exhibitor manual - petex · section two - timetable (build up and break down) pg8 section three ......
TRANSCRIPT
2014
EXHIBITOR MANUAL
18-20 November 2014 ExCeL, London
Graham Harman has been appointed as the PETEX 2014 Exhibition Organiser.
The Graham James Consultancy 21 High Street Brill, Aylesbury Bucks HP18 1ST
Tel/Fax: +44 (0) 1844 239111 Mob: +44 (0) 7831 881745 Email: [email protected]
Disclaimer
The information supplied in this manual has been prepared by the Organisers to assist Exhibitors in the presentation of their exhibition. Whilst every care has been taken to ensure that the details are correct at the time of going to print, the Organisers shall not be responsible to any Exhibitor or any other person in respect to any inaccuracies or omission in the information contained herein, nor shall they be responsible or in any way concerned with any contract or agreement made by the Exhibitor with any persons, firm or company who is described as the “recommended” contractor of services or those services are recommended in this manual.
The services listed below are available for use by exhibitors but the organisers cannot accept liability in respect of them. The organisers are not the agents for either the exhibitors or sub-contractors and cannot accept liability in respect of any contract entered into between exhibitors or sub-contractors for the negligence or default of any such persons, their servants or agents. Unless otherwise stated, exhibitors are responsible for making their own arrangements.
CONTENTS
Section One - Organising Team, Official Contractors and Service Providers Pg3
Section Two - Timetable (Build up and Break Down) Pg8
Section Three - A-Z of Useful Information Pg9
Section Four - Shell Scheme Stands Specification
Name Boards and Extras Furniture
Pg24 Pg24 Pg25 Pg26
Section Five - All Inclusive Stands Pg27
Section Six - Space Only Stands Space Only Stand Fittings Regulations
Risk Assessment for Space Only Stands Complex Structures
Electrics Fire and Safety Regulations for Space Only Stands
Pg29 Pg29 Pg33 Pg35 Pg36 Pg38
Section Seven - Access & Vehicle Instructions Pg41
Section Eight - Health and Safety Information Pg43
Section Nine - Checklists and Deadlines Pg46
Section Ten - Information about PETEX Committee
Sponsors Exhibitor List
Exhibitor Terms and Conditions Social Activities
Pg48 Pg48 Pg49 Pg50 Pg51 Pg52
Appendix Pg53
2 PETEX 2014, 18-20 November 2014, Exhibition Manual
SECTION ONE - ORGANISING TEAM, OFFICIAL CONTRACTORS AND SERVICE PROVIDERS PETEX 2014 is organised by the PESGB PETEX Organising Team
Event Manager Exhibition Manager Finance Sales, Sponsorship, General information
Sales, Exhibitor/Contractor Information
Payment and Invoicing
Ben Gardner Graham Harman Sue Brodie [email protected] [email protected] [email protected] +44 (0) 20 7399 0782 +44 (0) 1844 239 111 +44 (0) 20 7408 2000
The PETEX organising team will share your contact details with the following companies, unless you have specifically requested otherwise. All of the following companies may contact you regarding your space at PETEX. You should certainly expect to be contacted by Publishing Events regarding your complimentary entry in the Exhibitor Manual. If you are contacted by a company who is not on the below list, and they state that they are working on behalf of PETEX, please be very cautious. Should you need to check anything, please contact either Ben Gardner (Event Manager) or Graham Harman (Exhibition Manager). Accommodation Rebecca Holder Event Express http://www.eventexpressuk.info/index.asp?e=Petex14 Email: [email protected] Tel: 01905 732737 Fax: 01905 732738 Advertising (Exhibition Catalogue) Myles Lester Publishing Events Email: [email protected] Tel: +44 (0)20 7841 5962 Advertising (Onsite) Sneha Jangid ExCeL London Invision Email: [email protected] Tel: +44 (0)20 7069 4743 Advertising (PESGB Newsletter) Rosy Chirayath PESGB Email: [email protected] Tel: +44 (0)20 7408 2000
3 PETEX 2014, 18-20 November 2014, Exhibition Manual
Audio Visual Geoff Parker Blitz Communications Ltd [email protected] Carpet Jackie Wallbank The Freeman Company (UK) Ltd Chapel Farm Industrial Estate Cwmcarn South Wales NP11 7BH Tel: +44 1495 273620 Fax: +44 1495 273661 Email: [email protected] Catering Leiths Please find the link for all exhibition stand catering - http://leithsatexcel.standcatering.co.uk/ The hospitality planner is available on the following link: http://www.excel-london.co.uk/media/124234/LEITHS%20HOSPITALITY%20MENUS%202014.pdf Email: [email protected] Tel: +44 (0) 20 7069 4100 Cleaning ExCeL, London Cleaning ExCeL Exhibition Centre One Western Gateway Royal Victoria Dock London Docklands E16 1XL Tel: +44 (0) 207 069 4506 Contact: Osman Deen Email: [email protected] Electrics Kevin Fogarty The Freeman Company (UK) Ltd Olympia Exhibition Centre Gate B, Olympia Way London W14 8UX Tel: +44 207 370 8085 Fax: +44 207 370 8181 Email: [email protected] Floral Oldacre Florists ExCeL London One Western Gateway London E16 1XL Tel: +44 (0)20 7069 4235 Mob: +44 (0)7785 266 541
4 PETEX 2014, 18-20 November 2014, Exhibition Manual
Email: [email protected] Contact: Lynn Edmonds Furniture Furniture division The Freeman Company (UK) Unit 1, Perimeter Road NEC Birmingham B40 1PJ Tel: +44 121 780 4511 Fax: +44 121 782 7810 Email: [email protected] Website: www.freemanuk.com/services/furniture-hire/ Graphics Services Perton Signs Roslin Road London W3 8DH Tel: +44 (0) 20 8992 5775 Fax: +44 (0) 20 8992 5885 Email: [email protected] Insurance Churchill Insurance Consultants Ltd. Neil Bunce 17 Heritage Avenue London NW9 5FW Tel: +44 (0) 20 8511 1070 DDial: +44 (0) 20 8511 1090 Fax: +44 (0) 845 564 0799 Email: [email protected] Web: www.churchillins.co.uk Internet and Telecommunications IT and Communications (IT&C) ExCeL Exhibition Centre One Western Gateway Royal Victoria Dock London Docklands E16 1XL Tel: +44 (0) 207 069 5432 Fax: +44 (0) 207 069 4246 Email: [email protected] Website: www.excel-london.co.uk Logistics, Shipping and Storage (incl. Lifting) Showcarriage Ivonne Altamirano Tel: +44 (0)1371 820 820 Email: [email protected] Website: www.showcarriage.com
5 PETEX 2014, 18-20 November 2014, Exhibition Manual
PETEX 2014, 18-20 November, Exhibition Manual 6
Meeting Room Bookings
ExCeL, London Nick Coffey Tel: +44 (0) 20 7069 4000 Email: [email protected]
Nameboard forms Christine Eatherington The Freeman Company (UK) Ltd Chapel Farm Industrial Estate Cwmcarn South Wales NP11 7BH Tel: +44 1495 273600 Fax: +44 1495 271970 Email: [email protected]
Parking
ExCeL London Parking Tel: +44 (0) 207 069 4568 Website: http://www.excel-london.co.uk/visiting-excel/travel-guide/travel-by-road/
Photographers
KM Photos Karim Merie 123 Bouverie Road London N16 0AA Tel: +44 (0)7876 146 733 Email: [email protected]
Registration
LiveBuzz Email: [email protected] You will be sent an email regarding your complimentary registration quota from which you can register both complimentary and paid for registrations for your company.
