student accommodation within the CBD.
Only three of these institutions currently have accommodation available - University of Limpopo located in Mankweng, TUT Polokwane Campus and Capricorn FET College both located in Polokwane Town.
The majority of illegal land uses are located within the north-western part of the CBD as depicted (Buite, Boom, Bok, Dahl, Devenish, Excelsior and Onder street).
The majority of illegal land uses relate to student boarding accommodation and rental units, (approximately 33 properties), Some of the most serious problems associated with illegal land uses are illegal water/ electricity connections and temporary partitions within building structures.
VISION 2030=SMART CITY 16
Amongst others, large numbers of people (up to 20 and more) use existing houses for informal accommodation purposes.
Plans to aquire the subject land is one of the priorities for affordable student housing and or social housing. Block 1 to 6.The Map Below indicate the location of block 1-6
14 Waste Management
Mankweng Buy back Centre
Mankweng Buy back Centre has been Leased to service provider from 01 November
2016 with a revenue of R 9800.00 per month to Council.
This project has Created jobs to the Mankweng Community through appointing local
beneficiaries (local labour).
The Mankweng Buy Back Centre has reduced the amount of waste to be transported
daily from Mankweng to landfill site in the City thus cutting on transportation costs and
extending life span of landfill site.
Makgaga Transfer Station
VISION 2030=SMART CITY 17
Makgaga Transfer Station was completed and handed over to the Municipality in
September 2016.
This Transfer Station will reduce illegal dumping in ward 16 at Moletjie and surrounding
areas. Jobs were created through recycling initiatives.
Makgaga transfer station will cut on transportation costs of acquiring additional trucks
to fierry waste to landfill site in the City 30 kms away (single trip).
Revenue collection office at the landfill site
As part of revenue Collection, a fee for disposal of waste at the Municipal Landfill has
been introduced, an amount of R51.30 per ton is charged. The Landfill site receives
20 000 tons of waste per month.
EPWP Waste Collection continuing in rural areas
The EPWP waste collection programme has created jobs for our rural communities,
this is done through litter picking on daily basis that improves the general cleanliness
in our rural villages.
Plans are still in place to ensure that all 7 Clusters / Rural villages have access to
Waste removal.
15 SPORT
The City of Polokwane Hosted Bafana Bafana for 2018 world Cup Qualification with
Senegal on the 12 November 2016.
Hosted Mayoral Charity Golf Cup
The Municipality hosted an annual Mayoral Charity Golf event which is aimed at raising
funds.
The funds are distributed to different NGO’s in the municipality.
The funds also contribute to the Mayoral Bursary funds whereby support is given to
needy student to be able to further their studies at different tertiary institutions.
VISION 2030=SMART CITY 18
Hosted Annual Indigenous Games at Seshego Stadium
Polokwane Municipality again became host to the annual National Indigenous games
that was held on 24th - 28th September 2016 at Seshego Stadium.
This was part of the strategic pillars about smart living and social cohesion.
This brings together participants from all 9 provinces of the country.
This raises the economic spin offs of the City and also afford an opportunity for
Limpopo province to display the different cultural diversities we have
16 SALGA Conference
Hosted Limpopo SALGA Conference where the Executive Mayor Thembi Nkadimeng
was elected as the new Salga Limpopo PEC Chairperson. As Deputy Chairperson was
elected Stan Ramaila, Moris Mataboge and John Mpe. Additional members are Julia
Mathebe, Jack Marlo, Kromwel Ntlemo, Nkakareng Rakgwale, Joyce Pila, Sophy
Makhubela and NEC Member, Florence Radzilane.
SALGA Conference was held from 20-21 September 2016.
VISION 2030=SMART CITY 19
17.Executive Mayor Debate Competition
This is an annual tournament that runs over five rounds, including as many schools as
are interested to register. A team is consist of 12-20 members. In total 48 teams from
both Government and Private Schools participated on 2016 Executive Mayor Debate
Competition.
The Debate finals for the junior teams were held on the 22 August 2016.The Grand
finale for Senior teams was held on the 24 August 2016.
