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EXHIBITOR MANUAL

MARCH 18-22 2020CLAREMONT SHOWGROUND [email protected] 08 9358 6522

2020 Perth Caravan & Camping Show - Exhibitor Manual 1

EXHIBITOR MANUAL

THANK YOU FOR YOUR SUPPORT OF THE 2020 PERTH CARAVAN & CAMPING SHOW

The 47th Perth Caravan & Camping Show is proudly brought to you by the Caravan Industry Association

Western Australia, a Not-For-Profit Organisation founded in 1961.

This Exhibitor Manual has been designed to address any queries you may have and includes important

information and advice specific to site locations and key exhibitor responsibilities.

• It is important that ALL staff, volunteers and contractors involved with the Show are familiar with this

Exhibitor Manual prior to arriving to the venue.

• We recommend you print off a copy and keep it on site to use as a reference.

• You are required to nominate an Onsite Exhibitor Representative for each booked site to complete the

online induction, prior to being able to access the Show venue. This representative is responsible for

communicating all required information to the team working on the stand prior to the commencement

of the Show.

• The Exhibitor Briefing will be held on Thursday, 27th February 2020 from 4.00pm, at the CIAWA office in

Cockburn.

We encourage you to take the time to read through this manual carefully.

If you have any queries, please contact the Event Coordinator for clarification via email on

[email protected] or via phone on (08) 9358 5622.

A copy of this manual can also be found online:

http://caravanandcampingshow.com.au/exhibitor-information/downloads/

Thank you for your support of the 2020 Perth Caravan & Camping Show.

Laura Barker

Event Coordinator

Caravan Industry Association Western Australia

E: [email protected]

P: (08) 9358 5622

IMPORTANT DATES & DEADLINES Date Action:

31 January - Submit Order Form for Additional Exhibitor Passes & High Visibility Vests

- Submit Order Form for Power & Water (Outside Only)

- Submit Order Form for Carpet (Robinson / Ellie Eaton Only)

- Payment of All Site Fees Due

8 February - Final Date to Submit Public Liability Insurance

26 February - Final Date to Complete Online Induction

- Copies of WA Salespersons Licences Due (RV Exhibitors Only)

27 Feb - Exhibitor Briefing (4.00pm)

01 March - Spiking Awareness Form Due (Outside Only)

VENUE

mailto:[email protected]

http://caravanandcampingshow.com.au/exhibitor-information/downloads/



The 2020 Perth Caravan & Camping Show will be held at the following venue:

Claremont Showground, 1 Graylands Road, Claremont, WA, 6010

EVENT DATES & OPENING TIMES

Wednesday, 18th March – Sunday, 22nd of March 2020 (inclusive)

Open to the public from 9.00am to 5.00pm daily.

PAYMENT OF ACCOUNTS / LATE PAYMENTS

All site fees and additional expenses must be paid in full by 31st January 2020.

Exhibitors will not be permitted to collect passes or access the venue for bump-in unless all invoices have been paid in

full. Payment can be made via electronic funds transfer (EFT), credit card (VISA or Mastercard) or cheque. Cancellation

fees apply if the site is cancelled by the exhibitor, as outlined in the Terms and Conditions of Booking.

CIAWA reserves the right to cancel exhibitor site/s that have not been paid for in full, and CIAWA is permitted to resell

these sites at their discretion.

For all accounting enquiries, please email [email protected].

SHOW OFFICE

The Show Office will be open from Friday, 13th March through to Tuesday, 24th March* 2020. The office is located in the

Wilkinson Gallery Building which is opposite the RAS Administration Building/Grandstand (Site 305).

Phone Number: 0475 561 190

Opening Hours: 7.30am – 5.30pm daily (*Note: Office closes at 12pm on the 24th March)

Any enquiries relating to the Show outside of the above dates should be directed to the CIAWA Office on (08) 9358

5622 / or via email to [email protected].

ONLINE INDUCTION

A minimum of one (1) authorised exhibitor representative for each booked site must complete the online induction prior

to bump-in. The nominated representative is responsible for ensuring all staff manning the site comply with the safety

requirements, as per the online induction. This person must be present at the event on all show days.

The induction is available online and must be completed prior to Wednesday, 26th February 2020 -

https://www.userlogin.com.au/caravanwa/login.php

It is the responsibility of the exhibitor to ensure that all contractors working on behalf of the exhibitor during bump-in/

out, complete the online induction, and the site representative is responsible for ensuring adherence to all rules and

regulations.

INSURANCE

Exhibitors are responsible for arranging all necessary insurance policies prior to the event, including Public Liability

Insurance, Product Liability and Workers Compensation Insurance.

Exhibitors are required to submit a valid copy of their Public Liability Insurance Certificate no later than Friday, 7th

February 2020. This must be submitted via email to [email protected]

The Public Liability Insurance Policy must be in the same Company Name as per the Booking Form.



https://www.userlogin.com.au/caravanwa/login.php



A minimum cover of twenty million dollars ($20,000,000.00) Public Liability Insurance is required and the policy must

note the following as interested parties:

• Caravan Industry Association Western Australia (as the Event Organiser)

• Royal Agricultural Society of Western Australia (as the Venue)

Public Liability Insurance does not cover you for breaches of OH&S legislation or failure to risk manage your business.

All areas within your display must be risk assessed by you and rendered safe for access by public visitors.

The Event Organiser expressly declines any responsibility for loss or damage, which may be caused to any person or any

property of any exhibitor from any cause whatsoever.

The Exhibitor takes full and complete responsibility for the accuracy of the Public Liability Insurance Policy.

EXHIBITOR PRE-SHOW BRIEFING & COLLECTION OF EXHIBITOR PACKS

• Date: Thursday, 27th February 2020

• Time: 4.00pm

• Location: CIAWA office in Cockburn. Details will be emailed closer to the date.

It is recommended that at least one exhibitor from each site attends this briefing (with the exception of Interstate or

Regional WA exhibitors).

Exhibitor packs will be available for collection at the briefing, provided that all fees have been paid and all required

forms (including Public Liability Insurance) are valid and have been submitted.

If you are located Interstate, regionally or unable to attend the Exhibitor Briefing, please contact the Event Coordinator

via [email protected].

This document is accurate at time of distribution and is subject to change. If there is anything that requires clarification,

please contact the Event Coordinator via [email protected].




Contents 1. ACCOMMODATION .................................................................................................................................. 7

2. AISLES / ROADS / EMERGENCY EXITS....................................................................................................... 7

3. APPEARANCE OF SITES ............................................................................................................................. 7

4. ANIMALS .................................................................................................................................................. 7

5. AMUSEMENT RIDES ................................................................................................................................. 7

6. AUDIO VISUAL EQUIPMENT ..................................................................................................................... 7

7. BATTERIES ................................................................................................................................................ 7

8. BALLOONS ................................................................................................................................................ 8

9. CARAVANS ................................................................................................................................................ 8

10. CLEANING ............................................................................................................................................. 8

11. CLEANING CHEMICALS ......................................................................................................................... 8

12. COMPETITIONS .................................................................................................................................... 8

13. COMPLIANCE REVIEWS ........................................................................................................................ 8

14. DELIVERIES ........................................................................................................................................... 8

15. DRONES / REMOTELY PILOTED AIRCRAFT............................................................................................ 9

16. ELECTRICAL & WATER CONNECTION REQUESTS – OUTDOOR SITES ONLY ......................................... 9

17. ENTRY / EXIT POINTS ON EXHIBITOR STANDS ..................................................................................... 9

18. ENTRY ONTO ANOTHER EXHIBITOR’S SITE .......................................................................................... 9

19. EXCLUSIVITY ......................................................................................................................................... 9

20. EXHIBITOR FUNCTION .......................................................................................................................... 9

21. EXHIBITOR LOUNGE ........................................................................................................................... 10

22. EXHIBITOR PASSES & EXHIBITOR PASS ORDER FORM ....................................................................... 10

23. EXHIBITOR PASS PICKUP .................................................................................................................... 10

24. EXHIBITOR SITE PROTOCOL ................................................................................................................ 11

25. EVACUATION ...................................................................................................................................... 11

26. FIRE EXTINGUISHERS (OUTDOOR AND OVAL SITES / RV’s) ................................................................ 11

27. FIRE SAFETY ........................................................................................................................................ 11

28. FIRST AID ............................................................................................................................................ 12

29. FLAMMABLE FUEL & LIQUIDS – GENERAL INFORMATION ................................................................ 12

30. FLAGS & BUNTING ............................................................................................................................. 12

31. FOOD & BEVERAGE SAMPLING (INCLUDING COOKING DEMONSTRATIONS) ................................... 12

32. FORKLIFTS .......................................................................................................................................... 12

33. FURNITURE HIRE ................................................................................................................................ 13

34. FUEL TANKS ........................................................................................................................................ 13

35. GENERATORS ..................................................................................................................................... 13

36. HANDOVER OF PRODUCT AT THE SHOW ........................................................................................... 13


37. LANDSCAPING .................................................................................................................................... 13

38. LPG – LIQUEFIED PETROLEUM GAS .................................................................................................... 14

39. (LPG) CYLINDERS ................................................................................................................................ 14

40. MARQUEES / TEMPORARY STRUCTURES ........................................................................................... 14

41. NOISE ................................................................................................................................................. 14

42. NON-ALLIED PROMOTION ................................................................................................................. 14

43. NO SMOKING ..................................................................................................................................... 15

44. OFFENSIVE ACTIVITIES ....................................................................................................................... 15

45. OCCUPATIONAL HEALTH & SAFETY ................................................................................................... 15

46. OUTDOOR DISPLAYS .......................................................................................................................... 15

47. OUTSIDE BROADCASTS *NEW*.......................................................................................................... 15

48. PARKING (EVENT DAYS) ..................................................................................................................... 15