Security
The Event Partnership Should further security detail be required, please contact the Exhibition Manager Graham Harman.
Shell Scheme Hayley Thomas The Freeman Company (UK) Chapel Farm Industrial Estate Cwmcarn South Wales NP11 7BH Tel: +44 1495 273660 Fax: +44 1495 271970 Email: [email protected]
PETEX 2014, 18-20 November, Exhibition Manual 7
Show Catalogue
Publishing Events You will be contacted directly by Publishing Events regarding your complimentary entry in the catalogue.
Standfitting items
Hayley Thomas The Freeman Company (UK) Chapel Farm Industrial Estate Cwmcarn South Wales NP11 7BH Tel: +44 1495 273660 Fax: +44 1495 271970 Email: [email protected]
Water and Waste, Compressed Air and Gas ExCeL Event Services (EES) ExCeL ExCeL Exhibition Centre London One Western Gateway Royal Victoria Dock London Docklands E16 1XL Tel: +44 (0) 207 069 4240 Fax: +44 (0) 207 069 4246 Email: [email protected]
PETEX 2014, 18-20 November, Exhibition Manual 8
SECTION TWO – TIMETABLE (BUILD UP AND BREAK DOWN) Build up times
PETEX 2014 builds up over three days – Saturday 15 November to Monday 17 November 2014.
Space only stands Saturday 15 November 08.00 – 18.00 Sunday 16 November 08.00 – 18.00 Monday 17 November 08.00 – 17.00 Shell Scheme Sunday 16 November 12.00 – 18.00 Monday 17 November 08.00 – 17.00
Please note that all stand construction, preparation and dressing needs to be complete by 17:00 on Monday 17 November. From 17:00, all gangways must be clear of exhibits, packaging and stand fitting materials so that cleaning and final carpet fitting can commence. Pre built Traditional Shell Scheme stands will be ready for dressing and preparation from 12:00 on Sunday 16 November. Opening Hours
Exhibitors Exhibitor Registration Show hours Sunday 16 November 14.00 – 18.00 Monday 17 November 10.00 – 18.00 Tuesday 18 November 08.00 – 20.00 08.00 – 19.00 09.00 – 17.00 Wednesday 19 November 08.00 – 20.00 08.00 – 19.00 09.00 – 17.00 Thursday 20 November 08.00 – 20.00 08.00 – 19.00 09.00 – 17.00 Breakdown
Once all visitors have left the halls, exhibitors and contractors are able to start the breakdown of their exhibits and stands as follows:
Thursday 20 November 17.00 – 21.00 Friday 21 November 08.00 – 18.00
No exhibits are to be removed before the exhibition closes at 17:00 on Thursday 20 November nor are any contractors to be allowed into the exhibition area until this time. Please ensure your contractors are aware of this. Lorry way access documents can be collected at anytime from 08:00 on Thursday 20 November. The Hall must be clear and vacated by 18.00 hrs on Friday 21 November 2014.
PETEX 2014, 18-20 November, Exhibition Manual 9
SECTION THREE – A-Z OF USEFUL INFORMATION
Accidents General Enquiries Accommodation Getting There Advertising – ExCeL London InVision Graduate Career Fair Advertising and Publicity Health & Safety Animals Height Limits Audio Visual Information Desks Badges/Passes Insurance Badge Scanners International Pavilion Banking Internet Access Banner Sites IT & Communications Build-up & Breakdown Lifts Business Services Lost Property Cash Machines Local Facilities Catering Meeting Rooms Chauffer Services Music on Stands Children Organisers Office Cleaning Parking Cloakrooms Pharmacy Contractor Passes Photocopying Convenience Store Photography Couriers Photographs Day Nursery & Crèche Post Delegate Bag Public Address System Deliveries Printing Dilapidations Signage Disabled Access Security Electrical & Lighting Smoking Emergency Stationery Supplies Exhibitor Registration Taxis – Black Cabs Florist Telephones First Aid Toilets Furniture Traffic Marshalling Freight/Courier Services University Forum Gangways
PETEX 2014, 18-20 November, Exhibition Manual 10
Accidents
If you are involved in or witness an accident at any point during the tenancy of the exhibition, however small, it is your responsibility to report it to the Organisers Office. In the event of the emergency services being required, please do NOT call them direct but inform the Organisers Office – this enables the venue to be briefed and in turn make arrangements for a speedy and direct path through the venue site to the accident area.
Accommodation Event Express is the recommended accommodation agent for PETEX 2014. A variety of accommodation options are available within close proximity to ExCeL, including properties on site at ExCeL itself. Event Express has negotiated special discounted rates for PETEX 2014 exhibitors. To take advantage of these special rates, please contact Event Express direct on: Contact: Rebecca Holder Web: http://www.eventexpressuk.info/index.asp?e=Petex14 Email: [email protected] Tel: 01905 732737 Fax: 01905 732738
Advertising - ExCeL London InVision
Tel: +44 (0)020 7069 4725 Email: [email protected] Web: www.excel-londonadvertising.co.uk There are extensive sponsorship and advertising opportunities available at ExCeL London. Please contact ExCeL London InVision for more information.
Advertising – PESGB Newsletter or Show Catalogue
Please see Section One for the relevant contact or the Appendix for an order form.
Advertising & Publicity
The Venue must be referred to as “ExCeL, London” on all promotional material and using the standard logo wherever possible.
Animals Assistance dogs are welcome in the venue. If you do have advance notice, please inform Ben Gardner in the PESGB office. Written consent must be obtained from the venue for any animals, wild or domestic (other than assistance animals), to be permitted on the premises.