The Final Debate was attended by 580 learners with their coaches/teachers.
VISION 2030=SMART CITY 20
18.National Book Week 2016
National Book Week is a dedicated week on the South African calendar to promote reading as a fun, pleasure activity to be enjoyed by all. National Book Week was developed in response to a study commissioned in 2007, by the South African Book Development Council (SABDC).
Reading statistics report that only 14% of the South African population is active book
readers, and a mere 5% of parents read to their children. National Book Week is an
important initiative in encouraging the nation to value reading as a fun and pleasurable
activity and to showcase how reading can easily be incorporated into one’s daily
lifestyle. The main target group for this program were children, the youth and one
segment dedicated to the reading clubs.
The City of Polokwane celebrated National Book Week from the 5-10 September
2016.
19.Polokwane Literary Fair
The Annual Polokwane Literary Fair is a critical arts initiative championed by City of Polokwane in collaboration with key strategic partners and is the only literary festival in Limpopo Province positioned to transform current discourse through activities such as the Writers in Conversation where influential minds and iconic thespians set forth to lead the “developmental agenda” through the arts. The Annual Polokwane Literary Fair is founded upon the following fundamental objectives: Developing Local Capacity by skilling art practitioners
Providing a platform to advance social cohesion among wide and diverse racial, cultural,
economic and age groups
Create a sustainable literary industry that contributes towards the local economy
Promote the culture of conversations and partnerships of strategic importance
Build dependable audiences and markets
VISION 2030=SMART CITY 21
The City of Polokwane held its 5th Annual Polokwane Literary Fair from 06-10 September
2016 in line with the National Book Week.
20.Heritage Day Celebration at Moletjie Moshate
On the 17th September 2016, City of Polokwane, through consultative process and
engagement, had the joy of being hosted by Moletjie Traditional Authority to celebrate
heritage Day Celebration at Moletjie Moshate.
The main objective was to celebrate heritage in different disciplines in the heritage
sector, which ranges from prehistoric past through to artistic expression and to
encourage the community to continue practicing past traditions.
21. Polokwane Housing Association (PHA)
21.1 PHA Projects Delivery
PHA projects have been put out on procurement process through the Public-Private
Partnership (PPP) model which entails long term lease of the properties. The PPP is
in the form of Built Operate and Transfer approach. The said projects are:
1) Student Accommodation earmarked on Ext 72 to deliver 450 student beds 2) Gap/Social Housing proposed on Ext 76 to deliver 190 social housing units 3) Ext 107 to deliver 741 GAP housing units
At this stage the request for qualification on all those projects have been advertised
on newspapers and National Treasury e-tender portal on 13 October 2016.
Compulsory briefing session for both projects was held on 21 October 2016. The bids
closed on 16 November 2016.
21.2 Settlement of a Loan with the NHFC
The PHA was able to settle the long term finance loan it had with National Housing
Finance Corporation. This has brought the much needed relief on the entity as this
enable it to focus its efforts on the much needed service delivery issues.
21.3 Ga-Rena Rental Village
Through the assistance of the Executive Mayor, the entity and the tenants at Ga-Rena
Rental Village have reached a mutual understanding in the management of the
property.
PHA has taken over the management of the project and the entity is now providing
the much needed essential maintenance services.
The Ga-Rena Rental Village comes out of a difficult era of rental boycotts and
Municipal services. However, the entity is working on a turnaround strategy to improve
the situation for the better.
VISION 2030=SMART CITY 22
22 Special Focus
Women Employees and Councilors Breakfast with the Executive Mayor in celebrating
Women’s Month was held on the 23 September 2016. (500 Women Attended)
Participated in the HIV and TB 90/90/90 strategy to FastTrack municipalities
Presentation of the 90/90/90 HIV and TB strategy to the Capricorn District Municipality
AIDS Council and key role players, on the 19 October 2016.
3 days HIV door-to-door campaign at Chebeng ending with HCT
Partnership with Department of Health on Treatment adherence club for people living
with HIV AIDS that takes place at the Municipal Special Focus Centre
Participated in the preparation of the National Golden Games and Annual General
Meeting for Older Persons from 21st - 28th October 2016.
