exhibit #3 requirements - lincoln county

Exhibit #3 Requirements Business Tax Listing Form Tax Department Provides: • Lincoln County Tax Department listings are printed in duplicate with one copy mailed and the other copy returned to the Tax Department on December 30 th. • Tax Department provides Print Image Record Layout file to fit the Business Tax Listing Form. • Postage and permits for mailing. Service Requirements • Vendor is responsible for working with staff to design and update forms annually. • Vendor is responsible for the printing the hard-copy forms. • Vendor will be receiving a spooled output file (not a data file). If vendor out-sources the print job; the success of the print operation is the responsibility of the vendor • The spooled files are e-mailed to the vendor who is responsible for making sure that the data fits the forms. Our print programs should be set up to match the form but any necessary exacting of the data to fit the form is the responsibility of the printer. • Must have the ability to make revisions to the data if required. • Must be prepared to pull selected mailings by account number upon request. (During the process). • Must multi-sort and insert forms based on same name- same address. • Must process the mailing though the necessary postal requirements of NCOA. • Must qualify mailing for best postal rates. • Mandates are of the up most importance and mailing dates must be met—no exceptions.

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Exhibit #3 Requirements

Business Tax Listing Form

Tax Department Provides:

• Lincoln County Tax Department listings are printed in duplicate with one copy mailed and the other copy returned to the Tax Department on December 30th.

• Tax Department provides Print Image Record Layout file to fit the Business Tax Listing Form. • Postage and permits for mailing.

Service Requirements

• Vendor is responsible for working with staff to design and update forms annually. • Vendor is responsible for the printing the hard-copy forms. • Vendor will be receiving a spooled output file (not a data file). If vendor out-sources the print job;

the success of the print operation is the responsibility of the vendor • The spooled files are e-mailed to the vendor who is responsible for making sure that the data fits

the forms. Our print programs should be set up to match the form but any necessary exacting of the data to fit the form is the responsibility of the printer.

• Must have the ability to make revisions to the data if required. • Must be prepared to pull selected mailings by account number upon request. (During the process). • Must multi-sort and insert forms based on same name- same address. • Must process the mailing though the necessary postal requirements of NCOA. • Must qualify mailing for best postal rates. • Mandates are of the up most importance and mailing dates must be met—no exceptions.