Audio Visual Our preferred supplier is Blitz communications. Blitz Communications one of Europe’s largest audio visual rental and staging suppliers, provides cutting edge technical solutions to live events, from conferences, award ceremonies and exhibitions, to parties, product launches and religious festivals. Tel: +44 (0)20 7069 4850 Geoff Parker [email protected] Onsite technical team: T: +44 (0)20 7069 4860
PETEX 2014, 18-20 November, Exhibition Manual 11
Badges/Passes
No badge, no entry. Due to the heightened security in London, we will be very strict on this ruling at all our entry gates. No one will be admitted into PETEX 2014 without an exhibitor, delegate or contractors badge or pass. Badges are non-transferable between delegates.
Badge scanner All badges will be individually bar coded and barcode scanners are available to hire from the registration company. To order a scanner please visit your exhibition area which you will have received by email.
Banking
Also see Cash Machines The Business Service desk located on level 0 of the boulevard can purchase any foreign currency in exchange for GBP, however, they do not sell any foreign currency. The nearest Bank is Halifax located at 286-288 Barking Road, E13 8HR, Tel: 020 7474 9157. Halifax also offer a foreign exchange service.
Banner Sites
It is possible to hang banners from certain areas of the hall. Please contact Graham Harman – Tel: +44 (0) 1844 239111 for details on cost and locations available. Banner sites will be limited and sold on a first come first served basis. All requests for banner sites must be submitted ASAP. PETEX will then obtain bulk costs from the shows’ riggers and advise exhibitors. All hanging banners above stands will be subject to approval by PETEX Ltd and ExCeL who need banner plans to preserve integrity of show. Banner size should not exceed either the stand dimension, or 40sqft and will be placed at an angle to the view from the front entrance and should not in any circumstances extend over the stand of another exhibitor.
Build Up & Breakdown See Section 2.
Business Services
Tel: +44 (0) 20 7069 5005 Email: [email protected] Faxing, internet access, printing from USBs, laminating, mobile phone hire and charging services are available from Business Service, located on level 0 of the boulevard. Business Services also sell a range of products including; stationary, tools, tape, extension leads and batteries. They also purchase any foreign currency in exchange for GBP, however, they do not sell any foreign currency. Please see our website for this location – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
Cash Machines You will find two HSBC Machines at the West End of the boulevard, and Barclays and HSBC ATM’s situated in the boulevard on Level 0, and one at the East end of the Boulevard by N6/S6. All machines accept all bankcards. Please see our website for a map of these locations – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
Catering Leith’s are the exclusive caterer for ExCeL, London and offer full hospitality services and stand delivery services. Please discuss your requirements for stand catering directly with them. Please find the link for all exhibition stand catering - http://leithsatexcel.standcatering.co.uk/
PETEX 2014, 18-20 November, Exhibition Manual 12
The hospitality planner is available on the following link: http://www.excel-london.co.uk/media/124234/LEITHS%20HOSPITALITY%20MENUS%202014.pdf Email: [email protected] Tel: +44 (0) 20 7069 4100 For your own personal consumption a wide range of food and beverage is on offer at ExCeL London, including sandwiches, hot food, snacks and drink. These are available within the boulevard.
Chauffeur Services Tel: +44 (0) 20 7069 5005 Email: [email protected] Business Services provide an extensive range of chauffeured vehicles as well as executive and luxury Chauffeur Services
Children We regret due to insurance conditions, children under 16 are not allowed into PETEX 2014 at any time including build-up, breakdown or show times.
Cleaning
The following areas will be cleaned as standard: Toilets, Gangways or aisle cleaning during build, open and break periods, Emptying bins, Cleaning Spillages If you have booked Shell Scheme or All Inclusive your stand will be cleaned which includes: Vacuuming of carpets or sweeping and mopping hard floor and Emptying bins on single storey stands. If you require an enhanced service to your stand, or you have booked space only, please contact ExCeL London Cleaning on: T: +44 (0)20 7069 4500 General waste removal at the end of your tenancy includes small items such as single brochures and general litter. Excess waste such as boxes and large quantities of brochures and stand fitting materials or excessive rubbish is the responsibility of the exhibitor and their contractors. Excess waste left behind after the event may be charged as a dilapidation. ExCeL London recycles on average 86% of its waste. There are recycling bins throughout the venue in both the halls and boulevard.
Cloakrooms The main cloakroom is located centrally in the boulevard on Level 0, with additional cloakrooms located on the boulevard level 0 next to the ICC Capital Hall. There is a lift adjacent to entrance N4 to access Level 0. All items are charged at £1 each. Other cloakrooms may be in use, please follow signs within the boulevard. Please see our website for a map of these locations – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap Please note that ExCeL London cloakrooms cannot accept laptops, phones or other electrical goods. The cloakroom will open half an hour before PETEX opens and half an hour after PETEX closes. When the cloakroom has closed, all left luggage and coats are taken to the Security Control Room, T: +44(0) 020 7069 4445.
Contractor Passes
These will be issued for your contractors in advance of the Exhibition. These must be worn during build up and breakdown of the Exhibition. They will not be valid during the opening days. Please see form in Appendix.
PETEX 2014, 18-20 November, Exhibition Manual 13
Exhibitors are required to supply the organisers with details of any outside contractor (other than those mentioned in this manual) appointed to work on a stand.
Convenience Store
For those last minute purchases or cravings for a quick snack or drink, Whistlestop, located in the Boulevard between entrances S2 and S3, offer a wide range of convenient purchases including newspapers, cigarettes, camera films and confectionary. There are a couple of additional convenience stores located on the campus – Nisa Today, located opposite the Ibis Hotel on Western Gateway and Tesco Express is located next to the Crowne Plaza Hotel also on Western Gateway. Please see our website for a map of these locations – http://www.excel-london.co.uk/visiting-excel/campus-guide/
Courier
Please see Freight / Courier Service for details of our Agility and lifting contactor.
Day Nursery & Crèche
T: +44 (0) 800 083 8853 E: www.leapfrogdaynurseries.co.uk Leapfrog provides a safe, clean and contemporary environment for 100 children aged 3 months to 5 years. A separate crèche facility is available for parents wishing to leave their children in reliable care for just a few hours whilst attending events at ExCeL London. Please be aware that the Crèche requires 1-week notice, and is unable to accept children without prior notice. Please note, children are not allowed at PETEX 2014 at any time due to insurance conditions.
Delegate Bag
If you would like to insert an item in the PETEX delegate bag, please contact Ben Gardner. The item must be limited in size to a single sheet of A4, which can be printed double sided. You will need to print 4,000 copies to fill the bags and delivery times and addresses will be confirmed on booking.