Awareness Campaigns on the rights of Older Persons Ga-Maja was held on the 18th
October 2016
The Municipality achieved 2% disability employment equity target through employee
equity survey done in November 2016.
Re-establishment of the Youth Forum and Youth consultative and dialogue meeting on
the 3rd November 2016.
Continuous support of the Special Focus Sectors through quarterly forum meeting
(Gender Forum, Community Based Organization Forum, Older Persons Forum, Local
AIDS Council, Disability Forum)
Plans to establish Ward AIDS Councils to be chaired by Ward Councilors are
underway.
VISION 2030=SMART CITY 23
Process of establishment of Polokwane Junior City Council resumed during August
2016. (Junior Mayor and Council to start operating in January 2017)
Participated in the Africa Youth Transformation Conference held in Johannesburg on
the 9 - 10 November 2016.
HIV & Gender based Violence dialogue at Setumong in partnership with Capricorn
District Municipality and Office of the Premier held on the 25 August 2016
Motsepe Toy Distribution on the 25 November 2016.
Polokwane Special Focus Centre continues as a Condom distribution site, distributing
to Government, Non-government and business sectors.
The City of Polokwane Municipal Buildings has been upgraded with ramps for easy
access by people with disabilities.
23. Major 2016/17 Infrastructure Projects Progress
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
Facility Management
Civic Centre refurbishment CRR 15,000,000 Implementation None None
Renovation of offices CRR 4,000,000 Tender None None
Furniture and Office Equipment CRR
2,600,000 Implementation None None
Upgrading of Offices Stadium
PTISG 7,000,000
Implementation Contractor is behind
schedule
Contractor is on terms.
Workers Residence( barracks ) CRR
4,000,000 Tender None None
Refurbishment of City Library and Auditorium CRR
2,000,000 Tender None None
Furniture and Equipment Molepo library CRR
600,000 Implementation None None
Refurbishment of Bakone Malapa museum CRR
875,000 Tender None None
Refurbishment of Westernburg Hall CRR
2,000,000 Tender None None
Upgrading of stores CRR 6,350,000 Implementation None None
Thusong Service Centre (TSC) -Mankweng CRR 2,350,000
Tender None None
Thusong Service Centre (TSC)-Moletjie cluster CRR 1,000,000
Tender None None
Renovation of existing Cluster offices CRR 2,000,000
Tender None None
Upgrading of city vehicle pound CRR
300,000 Tender None None
VISION 2030=SMART CITY 24
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
Renovations- Traffic Auditorium, parade room and Training Facility CRR
150,000 Tender None None
Upgrading city license facility/ CRR
500,000 Tender None None
Upgrading of vehicle weighbridge CRR
1,200,000 Tender None None
Extension of landfill site CRR 300,000 Implementation None None
Rural transfer station ( Makgodu)
CRR 5,000,000 Design None None
Ladanna transfer station CRR 1,500,000 Tender None None
Roads & Storm water
Upgrading of Arterial road in SDA1 (Luthuli and Madiba park)
MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been appointed and were requested to fast track finalization of the designs
Ntsime to Sefateng
MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Semenya to Matekereng MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Upgrading of internal streets in Toronto
MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Sebayeng village(ring road) MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Chebeng to Makweya MIG
6,000,000
Planning (Design stage)
Late appointment
Consultants had been
appointed and were
VISION 2030=SMART CITY 25
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
of Consultants
requested to fast track
finalization of the
designs
Upgrading of Internal Street in Seshego
MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Ramongoana bus and Taxi roads
MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Ntshitshane Road MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Upgrading of internal streets linked with Excelsior Street in Mankweng unit A
MIG
6,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Upgrading of Arterial road in Ga Rampheri
MIG
6,000,000
Tender None None
Upgrading of internal streets in municipal development in Bendor
CRR
10,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Planning for Upgrading of internal streets in Molepo, Chuene Maja cluster
MIG
150,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
VISION 2030=SMART CITY 26
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
Upgrading of Makotopong Road
MIG
7,000,000
Implementation Unavailability of suitable material for base layer
Consultant to find the
suitable Material for
base layer
Planning Makanye Road MIG
150,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Rehabilitation of streets in Seshego
CRR
2,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Upgrading of internal Streets in Seshego
CRR
3,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Upgrading of internal Streets in Mankweng
CRR
3,000,000
Planning (Design stage)
Late appointment of Consultants
Consultants had been
appointed and were
requested to fast track
finalization of the
designs
Upgrading of roads, NMT and street lights NDPG
20,000,000
Implementation None None
Storm water, walk ways and beautification NDPG
9,500,000
Design None None
Street furniture, greening and landscaping NDPG
5,038,000
Design None None
Water Supply and reticulation
Olifantspoort RWS (Mmotong wa Perekisi)
MIG
9,000,000
Tender at Evaluation stage for appointment of contractor
Insufficient Budget
Consultant revised the scope to suite current budget.
