Job Description Questionnaire

1. Name : Ethyl G. Destura

2. Qualification : Bachelor of Science in Information Technology

3. Total Experience (in years) : 6 Years (3 years current/ 3 years semi conductor factory operator)

4. Current position

a) Designation : Executive Secretary

b) SBU/ Department / function : GM’s Office

c) Location : TAYEEF Office

d) Grade :

5. Position in Organization hierarchy:

1. Designation (s) and name (s) of the person (s) you directly report to :

(Please provide an organization chart indicating the above on the reverse of this sheet or in a separate sheet)

Name Designation Purpose/Scope of reportingMr. Ossama Bshennaty General Manager Secretarial & Administrative Work

to the General ManagerMr. Ramakrishnan Logistic & Support Manager Upon demand

2. Designation (s) and name(s) of the person(s) who directly report to you :

Name Designation Purpose/Scope of reporting

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6. Minimum education required for carrying out the responsibilities of this job effectively:College / Bachelors Degree______________________________________________________________________________

7. Minimum number of years of experience required for carrying out the responsibilities of this job effectively:2 Years______________________________________________________________________________

8. Job Responsibilities

a) Describe in brief the overall job responsibility.

Writing correspondences, responding to telephone inquiries and other clerical and administrative operationsOrganizing and filing of incoming and outgoing correspondences

Directing proper and smooth flow of communication from the office of the General Manager down to the personnel of every departmentsManaging the daily calendar and appointments of the General Manager

Maintaining updated and comprehensive list of Contractor, Client, Consultants and Suppliers

Monitoring sales and project tenders

Maintaining and controlling internal job numbers

Support Telephone Operator

Maintaining A/C inventory

Support for organizing company’s event such as exhibitions, seminars, meetings, social activities, etc.Performed other task assigned by the General Manager

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9. Quantifiable Dimensions of the job a) Describe the quantifiable dimensions of the job

(e.g. Revenue targets/Profitability/ New Customers/ Extension of old business/ Financial yield/ Number of analysts contacted/ Utilization/ IPs/ expense budget/response time/resource utilization, reduction in downtime )

b) Describe below the major tasks and responsibilities

Sr. Major Tasks & Responsibilities ResultsExpected

% TimeSpent

Budget Allocation Report for Marketing & Advertisement

highest report as possible Monthly report

Telephone Reporthighest report as possible Monthly

report

Site Coordination Meeting Report highest report as possible Weekly Report

Sales Monthly Reporthighest report as possible Monthly

Report

Monthly Receivables Summary Reporthighest report as possible Monthly

report

Collecting Cost to completehighest report as possible Monthly

report

Stock Control Reporthighest report as possible As

demand

Minutes of Meetinghighest report as possible As

demand

Other daily works assigned by GMhighest report as possible As

demand

Monthly Evaluation Report of Large Scale Project

highest report as possible Monthly Report

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Payment Certificate Schedule Report Highest report as possible Monthly report

Total 100 %

c) Describe below the internal and external contacts.

Designation of persons required to be contacted

Purpose How often?

InternalMr. Ossama Bshennaty

Direct Line Manager Daily

Mr. Ramakrishnan2nd Direct Line Manager As required

Other Departments Heads As required

Project Managers As required

StaffExternal Client Meeting coordination,

collecting payments, inquiries

As required

Suppliersinquiries As required

Other Tadmur subsidiaries Event and meeting coordination, other inquiries

As required

10. What technical skills and behavior do you feel are necessary to be able to carry out the above role effectively?

1. Computer Skills2. Organizational and Time Management Skills

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