49. PARKING FOR TRUCKS / TRAILERS / TOW VEHICLES .......................................................................... 15

50. PHOTOGRAPHY & FILMING ................................................................................................................ 15

51. PORTABLE TOILETS ............................................................................................................................. 16

52. PROHIBITED ITEMS ............................................................................................................................. 16

53. PUBLIC TRANSPORT ........................................................................................................................... 16

54. RELOCATING EXHIBITORS .................................................................................................................. 16

55. RETAIL TRADING HOURS .................................................................................................................... 16

56. SECURITY ............................................................................................................................................ 16

57. SELLING SECOND HAND ITEMS .......................................................................................................... 16

58. SHARING OF STANDS / SUB-LETTING ................................................................................................. 17

59. SHELL SCHEMES [TOURISM PAVILION - JIM WEBSTER / LIFESTYLE PAVILION - SILVER JUBILEE] ...... 17

60. SIGNAGE ............................................................................................................................................. 17

61. SITE LAYOUT ....................................................................................................................................... 17

62. SMOKE MACHINES (AND THE LIKE).................................................................................................... 17

63. SMS SERVICE ...................................................................................................................................... 17

64. SPIKING *IMPORTANT*...................................................................................................................... 18

65. STAIRS & RAMPS WITHIN EXHIBITS FOR PUBLIC ACCESS .................................................................. 18

66. STICKERS ............................................................................................................................................. 18

67. STAFFING REQUIREMENTS ................................................................................................................. 18

68. TELEPHONE CONNECTION ................................................................................................................. 19

69. TERMS AND CONDITIONS .................................................................................................................. 19

70. TRIP HAZARDS / OTHER HAZARDS ..................................................................................................... 19

71. VEHICLE ACCESS INTO PAVILIONS ...................................................................................................... 19

72. VEHICLE DISPLAYS (INDOOR) ............................................................................................................. 19

73. WEIGHTING ........................................................................................................................................ 19


74. WORKING AT HEIGHTS / USE OF LADDERS ........................................................................................ 19

75. WORKPLACE HEALTH & SAFETY REQUIREMENTS .............................................................................. 20

MARKETING & SOCIAL MEDIA ........................................................................................................................... 21

1. FACEBOOK EVENT .................................................................................................................................. 21

2. SHOW GUIDE / ONLINE PROFILES .......................................................................................................... 22

3. SHOW LOGO ........................................................................................................................................... 22

4. SHOW SPECIALS / COMPETITIONS ......................................................................................................... 22

5. TELL US ABOUT YOUR NEW PRODUCTS ................................................................................................. 23

BUMP IN & BUMP OUT [SET UP / PACK DOWN] ............................................................................................... 24

1. AUTHORISED VEHICLE ACCESS PASSES .................................................................................................. 24

2. DO’s ........................................................................................................................................................ 24

3. DON’TS ................................................................................................................................................... 24

ELECTRICAL INFORMATION................................................................................................................................ 25

1. GENERAL ................................................................................................................................................ 25

2. CARAVANS, MOTORHOMES, CAMPERS TRAILERS, TENTS & OTHER ..................................................... 25

3. ELECTRICAL DON’TS ............................................................................................................................... 25

RECREATIONAL VEHICLE COMPLIANCE.............................................................................................................. 26

WA MOTOR VEHICLES DEALERS ACT 1973 ........................................................................................................ 26

1. MOTOR VEHICLE DEALERS LICENCE ....................................................................................................... 26

2. SPECIAL OCCASION PERMIT ................................................................................................................... 26

3. SALESPERSON LICENCE .......................................................................................................................... 26

4. NON-COMPLIANT PRODUCT .................................................................................................................. 27

5. HANDOVER OF PRODUCT AT THE SHOW ............................................................................................... 27

EXHIBITOR SITE SPECIFIC INFORMATION 1. AUTHORISED VEHICLE ACCESS PASS …………………………………………………….………………………………….……. 28

2. ELLIE EATON PAVILION ……………………………………………………………………….…………………….………………….. 29

3. TOURISM PAVILION ………………………………………………………………………………………………………….…..…..…. 30

4. OUTDOOR MARQUEE …………………………………………………………………………………………………….…..……..…. 31

5. OUTDOOR SPACE ONLY …………………………………………………………………………..……..………………….…………. 32

6. OVAL …………………………………………………………………………………………………….……..….……………….….………. 33

7. ROBINSON PAVILION ……………………………………………………………………………………...……………………………. 34

8. LIFESTYLE PAVILION ……………………………………………………………………..……………..….……………….…….……. 35

9. CARPET ORDER FORM ……………………………………………………………….………………..…….……………..…………. 36

10. ELECTRICS & WATER ORDER FORM ……………………………………………………..……..…………………….…………. 37

11. EXHIBITOR PASS REQUEST ……………………………………………………………………….………….……..…….…………. 38

12. DELIVERY LABEL ………………………………………………………………………………….…………..….……………….………. 39

13. SPIKING AWARENESS FORM ………………………………………………………………………………….…………...….……. 40


1. ACCOMMODATION

For a list of recommended accommodation providers within the area, please refer to the Exhibitor Download section:

www.caravanandcampingshow.com.au/exhibitor-information/downloads/

Exhibitors are not permitted to sleep on-site or anywhere within the Showground.

2. AISLES / ROADS / EMERGENCY EXITS

We require you to keep all aisles / roads / emergency exits, etc. free of vehicles, stock, display, signage, etc.

Safety Laws require exhibits to be kept within their allocated/booked site so as not to extend into aisles or emergency

exits. Exhibitors are not permitted to extend beyond their boundary with staff, signage or equipment.

3. APPEARANCE OF SITES

The exhibitor is responsible for the maintenance and attractive condition of their exhibition site.

Sites must be clean and well-presented at least 15-minutes prior to the official opening of the event, each day.

Storage boxes and cases must be kept out of view of the public. Exhibitors are responsible for the removal and storage

of such items. It is unlikely that space will be available on the grounds for storage, due to space restrictions.

Exhibitors are not permitted to obstruct the view, traffic flow or exposure of any other exhibitor.

4. ANIMALS

Animals are not permitted on the grounds, whether brought in as personal pets or as part of your display. The exception

to this rule includes Seeing Eye Dogs and authorised Companion Dogs, however they must be on a leash at all times.

5. AMUSEMENT RIDES

According to Occupational Health and Safety Regulation 1996 4.52 in relation to Amusement Structures, the structure

should be operated, maintained and inspected in compliance with Australian Standard 3533. Amusement rides must be

registered with Worksafe in the current owner’s name. For more information, contact Worksafe directly on 1300 307

877.

6. AUDIO VISUAL EQUIPMENT

For any exhibitors looking to hire AV Equipment we recommend contacting the team at Mega Vision Sound &

Lighting for a quote;

Mega Vision Sound & Lighting

T: 08 9444 6556

E: [email protected]

www.megavision.com.au

25 Gordon Road West, Osborne Park, WA 6017

7. BATTERIES

It is prohibited to charge batteries overnight in caravans, camper trailers, motorhomes (or the like), as it presents a risk

if they overheat, with the potential to cause fire, emissions, explosions etc.

http://www.caravanandcampingshow.com.au/exhibitor-information/downloads/


http://www.megavision.com.au/


8. BALLOONS

Gas filled balloons must not be distributed in any pavilion or outside any pavilion unless the balloon is non-metallic and

fitted with a non-conductive, rigid rod or straw. Should a released balloon activate or trip a smoke alarm sensor, charges

will be incurred for call out costs as submitted by the Fire Brigade for fire alarms. Removal of balloons lodged in the

ceiling of any pavilion will be at the cost of the offending exhibitor.

9. CARAVANS

All stabiliser legs on caravans / vehicles accessible to patrons / vendors are to be in use for the duration of the event.

10. CLEANING

Exhibitors are responsible for the cleaning of individual stands. Cardboard boxes must be flattened first and left in a

neat pile in the aisles after the Show closes each evening (not in the morning) as the Event Cleaners will be cleaning

overnight in preparation for the following day.

Please do not place rubbish in front of fire exits, toilets or fire-fighting equipment at any time.

11. CLEANING CHEMICALS

Exhibitors must not store any chemical or inflammable substance within their site/s or the Showground without prior

written permission from the Event Manager. Where permission is granted, items must be stored in accordance with the

Occupational Health & Safety Regulations 1996, and a risk assessment completed.

12. COMPETITIONS

Exhibitors must not conduct any competition, hold (or allow) a sale by auction, lottery, raffle, competition or sideshow

without the prior written approval of the Event Manager.

For most competitions, Government permits are not required in Western Australia, however it is the sole responsibility

of the Exhibitor to carefully check the requirements of the competition they are wishing to hold prior to the

commencement of the competition. This can be done via the Department of Local Government, Sport and Cultural

Industries (formerly known as the Department of Racing, Gaming & Liquor) - http://www.rgl.wa.gov.au/

13. COMPLIANCE REVIEWS

All recreational vehicles (RV’s) being displayed at the Show must comply with all relevant Australian Design Rules (ADR’s)

and Australian Standards. Any non-compliant product should not be brought to the event.

Exhibitors displaying and selling RV’s at the Show will be subject to a Compliance Review (focusing on relevant ADR’s)

during the bump in period, prior to the Show opening. Reviews will be conducted by the Caravan Industry Association

of Australia’s Technical and Compliance Team and should take no longer than 30 minutes to conduct.

If you have any questions in relation to this process, please contact:

James Field: Technical Liaison (Caravan Industry Association of Australia) via email [email protected]

14. DELIVERIES

The Event Organiser and/or Venue are unable to accept deliveries on behalf of an exhibitor. A company representative

must be on-site to receive any deliveries. Please ensure this is inside your bump-in window.