VISION 2030=SMART CITY 27
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
Mothapo RWS MIG
6,000,000
Construction Poor Performance by contractor
Numerous letters in terms of the GCC had been written to the contractor including putting the contractor on terms.
Moletjie East RWS{ MIG
7,000,000
Scoping Report approved by Cllrs and ward committees. Consultant finalizing to present at specification committee
Community challenges
Community Issues resolved
Moletjie North RWS MIG
3,000,000
Tender at Evaluation stage for appointment of contractor
Delay in appointment of contractor
SCM and BAC to speed up appointment
Sebayeng/Dikgale RWS MIG
15,392,131
Tender at Evaluation stage for appointment of contractor
Delay in appointment of contractor
SCM and BAC to speed up appointment
Moletjie South RWS MIG
10,000,000
Tender at Evaluation stage for appointment of contractor
Delay in appointment of contractor
SCM and BAC to speed up appointment
Houtriver RWS phase 10 MIG
4,000,000
Scoping Report approved by Cllrs and ward committees. Consultant finalizing to present at specification committee
Community challenges
Community Issues resolved
Chuene Maja RWS phase 9 MIG
10,000,000
Implementation Contractor is behind his schedule
Several meetings were held with the Contractor to find a way on how to fast track the progress.
Molepo RWS phase 10 MIG
10,000,000
Tender at
Evaluation stage
for appointment
of contractor
Delay in appointment of contractor
SCM and BAC to speed up appointment
VISION 2030=SMART CITY 28
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
Laastehoop RWS phase 10 MIG
6,975,869
Tender at Evaluation stage for appointment of contractor
Delay in appointment of contractor
SCM and BAC to speed up appointment
Mankweng RWS phase 10 MIG
8,000,000
Tender None None
Boyne RWS phase 10 MIG
4,000,000
Tender at Evaluation stage for appointment of contractor
Delay in appointment of contractor
SCM and BAC to speed up appointment
Segwasi RWS MIG
4,000,000
Planning
Insufficient Budget
Management need to source more funds or surrender that available budget for other projects.
Badimong RWS phase 10 MIG
8,000,000
Tender at Evaluation stage for appointment of contractor
Delay in appointment of contractor
SCM and BAC to speed up appointment
Aganang MIG Projects MIG
30,000,000
3 projects under implementation, 2 projects at design stage
None None
AC Pipes Loan
235,000,000
Implementation
None None
Extension 78 water reticulation CRR
1,550,000
Tender None None
Upgrading of laboratory CRR
500,000
SBU submitted document to BAC for appointment of Consultant. Awaiting Approval.
