exhibit 2). commissioner baertschiger inquired on roadside

I

APPROVED ON FEBRUARY 10, 2021

BY THE BOARD OF COUNTY COMMISSIONERS

AT THE WEEKLY BUSINESS SESSION

General Discussion: February 2, 20219: 00 a. m.— Commissioners' Office via Zoom

Commissioners Daniel E. DeYoung, Herman E. Baertschiger Jr., and Darin J. Fowler; Trish Paredes, Recorder

Chair Daniel E. DeYoung called the meeting to order at 9: 00 a.m.

1. Community Development Quarterly UpdateMark Stevenson, Community Development Director, reviewed Josephine County Community DevelopmentDepartment Quarterly Update: November thru January; February 2, 2021 ( Exhibit 1). The Board andMr. Stevenson discussed the marijuana permitting decrease, bootlegging power trends, and timelines of howlong a general code violation would take to rectify. The Board inquired in depth on the code violation process.

2. Public Works Quarterly UpdateRob Brandes, Public Works Director, reviewed Public Works Quarterly Report: Oct 2020 — Jan 2021Exhibit 2). Commissioner Baertschiger inquired on roadside solid waste dumping and the process the County

uses for mitigating that issue. Mr. Brandes explained some of the programs that the County utilizes and somepossible options in the future to help become more effective in dealing with solid waste issues.

3. Griffith Meadows Estates Plat MapCommissioner Fowler made a motion to approve Griffith Meadows Estates Phase I Plat Map, seconded byCommissioner Baertschiger. Upon roll call vote, motion passed 3- 0; Commissioner Fowler—yes,

Commissioner Baertschiger— yes and Commissioner De Young— yes.

4. Additional Subjects/ Matters from Commissioners— ORS 192. 640( 1)

Commissioner Baertschiger proposed that all meetings be conducted through Zoom until Josephine Counties'level of risk is lowered, the Board agreed. Commissioner Fowler inquired from Commissioner Baertschigerif the $ 1. 5 million set aside for Josephine County to start a Fire District can be taken away or if it is secured.Commissioner Fowler updated the Board that a request from the Oregon Caves may be coming to the Boardfor storage and reported that the eight murder cases the Circuit Courts are processing through will cost theCounty $ 20K as these need to occur at the Fairgrounds. Commissioner DeYoung gave an update on theForestry Department and the Mining Advisory Committee. Commissioner DeYoung also reported on hisattendance at the Grants Pass City Workshop concerning their lodging tax.

The meeting adjourned at 10:49 a. m.

EXHIBITS:

Exhibit 1 — Josephine County Community Development Department Quarterly Update: November thruJanuary; February 2, 2021

Exhibit 2— Public Works Quarterly Report: Oct 2020— Jan 2021

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Josephine County Community DevelopmentBuilding Safety Division

