exhibit prospectus - arvo 13 n first day for receipt of freight shipments to ... exhibiting at arvo...

Exhibit Dates: April 29 – May 2Hawaii Convention CenterHonolulu, Hawaii

Exhibit Prospectus

April 29 – May 3 | Honolulu8

Stand Strong for Science: Stand for Strong Vision Science

Stand strong for science Stand for strong vision science

ARVO Exhibit and Advertising Sales+1.703.683.8500

[email protected]/am

2 | ARVO 2018 Annual Meeting Questions? [email protected]; +1.703.683.8500

Table of contents4 Demographics6 Booth rates7 Booth design8 ARVO 2018 advertising

opportunities10 Support opportunities11 ARVO 2017 exhibitors

Fast factsMeeting locationHawaii Convention Center1801 Kalakaua Avenue Honolulu, Hawaii 96815

Exhibitor onsite registration

Fri., April 27 – Wed., May 2

InstallationFri., April 27 8am – 5pm Sat., April 28 8am – 5pm

Exhibit dates/hoursSun., April 298:15am – 4:30pm

Mon., April 30 8:15am – 5:15pm

Tues., May 1 8:15am – 5:15pm

Wed., May 2 8:15am – 5:15pm

DismantlingWed., May 2 5:45pm – 11:59pm

Key dates2017

Sept. 29 n Final balance due for exhibit space

n After Sept. 29, payment is due in full upon receipt of invoice for confirmed exhibit space

2018

March 2 n Exhibit space application deadline for inclusion in Pocket Guide

n Giveaway form deadline

March 9 n Deadline for notifying ARVO exhibits management of intent to use non-official contractors (EACs)

March 13 n First day for receipt of freight shipments to Freeman warehouse in Anaheim, Calif.

March 16 n Deadline for ad materials, early registration, and changes/cancellations to existing hotel reservations without penalty

April 4 n Last day for receipt of freight shipments to Freeman warehouse*

n Freeman discount rate deadline

April 27 n Exhibit installation begins (8am – 5pm)

May 2 n Exhibit Hall officially closes (5:15pm) n Dismantling begins (5:45pm)

n Dismantling complete; all contractors and exhibitors must leave the hall (11:59pm)

*Deliveries after this date may

be rejected or incur a late storage fee.

Questions? [email protected]; +1.703.683.8500 Apply for exhibit space online at arvo.org/am | 3

When exhibiting at ARVO:

Maximize your ARVO Meeting experienceRecognized as one of the top 50 medical meetings by the Healthcare Convention & Exhibitors Association, the Association for Research in Vision and Ophthalmology (ARVO) Annual Meeting is the world’s leading educational and networking forum for researchers, clinicians, students and trainees in the fields of vision research and eye science.

Exhibiting at ARVO is a guaranteed way to maximize your company’s brand recognition, meet directly with your target market and network with key industry leaders.

Explore a variety of booth configurations and opportunities to promote your company to approximately 11,000+ attendees.

If you are committed to advancing research into understanding the visual system and preventing, treating and curing its disorders, you should exhibit at the ARVO Annual Meeting!

n Make every contact count: ARVO permits sales and giveaways on the exhibit floor.

n Reach attendees before your competitors do by promoting your products using ARVO’s pre- and post-meeting registration lists (see page 10).

n Build recognition by advertising in the Pocket Guide (see page 9).

n Strengthen your brand by exclusively sponsoring an event (see page 10).

n See the media kit online for more year-round marketing opportunities at arvo.org/mediakit.

n Basic science equipmentn Clinician-scientist development

programsn Contract research organizationsn Diagnostic systemsn Digital microscope, cameras and

softwaren DNA analysis servicesn Education/informationn Electronic health records/electronic

medical recordsn Gene editing

n Imaging systemsn Medical devicesn Pharmaceuticalsn Product

development devices

n Publications (book, journals, other)n Research products, cell culture and

bioassaysn Screening devicesn Surgical instruments

ARVO attendees are looking for:


2017 ARVO membership breakout

U.S. 6,308

Non-U.S. 4,793

Total 11,101

2017 ARVO membership breakout

ARVO membership demographics

2017 ARVO membership by scientific selections

2017 ARVO members’ professional focus

PhD 31%

MD 30%MD, PhD 8%

Other 31%

Source: Publisher’s own data (July 2017)

3% Anatomy/pathology/oncology 5% Biochemistry/molecular biology 7% Clinical/epidemiologic research 14%

Cornea

4%

Eye movement/strabismus/amblyopia/neuro-ophthalmology

12%

Glaucoma

4%

Immunology/microbiology

3%

Lens

3%

Physiology/pharmacology

30%

Retina

7%

Retinal cell biology

4% Visual neuroscience

4%

Visual psychophysics/physiological optics

1%

Undeclared

Administrative 133

Basic Research 3,192

Clinical Practice 851

Clinical Research 2,697

Clinical trials 290

Education/Academic teaching 376

In-training basic research 435

In-training clinical practice 380

In-training clinical research 434

Surgical 305

Unidentified 1,973

Close to 80% of ARVO members attend the Annual Meeting

Meet the members


Loyal annual attendance n 60% have attended more than 3 timesn 41% have attended more than 6 timesn 76% are likely to attend next yearSource: ARVO 2015 Annual Meeting Attendee Survey

Continuing Medical Education credits are offered to Annual Meeting attendees.