The Event Organiser takes no responsibility for items delivered and not signed for.

http://www.rgl.wa.gov.au/



If your transported goods are coming from outside Western Australia, we recommend that you allow sufficient time for

delivery. If your display/product does not arrive on time and your site is not set up prior to 8.00am on the first Show

day, you will not be able to exhibit. The Event Organiser has the right to replace your exhibitor site with product/ an

alternative exhibitor without your permission. Refunds will not be given in this instance.

All couriers are required to enter the venue via Gate 1 only (Graylands Road) and will require a Vehicle Pass (available

at the gate). Ensure that your courier is aware of your site number and site location to avoid any unnecessary delays at

the gate. Note: A Delivery Label template is included at the back of the Manual for exhibitor use.

Please ensure you have not scheduled for your delivery to arrive before your allocated bump-in time.

15. DRONES / REMOTELY PILOTED AIRCRAFT

The use of drones or any other remotely piloted aircraft / equipment at any time (including after hours) within any area

of the venue is strictly prohibited without the prior written authorisation from the Event Manager and in conjunction

with all relevant Civil Aviation Safety Authority (CASA) requirements.

16. ELECTRICAL & WATER CONNECTION REQUESTS – OUTDOOR SITES ONLY

If you require an electrical or water connection on your site, complete the Exhibitor Order Form (at the back of this

manual) and submit a site mud-map clearly outlining where you would prefer the connection/s to be installed.

The mud-map is used as a guide only and your preferred location cannot always be guaranteed due to health and safety

reasons, or proximity to electrical connections (e.g. generators).

Hand drawn mud maps will not be accepted. Please email the Event Coordinator [email protected] with your

site number for a certified site mud map.

Once completed, your order form and mud-map must be returned via email to [email protected] by 31st of

January 2020. Orders received after this date will incur a late fee of $250.00 (exclusive GST), per order.

17. ENTRY / EXIT POINTS ON EXHIBITOR STANDS

All exhibitors are required to have at least one (1) entry/ exit point (>2m in width) for every 10m of frontage. The

maximum required number of entry/ exit points is four (4) for any one stand.

All entry/ exit points must be linked to the common walkway running through the site and must not be blocked.

18. ENTRY ONTO ANOTHER EXHIBITOR’S SITE

Exhibitors must not enter onto another exhibitors site at any time before, during or after the event unless they have the

express permission from the owner of the site or their most senior representative.

19. EXCLUSIVITY

No site licence granted by CIAWA is exclusive and CIAWA may, in its absolute discretion, permit any other person to sell

or exhibit similar or the same goods or to carry on a similar or the same business or activity at the event.

20. EXHIBITOR FUNCTION

Date: Friday, 20th March 2020

Time: After the Show closes, from 5.00pm – 6.30pm

Location: The Piazza




Please join us to enjoy complimentary drinks and nibbles! There will be awards presented for multiple categories.

21. EXHIBITOR LOUNGE

There will be a centralised Exhibitor Lounge with tea and coffee making facilities during Show Days (Wednesday -

Sunday), located in the Wattle Room of the RAS Grandstand (Ground Floor). You will require your Exhibitor Pass to gain

entry to this lounge.

22. EXHIBITOR PASSES & EXHIBITOR PASS ORDER FORM

Each booking will be allocated a number of Five Day and One Day Exhibitor Passes. Refer to the individual location

pages within this manual for detailed information on allocations. If you require additional passes, you will need to order

them via the Exhibitor Pass Order Form. Fees apply.

1 Day Access Pass:

This Pass is valid for one (single) entry on one Show day only. Non-transferable.

5 Day Access Pass:

This Pass is valid for one entry on each day of the Show. Non-transferable. Pass can only be scanned once per day.

Exhibitor Passes are to be worn by every staff member exhibiting on a stand during event days. Any exhibitors leaving

the Showground during event times must obtain a pass-out if they wish to return.

Exhibitor Passes are to be used by exhibitors only. Passes will be verified at entry gates and any misappropriation of

passes will result in cancellation of all passes, forfeiture of site and removal from the grounds.

Complimentary Passes:

Available for purchase at a discounted rate and are valid for consumer (public) entry from 9.00am. These passes are not

to be used for staff working on your stand, as they will not allow entry into the Show before 9.00am.

Casual/ Volunteer staff must organise their passes with the exhibitor prior to arriving on site.

Vehicle Bump Out Passes:

These passes will be available for collection from the Show Office from Saturday, 21st March and are required for every

vehicle being driven out of the venue. These passes will need to be handed to Security upon exit.

You will require a pass each time the vehicle exits the venue and all details on the pass must be completed. To avoid

any unnecessary delays, please ensure the passes are pre-filled prior to arriving at the gate to exit.

23. EXHIBITOR PASS PICKUP

Exhibitor passes must be collected in person, either from the CIAWA office (during designated pass pickup times only) or

at the Show Office during Bump-In.

All exhibitor passes must be collected by 5.00pm on Tuesday, 17th March 2020. Collection is not available on Show Days

and entry into the event will not be permitted without a valid ticket or pass.

If you are a Regional or Interstate exhibitor and are unable to collect the passes from the Exhibitor Briefing and/ or the

Show Office, please contact the Event Coordinator via [email protected] prior to the 3rd of February 2020 so a

special order can be arranged. You will not be able to submit a postal request after this time.


If you request a postal delivery, the Event Organiser does not take responsibility for lost/ missing passes and the exhibitor

will have to order and pay for additional passes. Postage fees are applicable. Please email the Event Coordinator

[email protected] to enquire. Postage is not available to exhibitors based in the Perth Metro area.

24. EXHIBITOR SITE PROTOCOL

All sites must be staffed and operational during Show hours (9.00am – 5.00pm daily) with exhibitor product to be

displayed for the duration of the event. Failure to comply will result in a $400.00 (inclusive GST) charge (for every instance)

as outlined in the Terms & Conditions.

We do not permit advertising, posting, distributing or canvassing to be conducted outside of an exhibitor’s booked site,

or elsewhere throughout the Venue.

Exhibitors must not disparage or denigrate other exhibitors, products or sites in any way. This includes verbal, written

or electronic means, either by an exhibitor, company or personally. Any exhibitor or company representative engaging

in such behaviour will be removed immediately from the Show with no financial compensation. CIAWA have a zero-

tolerance policy in reference to behaviour of this nature.

25. EVACUATION

Evacuation will occur in the event of a fire, bomb threat, gas leak, natural disaster or any other activity deemed as life

threatening by the Event Manager, Venue or Safety Advisor.

If an emergency evacuation occurs, adhere to the following:

• Remain calm – do not panic

• Listen carefully to the alarm tones and any announcements made

• Follow the directions of the Emergency Wardens

• Move quickly (do not run) to the designated emergency assembly areas

IMPORTANT: In the event of an emergency evacuation, you must LEAVE ALL BELONGINGS BEHIND.

Proceed on foot to the nearest emergency exit and follow the directions of the Security / Event Staff.

26. FIRE EXTINGUISHERS (OUTDOOR AND OVAL SITES / RV’s)

If a marquee forms part of your display and is between 100 - 400m2 in area, you may be required to adhere to the

following regulations:

• A 4.5kg (Dry Chemical AB (E) in current test and tag) is required for every 100m2, with one located within 5m of

exits. E.g. If you have a 20m x 20m marquee, you are required to have 4x4.5kg extinguishers in place.

• 1 x exit the leads to a clearing, with an EXIT sign above to define the above.

Exhibitors are responsible for providing the appropriate fire extinguishers on all occupied vans.

27. FIRE SAFETY

Fire extinguisher points (reels, hydrants etc.) are situated within all pavilions and throughout the grounds. Under no

circumstances may these be covered or used for anything other than their intended purpose. Use of fire hoses will

activate the fire alarm. Costs levied for attendance at a false alarm will be on-charged to the exhibitor.

Exhibits cannot obstruct any firefighting equipment. Exhibitors must keep a clearance of at least one (1) metre, with a

clear line of sight. Designated fire exits must not be obstructed in any way and exhibits are not allowed to protrude into

aisles. Exhibitors (and all staff on site) are reminded to note the location of the nearest exit and fire extinguisher.



All exit doors/illuminated exit signs must be clearly visible at all times. No obstructions are to be placed in front of exit

doors or aisles, or to impede rapid exit from building, in any manner.

28. FIRST AID

First Aid Office Location: In the Channel Ten Building (opposite the Robinson Pavilion and next to Site 328). First aid will

be on site during bump-in, bump out and opening hours of the Show.

If you or someone on your site requires medical attention, contact the Show Office immediately on 0475 561

190 and First Aid staff will be directed to your site.

The Event Organiser takes no liability for any injury, claim or damages resulting from any first aid treatment on-site.

We recommend that you have a basic first aid kit on your stand and that all staff are aware of the nearest medical centre

and Emergency Department.

29. FLAMMABLE FUEL & LIQUIDS – GENERAL INFORMATION

• All flammable gas and/ or gas bottles must be tested and tagged by a gas cylinder testing station in Australia, as

per Australian Standards.

• Fuel lines and carburettors must be secure and free from leaks. Petrol caps must be close fitting and locked.

• Internal gas bottles for cooking with stoves, hot plates and barbeques is illegal and contravenes the Gas Standard

Regulations, 1999.

• Cooking demonstrations must be done using hotplates only.

• Any use of naked flames must be preapproved by the Venue, in conjunction with the Event Manager.

30. FLAGS & BUNTING

No flags, signage or bunting may be flown from, nor bunting attached to, buildings without the specific approval of the

Event Manager in conjunction with the Venue.

31. FOOD & BEVERAGE SAMPLING (INCLUDING COOKING DEMONSTRATIONS)

Prior written approval from the Venue is required to supply or sell food or beverages, including samples and cooking

demonstrations. The RAS WA owns the sole catering rights to the Showground.