Deliveries
Please note that ExCeL London will not take delivery of any goods if the addressee is not available to sign for the goods. It is important to ensure that all deliveries are made when a nominated person is available to sign for the goods. No goods will be accepted into the venue before the event loading-in date. All deliveries must be made during tenancy hours and addressed to you as follows: Addressee and Contact Telephone Number Name of exhibitor Stand reference PETEX 2014 C/O ExCeL London 1 Western Gateway London E16 1XL United Kingdom If you wish to make deliveries prior to an event, please contact our Freight / Courier service who can accept and store deliveries in advance. Please see Freight / Courier Service.
PETEX 2014, 18-20 November, Exhibition Manual 14
Dilapidations
Exhibitors are liable for any damage caused to the building floors, walls, columns, iron works, shell scheme equipment or other Centre property. No Exhibitor may apply paint, lacquer, adhesives or coating, to building columns and floors or to shell scheme. No bills, signs, floor coverings or other articles shall be pasted, nailed, taped, or otherwise attached to the walls, floors, ceilings, columns, partitions, shop fronts, or trim except under the direction, and written consent of PETEX Ltd. Any damage caused to the fixtures and fittings of ExCeL will be charged to the Exhibitor. The organisers will inspect every site before erection and after demolition of the stands. All items should be removed at the end of the show. Please note exhibitors will be charged for any goods/materials/pallets/deliveries or miscellaneous items left on site.
Disabled Facilities Access ExCeL London has been purposefully designed to allow unrestricted access for disabled visitors. Parking
158 Disabled parking bays are located within close proximity of the venue. Spaces are available to blue badge holders only and badges must be displayed at all times. Parking for disabled visitors is charged at the normal rate. Access to the building from these bays is along walkways with a gradient of no more than 1:15 or lift (east end).
Within the Building
All public entrances allow for access by wheelchair via low gradient ramps or lifts. Lift control panels are located at a level which can be easily reached by someone in a wheelchair, and Braille or tactile buttons have also been installed.
All lifts have visual and voice indication of the floor reached and an intercom facility activated by an alarm button. The entire centre may be reached by lifts.
All stairs and ramps are fitted with handrails and balustrades.
All public corridors and passageways have a minimum clear width of 1200 mm.
Strong tactile differences in paving are provided to indicate hazardous areas. e.g. Dockedge indicated by cobble stone surface.
Door vision panels giving a zone of visibility between 900 mm and 1500 mm above floor level are provided on all public access doors.
Telephones are located at levels suitable for wheel chair users.
All reception counters, bars and self service counters and at least half the area where seating is provided is accessible to wheelchair users.
Self-service equipment such as cash machines and telephones are located at levels suitable to wheelchair users.
Pictographic signs and symbols have been used to guide people around the building. Visitors with hearing and sight disabilities can gather information about the event, which they wish to visit by using:
The prominent visual displays that are situated inside the central boulevard.
The information Desks sited at either end of the boulevard. Toilets ExCeL London provides 36 toilets for the disabled, which are located throughout the building; within the boulevard, in the Capital Suite on Levels 2 and 3, in the Platinum Suite on Levels 2 and 3, in the Gallery corridors, and within the restaurants and cafes on Level 0 and Level 2. Radar keys will be required for access, the information desks have these if visitors require this. Please see our website for a map of these locations – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
PETEX 2014, 18-20 November, Exhibition Manual 15
Wheelchairs ExCeL London has twelve self-propelled wheelchairs for occasional use, by less-able visitors within the venue. Wheelchairs are available for use from the Information Desks, on a first come first served basis, with a full refundable deposit. Blind and Visually Impaired Visitors ExCeL London customer service staff have completed visual awareness training in order that we are able to provide practical guidance to blind and visually impaired visitors. Should you require any assistance during as planned visit, please contact us via email at [email protected] ahead of your arrival and with as much notice as possible indicating the level of assistance you require, and we will do our utmost to offer support during your visit. Please note, this service is offered on a best endeavours basis and cannot be guaranteed.
Electrical & Lighting
The Freeman Company (UK) Ltd have been appointed as the official on-site electrical contractor. If any electrical services are required please contact Kevin Fogarty: The Freeman Company (UK) Ltd Tel: +44 207 370 8085 Fax: +44 207 370 8181 Email: [email protected]
Signs involving the use of neon or similar gases are permitted with fireman switches and written confirmation from PETEX Ltd. Electro flashing signs of low intensity are permitted providing PETEX Ltd approves specifications for their use in writing in advance. During the open period of an exhibition stand mains supply will normally be switched on half an hour before the show opens and switched off half an hour after it closes. If you require 24 hour power to your stand please notify Graham Harman +44 (0) 1844 239111. Single and three-phase power is available via underfloor ducting. The organisers will provide general hall lighting throughout ExCeL. Lighting and other electrical installations required must be carried out or connected by the appointed electrical contractor. Stand power will also be switched off at 2200hrs on pre-open night. All electrical work, equipment and wiring must be carried out in accordance with the electrical regulations laid down by the Local Authority, IEE, National Association of Hall Owners, the Health and Safety at Work Act 1974 and the Electricity at Work Regulations 1989. Items which do not meet the required standard will not be connected to the Halls supply.
Emergency
Please see Accidents.
Exhibitor Registration Exhibitors receive one full complimentary registration for every stand booked or for every 6sqm space booked. Please ensure technical support staff, etc, are included in your complimentary allocation as no further complimentary registrations will be available.
Complimentary registrations are being processed by LiveBuzz Ltd. You will be contacted via email with your allocation for both complimentary registrations and your six last day guest passes for your visitors.
Exhibitors will be issued with a special exhibitor’s badge which will guarantee early and late access to the exhibition hall and also appropriate access during build-up and breakdown. Also included is access to the conference, poster sessions, cocktail party and copies of all of the delegate information. It doesn’t include any general catering, transport costs or accommodation costs. General contractor badges will also be available during build-up and breakdown.
PETEX 2014, 18-20 November, Exhibition Manual 16
Pre-registered exhibitor delegates will be sent their badge and voucher for the delegate information approximately two weeks before the show. There will be a special exhibitor only registration on Sunday afternoon – 16 November 2014. Exhibitors will not be admitted without their badge. Please note that individuals must collect all documents and cannot be bulk-collected by one individual.
Exhibitors are entitled to six complimentary guest passes for the final day at PETEX 2014. You will be contacted by the PESGB office via email allowing you to register your 6 guests. The individuals taking up these places will be required to collect their badges onsite. This badge will only allow access to the exhibition and doesn’t include delegate documentation. LiveBuzz are handling all paying delegate registrations and the badging service for PETEX 2014.