REPORT FOR PERIOD JANUARY 2021

Mark Stevenson, Building OfficialPROJECT PERMITS VALUATION

SINGLE FAMILY DWELLING- NEW 11 2, 611 785

SINGLE FAMILY DWELLING- ADDITIONS 2 47. 432

SINGLE FAMILY DWELLING- REMODEL 2 36. 082

RESIDENTIAL GARAGE/ CARPORT- NEW 6 275.519

RESIDENTIAL GARAGE/ CARPORT- ADDITIONS

RESIDENTIAL GARAGE 1 CARPORT- REMODEL

COMMERCIAL- NEW

COMMERCIAL- ADDITIONS

COMMERCIAL- REMODEL 1 2. 000

MINOR& STORAGE- NEW

MINOR& STORAGE- ADDITIONS

MINOR& STORAGE- REMODEL

AGRICUTURAL- NEW

AGRICUTURAL- ADDITIONS

AGRICUTURAL- REMODEL

CHURCHES- NEW

CHURCHES- ADDITIONS

CHURCHES- REMODEL

SCHOOLS- NEW

SCHOOLS- ADDITIONS

SCHOOLS- REMODELS

PUBLIC BUILDINGS- NEW

PUBLIC BUILDINGS- ADDITIONS

PUBLIC BUILDINGS- REMODELS

MOBILE HOME- ADDITIONS

SWIMMING POOLS 5, 000

MISCELLANEOUS( Demos. Foundation Etc I 9 14 000

Inspections Permits

Fees Residential Commercial Residential Commercial

SITE OBSERVATION 0 00 1 0

FIRE& LIFE SAFETY SITE OBS 2 0

MECHANICAL PERMIT 6. 317 14 61 3 52 10 74. 260FUEL/GAS PERMITS 23 4 11 6

BLD PERMITS& PLAN CHECK 33, 359 48 97 2

MOBILE HOME SITINGS 2. 200. 00 9 0 5

PLUMBING PERMITS 5. 026. 00 34 2 15 2

ELECTRIC PERMITS 14. 456.47 99 26 59 10

PERMITS VALUATION

TOTALS 202 3. 066.079

2020 275 1. 438. 266

2019 222 3. 072. 646

2018 256 4. 750. 536

2021 2020 2019 2018

BUILDING ETC FEES COLLECTED 46, 902 62 47 245 82 38. 965 42 62. 050 00

ELECTRICAL FEES COLLECTED 14. 456 47 14, 692.70 9. 328 10 11, 722. 70

COMMUNITY DEV FEE 6, 520 63 3. 306 00 5. 250 00 7. 564 00STATE SURCHARGE COLLECTED 5. 967 56 5. 471 60 4. 930 71 6,823 93