ARVO meeting demographics

Canada3%

US 59%

Latin America 3%

Europe21%

Middle East/ Africa 1% Asia/Japan/

Australia/New Zealand

14%

Attendees represent 75 countries from around the world

2017 attendees by region of residence

Meet the attendeesThe ARVO 2018 Annual Meeting is your best opportunity to market your products and services to leaders in eye and vision research from around the world.

ARVO 2017 Annual Meeting registration breakout

U.S. 59%

Non-U.S. 41%

Total 9,802*

*Total does not include 2017 meeting exhibitors


Premium exhibitor valueExhibiting at the ARVO Annual Meeting should be a vital component of your 2018 marketing strategies

2018 ARVO Annual MeetingHawaii Convention Center1801 Kalakaua Avenue Honolulu, Hawaii 96815

Booth Rates Commercial$27.50 per square foot$900 corner fee

Non-profit$8.50 per square foot$150 corner fee

Includes: n Free WiFi internet accessn Company description in the ARVO

Annual Meeting Pocket Guide and on the event website

n Three exhibit-only* and two full meeting registrations per 10’ x 10’ booth space purchased

* Exhibit-Only name badges do not permit admission to scientific or platform sessions

The ARVO Annual Meeting has a proven track record of performancen 92% of exhibitors

report satisfactory or better ROI

Source: ARVO 2017 Annual Meeting Exhibitor Survey

Top reasons to exhibitn Meet with

prospective clientsn Meet with current

customersn Promote company

brand awarenessn Generate sales

leads or new customers

Source: ARVO 2017 Annual Meeting Exhibitor Survey

Applications, exhibitor registration and the Exhibitor Service Manual will be available online only at arvo.org/am.

Show Floor Meeting Suites/Executive Suites RatesExhibitor — $29.00 per square foot Non-Exhibitor — $39.00 per square footExecutive Meeting Suite — $10,000 per meeting suite*

The standard meeting suite is 10’ x 10’ and includes:n Carpet and draped walls and exterior ID

signn One 36” round table, 4 chairs n Free wireless internet accessn Company description in the ARVO

Annual Meeting Pocket Guide and on the event website

n Three exhibit-only and two full meeting registrations per 10’ x 10’ booth space purchased

* Call for details on the executive meeting suites


Inline Booth Diagram

Linear or in-line booth designn Standard in-line booths will be used. All linear or

in-line booths are 10’ x 10’ (approximately 3.1m x 3.1m). ARVO does not permit peninsula booths, i.e., two or more booths at the end of two rows facing a cross aisle, except with the purchase of a 20’ x 20’ booth.

n Rental includes free wireless internet access (WiFi).n Rental includes 8’ high back drapes and 36”high side

drapes and a standard 7’ x 44” identification sign with company name.

n All booths must be carpeted. Order forms are included in the online Exhibitor Service Manual.

n The back wall of the display is limited to 8’ in height and a depth of 4’. Equipment that must be placed in the front 6’ of the booth should not block the view of adjacent booths or present unattractive backdrops, e.g., computer cables.

n The aisles are the property of all the exhibitors; therefore, each exhibitor is responsible for proper flow of traffic through the exhibit area. Do not place your demonstration areas on the aisle line of your exhibit if you expect many people to congregate at one time. Leave space within your exhibit area to absorb the majority of the crowd.

Island boothAn island booth is any booth exposed to aisles on all four sides. The entire space may be used. The maximum allowable height is 20 feet, including signage. Overhead signage is permitted for island booths. All exhibitors with island booths that are 20’ x 20’ (400 square feet) or larger must submit a drawing of the proposed booth layout to ARVO show management by Tues., March 1. Drawings must include a top and a side view of the exhibit and indicate all dimensions. Island exhibitors who have not obtained prior ARVO approval will not be permitted to set up until their design has been approved. Island booths 20’ x 20’ or larger may include walls, but these are required to allow at least 50% see-through on all four sides and must have a 2ft. set-back from the aisle.