Florist
Tel: +44 (0) 20 7069 4235 Email: [email protected] Website: www.oldacre.co.uk Oldacre, the onsite florist, is situated on Sandstone Lane, underneath the east end of the North lorryway. With an extremely creative team able to supply bespoke designs, Oldacre can create anything using fresh or artificial plants or flowers. Please see our website for a map of their location – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
First Aid
Please see Accidents. The First Aid rooms are located on Level 0 in the Boulevard and at N9 in the Boulevard. If you require first aid please contact the medical treatment room on Tel: +44 (0) 20 7069 5556. Please see our website for a map of this location – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
Furniture Furniture can be hired by The Freeman Company (UK). Furniture division The Freeman Company (UK) Unit 1, Perimeter Road NEC Birmingham B40 1PJ Tel: +44 121 780 4511 Fax: +44 121 782 7810 Email: [email protected] Website: www.freemanuk.com/services/furniture-hire/ An order form can be found in the Appendix and a full list online.
Freight / Courier Services
Showcarriage are PETEX 2014 appointed freight, lifting and courier service. Main contact is: Ivonne Altamirano Tel: +44 (0)1371 820 820 Email: [email protected] Website: www.showcarriage.com Showcarriage can supply;
Courier point for exhibitors/organisers to send small parcels prior/during their event
Advance warehouse for sending larger shipments in advance of build up
Hire of forklifts and trolleys with drivers/porters
PETEX 2014, 18-20 November, Exhibition Manual 17
Storage of empty case or product storage packaging supplies
UK & International Transport Please see the Appendix for order forms on shipping and onsite services.
Gangways Please note that the gangways are not part of your stand. All exhibits must be contained within your stand space and all gangways must be kept clear at all times.
General Enquiries
Tel: +44 (0) 20 7069 5000 Web: www.excel-london.co.uk For general enquiries or for information on other events taking place at ExCeL London.
Getting There Please see the ExCeL website www.excel-london.co.uk/visitors/travel for full details. By Underground /Docklands Light Railway The quickest route to ExCeL London is on the Jubilee Line which runs through Central London via Bond street and Green Park and also through mainline stations such as Waterloo and London Bridge. Alight at Canning Town to change onto the Docklands Light Railway (DLR) bound for Beckton (use stairs, escalators or lift up to the DLR platform). DLR trains toward the venue normally depart from platform 3. Visitors should be aware that only DLR trains in the direction of Beckton serve ExCeL London - do not use DLR services in the direction of Woolwich Arsenal from Canning Town. Visitors for ExCeL London are advised to alight at Custom House. www.excel-london.co.uk/visitors/travel/byrailandtube By Road ExCeL London is located just 1 mile east of Canary Wharf and 1 mile west of London City Airport. Another landmark reference is Tower Bridge, which is just 4 miles west of ExCeL London. Follow signs for the Royal Docks, City Airport and ExCeL. You should follow directions for the West Entrance. There is easy access from the M25, M11, A406 and A13. Once you have arrived, car parking is available for 4,000 cars. A guide is found in the Appendix for driving with images. www.excel-london.co.uk/visitors/travel/byroad By Air ExCeL London is easily accessible from the main London airports via the National Railways and London Underground. London City Airport (LCY) is located just five minutes away, by car or taxi, and offers over 200 flights a day and providing access to 23 European destinations. There are frequent shuttle buses from Canary Wharf and Canning Town direct to and from the airport. For further information or to book a flight please visit www.londoncityairport.com www.excel-london.co.uk/visitors/travel/byair By Cable Car or Thames Clipper The Emirates Air Line (Cable Car) connecting ExCeL London and the O2 is also open. It's now possible to travel by Thames Clipper between central London and the O2 and then by Cable Car across the Thames to ExCeL London. For Further information please visit http://www.excel-london.co.uk/visiting-excel/travel-guide/travel-by-river-and-cable-car/
Graduate Career Fair If you have booked a space on the Graduate Career Fair you will have been sent full details of your space. If you are missing this, please contact Ben Gardner directly. The all-inclusive section of this document (pg 27.) is worth reading for reference purposes, but this area has been set up for you to turn up on the day without any prior preparations.
PETEX 2014, 18-20 November, Exhibition Manual 18
Health & Safety
It is the responsibility of the stand holder to ensure the health, safety and welfare of all employees, contractors and visitors as far as is reasonably practicable throughout your event. It is recommended that you appoint a supervisor for the stand, with the specific responsibility for ensuring the health & safety of their staff and stand builders. We also require that a Risk Assessment is completed for the stand and submitted to Graham Harman.
Height Limits Exhibitors must adhere to the maximum height restrictions applied. Exhibitors wishing to build above the maximum height limit must contact Graham Harman (at GJC Consultancy) immediately. Shell scheme stands: to underside of ceiling grid: 2.43m to underside of fascia panel: 2.325m Maximum Height restrictions: Ground Level: 4.0m
Information Desks
T: +44 (0) 20 7069 5000 Located at the East and West ends of the Boulevard – helpful staff are on hand to answer any questions that you might have. You will also find a range of useful maps and leaflets. Please see our website for a map of these locations – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
Insurance
Whilst every precaution is taken, ExCeL and PETEX Ltd cannot accept responsibility for damage to stands or loss of any property on any stand or anywhere else in the Exhibition, or in any course of it’s delivery or removal from the building for any cause whatsoever. The organisers are not responsible for any loss sustained by Exhibitors from fire, theft, damage or any reason, or for personal injury or loss to or by any person employed by the exhibitor or third party. Exhibitors will also be responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties. In addition to this, exhibitors should protect their expenditure against abandonment and cancellation or curtailment of the event due to reasons beyond our control. Exhibitors must arrange insurance to cover the above. This can be offered by Churchill Insurance Consultants, details found in Section One. We reserve the right to ask for proof of insurance. Exhibitors and their contractors must make sure that they are also covered during build up and breakdown of the Exhibition.
International Pavilion
If you have booked a space on the International Pavilion you will have been sent full details of your space. If you are missing this, please contact Ben Gardner directly. The all-inclusive section of this document (pg 27.) is worth reading for reference purposes, but this area has been set up for you to turn up on the day without any prior preparations.
Internet Access
ExCeL London offer a complimentary WiFi service located throughout the building. This service is recommended for light internet and office usage and is not recommended for business critical
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connections. Due to the high number of visitors to our venue, ExCeL London staff are unable to offer assistance to any user having difficulty in connecting to this complimentary service. Should you require a supported or secure connection, please see IT and Communications.