TOTAL INSPECTIONS 360 497 440 415

PLANS CHECKED 30 37 36 42


REPORT FOR PERIOD DECEMBER 2019


SINGLE FAMILY DWELLING- NEW 8 1, 461, 901


SINGLE FAMILY DWELLING- REMODEL 2 4. 000

RESIDENTIAL GARAGE/ CARPORT- NEW 9 416,290

RESIDENTIAL GARAGE/ CARPORT- ADDITIONS

RESIDENTIAL GARAGE/ CARPORT- REMODEL 1 25, 858

COMMERCIAL- NEW


COMMERCIAL- REMODEL 1 20.000

MINOR& STORAGE- NEW

MINOR& STORAGE- ADDITIONS

MINOR& STORAGE- REMODEL

AGRICUTURAL- NEW



CHURCHES- NEW

CHURCHES- ADDITIONS

CHURCHES- REMODEL

SCHOOLS- NEW

SCHOOLS - ADDITIONS

SCHOOLS- REMODELS

PUBLIC BUILDINGS- NEW



MOBILE HOME- ADDITIONS 1 800

SWIMMING POOLS 1 10. 000

MISCELLANEOUS( Demos. Foundation, Etc.) 15 67.003

Inspections Permits


SITE OBSERVATION 0. 00 1 0


MECHANICAL PERMIT 7, 363 95 84 3 73 4 88, 360

FUEL/ GAS PERMITS 31 0 17

BLD PERMITS& PLAN CHECK 28, 900. 82 136 3

MOBILE HOME SITINGS 880. 00 12 0 3

PLUMBING PERMITS 3. 042 97 58 0 9

ELECTRIC PERMITS 10. 546. 40 128 12 72 15

PERMITS VALUATION

TOTALS 235 2. 124 374

2019 282 2, 657, 241

2018 187 1, 687. 922

2017 213 2. 832. 778

2020 2019 2018 2017

BUILDING, ETC. FEES COLLECTED 40. 187. 74 40. 016 34 40, 016. 34 46,423 42

ELECTRICAL FEES COLLECTED 10. 546.40 8. 642 60 8. 642 60 12, 487 88

COMMUNITY DEV FEE 4. 780 00 3, 612 00 3. 612 00 5. 512. 00

STATE SURCHARGE COLLECTED 4. 656 66 4, 369 22 4. 369 22 5. 496.82




REPORT FOR PERIOD NOVEMBER 2020


SINGLE FAMILY DWELLING- NEW 12 2, 396. 015


SINGLE FAMILY DWELLING- REMODEL 9 114, 937

RESIDENTIAL GARAGE/ CARPORT- NEW 14 596, 329

RESIDENTIAL GARAGE/ CARPORT- ADDITIONS 1 26. 768

RESIDENTIAL GARAGE/ CARPORT- REMODEL

COMMERCIAL- NEW 1 507, 494


COMMERCIAL- REMODEL 3 89. 000

MINOR & STORAGE- NEW

MINOR & STORAGE - ADDITIONS

MINOR & STORAGE- REMODEL

AGRICUTURAL- NEW



CHURCHES- NEW

CHURCHES- ADDITIONS

CHURCHES- REMODEL

SCHOOLS - NEW

SCHOOLS - ADDITIONS

SCHOOLS- REMODELS

PUBLIC BUILDINGS - NEW



MOBILE HOME- ADDITIONS

SWIMMING POOLS 1 10. 000

MISCELLANEOUS ( Demos. Foundation, Etc.) 12 24, 000

Inspections Permits


SITE OBSERVATION 336. 00 4 0


MECHANICAL PERMIT 9, 868. 96 80 1 83 3 99, 640

FUEL/GAS PERMITS 30 3 18 2

BLD PERMITS& PLAN CHECK 52, 314. 03 122 2

MOBILE HOME SITINGS 1. 320. 00 11 0 1

PLUMBING PERMITS 8, 793. 77 60 2 27 1

ELECTRIC PERMITS 12, 792 40 132 10 69 2

PERMITS VALUATION

TOTALS 263 3; 945, 328

2019 204 2, 713. 035

2018 195 2, 605, 710

2017 194 1, 742. 777

2020 2019 2018 2017

BUILDING, ETC. FEES COLLECTED 72, 632 76 42, 823. 37 45. 072. 91 35, 758. 69

ELECTRICAL FEES COLLECTED 12, 792 40 16. 932 52 10, 708 50 10, 260 58COMMUNITY DEV FEE 8, 872. 00 5, 602 00 5,228. 00 3, 374. 00

STATE SURCHARGE COLLECTED 7, 707. 74 5, 098 93 5 071 17 4450 05



Josephine County PlanningFiscal Year Revenue F. Y. 2020- 2021

Last Year/ Current Year Comparison

2019/ 2020 2020/ 2021 Difference

JULY 5 30, 911. 071 $ 35, 357. 98 8 4,44698

AUGUST 34, 776. 75 $ 31, 842. 93 $ 2,93382)

SEPTEMBER 36, 450.25 $ 26,849.35 $ 9,600.90)

OCTOBER 33, 09625 $ 14,760.67 5 18, 33558)

NOVEMBER 30, 137. 23 $ 21, 852. 51 $ 8284 74)

DECEMBER 5 22,85') SC $ 27, 749. 84 8 4,894.84

JANUARY 6', 406. 00 $ 26, 763. 10 8 34,642.90)

FEBRUARY 55, 579. 75 $ 55,579 7.5)

MARCH 4", 866.00 $ 8 41,866.00)

APRIL 36, 775. 00 $ 5 36,1/ 5. 00)

MAY 42, 881.00 $ 42,881. 00)

JUNE 60, 668.00 $ 60,668.00)

TOTALS J $ 487,402.25 $ 185, 176. 38 $ 302,225. 87)

70, 000. 00

60, 000.00

50, 000.00

40, 000. 00

30, 000. 00

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RECEIPTS RECEIPTS FOR TOTAL RECEIPT CUSTOMER COUNTMONTH FOR COPIES PERMITS/APPLICATIONS COUNT includes phone calls)

Jul-20 10 190 200 5849

Aug-20 15 87 102 3591

Sep- 20 15 132 147 2236

Oct- 20 13 90 103 2405

Nov- 20 13 89 102 1826

Dec-20 11 116 127 3309

Jan- 21 6 113 119 3743

Feb- 21 0 0

Mar-21 0 0

Apr-21 0 0

May-21 0 0

Jun-21 0 0

TOTALS 83 817 900 22959

P:\ A Planning\ A Finance\ Finance\ Customer Count. Front Counter\ FY 2020- 2021

Josephine County Code EnforcementFiscal Year Revenue F. Y. 202.0- 2021


2019/ 2020 2.020/ 2021 Difference

JULY 6, 850.00 8 6,85000

AUGUST 12, 726.00 3 12, 726. 00

SEPTEMBER 7, 675. 00 8 7,675.00

OCTOBER 7, 826.00 8 7,826.00

NOVEMBER 4,804_00 5 4,804.00

DECEMBER 23, 242. 50 $ 23,24250

JANUARY 11, 616. 00 5 11, 616.00

FEBRUARY 3

MARCH S

APRIL 3

MAY 3

JUNE

TOTALS 74, 739. 50 3 479 C

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10, 000. 00

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MONTH FOR COPIES PERMITS/APPLICATIONS COUNT includes phone calls)