Products from demonstrations may not be sold. If samples are handed out, health inspection fees will apply.

Due to Health Department legislation, any exhibitor undertaking food sales, demonstrations or sampling must complete

the RAS WA Stall Holders Form and return directly to the RAS WA. Local council regulations apply.

32. FORKLIFTS

A forklift (either with or without a driver) will be available during the bump-in/ out period.

If you’re using your own forklift on site, it must be operated by a licenced forklift driver only and the online induction

must be completed by this person prior to operating the forklift. A valid licence must be presented if/ when the Event

Manager and/or Safety Advisor requests it.


When using a forklift in the Pavilions, they must have white, non-marking tyres, unless driven by an authorised CIAWA

forklift driver or as approved by CIAWA. Charges apply in the event of damage occurred to product or property.

If you’re using the site-supplied forklift, a valid forklift licence must be presented to the Show Office prior to the use of

the forklift and all conditions of use must be adhered to at all times. The forklift driver must carry their current licence

on them at all times.

To book a forklift, speak with the staff at the Show Office once you arrive on-site. There is no guarantee that a forklift

will be available upon request at any specific time (with/without driver). Pre-booking prior to bump in is not available.

Any exhibitor bringing their own forklift or scissor lift, or a hired unit, on to the grounds must ensure that it carries the

necessary registration and insurance. Your public liability insurance does not cover the use of any vehicle which is

capable of being conditionally registered. Any hire unit being delivered to the ground must carry clear marking as to

whom it is for and continue to be so marked for the duration of it being within the venue.

33. FURNITURE HIRE

The preferred supplier for indoor furniture is Perth Expo.

Call (08) 9475 2082 to enquire or visit https://www.perthexpohire.com.au/ for more information.

The preferred supplier for outdoor furniture is Reece’s.

Call (08) 9378 4711 to enquire, or to view the catalogue online, visit http://www.reeces.com.au/products.

34. FUEL TANKS

Fuel tanks must be either 5% or 80% full. Drip trays are required underneath vehicles within pavilions and a small fire

extinguisher is required on display.

35. GENERATORS

Personal generators are not permitted to be used on-site for the supply of exhibitor power (can only be used for

demonstration purposes). Ensure you order sufficient power for your requirements.

36. HANDOVER OF PRODUCT AT THE SHOW

If consumers are not be able to take home their purchases then and there, a pass out stamp is available upon exit which

will allow the consumer re-entry to the Show on that same day only.

Any consumers who will be collecting purchases* from the Show on another day, will need to have a valid ticket to enter

the event. Exhibitors can purchase complimentary passes at a discounted rate through the Event Organiser. *This is only

applicable to consumers who have purchased products that are not classified as a motor vehicle/recreational vehicle/ or

associated towable product.

Any collection or handover of motor vehicle/RV/towable products must take place at a facility that has the necessary

equipment to carry out this activity (e.g. not at the event). Exhibitors are reminded that they have an obligation to their

customer to ensure a diligent, safe and explanatory hand-over is completed.

37. LANDSCAPING

All substances, such as bark, pot plants and décor, must be removed completely after the Show otherwise a cleaning

fee will apply. Hay must not be used unless it is still baled and must be treated with fire retardant when used.

https://www.perthexpohire.com.au/

http://www.reeces.com.au/products


38. LPG – LIQUEFIED PETROLEUM GAS

Correct storage practices must be observed at all times.

39. (LPG) CYLINDERS

It is a condition of this event that exhibitors ensure all gas cylinders are empty or removed (including those on vans that

are on display). Any cylinders found non-compliant with this directive will be removed from the display, at the cost of

the exhibitor.

40. MARQUEES / TEMPORARY STRUCTURES

ALL marquees, gazebos or temporary structures of any kind (including inflatable gazebos etc.) require structural/

engineering certificates, of which a copy must be provided via email to the Event Manager prior to 4.00pm on Tuesday,

6th of March 2020.

This is a requirement of the local Council and their direction must be followed. The structural/ engineering certificate

must include information on correct structure assembly and how to secure and operate it safely. If you are unsure or

require further clarification, email the Event Manager on [email protected].

We remind exhibitors that marquees erected on site must be of a commercial standard and installed by appropriate

personnel in relation to the manufacturer’s specifications/instructions, in accordance to weight and wind conditions.

The Event Organiser reserves the right to remove any marquee or temporary structure deemed unsafe or non-compliant

with the above regulations. This will be at the exhibitor’s expense.

For marquee hire at this event, our preferred supplier is Reece’s.

Email [email protected] or phone (08) 9378 4711 to enquire about pricing and availability.

41. NOISE

Amplification of music, voice reproduction and/or any noise generated by demonstrations of product (e.g. headsets and

microphones) will only be permitted subject to all speakers being directed inward on stands, so as not to cause nuisance

or interference to any other exhibitor.

If directed to turn down the volume by a representative of the Event Organiser, the exhibitor is required to so

immediately. The Event Organiser reserves the right, without limitation, to ban the use of microphones / speakers if it is

deemed an interference.

If the noise is deemed excessive and disrupting others, the Event Organiser reserves the right to remove the microphone

and/or power to the stand, for the entire duration of the show.

42. NON-ALLIED PROMOTION

The event is primarily designed to promote caravanning, camping, motor-homing, four-wheel driving, outdoor leisure

and tourism in Australia. It is not considered appropriate to promote (or offer as a prize) overseas holidays, timeshares

etc.

Exceptions may be made where the item being promoted (or offered as a prize) is, for example, a motorhome holiday,

or the like, in an overseas country. Before considering such a promotion (or prize) written approval should be obtained

from the Event Manager via email to: [email protected]





43. NO SMOKING

This is a smoke-free public event. Smoking is not permitted anywhere within the Showground. This includes the use of

cigarettes, cigars, vaporisers or e-cigarettes. Exhibitors who wish to smoke will be required to exit the grounds

completely.

44. OFFENSIVE ACTIVITIES

Exhibitors must not participate in/ carry out any harmful, offensive or illegal matters on their site. Exhibitors must not

cause nuisance, damage or unreasonable disturbance to CIAWA, any exhibitor, member of the public, etc.

45. OCCUPATIONAL HEALTH & SAFETY

Exhibitors are responsible for the actions of their contractors and employees. It is a requirement that all staff and

contractors accessing the Venue are aware of the requirements on-site, as outlined in the Online Induction.

46. OUTDOOR DISPLAYS

We recommend that teardrops, flags, awnings, non-commercial marquees (and the like) are lowered each night.

All outdoor exhibitors must provide their own protection against weather and will be liable for the condition of their

stand should it rain. If board flooring is used, it must be covered to prevent people slipping should it become wet.

It is therefore prudent, especially for exhibitors on grassed areas, to ensure that adequate flooring is laid prior to the

commencement of the Show, and not wait for the wet weather to damage their stands.

47. OUTSIDE BROADCASTS *NEW*

Outside radio/tv/internet broadcasts are not permitted without the prior written consent of the CIAWA Marketing

Manager. For approval, please contact Melissa Souter-Robertson via [email protected]

48. PARKING (EVENT DAYS)

Free exhibitor parking is only permitted with a valid Parking Permit, which will be included in your Exhibitor pack. We

have been allocated one Parking Permit per exhibitor by the Venue. Once the allocation is exhausted, there will be no

more free Parking Passes available. Permit holders must enter through the gate stated on the permit.

The Venue will be charging Show visitors $5.00 per vehicle, per day for parking on-site, this includes exhibitors without

a valid parking permit. As on-site parking is limited, we strongly encourage exhibitors to car-pool or utilise public

transport where possible.

Free overflow parking is available on Saturday, 21st and Sunday, 22nd of March (only) at Swanbourne Primary School

(entry via Narla Road) with a free shuttle bus between venues. This service is available between 7.15am – 6.00pm.

49. PARKING FOR TRUCKS / TRAILERS / TOW VEHICLES

Trucks, trailers or tow-vehicles of any kind are not permitted to park within the dedicated exhibitor parking area.

If you have a truck or trailer that needs to be left onsite, email [email protected] prior to the show to discuss

your options for parking. These vehicles are left at your own risk on-site.

50. PHOTOGRAPHY & FILMING

Professional filming or photography for commercial gain is not allowed without the prior written consent of the Event

Organiser.




CIAWA have the right to film or photograph exhibitors, sites and product throughout the event and bump in / out

periods. To enquire further, email our Marketing Manager via [email protected].

51. PORTABLE TOILETS

Exhibitors are not permitted to have portable ablutions (toilets) on their site. All staff and public must use the existing

facilities at the Venue as they have been approved by the Venue, Local Council and the Department of Health.

52. PROHIBITED ITEMS

The following items are prohibited onsite:

• Animals, except for Guide Dogs and Companion animals, who must be on a leash at all times.

• Illegal Drugs or BYO Alcohol

• Smoking – the Venue is strictly a non-smoking Venue

• Any item which may be used or operation to cause alarm or distress to any person or animal

• Bows, arrows, or toy guns of any description

• Silly string or other similar spray projected items

• Fireworks including sparklers.

53. PUBLIC TRANSPORT

Transperth’s Fremantle Line Train services will stop at the dedicated Showground Station on Show Days of the Show.

The first train will arrive at 8.00am and the last train will depart at 6.00pm. Exhibitors using the train service beyond the

above hours should utilise the Claremont Station as it is within walking distance from the Gate 1 entrance.

54. RELOCATING EXHIBITORS

CIAWA reserves the right and authority to re-arrange sites and / or move exhibitors to another location if deemed to

be in the best interest of the event or as a result of safety concerns from the venue, local council, etc.