IT and Communications
Pre-Event orders & queries Tel: +44 (0) 20 7069 5432 Fax: +44 (0)20 7069 5445 Email: [email protected] Web: www.excel-london.co.uk ExCeL London’s IT & Communication team boasts the UK‟s most advanced and reliable venue IT infrastructure. Using the latest technologies to enable Internet solutions which will enhance exhibitor face-to-face sales opportunities. Whether demonstrating your solutions or website online, setting up an internet café, web streaming or simply receiving and sending emails directly at your stand, ExCeL London - IT & Communications have a solution to meet all your event requirements:
High-speed Internet Access
Unrivalled Bandwidth >1Gbps
Integrated Wireless Internet Access throughout the venue
Permanent data and telephone cabling within venue service ducts
Networking capabilities for over 8,500 PC’s simultaneously
Web Streaming
Bespoke demonstration, communication and presentation solutions To order IT & Communications solutions simply complete our order form, or call the IT & Communications Team who can offer advice and discuss your bespoke event requirements. All IT & Communications orders must be received 14 days before the first event build date to guarantee service delivery and avoid late order surcharges.
Lifts
Lift access is available to all levels throughout the venue as follows;
Lift access from level 0 for the access to the orange and purple car park entrances, the main venue toilet facilities, medic room and Business Services to level 1 for the boulevard between entrances N4 / S4
Lift access from Boulevard level 0 at the East of the venue to Boulevard level 1
Lost Property
T: +44 (0) 20 7069 4445 32 Any lost property is managed by the Venue Security Office, and will be kept for one month. If items have not been reclaimed within this period, they will be donated to a local charity, disposed or destroyed. Passports, driving licenses, national insurance cards etc will be referred back to the relevant companies. Unclaimed perishable goods are disposed of at the close of each day. (This includes any food i.e. bottles, food boxes, liquids etc) If the owner can be identified, a note with details of the owner i.e. telephone number, date of the call, when the item will be picked up and any relevant info should be attached to the pink slip of the found book as well as a note on the item itself, In which case the date due for disposal shall be one calendar month after the date of the notice. Please see our website for the location of the Security Office – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
Local Facilities
Please visit the Leisure section of the ExCeL London: www.excel-london.co.uk/visitors/afterhours
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Meeting Rooms at ExCeL
There are many meeting rooms available onsite at ExCeL, some overlooking the show floor itself. Should you need one you may correspond directly with the venue, contact details can be found in Section One, pg 4. Music on Stands If you intend to play recorded or live music on your stand during the course of the exhibition, you are required by law to obtain music licences from the Performing Rights Society and Phonographic Performance Ltd. Application forms can be requested from Ben Gardner in the PESGB Office.
Organisers Office
The Organiser’s Office is situated next to the main entrance. The PESGB stand is located on Stand Number G30.
Parking
Lorry and transit parking for exhibitors and contractors is FOC during build and breakdown. ExCeL London offers on-site car parking for 3,700 cars, including over 2,000 spaces directly beneath the venue. All onsite parking is pay and display. The ticket machines are located within the car parks and accept coins, notes and credit cards. As ExCeL London is a green venue, all pay and display machines will be found on stand-by which will activate as soon as you insert your card or cash. The exception to this being Royal Victoria multi-storey car park, which is located at the west end of the site, next to the Crown Plaza Hotel. Car park tickets are issued via a barrier system on entry and payment should be made on departure. Payment machines are located at the entrance to the car park on level zero and on level two and accept both cash and credit card. The undercroft Purple and Orange car parks have a 1.9m height limit, and the Royal Victoria (Blue) multi-storey has a height limit of 2m. The East car park has no height restriction. Please note that the car parks are allocated on a first come first served basis. Overnight sleeping within vehicles is prohibited. The on site hotels have their own private car parking facilities. Please contact the relevant hotel for further information. Bicycles can be parked at the racks opposite the entrance to the Novotel Hotel or located at the West Taxi rank. Parking Charges Vehicle Type Time Cost per Day
Cars Up to 24 hours £15.00 Motorbikes 24 hours Motorcycle parking is free of charge. Coaches Day/Night £30.00 per day, flat fee covers full time
period. Lorry Parking 7.5 ton and above 24 Hours £35 per day. Flay fee covers open period.
Lorry parking for exhibitors and contractors is FOC during build and breakdown.
Transits & Minibuses up to 3.5 ton
24 Hours £20 per day. Flay fee covers open period. Transit parking for exhibitors and contractors is FOC during build and breakdown.
Please see the ExCeL website for the location of the Car Parks – www.excel-london.co.uk/visitors/visitorservice/interactivevisitorsmap
Pharmacy Custom House Pharmacy, 17-19 Freemasons Road, Newham, E16 3AR - T: +44 (0) 207 476 2254 The local pharmacy is located just on the other side of tracks from the Custom House DLR station.
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Photocopying
See Business Services
Photography KMPhotos has been appointed to supply photographic coverage of PETEX 2014. Please contact the photographer’s directly if you wish to order photographs. They may request an interview or photos throughout the show. KMPhotos can also provide individual services should you need them.
Photographs
Passport style photographs can be taken by Business Services
Post
There is a post box located at both the West and East of the venue at the taxi drop-off point. Stamps can be purchased from Whistlestop or Business Services. The onsite Freight Facility can provide a courier service. Please see our website for a map of these locations – www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap The nearest post office is located on Freemasons Road opposite Custom House for ExCeL DLR station, approx 5-minutes walk from ExCeL London West.
Public Address System
The Public Address System is in use for the Organisers and Authorities only. During the open period only official and emergency messages will be broadcast.
Printing See Business Services
Rigging
For all rigging enquiries, please speak to Graham Harman.
Signage
Perton Signs are PETEX 2014’s appointed supplier for signage and graphics solutions such as:
Vinyl graphics
Wide format printing
Posters
Printed foamex panels
Banners
Full installation service Perton Signs, Roslin Road, London W3 8DH Tel: +44 (0) 20 8992 5775 Fax: +44 (0) 20 8992 5885 Email: [email protected]
Security The Organisers have arranged for Security Guards to patrol the exhibition. However, exhibitors should remember that exhibition halls are vulnerable places and should take appropriate precautions against theft. Please contact Graham Harman, Exhibition Manager if you wish to book a uniformed attendant to guard a stand overnight. If you intend on supplying your own guard arrangements must be approved in advance. Please note that most hired cabinets have common locks and should NOT be regarded as secure units.
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Any incidents of theft must be reported to the Organisers immediately as it will be necessary to complete a security form and report the incident to the police. Please also note that neither the Organiser's nor ExCeL can be held responsible for any loss or damage to stands or exhibits.
Show Catalogue
The catalogue is being handled and produced by Publishing Events. Each exhibitor has a complimentary entry in the catalogue which includes name, stand number, stand name, postal address, telephone and fax numbers, email and web address, contact name and a company profile (maximum of 100 words). You will be emailed a weblink for this by Tuesday 14 October. Please provide your entry in this way.
Smoking
Smoking is prohibited within the venue in accordance with UK Law. Smoking is permitted outside of the venue, e.g. outside the West or East entrances, on the dock edge and on the Capital Suite and Gallery Room balconies.