Jul-20 0 32 32 1076

Aug-20 0 59 59 947

Sep- 20 0 44 44 762

Oct-20 0 29 29 969

Nov- 20 0 16 16 711

Dec- 20 0 228 228 538

Jan- 21 3 83 86 205

Feb- 21 0 0

Mar-21 0 0

Apr-21 0 0

May- 21 0 0

Jun-21 0 0

TOTALS 3 491 494 5208

S:\ Plan\ ALL\ Kim\ FY 2020- 2021 Code

Josephine County On- Site SepticFiscal Year Revenue F. Y. 2020- 2021


2019/ 2020 2020/ 70? 1 Difference

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SEPTEMBER

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DECEMBER 27,491 00 g 27,491. 00

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TOTALS 83, 402. 45 g 83,40245

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RECEIPTS RECEIPTS FOR TOTAL RECEIPT CUSTOMER COUNT

MONTH FOR COPIES PERMITS/APPLICATIONS COUNT includes phone calls)

Jul- 20 0 0 0 0

Aug-20 0 0 0 0

Sep- 20 0 0 0 0

Oct-20 0 0 0 0

Nov- 20 0 77 77 130

Dec-20 0 62 62 312

Jan- 21 0 54 54 215

Feb- 21 0 0

Mar-21 0 0

Apr-21 0 0

May- 21 0 0

Jun- 21 0 0

TOTALS 0 193 193 657

S:\ Plan\ ALL\ Kim\ FY 2020- 2021 Septic

enc

PUBLIC WORKS QUARTERLY REPORTa • ott

Oct 2020- Jan 2021

Operations Quarterly Maintenance Work—Public Works Operations has completed fallmaintenance work activities see attached sheet.

Storm response January 2021 —discussion and PowerPoint slides

Finch Road Bridge( Cave Junction/ Illinois Valley)- Following contracted assessment and designwork from OBEC Bridge Consultants, Finch Road Bridge was found to have two short-medium term

maintenance items— cleaning and rehabilitation of the bridge joints and bearings. Contract wasawarded to Oregon Bridge Consultants in spring of 2020. Initial field work revealed out-datedhardware that proved nearly impossible to remove without major change in project scope and bridgeoperation. Following a re-tool and machining new hardware, work is resuming this week.

Solid Waste Franchise Agreement project—The Solid Waste Agency has completed areview/consolidation/update project for the existing franchise agreements between the local refusehaulers( Southern Oregon Sanitation and Republic Services) and Josephine County/ City of GrantsPass. The target is to have the updated franchises in front of the respective governing bodies in earlyspring 2021.

Redwood—FEMA Mitigation Grant—Public Works was awarded a Hazard Mitigation Grant for

Redwood area Drainage projects. Three( 3) project locations were initially awarded— Jenkins-Leonardintersection, South Main canal under Jenkins and drainage structure work on Demaray Drive. Theseprojects are all called out in the 2012 Redwood Stormwater Master Plan. Current project budget is -

116K, with$ 87K( 75%) Federal Share and$ 29K( 25% local share). Construction will take place in

early 2021

Safe Routes to School— Public Works was awarded a Project Identification Program Grant. This

award will enable the creation of a formalized SRTS Plan. The plan will identify and prioritizeprojects at a number of local schools, sited on county-maintained roads. This will greatly assist infuture construction grant applications, as the projects will already be heavily vetted through ODOT' sSRTS process. Project Management Team is being selected in February 2021, kick-off meeting hasalready happened. Plan will be developed throughout spring/ summer 2021.

Major culvert installations—Public Works contracted to undertake gunite re- lining of two majorcross-culverts on Monterico Road and North Applegate Road. Results were extremely positive, a thirdre- lining is now planned for an additional culvert in early spring 2021.