Should the exhibitor set up on the wrong site, or outside of their licenced allocated site, the exhibitor agrees to move

to the correct site at the exhibitor’s own expense and without protest.

55. RETAIL TRADING HOURS

On behalf of all exhibitors, the Event Manager has obtained the required licence from the Department of Commerce,

who have granted extended retail trading hours at this event.

56. SECURITY

Onsite security is provided from 7am Sunday, 15th of March through to 12pm Tuesday, 24th of March 2020 inclusive.

All goods and products kept onsite is done-so at the risk of the exhibitor. The Event Organiser takes no responsibility

for lost, damaged or stolen items during Bump-In/Out and/or on Event Days. Ensure personal items are not left

unattended and all purchases are receipted.

57. SELLING SECOND HAND ITEMS

Exhibitors are not permitted to sell second hand or used goods under any circumstances. Exhibitors who engage in

restoration or repair work aligned with the industry may promote their services but are not permitted to sell any

product(s).



58. SHARING OF STANDS / SUB-LETTING

Sub-letting and/or sharing of stands is strictly prohibited, and the Event Organiser reserves the right to remove any

signage, display or product from stands in breach of this condition. Your attention is drawn to the Exhibitor Terms and

Conditions, previously circulated.

59. SHELL SCHEMES [TOURISM PAVILION - JIM WEBSTER / LIFESTYLE PAVILION - SILVER JUBILEE]

Shell scheme walls are black seamless 2.4m high panels. Each 9sqm site

includes a fascia (corner sites have 2 x fascia’s), 2 x 120w spot lights, 1 x 4amp

power point and light grey (onyx) carpet tiles. Refer image (left).

Any shell scheme upgrades or custom stands, audio visual equipment,

furniture, electrical options, graphics or signage orders for these pavilions

will need to go through Perth Expo direct.

60. SIGNAGE

Exhibitors must ensure all signage and banners are professionally presented. Signage is to be kept within the perimeter

of the booked site and safely secured. Handwritten signage is not acceptable.

If signage being displayed is not in keeping within the professionalism of the event, the Event Organiser has the right

to remove the signage immediately.

61. SITE LAYOUT

Your site will be marked out for your arrival. Ensure your display is kept within the marked site and does not impeded

into the aisles, exits, walkways or surrounding sites. If you’re unsure of your boundaries, please contact the Show Office

upon arrival for clarification.

Dead-ends are not to be created by exhibitors. Clear pathways must always be provided within the site and remain

unobstructed. Exhibitor product/ signage cannot protrude in any way beyond the boundary of your booked site.

It is the responsibility of the exhibitor to book a site size that is suitable for the requirements at the event.

62. SMOKE MACHINES (AND THE LIKE)

The use of smoke machines, misters, hazers, foggers, foamers or the like is not permitted without the specific prior

written approval of the Event Organiser and the Venue.

Any cost arising from the use of any non-permitted activity will be on-charged to the offending exhibitor.

63. SMS SERVICE

We have set up an SMS service where we can send important exhibitor updates and news via SMS. This is also how the

daily newsletter is distributed. The mobile number provided on the Booking Form will be automatically added to this

service.

If you would like to add additional contacts, please email the Event Coordinator via [email protected]



64. SPIKING *IMPORTANT*

PLEASE READ IF YOU ARE LOCATED OUTDOORS!

Under no circumstances are marquee spikes, tear-drop banners, tent pegs, flags or any object of any description to

be driven into asphalt, paving or grassed areas without the PRIOR and authorised approval by the Venue.

This is for your safety and it is critical that you adhere to this. You are required to inform all staff or contractors of this

requirement. There are underground services (water & electrics) throughout the venue, many of which run close to the

surface.

If you wish to spike into the ground, contact the Show Office once you have arrived on your site (and PRIOR to

spiking in any way) and the Show Office Staff can arrange for the Electrician and Plumber to meet you on site

and review the areas in which spiking is and is not permitted.

NOTE: Spiking approval checks are not available on Saturday, 14th and– Sunday, 15th March.

You will need to complete the “Spiking Awareness Form”, distributed prior to the Show, to alert the Event Organiser that

you are wanting to spike on site. This doesn’t in any way guarantee approval for spiking.

Penalties will apply to exhibitors who spike without correct authorisation, including charges for any damages to pipes,

property etc. Failure to adhere to the above may result in the exhibitor not being able to attend in the future.

65. STAIRS & RAMPS WITHIN EXHIBITS FOR PUBLIC ACCESS

Steps used as an entry to Caravans, Motorhomes, Camper Trailers (and those into any exhibit) must comply with the

requirements of the Building Code of Australia, as per below:

• Rises: Minimum 115mm and Maximum 190mm

• Goings: Minimum 250mm and Maximum 255mm

In any one set of stairs, a variance between the measurements of each step is not to be more or less than 5mm.

66. STICKERS

The distribution of stickers of any kind from any stand is prohibited as some visitors tend to adhere these in

inappropriate places on venue property, resulting in unnecessary cleaning and restoration costs.

Should stickers be found adhered to property around the grounds, a cleaning charge will be applicable to the stand

who distributed them.

67. STAFFING REQUIREMENTS

To assist with arranging the appropriate number of staff for your stand, we have included below the attendance figures

from the 2019 Show:

Wednesday 5,092

Thursday 5,491

Friday 7,638

Saturday 15,796

Sunday 13,319

TOTAL: 47,336


68. TELEPHONE CONNECTION

If you require a telephone or internet line on your stand, we recommend contacting Telstra Event Services. This is an

external service provided by Telstra and has no affiliation to the Event Organisers.

69. TERMS AND CONDITIONS

Exhibitors are required to adhere to all Terms and Conditions and all regulations, as outlined in this Exhibitor Manual.

If you require further clarification or have any questions, contact the Event Coordinator via [email protected]

70. TRIP HAZARDS / OTHER HAZARDS

• All ropes or awnings for tents / camper trailers etc. must be highlighted to prevent trips, falls etc.

E.g. Fluro peg covers, bunting etc.

• Design your display with adequate space for safe public access.

• All draw bars and tow bars on display must be covered by highly visible signs, plants etc. to protect patrons from

injury.

• For outdoor displays, all marquees, tents, umbrellas, furniture and shade structures must be adequately weighted/

tied down upon installations.

Exhibitors are to ensure that signage and banners are professionally presented, and signage is to be kept within the

confines of the booked site markings.

71. VEHICLE ACCESS INTO PAVILIONS

INCLUDING THE JIM WEBSTER, ELLIE EATON, ROBINSON & SILVER JUBILEE PAVILION/S

Vehicles, including forklifts, are not permitted to be driven inside pavilions unless prior written authorisation has been

granted by the Event Manager.

Charges will apply for any damage caused to property/product. If you require vehicle access to a pavilion, contact the

Event Coordinator via email to [email protected] to discuss your options.

72. VEHICLE DISPLAYS (INDOOR)

Drip trays are required to be placed underneath any vehicle being displayed indoors (including the Robinson, Ellie Eaton,

Silver Jubilee and Jim Webster Pavilions).

Any damage to permanent or temporary floor coverings will be on-charged to the exhibitor responsible for booking

that site.

73. WEIGHTING

With the decreased use of pegging/spiking due to concerns for underground services, weighting has become the

favoured method of achieving safety and stability with temporary structures, particularly in outdoor public areas.

For more information on weighting, see the Temporary Structure/Marquee Weighting Guide from the Hire and Rental

Industry Association Ltd, Events Division.

74. WORKING AT HEIGHTS / USE OF LADDERS

Exhibitors are prohibited from working on ladders at a height of two (2) metres or greater.

The following requirements must be met to work on ladders at any time during the exhibition:




• Bunting or cones enclosing the area to prevent accidental entry

• Hazards associated with working on ladders (falls from height of both persons and objects) must be identified,

assessed and controlled

• Ensure that the ladder has an angle or pitch of about 1:4

• Ensure that the ladder extends at least one (1) metre above the landing

• Ensure that the ladder is installed on a firm footing

• Secure the top and bottom of the ladder where possible against displacement

• Ensure that a non-conductive, insulated ladder is used for electrical or near electrical hazards

• Ensure that the ladder will not be sued in a manner that endangers any person

75. WORKPLACE HEALTH & SAFETY REQUIREMENTS

Exhibitors are reminded of their legal obligation to manage risks associated with their display / site to ensure the health

& safety of all workers (staff), contractors, public visitors etc. who come within your display area.

All Worksafe WA requirements must be adhered to at all times and are not to be viewed as discretionary.

All incidents/ near misses must be reported to the Show Office immediately – 0475 561 190

If you require medical attention, contact the Show Office immediately – 0475 561 190

If you are unsure of any of the above guidelines, email [email protected] and we will be able to put you in touch

with our Safety Advisor for clarification.

A full copy of the Safety Management Plan is available upon request.



MARKETING & SOCIAL MEDIA

1. SOCIAL MEDIA AND TOOLS

The official hashtag for the 2020 Perth Caravan & Camping Show will be #PerthCCShow20

Feel free to use this in any social media communication in reference to the Show.

It is essential to communicate on a regular basis with your own online community. We encourage you to take advantage

of the free, easy to use marketing tools listed below to reach out to your customers.

You’ll find these tools available to download on the 2020 Perth Caravan & Camping Show website:

www.caravanandcampingshow.com.au/exhibitor-information/downloads/

• Email Signature (600 x 200 pixels)

• Facebook Cover Image (851 x 315 pixels)

• Facebook Image (1200 x 630 pixels)

• Instagram Image (1080 x 1080 pixels)

• Web Banner (300 x 250 pixels)

We connect with a vibrant community on our social media channels. We use these tools to connect, engage and promote

event information. Connect with us and join the conversation by following us on:

• facebook.com/PerthCCShow

• instagram.com/PerthCCShow

• twitter.com/PerthCCShow

• youtube.com/PerthCCShow

2. FACEBOOK EVENT

We have an Official Show Facebook Event Page, please add this event to your Facebook business page.