Stationery Supplies
Stationery supplies and some hardware products are available from Business Services and Whistlestop. B&Q at Beckton is the nearest mainstream hardware supplier.
Storage See Freight/Courier Services.
Taxis – Black Cabs
Taxis drop off and pick up point for black cabs are located at ExCeL London’s West and East Entrances. Please also see Chauffeur Services.
Telephones
Organiser and Exhibitor Services Please see IT & Communications Public Services Public telephones are located within the Boulevard and take cash. Business Services, located on level 0 of the Boulevard offer mobile phone SIM cards, mobile phone top up and mobile charging services.
Toilets
Please see our website for all toilet locations, including accessible toilets within the venue - www.excel-london.co.uk/visitors/visitorservices/interactivevisitorservicesmap
Traffic Marshalling IMPORTANT NOTICE - ALL VEHICLES TRAVELLING TO EXCEL LONDON FOR THE PURPOSE OF BUILD UP, BREAKDOWN OR DELIVERIES SHOULD KINDLY NOTE THE FOLLOWING;
The venue is only accessible between 0700 and 2300 each day.
On arrival, vehicles need to make their way to the Traffic Administration Office on Sandstone Lane, sat nav postcode E16 1WW.
There is a holding area in front of the Traffic Administration Office, please follow the Marshal’s directions to park, then proceed to the Traffic Administration Office in person.
Drivers will then be issued with a Lorryway Access Document (LAD). This will detail the date, show name, name of the stand, stand number and vehicle registration number. It will also indicate a time limit for unloading or loading. Drivers must adhere to the specified time limit. Those exceeding the time limit will be clamped or removed. If extra time is needed, please see a traffic marshal.
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Exit the Traffic Administration Office and return to your vehicle. You will be directed to a queuing system where you should wait until space is available on the lorryway to unload which will be advised to you by a marshal.
On completion of unloading/loading, vehicles must be removed to the relevant parking area or leave the site immediately.
In the event of a vehicle breakdown or accident, please contact a traffic marshal immediately.
The co-operation of all drivers in observing these processes is appreciated. Lorry & Transit Sized Vehicle Parking
All lorry/transit type parking is subject to availability and is located in the north-west lorry park on Seagull Lane (adjacent to the DLR tracks).
Lorry/transit type vehicle parking is free of charge during build up and break down days but there is a £35 per day charge for lorries (vehicles over 3.5 tonnes) and a £20 charge for transit type vehicles (below 3.5 tonnes) during event open days.
Terms and Conditions of Use
Parking is charged at £35/£20 (depending on vehicle size) per open day on a first come, first served basis.
If a vehicle(s) wish to park for build up days only, this will be permitted using the Lorryway Access Document, clearly displayed in the window of the vehicle.
Terms and conditions relating to this are to be found on the reverse of the Lorryway Access Document.
Drivers are required to remove vehicles prior to the open days (unless paying to park as detailed above).
Any vehicles failing to show a valid parking permit or displaying an out-of-date parking permit, shall be penalty ticketed and a fee of £80 will be levied.
All vehicles parked in the north-west lorry park, must be empty of all goods and stock and where possible, all curtains and doors left open.
No overnight sleeping in vehicles is permitted.
Drivers must follow the instructions issued to them by traffic marshals at all times. ExCeL London and it partners accept no responsibility for loss, damage or theft to vehicles or their contents. Approximate Unloading Times Car 15 minutes Transit type vehicles 30 minutes 7.5 tonne 45 minutes Artic 90 minutes Transport Please see Getting There or the ExCeL website - www.excel-london.co.uk/visitors/travel for details.
University Forum
If you have booked a space on the University Forum you will have been sent full details of your space. If you are missing this, please contact Ben Gardner directly. The all-inclusive section of this document (pg 27.) is worth reading for reference purposes, but this area has been set up for you to turn up on the day without any prior preparations.
SECTION FOUR - SHELL SCHEME STANDS Specification The standard Octanorm System is used for our stands. Octanorm is a modular stand system, comprising foam PVC panels and aluminium beams. The full height of a standard Octanorm stand is 2.5m high, the component measurements are shown in the specification below. 300mm fascia panels are provided on open sides supported by aluminium posts at the corners and at mid points when stands span over 4 metres wide. The shell scheme is completed by a diagonal grid of aluminium ceiling beams to give the structure rigidity and provide fixing points for lighting. Large stands may require additional interior posts to support the ceiling grid. All shell scheme stands include:
• Back and side free standing partition walls • Carpeting • Daily cleaning • Fascia name board • Electric socket • Lighting appropriate to size of stand
Wall Panel Specification Shell scheme wall panels will be faced with white vinyl and supported by a system of white aluminium poles and beams. Wall Panel specifications is as follows:
Exhibitors may not affix any material including advertising and logos to the exterior surface of the shell scheme. Only double sided sticky pads, Velcro or Blu-Tac is permitted as a method of fixing displays to the walls. Please note that these products must not be attached to the metalwork or fascia. Exhibitors must not glue, paint, staple, screw, nail or pin the panels to the stand or stick anything to the metal-work. Exhibitors must not use the ceiling grid system to hang any items as any damage caused to panels or metalwork will be charged for. Should you wish to hang heavier items to your shell scheme stand, please contact the standfitting department.
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Shell Scheme Name Board Nameboards of 150mm x 1500mm will carry the company name and stand number in standard lettering, white text on a red background, for uniformity this is not to be changed. Details of the precise name required should be submitted to The Freeman Company (UK) using the order form found in the Appendix. Items in the standard Shell Scheme package are not interchangeable or transferable, nor will the cancellation of an item qualify the Exhibitor for a refund. Dilapidations Exhibitors are liable for any damage caused to the building floors, walls, columns, iron works, shell scheme equipment or other Centre property. No Exhibitor may apply paint, lacquer, adhesives or coating, to building columns and floors or to shell scheme. No bills, signs, floor coverings or other articles shall be pasted, nailed, taped, or otherwise attached to the walls, floors, ceilings, columns, partitions, shop fronts, or trim except under the direction, and written consent of PETEX Ltd.