Beacon Drive Widening/Sidewalk Project— Public Works budgeted a major road improvementproject in 2020-21. Prior to the start ofconstruction, the City of Grants Pass opted to replace an oldwaterline under centerline of Beacon. New schedule for these projects is tentatively— Waterline bid—April 2021, waterline construction May/June, Beacon Drive improvements— Summer/early fallSome/all of the budget will be rolled to 2021- 22 budget.

County Transportation System Plan (TSP) Update—TSP final draft is currently out for review byODOT, County, City and other interested parties. Consultant will present to BCC in spring 2021.

Vehicle and Equipment Acquisition—2 of the new 10-yards were fully upfitted, rolling out for dailyuse first week of February, remaining 2 10- yards

Federal Lands Access Program (FLAP)- The FLAP program has proven invaluable to Josephine

County. Most recently the$ 1. 5M guardrail- safety enhancement project on Galice Road wascompleted in June 2019. Out-of-pocked costs to Public Works were—$160K. Next FLAP program

application cycle is coming in spring 2021, Public Works is in project identification phase right now.

Transfer of Road Authority—Public Works has been working with the Association of OregonCounties on a road authority transfer project. The basic concept is— most day- to- day road operationshave historically been transferred from a county' s Board of Commissioners to their Public WorksDepartment. There is no ' set' range of authorities transferred, but Josephine County is generally wellbehind our comparator counties in the number of authorities yet to be transferred. The result of this

lower level of authority transfer is countless extra BCC decisions needed on everyday operationalissues. Everything from short-duration road closures, to the Board needing to approve a small-dollarconstruction easement. Public Works is working with Legal to have something for BCC review inearly spring 2021. If adopted this will provide tremendous time- savings for many, many county staff.

4714 Quarter 1ST QWrtar 2ND Quarter

JAN LIM0 APR MAY JUN JUL AUG SEP OCT NOV DECIII III I [ I III III III II III III1 ROUTINE ROAD MAINTENANCE 1

kep;ar Slama: nbU,

Asphalt Bade Palchng

Shou oder Grading/ Restoration

Guardrail Repair I Install

Fence Repair; Instar

leeway Brooming I Sweeping NORM _bikeway Maintenance

2. ROUTINE BRIDGE MAINTENANCE iDec,. atr, rger, Beam- Repar; instal 111.Footing/ Abutment r P. er Repan/ Install

Guardratl/ Handra Repair/ Install

Deet.& Darr Clean.ng

J.

DRAINAGE1•111•, Ditching Grader/ Berm Loader

Culvert Cleaning MCChanica- I Flusher

Stor• r Dram Drainage Structure Ceen

Dash Lining I Rip-Rap Placement

4. VEGETATION MANAGEMENT

hi-rpiC' Je, ite> tlwai: St- code- i15 weeks)

Herbrcde( Foliar)- Broadleaf( 3C weeks) 111111110

Herbie de Stump Treatment/ 2-4 weeks)

I --

Vegetation Removal 1 CMpping

Mow ng• F al BrushMIN

Veil Morin- Owner Ma nr i• ontaoe programS

5. SIGNING, 1114114116 d PAVEMENT MARKING

Milepost Marker Repar r Install

Sign Shop• Office/ Recoros Researe

Sign Repair r Install411111111111,

No- Passrg Lone Marker Repa r/ Instar

O-Chevrons! Bridge/ Culverts) Repair I Install

Centerline Stnpmg

Fog 8 Bike Lane Stnpng

Pavement M./ tun•

6. SPECIALIZED MAINTENANCE

Sannry, I,..NID''

Snow Piowing. Remi: a

Storm( Rain;/ Flood Response

Storm( Wind) Response

Fre Resnon se Rtln_s:rn

Sea ROCK Materia: Testing

T• ansportrng Materials: c Stockpile r.

R ROAD MAINTENANCE

aeh JCdLny

f.CI4PSEALING

Sduua.c•. r Sed

Seal On Material Testing

Chip Seating

Foil Sealy

10. PW SITE WORK

B, mdnrg Cleaning- External I

InternalMEM72; 2C21

exhibit 2). commissioner baertschiger inquired on roadside

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