Instructions on how to add a Facebook Event to your business Facebook Page:

• Go to the 2020 Perth Caravan & Camping Show event page

https://www.facebook.com/events/545327702977396/

• Click on the three dots “…” on the top, right hand side of the event page

• Click on “Add to Page”

• Select the business page you want to add the event to (you can only add to a business page that you are the

administrator of)

• Click “Add Event” – The event will then be added to your business page

• Share the event with your followers on Facebook!

Important Note: Any defamation, slander or vilification on social channels aimed towards to the CIAWA, the 2020 Perth

Caravan & Camping Show or other exhibitors will NOT be tolerated, and serious action will be taken.

If you require further clarification or have any questions in relation to these, please contact the Marketing Manager,

Melissa Souter-Robertson, on (08) 9358 5622 of via email at [email protected].

http://www.caravanandcampingshow.com.au/exhibitor-information/downloads/

http://on.fb.me/1lrgIag

http://bit.ly/2AX5dQi

https://twitter.com/PerthCCShow

http://bit.ly/1Qabtax

https://www.facebook.com/events/545327702977396/



MARKETING & SOCIAL MEDIA The 2020 Perth Caravan & Camping Show will be supported by a major advertising campaign which includes television,

radio, digital, press and outdoor billboards.

3. SHOW GUIDE / ONLINE PROFILES

Each exhibitor is entitled to ONE listing in the Show Guide and an Online Profile per booking (subject to the booking

being confirmed prior to the deadline). Failure to return your Show Guide Form will result in the exhibitor missing

out on being published in the Show Guide and on the Show website.

When completing your Show Guide and Online Profile Forms, be mindful that the information will be taken directly from

the form and input into the system, including spelling, product guidelines and descriptions. Please complete these forms

with care to ensure you’re representing your brand in the best way possible.

4. SHOW LOGO

The official show logo has changed and as such please ensure that you seek approval to use the official show logo

PRIOR to using.

NEW LOGO

DO DO NOT USE OUR PAST LOGO

Please email all logo approvals to [email protected].

5. SHOW SPECIALS / COMPETITIONS

We really want to show consumers the value in coming to the show and with that a page will be created on our website

detailing what specials exhibitors will be having at the show. This website page will also be promoted on Facebook.

For this, please email through the following details:

• Name of Product

• Description

• Show Price

• Normal Price

• Your Stand Name and Number



Please email through information to Marketing Coordinator, Hannah Stone via email [email protected] by

COB Tuesday, 25th February 2020.

6. TELL US ABOUT YOUR NEW PRODUCTS

We will be working with media to develop stories about the upcoming Show with a focus on new and innovative

products related to caravan and camping.

For this we would like to know if you will be displaying any NEW or INNOVATIVE products that have come out to market

within the past 6 months.

If so, please email through the following information to Marketing Coordinator, Hannah Stone via email

[email protected] by COB Friday, 21st February 2020.

• Name of Product

• Description of Product

• Image of Product

• When was it released?

• Why is this ‘new to market’ or different from other similar products on the market

Please note that by submitting information it is not a guarantee that your product will be featured in the story.

If you have any queries in relation to marketing, please contact:

Marketing Manager

Melissa Souter-Robertson

[email protected]

(08) 9358 5622





BUMP IN & BUMP OUT [SET UP / PACK DOWN]

Familiarise yourself with your allocated bump-in and bump-out dates and times. We encourage you to not leave it to

the last minute to set up your stand as it will be very busy on-site on the final day of bump in, and it is likely you may

experience delays in accessing forklifts, internal traffic on-site and gaining full access to your site.

1. AUTHORISED VEHICLE ACCESS PASSES

These passes are required to be filled out at the gate (upon entry) with a mobile number, site number, vehicle

registration number and company name. Ensure that you have this information readily available (an example is at the

end of this manual and can be prefilled to ease the bump-in congestion).

During the set up and pack down periods, exhibitor parking is available within the Showground (external of the event

site) via Gate 5 (Graylands Road) and via Gate 8 (Ashton Avenue). We require you to either park on your own site or in

the designated parking area.

Bump Out passes will be available for collection from the Show Office from 8.00am on Saturday, 21st March 2020.

This pass is required for all vehicles EXITING the venue during the bump out period. To ensure no delays at the gate,

ensure you have this pass completed BEFORE you exit. Security will not let a vehicle out of the grounds without a

completed Bump Out pass.

If you require a large quantity of these Passes (e.g. more than 20), email [email protected] in advance so we can

prepare these for your collection.

You will not be permitted to exit the venue with a recreational vehicle at any time without a Bump Out Pass.

2. DO’s

• Clearly display your completed Vehicle Pass (available at the gate upon entry) on your dashboard

• Everyone must be wearing high visibility apparel (high-vis vest) before entering the site

• Enclosed footwear is required

• Drive slowly. The maximum vehicle speed is 8km/h (e.g. walking pace)

• Couriers are required to enter the venue via Gate 1

• Please be patient and remain in the queue

• Be aware of forklifts operating both indoors and outdoors

• Ensure your site is restored to its original condition

• Help us reduce our environmental footprint by discarding rubbish into the correct bins

• Be mindful and careful when reversing vehicles (make sure you have a spotter)

• Remember that all vehicles require individual bump out passes (taken by security at the gate)

3. DON’TS

• Parking is only permitted on the event site if it is completely on your stand or for loading/ unloading.

• Once you have finished loading/unloading, please move your vehicle to the carpark to reduce congestion.

• The venue is 100% non-smoking

• Neither dogs, nor children (16 and under), are permitted into the venue during the set-up/ pack-down period

• Only authorised driving of vehicles permitted in the Pavilions (if you are unsure, check first)

• No vehicle access into/ within the site after the Show ends on Sunday, 24th of March, until approval is given by the

Event Manager. This is to ensure that all consumers are off site and it is safe to be driving your vehicle on the

premises.



ELECTRICAL INFORMATION Exhibitors in any Pavilion are reminded to order power DIRECTLY through Perth Expo.

Exhibitors requiring power on Outdoor Space Only Sites, Oval Sites or Outdoor Marquee Sites will need to complete the

Electrical Order Form (see attachments). This form MUST be returned with a list of electrical equipment and a certified

mud-map detailing preferred location of connection via email to [email protected], no later than 31st January

2020. Any orders received after this date cannot guaranteed and if approved will incur a late fee of $250.00 plus GST per

connection.

Each year we receive calls from stands (mainly, caravan stands) regarding power failures. Usually these problems are

caused by unnecessary overloading – especially when air conditioners and urns etc. are turned on/used at the same

time. If not allowed for, items of this type cause a considerable power overload. If you require additional circuits for such

items, then please bear this in mind when ordering your electrical requirements.

1. GENERAL

• Power outages must be reported immediately on 0475 561 190. Only the Electrician can re-set the outage.

• All Electrical requirements at the Show are to be rectified by the appointed Electrical Contractor ONLY.

• All Electrical requirements for the Pavilions are to be completed by the Perth Expo Electrical Contractor ONLY.

• The exact location of connections cannot be guaranteed, and mud maps are used as a guide only.

• All sites will run off main power except the Bruce Campbell Arena (Oval), which will be generated power

• All leads, and cords MUST display current test tags prior to arriving to site.

• Random audits will be conducted on site throughout the Show. Exhibitors will be charged a fee for electrical

connections used, which were not ordered.

• Electrical connection requests submitted after 31st January 2020 will incur a charge of $250.00 excl. GST per

connection.

• Any order taken onsite may not be able to be fulfilled due to power limitations. If possible then a late fee of

$250.00 excl. GST per connection will incur.

2. CARAVANS, MOTORHOMES, CAMPERS TRAILERS, TENTS & OTHER

• In accordance with AS/NZS 3001:2001, any lead used to supply electricity to caravans, motorhomes, camper

trailers, tents or even a non-rigid annex must be of one length only

• Step downs (connecting a 15amp lead to a 10amp lead) are strictly prohibited

• No piggy-back leads i.e. from caravan to another

• Be mindful and do not overload your allocated power connection

3. ELECTRICAL DON’TS

Remember… If you have 10 vans, you require 10 leads, and so on.

• No 10amp leads supplying 15amp outlets

• All leads must be 15amp if a caravan has a 15amp outlet

• Piggy-back leads are not permitted

• Double adapters are not permitted

• Power boards fitted with RCD switches are permitted

• Sharing of power between stands is not permitted



RECREATIONAL VEHICLE COMPLIANCE

WA MOTOR VEHICLES DEALERS ACT 1973

Will you be selling a vehicle of any kind? This includes caravans, motorhomes, camper trailers, motor vehicle

and/ or fifth wheelers. If yes, read the important information below.

You will need to submit a copy of your valid WA Dealer’s Licence and a copy of the Salesperson Licence for all staff

who will be selling on site during this event.

These documents must be submitted via email to [email protected] prior to 28th February 2020.

1. MOTOR VEHICLE DEALERS LICENCE

• WA Law stipulates that all dealers or retailers of motor vehicles must hold a valid WA Dealer’s Licence, and exhibitors

/ their product will not be permitted to book a site without this.

• Manufacturers without dealer representation in WA must apply for a WA Motor Vehicle Dealers Licence through

the Department of Commerce. Please be mindful that this can be a lengthy process and we encourage you allow

sufficient times for this.

• For a holder of a current Motor Vehicle Dealer’s. Yard Manager, Salespersons or Cart Market Operator’s licence in

another State or Territory, you will need to contact the Department of Commerce WA.

• More information is available on the Department of Commerce website.