Appointment of Consultant
SCM to speed up appointment of Consultant to commence with planning
Installation of Meters at Seshego Zone 5
CRR
2,500,000
Water and Sanitation SBU to prepare project implementation
Delay in project commencement
Water and Sanitation to Speed up finalization of implementation of the project
Upgrading of water reticulation in City centre
CRR
100,000
Water and Sanitation SBU to prepare
Delay in project
Water and Sanitation to Speed up finalization
VISION 2030=SMART CITY 29
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
project implementation
commencement
of implementation of the project
Regional waste Water treatment plant
RBIG
180,159,000
Consultant busy with planning
None None
Energy Services
Electrification of urban households CRR
10,000,000
Tender None None
Illumination of public areas (street lights) in Rabe, Hans van Rensburg
CRR
1,500,000
Tender None None
Illumination of public areas ( High Mast lights)
CRR
2,000,000
Tender None None
SCADA on RTU CRR
2,000,000
Tender None None
Upgrade 800A Bus-bars to 1200A in Alpha 66KV Distribution substation
CRR
2,000,000
Implementation None None
Planning and design New Bakone to IOTA 66KV double circuit GOAT line
CRR
2,000,000
Tender None None
Build 66KV/Bakone substation
CRR
10,000,000
Tender None None
Design and Construct permanent distribution substation at Thornhill
CRR
1,000,000
Tender None None
Plant and Equipment CRR
500,000
Tender None None
Environmental Management
Zone 4 Park Expansion Phase 2
CRR
800,000
Design None None
Sport & Recreation
Upgrading of Ga- Manamela Sport Complex
MIG
6,000,000
Contractor busy laying bricks on the parking area
None None
VISION 2030=SMART CITY 30
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
and excavation for the main pavilion.
Construction of an RDP Combo Sport Complex at Molepo Area -1
MIG
12,000,000
Phase 1 and 2 Completed, contractor busy with phase 3
None None
Construction of Mankweng Sport facility-1
MIG
17,000,000
Phase 1 and 2 Completed, contractor busy with phase 3
None None
Sport stadium in Ga-Maja
MIG
10,000,000
Contractor busy with Ablution, Security and Admin block buildings. Bulk earth works Completed. Palisade fence completed.
Community Stopped the project
Interventions has been made , project has resumed.
City Planning
Township establishment-Farm Volgestruisfontein 667 LS
CRR
1,200,000
Bid Evaluation stage
Delay in Appointment due to late specification approval
Specification approved
Township establishment-Portion 74 and 75 of Ivy Dale Agricultural Holdings
CRR
1,200,000
Bid Evaluation stage
Delay in Appointment due to late specification approval
Specification approved
Acquisition of Land CRR
20,000,000
Awaiting council resolution
Delay in Valuation certificate
Report sent to the Council meeting of December
Rural settlement development
CRR
2,000,000
Bid Evaluation stage
Delay in Appointment due to late specification approval
Specification approved
Disaster and Fire
Acquisition of fire Equipment CRR
1,500,000
Bid Specification Committee sat and awaiting
advertisement
Delay in the signing of
BSC reports
Follow up with Relevant office to
speed up the process
VISION 2030=SMART CITY 31
Project Description
Funding Source
2016/17 Allocated Budget
Project Status Challenges Interventions
Breathing apparatus CRR
150,000
Bid Specification Committee sat and quotations
are being sourced from
suppliers
None None
LED
Itsoseng Fencing CRR
2,000,000
Consultant appointed.
Inception report submited
None None
Energy Services
Electrification of urban households
CRR
10,000,000
Designs completed for Mohlakaneng and finalizing designs at Ext
78
Capacity for Extension 78
Temporary connection will be provided from Ext. 44 while constructing the 11KV substation
Illumination of public areas (street lights) in Rabe, Hans van Rensburg
CRR
1,500,000
Designs completed and bids advertised
None None
Illumination of public areas ( High Mast lights) CRR
2,000,000
Designs Priority list completed and waiting
adverts
None None
SCADA on RTU CRR
2,000,000
Bid Advertised, waiting BEC
None None
Upgrade 800A Bus-bars to 1200A in Alpha 66KV Distribution substation
CRR
2,000,000
Contractor busy ordering material
None None
Planning and design New Bakone to IOTA 66KV double circuit GOAT line
CRR
2,000,000
Busy with servitude
negotiations
None None
Build 66KV/Bakone substation
CRR
10,000,000
Designs completed,
waiting advert
None None
Design and Construct permanent distribution substation at Thornhill
CRR
1,000,000
Waiting appointment of
consultant
None None
Plant and Equipment CRR
500,000
Orders for made, waiting
delivery
None None
VISION 2030=SMART CITY 32
THE END