Exhibit booth designs

ARVO 2018 Advertising Opportunites


ARVO 2018 Annual Meeting e-Update newsletter

Frequency: Monthly during the first half of the academic year, biweekly leading up to the Annual Meeting, daily during the event

Content focus: Vital event details, session overviews, program schedules, helpful tips, reminders and last-minute changes related to the Annual Meeting

Circulation: All ARVO 2018 Annual Meeting registrants and ARVO members (approx. 15,000 recipients)

Box ad

Banner ad

Newsletter Rates 1x 3x 6x

Banner (140 x 70 px) $550 $1,325 $2,300Box (140 x 140 px) $800 $2,100 $3,600

NOTE: Left sidebar stacked with a maximum of two ads per newsletter.

Website Rates 3 month 6 month 1-year

Banner (728 x 90 px) $3,000 $6,000 $10,500Responsive mobile ad (300 X 250px)

NOTE: Mobile compatible responsive ad must be provided in addition to the banner.

Annual Meeting websiteARVO’s microsite, arvo.org/am offers an exciting advertising venue targeted specifically to Annual Meeting participants. The site has all the information for ARVO 2018 in Honolulu, Hawaii. Exhibitors and advertisers can buy banner ads to showcase their products or demonstrations that will be featured at the Annual Meeting. Special package rates available to advertise on both the ARVO website and Annual Meeting site.

Banner ad

ARVO 2018 Advertising Opportuniites


ARVO 2018 Annual Meeting Pocket Guide Ad close: March 2, 2018; Materials due: March 16, 2018This handy pocket-sized publication is inserted into attendee tote bags and serves as an essential tool for navigating the ARVO Annual Meeting sessions, exhibits and events. It contains convention center maps, schedules for both scientific and social events, complete exhibitor directory and much more.

Full Page4” x 8-1/2”

4-1/4” x 8-7/8” Bleed;

3-1/2” x 8” Live 1/2 PageHorizontal

3-1/8” x 3-5/8”

Artwork electronic format specifications: File should meet SWOP specifications; high-res-olution CMYK PDF files with crop and bleed marks. PDFX/1A: 2001 is preferred.

Rates

Size Pocket Guide

Full-page, black and white $3,000 $3,400Full-page, 4-color $5,145 $5,5451/2-page, black and white $1,625 $1,8401/2-page, 4-color $3,775 $3,9851/4-page, black and white n/a n/a1/4-page, 4-color n/a n/a

Special positions4th cover, 4-color only $6,700 n/a2nd cover, 4-color only $6,250 n/a3rd cover, 4-color $5,950 $6,7253rd cover, black and white $3,750 $4,250Opposite 2nd cover, 4-color $5,800 $6,575Opposite 2nd cover, black and white $3,625 $3,995

2018 exhibitor 2018 non-exhibitor

ARVO Imaging in the Eye Conference Sponsorship

April 28, 20188am - 5:30pmHonolulu, Hawaii

For just $2,000, you’ll receive:

n Three (3) complimentary Imaging Conference registrationsn Verbal acknowledgment during the Imaging Conference introductionn Logo recognition in the Imaging Conference online program bookn Ad placement in the Imaging Conference online program bookn Ad placement in pre and post Imaging Conference emails to attendeesn Signage in the break time and poster areasn Collateral placed in the meeting area and/or on attendee seatsn One (1) time use of the Imaging Conference attendee mailing list

Contact us today!Christine Frye at+1.703.706.8241 or [email protected]

ARVO Imaging Conference Sponsors have the option to add on one or more of the following opportunities:

n Exhibitor presentation during the ARVO Annual Meeting - 50% off of the exhibitor raten Pocket Guide or Program Summary ad placement - 25% off of the exhibitor raten Official coffee break sponsorship (2 available) - $3,000 n Coffee break includes branded cups and napkins

n Signage acknowledgement on coffee break tables

n Additional acknowledgment in online program book

n 1 month tower ad on ARVO.org or AM microsite

Held the day before the ARVO Annual Meeting, the ARVO Imaging in the Eye Conference brings in over 400 eye and vision researchers. The conference showcases the advances in many imaging techniques including optical coherence tomography (OCT), adaptive optics (AO), nonlinear microscopy and other advanced imaging methods as a tool to understanding the visual system, ophthalmic disease and clinical management.