If you are unsure of any of the above, we suggest that you contact the Department of Commerce directly to clarify any

concerns or queries you may have.

2. SPECIAL OCCASION PERMIT

• Exhibitors are required to apply for a Special Occasion Permit directly through the Department of Commerce WA.

The Event Organiser WILL NOT be applying for the permit on your behalf.

• A Special Occasion Permit is required when a Motor Vehicle Dealer is operating from their licensed premises and

must be lodged at least seven (7) days prior to the event.

• An application fee applies for this permit – please contact the Department of Commerce for a copy of their

current charges and fee structure.

• You are required to display this permit for the duration of the Show and in public view.

If you are unsure of any of the above, please contact the Department of Commerce directly.

3. SALESPERSON LICENCE

WA Law States that a Salesperson licence is required for a person employed or engaged by, or on behalf of, a Dealer to

buy or sell motor vehicles. As a result, all Salespersons of motor vehicles at the Show must hold a valid WA Salespersons

Licence (available through the Department of Commerce).

Random audits are carried out by the Department of Commerce onsite with fines applicable for non-compliance.

“Interstate salespeople coming to WA to carry out sales activities for trade events and expos for a short term must be

licensed to carry out that work on behalf of a licenced dealer. To satisfy the knowledge requirements for the grant of a

licence, you will be required to undertake the motor vehicle salesperson licencing requirements course, conducted by an

accepted Registered Training Organisation (RTO) prior to the application being considered” (Extract from the Department

of Commerce website).



RECREATIONAL VEHICLE COMPLIANCE WA MOTOR VEHICLES DEALERS ACT 1973

All recreational vehicles (including caravans, camper trailers and associated towable product) must be on site by 5.00pm

Monday, 16th March 2020. After this, recreational vehicles cannot be brought into the venue.

4. NON-COMPLIANT PRODUCT

All recreational vehicles (RV’s) being displayed at the Show must comply with all relevant Australian Design Rules (ADR’s)

and Australian Standards. Any non-compliant product should not be brought to the event.

Exhibitors displaying and selling RV’s at the Show will be subject to a Compliance Review (focusing on relevant ADR’s)

during the bump in period, prior to the Show opening. Reviews will be conducted by the Caravan Industry Association

of Australia’s Technical and Compliance Team and should take no longer than 30 minutes to conduct.

If you have any questions in relation to this process, please contact:

• James Field: Technical Liaison – Caravan Industry Association of Australia on 0408 580 287

• [email protected]

Any vehicle that fails to rectify issues found during the audit prior to the Show opening may be required to attach a

temporary DISPLAY PURPOSE ONLY – NOT FOR SALE sticker to the associated product and this must be kept on the

vehicle at all times during the Show, until the issues have been rectified (note: sticker provided by CIAWA).

Inspections and audits will also be carried out by the Department of Transport WA during the Bump-In period (and Show

open days if deemed necessary).

Failure to comply with these regulations may result in a ban at further CIAWA Events.

5. HANDOVER OF PRODUCT AT THE SHOW

Exhibitors (inclusive of its agents, friends or family) must not allow a purchaser of any of its display products to tow or

drive such product, either prior to, during or post Show, within the event site, including car parks or any other areas in

relation to the Show. This includes handover/ delivery of product (motor vehicles and the like).

Exhibitors are reminded that they have an obligation to ensure a diligent, safe and explanatory hand-over takes place at

a facility that has the necessary equipment to carry out this activity (not at the event).

These regulations are in place to ensure consumer safety is not compromised at any time.

If you are unsure of any of the above, please email the Event Coordinator and we will endeavour to

assist you where possible or will direct your query to the appropriate regulatory body for further

clarification.

ELLIE EATON PAVILION

2020 Perth Caravan & Camping Show - Exhibitor Manual

BUMP IN BUMP OUT

Sunday 15 March 8.00am to 5.00pm Sunday 22 March 5.45pm to 7.00pm

Monday 16 March 7.30am to 5.00pm Monday 23 March 7.00am to 5.00pm

Tuesday 17 March 7.30am to 6.00pm Tuesday 24 March 7.00am to 12.00pm

If you will require vehicle access into this pavilion, contact the Event Coordinator in advance to confirm authorisation.

Charges will apply for any damage caused to venue flooring or carpet from vehicles.

Access is available via Gate 1 (Graylands Road).

To avoid congestion, only vehicles directly involved in loading or unloading may park in the Show precinct during

set up and pack down. Vehicles should immediately unload or load and then relocate the vehicle to the parking area

while you finish setting up or packing down your stand. Ensure roadway is kept clear at all times.

Parking is available in the car-park next to the Silver Jubilee Pavilion, accessible via Gate 5 (Graylands Road).

SITE INCLUSIONS

Sites in this Pavilion do not have any inclusions – they are classified as ‘space only’ sites.

If you require carpet on your site, this is available through CIAWA only at a discounted rate. Refer to attached form.

If you require power or walling on your site, contact Perth Expo directly. All walling, including any support panels,

must remain within the confines of your site and cannot protrude into another exhibitor site or any walkways.

RESTOCKING

Available each day between 7.00am – 8.15am, and then again between 5.30pm – 6.00pm once the event has closed.

If you need to replenish stock during the open hours of the Show, you are permitted to trolley stock in. No couriers

or external deliveries are permitted between 8.15am and 5.30pm.

All vehicles must be removed from the grounds in the morning by 8.15am and in the evening by 6.00pm. No vehicle

access is permitted after 8.00am on Show days.

ACCESS PASSES

Refer to the table below for allocation of Exhibitor Passes.

Site Size Five Day Exhibitor Pass One Day Exhibitor Pass

All Sites 8 4

Exhibitor passes must be collected by 5.00pm on Tuesday 17 March 2020. Collection is not available on Show Days

and entry will not be permitted into the event without a valid pass.

PARKING PASS

Due to limited availability, only one (1) parking pass is provided per booking. Additional passes are not available.

Refer to the Exhibitor Manual for further information.

JIM WEBSTER PAVILION


BUMP IN BUMP OUT

Tuesday 17 March 8.00am to 6.00pm Sunday 22 March 5.45pm to 7.00pm

Monday 23 March 7.00am to 12.00pm


To avoid congestion, only vehicles directly involved in loading or unloading may be parking in the show precinct

during set up and pack down. Vehicles should immediately unload or load and then relocate the vehicle to the

parking area while you finish setting up or packing down your stand.

Parking is available in the car-park next to the Silver Jubilee Pavilion, accessible via Gate 5 (Graylands Road).

SITE INCLUSIONS

If you have booked a Shell Scheme Site in this pavilion, your site includes the following (per 9sqm):

• Walling – Velcro Compatible (2.4m high), 1 x Fascia Sign (corner stands receive 2), 2 x 150w Spotlights,

1 x 4amp Power Connection, and Carpet (colour: Onyx – light grey).

STORAGE

A designated storage marquee is available at the rear of the Pavilion for shared use. Please be considerate of other

exhibitors, ensuring you store your stock in a logical, neat manner. CIAWA take no responsibility for product stored

in this communal area. All stock must be removed at the conclusion of the event – fees will apply if this is not done.

RESTOCKING




ACCESS PASSES



3m x 2m / 3m x 3m 2 2

6m x 2m / 6m x 3m 4 4



PARKING PASS



DECORATING YOUR STAND

We suggest using double sided Velcro. Ensure that you do no use glue, paint, staples, screws, nails or pins. Exhibitors

must not use the ceiling grid system to hang any items. Any damage caused will be on-charged to the exhibitor.

OUTDOOR MARQUEE SITES


BUMP IN BUMP OUT

Tuesday 17 March 8.00am to 6.00pm Sunday 22 March 5.45pm to 7.00pm

Monday 23 March 7.00am to 12.00pm


To avoid congestion, only vehicles directly involved in loading or unloading may be parking in the show precinct

during set up and pack down.

Vehicles should immediately unload or load and then relocate to the parking area while you finish setting up or

packing down your stand.

Parking is available in the carpark next to the Silver Jubilee Pavilion (accessible via Gate 5 off Graylands Road).

SITE INCLUSIONS

These sites include a commercial marquee appropriate to the size of the site booked e.g. a 3m x 3m site will include

a 3m x 3m marquee. The marquee will be installed prior to your arrival. Charges apply for lost or damaged walling.

CIAWA take no responsibility for the protection of product/items/stock from any weather conditions (e.g. rain).

Power is not included with your site.

If you require power, complete the Exhibitor Order Form and submit via email by 31 January 2020.

To comply with emergency evacuation and crowd management requirements, it is imperative you do not extend

beyond your site boundaries in any way. All stock must remain within the marquee.

RESTOCKING






ACCESS PASSES


Five Day Exhibitor Pass One Day Exhibitor Pass

3m x 3m 2 2

6m x 3m / 9m x 3m 4 4



PARKING PASS



OUTDOOR SPACE ONLY SITES


BUMP IN BUMP OUT

Sunday 16 March 7.00am to 5.00pm Sunday 22 March 5.45pm to 7.00pm

Monday 17 March 7.00am to 5.00pm* Monday 23 March 7.00am to 5.00pm

Tuesday 18 March Not Available for towable products Tuesday 24 March 7.00am to 12.00pm

Access is available via Gate 1 (Graylands Road) unless otherwise advised.

*All recreational vehicles (caravans and associated towable product) must be on-site by 5.00pm Monday 18 March.


set up and pack down. Vehicles should immediately unload or load and then relocate to the parking area while you

finish setting up or packing down your stand, unless parked within the confines of your stand.

SITE INCLUSIONS

Sites on the oval do not have any inclusions – they are classified as ‘space only’ sites.

If you require power or water on your site, complete the Exhibitor Order Form and submit by 31 January 2020.


beyond your site boundaries in any way.