ARVO 2017 Annual Meeting ExhibitorsAAbbVieAbbVie Medical Affairs ABOAbsorption SystemsAccutome Inc.Accuisee Aerpio Therapeutics Applied Genetic Technologies

Corporation (AGTC) Aier Eye Hospital Group Akorn, Inc.AlconAlimera SciencesAllerganAllergan Medical Affairs Alpha Independent Review Board, Inc.American Macular Degeneration

Foundation Aptar Pharma ArcScan Arrington Research, Inc.Ashfield Healthcare Asia-Pacific Academy of

Ophthalmology Aurora Surgical

BBraun CeGaT, LLC Bausch & Lomb, Inc. Bio-Concept Laboratories, Inc. Biocytogen Bioniko BioSpherix, Ltd Blackrock Microsystems Blueprint Genetics BOCO SV Boston Micromachines Corp. BrightFocus Foundation BTI – Biotechnology Institute

CCalvert Laboratories, Inc. Cambridge Research SystemsCarl Zeiss Meditec Castle Biosciences, Inc. CDMRP CenterVue, Inc. Charles River ChengDu KangHong Biotechnology

Co.，Ltd. CiToxLAB North America Clinical Edge, Inc. Comparative Biosciences, Inc.Congressionally Directed Medical

Research Programs (CDMRP)Covance CROMSOURCE Cylite Py Ltd.

DD-Eye, Srl Diagnosys LLC DigiSight Technologies Doctor Multimedia Doheny Eye Institute (DIRC)

EElectro-Diagnostic Imaging, Inc. Ellex Elsevier Inc. Emmes Encompass Pharmaceutical Services,

Inc. EPISKIN European Association Vision Eye

Research (EVER) Eversight Experimentica Ltd. Exsera BioLabs EyeCRO Eyekor, Inc.

FFight for Sight Forus Health Foundation Fighting Blindness

GGene Tools, LLC GenentechGeuder AG Global Clinical Trials, LLC Gooch & Housego Good-Lite Company Grand Seiko & Luneau Technology

HHAI Laboratories, Inc. Heidelberg Engineering, Inc. Heine Usa Ltd.

Iifa systems AG Imagine Eyes Imedos Systems UG INC. Research Innova Systems, Inc. INOIntegral BioSystems, LLC International Council of

Ophthalmology\International Society for Eye ResearchIris Pharma

JJackson ImmunoResearch Labs JANIX Jaypee Brothers Medical PublishersJorvec Corp.

KKarger Publishers Keeler Instruments KeraLink Konan Medical USA, Inc. Kugler Publications

LLAgen Laboratories LLC Leica Microsystems Lexitas Pharma Services, Inc. Lightmed USA Lions Eye Institute for Transplant and

Research Lions VisionGift LKC Technologies, Inc.

MM&S Technologies Mallinckrodt PharmaceuticalsMedmont International Metrovision Minnesota Lions Eye Bank Moorfields Eye Hospital Movu Inc. MPI Research Multi Channel Systems

NNational Disease Research

Interchange National Eye Institute Natus Medical Incorporated Nemera Services NeoMedix Corporation Nidek, Inc NightstaRx LtdNOF America Corporation Novartis Pharma AG

OOcular Immunology & Uveitis

Foundation Ocular Instruments Oculos Clinical Research Oculus, Inc. OcuMetrics, Inc. OcuScience OD-OS, Inc. Ophthalmology Times Optical Imaging, Ltd. Optos Inc. Optovue, Inc. Ora, Inc. OSOD, LLC

PPharmOptima, LLC Phoenix Research Lab Physical Sciences Inc. Powered Research Precision Vision

ProMed Pharma LLC Promedica International Purmabiologics, LLC

RRegeneron Pharmaceuticals Reichert, Inc. RetinAi Medical GmbH Review of Ophthalmology/Jobson

Publishing Rockland Immunochemicals Roland Consult RxGen, Inc.

SSanten SDC Shenyang Sinqi Pharmaceutical Co. LtdShire Sinclair Research Center Singapore Eye Research Institute (SERI)Slack, Incorporated Softcare Ltd. Spark Therapeutics Sterling Institutional Review Board Striata Technologies

TTA Sciences Taylor & Francis Group TearLab Corporation The JAMA NetworkThe Ocular Pathology Laboratory

MUHC - McGill University Tobii Pro Topcon Toxikon Corporation tpm taberna pro medicum GMbH Trial Runners LLC Turing Pharmaceuticals LLC

UU.S. Food and Drug Administration

VVasoptic MedicalVCare Meds Pvt. Ltd. Vision Share Vision Tiffany Inc.VITO Volk Optical, Inc. Voxeleron LLC

WWasatch Photonics Welch Allyn Wicab, Inc. Wolters Kluwer Health Women’s Eye Health.org World Glaucoma Association World Precision Instruments


Hawaii Convention Center1801 Kalakaua Avenue Honolulu, Hawaii 96815

arvo.org/am

Apply for exhibit space online at arvo.org/am

Stand Strong for ScienceStand for strong vision science

[email protected] todiscuss your ARVO 2018 plans.

exhibit prospectus - arvo 13 n first day for receipt of freight shipments to ... exhibiting at arvo...

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