RESTOCKING






ACCESS PASSES



0 – 100sqm 4 2

101 – 200sqm 4 4

201 – 400sqm 8 6

401 – 800sqm 12 8

800sqm + Please contact CIAWA Please contact CIAWA



If you require early-access passes for cleaning staff on Show Days, please contact the Event Coordinator via email

[email protected]. Limited passes are available and allow access between 6.30am – 8.30am.

PARKING PASS




OVAL - THE ARENA


BUMP IN BUMP OUT

Sunday 15 March 7.00am to 5.00pm Sunday 22 March Not Available

Monday 16 March 7.00am to 5.00pm* Monday 23 March 7.00am to 5.00pm

Tuesday 17 March Not available for towable products Tuesday 24 March 7.00am to 12.00pm

Access is available via Gate 8 (Ashton Avenue).

*All recreational vehicles (caravans and associated towable product) must be on-site by 5.00pm Monday 16 March.

To avoid congestion, only vehicles directly involved in loading or unloading may park in the show precinct during

set up and pack down. Vehicles should immediately unload or load and then relocate to the parking area while you

finish setting up or packing down your stand, unless parked entirely within the confines of your stand.

SITE INCLUSIONS

Sites on the oval do not have any inclusions – they are classified as ‘space only’ sites.

If you require power or water on your site, complete the Exhibitor Order Form and submit by 31 January 2020.


beyond your site boundaries in any way.

RESTOCKING






ACCESS PASSES



0 – 800sqm 8 5

801sqm + Please contact the Office Please contact the Office

Exhibitor passes must be collected by 5.00pm on Tuesday, 17 March 2020. Collection is not available on Show Days


If you require early-access passes for cleaning staff on Show Days, please contact the Event Coordinator via email

[email protected]. Limited passes are available and allow access between 6.30am – 8.30am.

PARKING PASS




ROBINSON PAVILION


BUMP IN BUMP OUT

Sunday 15 March 12.00pm to 5.00pm Sunday 22 March 5.30pm to 7.00pm (no vehicles)

Monday 16 March 7.30am to 5.00pm Monday 23 March 7.00am to 5.00pm

Tuesday 17 March 7.30am to 6.00pm Tuesday 24 March 7.00am to 12.00pm



set up and pack down. Vehicles should immediately unload or load and then relocate the vehicle to the parking area

while you finish setting up or packing down your stand. Parking is available in the car-park next to the Silver Jubilee

Pavilion, accessible via Gate 5 (Graylands Road).

SITE INCLUSIONS – SPACE ONLY

Sites in this Pavilion do not have any inclusions – they are classified as ‘space only’ sites.

The Pavilion will only be carpeted in the walkways.

If you require carpet on your site, this is available through CIAWA only at a discounted rate. Refer to attached form.

If you require power or walling on your site, contact Perth Expo directly. All walling, including any support panels,

must remain within the confines of your site and cannot protrude into another exhibitor site or any walkways.

To comply with emergency exit / evacuation and access requirements, stock must not be put onto any area outside

of your site boundaries. This includes at the rear or side of your side.

RESTOCKING






ACCESS PASSES



0 – 150sqm 4 4

151 – 400sqm 6 4

401sqm + 8 4



PARKING PASS



SILVER JUBILEE PAVILION


BUMP IN BUMP OUT

Monday 16 March 12.00pm to 5.00pm Sunday 22 March 5.45pm to 7.00pm

Tuesday 17 March 8.00am to 6.00pm Monday 23 March 7.00am to 12.00pm

Due to limited space, there is no loading or unloading of vehicles within the event site.

All vehicles must park in the car-park located directly next to the Silver Jubilee Pavilion (entry off Graylands Road

via Gate 5) and trolley your items into the pavilion.

SITE INCLUSIONS

If you have booked a Shell Scheme Site in this pavilion, your site includes the following (per 9sqm):

• Walling – Velcro Compatible (2.4m high), 1 x Fascia Sign (corner stands receive 2), 2 x 150w Spotlights,

1 x 4amp Power Connection, and Carpet (colour: Onyx – light grey).

If you have booked a Space Only Site, your site includes the following:

• Rear Walling – Velcro Compatible (2.4m high) and Carpet (colour: Onyx – light grey).

STORAGE

A designated storage area is available within the Pavilion for shared use by exhibitors. Please be considerate of other

exhibitors ensuring you store your stock in a logical, neat manner. CIAWA take no responsibility for product stored

in this communal area. All stock must be removed at the conclusion of the event – fees will apply if this is not done.

RESTOCKING




ACCESS PASSES



3m x 2m / 3m x 3m 2 2

6m x 2m / 6m x 3m 4 4

9m x 3m 4 4



PARKING PASS



DECORATING YOUR STAND

We suggest using double sided Velcro. Ensure that you do no use glue, paint, staples, screws, nails or pins. Exhibitors

must not use the ceiling grid system to hang any items. Any damage caused will be on-charged to the exhibitor.

CARPET ORDER FORM


Must be submitted by 31st January via email to [email protected]

Site Contact Name:

Phone Number:

Email Address:

Stand Name:

Site Number:

EXHIBITOR DETAILS

CARPET - (ROBINSON + ELLIE EATON PAVILIONS ONLY)

CARPET TILE COLOUR COST (per sqm) QUANTITY TOTAL (excl gst)

Red $8.00 $

Charcoal $8.00 $

Black $8.00 $

PAYMENT:An invoice will be issued for payment when a completed form is return.Forms are to be returned via email only to [email protected] will not be accepted over the phone.

COLOUR OPTIONS AVAILABLE

Please note - carpet must be ordered through CIAWA only, Perth Expo will not be taking orders

EXHIBITOR FORM


RED BLACKCHARCOAL

ORDER FORM



Site Contact Name:

Phone Number:

Email Address:

Stand Name:

Site Number:

EXHIBITOR DETAILS

POWER CONNECTION - OUTDOOR ONLY

POWER TYPE COST QUANTITY TOTAL (EX GST)

Power Line (1 x 15 Amp) $190.00 + GST $

Switchboard (6 x 15 Amp Lines) $800.00 + GST $

Please list all appliances to be used on site:

PAYMENT:An invoice will be issued for payment when a completed form is return.Forms are to be returned via email only to [email protected] will not be accepted over the phone.

WATER CONNECTION - OUTDOOR ONLY

Yes, I would like to have water access on my site. $325.00 +GST

Tick if applicable

Please list all appliances requiring access to water.

Please provide a mud map of where power connection is required & a list of appliances to be used

Please provide a mud map of where a water connection is required & a list of appliances to be used

EXHIBITOR FORM


EXHIBITOR PASS



Please refer to the Exhibitor Manual for allocations

If you require additional passes, complete this form and return via email only.Exhibitor Packs (including Passes) must be collected by 5.00pm on Tuesday 17th March 2020 and will not be available for collection on Show Days.

Site Contact Name:

Phone Number:

Email Address:

Stand Name:

Site Number:

EXHIBITOR DETAILS

HIGH VISIBILITY VESTS

ITEM COST QUANTITY TOTAL (incl gst)

1 Day Exhibitor Pass $10.00 each $

5 Day Exhibitor Pass $30.00 $

Complimentary Pass*

$10.00 each $

Bump Out Pass** Free of Charge $ N/A

ADDTIONAL PASSES

ITEM COST QUANTITY TOTAL

High Visibility Vest $10.00 $

*For use by Consumers only. Valid for entry between 9am-5pm only.** Required to be collected by Security from every vehicle leaving the venue during Bump Out - one pass per exit.

PAYMENT:

An invoice will be issued for payment when a completed form is return.Forms are to be returned via email only to [email protected] will not be accepted over the phone.

EXHIBITOR FORM


PERTH CARAVAN & CAMPING SHOW 2020

DELIVERY LABEL

DATE OF EVENT: WEDNESDAY 18TH - SUNDAY 22ND MARCH 2020

COMPANY NAME: ___________________________________________________________________

STAND NAME: ___________________________________________________________________

SITE NUMBER: ___________________________________________________________________

AREA/ PAVILION: ___________________________________________________________________

SITE CONTACT NAME: ___________________________________________________________________

SITE CONTACT NUMBER: ___________________________________________________________________

BOX NUMBER: _______________ OF _______________

DELIVERIES WILL NOT BE ACCEPTED BY THE VENUE OR THE EVENT

ORGANISER

PLEASE DELIVER TO: PERTH CARAVAN & CAMPING SHOW

CLAREMONT SHOWGROUND

GATE 1

GRAYLAND RS OAD

CLAREMONT WA 6010

Delivery must be during dedicated bump-in times only

SPIKING AWARENESS


Will you have any of the following items that require spiking into the ground?

Including, but not limited to, a marquee, tear-drop banners, tent pegs, flags or any other object.

Under no circumstances can you spike into the ground for any reason without the prior approval by the Venue.

If you will need to spike into the ground…

1. Complete this form and return via email to [email protected] by 1st of March 2020.

2. *PRIOR TO SPIKING IN ANYWAY* Contact the Show Office once you have arrived on-site and are ready to spike. 3. *YOU MUST BE ON SITE FOR THE ELECTRICIAN AND PLUMBER TO ASSIST.* A Venue Representative will meet you on your site and advise where you can/cannot spike.

By signing the below, I acknowledge that on behalf of the business I work for, I have read and understood the above terms and conditions surrounding Spiking Awareness at the 2020 Perth Caravan & Camping Show as outlined on this form and in the 2020 Exhibitor Manual.

By completing this document, I am advising the Event Organiser of my intention to spike. I acknowledge this does not mean I am granted approval to spike on-site.

Name (printed): ______________________________________ Signature: __________________________

Date: ______________

Site Contact Name:

Site Contact Number:

Stand Name:

Site Number:

Please list all items that require spiking

EXHIBITOR FORM


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