Any damage caused to the fixtures and fittings of ExCeL will be charged to the Exhibitor. The organisers will inspect every site before erection and after demolition of the stands. Shell Scheme Extras The Freeman Company (UK) will be pleased to provide all your additional requirements i.e. additional walling, doors and shelving. Please refer to the form and catalogue from the website. Standard options include: doorways with matching door or curtained entrance, extra panels to make up cupboards, shelves, counters, hanging rails, literature pockets and hat and coat hooks. Raised platforms can also be ordered which will hide any unsightly electrical or plumbing cabling running through to other sections of your stand. Optional Cladding Having your stand clad in 18mm MDF will give a flush finish to your walls, which can be paint-finished and will allow you to use screws, staples, pins and nails, those which cannot be used on standard Octanorm; entire stands, partial or single panels may be clad. For more information on our stand design and build services, please contact the standfitting department - tel: 01495 273600 email: [email protected] Carpet All gangways and common areas will be carpeted by The Freeman Company (UK). Shell Scheme stands will be carpeted with recyclable cord carpet, provide by our official carpet provider. Exhibitors can change the colour of their stand carpet at an additional cost. Any exhibitor wishing to do this should contact the official shell scheme carpet contractor suppliers: Jackie Wallbank The Freeman Company (UK) Ltd Chapel Farm Industrial Estate Cwmcarn South Wales NP11 7BH Tel: +44 1495 273620 Fax: +44 1495 273661 Email: [email protected] An order form can be found in the Appendix.
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Electrics & Lighting Your stand comes with a basic electrics assignment, with an indication below:
4 sqm: 2 spotlights, 1 electrical socket 6 sqm: 3 spotlights, 1 electrical socket 8/9/10sqm: 4 spotlights, 1 electrical socket 12 sqm: 6 spotlights, 2 electrical socket 15/16 sqm: 8 spotlights, 3 electrical socket
For any extras or for an indication of what this will service, please see the Appendix.
Furniture A shell scheme stand does not come with any furniture included. Should you wish to purchase any furniture, you may do so through The Freeman Company (UK):
Furniture division The Freeman Company (UK) Unit 1, Perimeter Road NEC Birmingham B40 1PJ Tel: +44 121 780 4511 Fax: +44 121 782 7810 Email: [email protected] Website: www.freemanuk.com/services/furniture-hire/
An order form can be found in the appendix.
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SECTION FIVE – ALL INCLUSIVE STANDS Specification The specification of your All Inclusive Stand is identical to that of the Shell Scheme Stand except you’re your booth will also include furniture. Details of the furniture included in your package is listed below. Should you wish to supplement or upgrade your package, you may do so at an additional cost. For details on how to do this, please refer to Section Four – Shell Scheme Stands.
Furniture, Electricity and Lighting
4 sqm: 2 spotlights, 1 electrical socket, 1 table, 2 chairs, 1 lockable cupboard 6 sqm: 3 spotlights, 1 electrical socket, 1 table, 3 chairs, 1 lockable cupboard
8/9/10sqm: 4 spotlights, 1 electrical socket, 1 table, 4 chairs, 1 lockable cupboard 12 sqm: 6 spotlights, 2 electrical socket, 2 table, 6 chairs, 1 lockable cupboard 15/16 sqm: 8 spotlights, 3 electrical socket, 3 table, 8 chairs, 2 lockable cupboards For any extras or for an indication of what this will service, please see the Appendix. Dilapidations Exhibitors are liable for any damage caused to the building floors, walls, columns, iron works, shell scheme equipment or other Centre property. No Exhibitor may apply paint, lacquer, adhesives or coating, to building columns and floors or to shell scheme. No bills, signs, floor coverings or other articles shall be pasted, nailed, taped, or otherwise attached to the walls, floors, ceilings, columns, partitions, shop fronts, or trim except under the direction, and written consent of PETEX Ltd.
Any damage caused to the fixtures and fittings of the ExCeL, London will be charged to the Exhibitor. The organisers will inspect every site before erection and after demolition of the stands. Testing Charge From July 1st 2012 all electrical contractors will be required to test their electrical installation to a minimum standard demonstrated in the Current EIA Electrical regulations e-guide also Incorporating BS 7671 17th edition. All items ordered from the official order form will now be subject to the following testing charges per Circuit Installed as Indicated on the Electrical Order Form Lighting Circuits up to a Maximum of 1.2Kw @ £ 12.00 per Circuit Installed Multipoint Power Circuits up to a Maximum of 2Kw @ £ 15.00 per Circuit Installed Direct Mains Only All direct mains can only be ordered through The Freeman Company (UK) Limited and only after meeting the following criteria will charges be applied and mains installed;
• Copies of the relevant qualifications of any personnel responsible for the completion of the installation must be provided.
• The person carrying out testing must be qualified to the required standard. • All qualifications, insurance and general details must be provided to The Freeman Company (UK)
Limited where upon £150.00 administration fee plus the cost of the main will be charged. The Freeman Company (UK) Limited will then be able to collate the information and forward it on to The PETEX 2014 H&S representative.
Following the completion of the installation by the allocated contractor the following must also be adhered to before energisation of the supply may be facilitated;
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• The installation must meet the standards required by the regulations, however should the installation not meet these requirements The Freeman Company (UK) Limited are authorised to postpone energisation until they are met satisfactorily.
• If for any reason the electricians responsible for the installation cannot carry out the required Test & Inspection, The Freeman Company (UK) Limited may carry out this service on their behalf for the fee of up to a Maximum of £300.00 dependent on the Complexity of the installation to be Tested, which includes standby during the open period of the event. This will be in addition to any costs related to the mains supply or administration. Please be aware that any personnel involved will still remain responsible for their own installation
Should you require any further information or quotations please do not hesitate to contact a member of the related The Freeman Company (UK) Limited Electrical team, via email or phone, using the contact details provided on the official order form, found in the Appendix.
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SECTION SIX – SPACE ONLY STANDS
Space Only Stand Fitting Regulations We want your stand to be attractive, effective, safe and to be designed so that it can be built and dismantled within the time available as part of our tenancy. As you design and build your stand, you will have to conform to the requirements of the local authority (Newham), ExCeL London, and the terms and conditions set out on your contract to exhibit. Here is some useful information and some things to consider which will help you do that. Most of it is common sense and intended to be for the benefit of you and your neighbouring exhibitors.
If you have any issues or questions, regarding any of the information below, please do not hesitate to get in touch with our Exhibition Manager, Graham Harman.
Compliance All stand construction must comply with the regulations contained in the Association of Exhibition Organisers’ eGuide, which can be viewed at www.aeo.org.uk/eguide. These regulations are common to the UK’s main exhibition venues and are based on Building Regulations and British Standards. One area which commonly raises issues is the construction of staircases on two-storey stands. Please ensure that the regulations stated in the eGuide are followed, as deviations will not be permitted. Please consider accessibility to your products and services for disabled people when designing your stand. Useful information on accessible stand design is contained within the Equality/ Disability section of the eGuide.
Insurance All stand holders are required to have adequate public liability insurance. Please arrange sufficient insurance to cover stand, goods and fittings exhibited at the event and be aware that we may request to see proof of such insurance either before or at the show. Exhibitors are also responsible for all claims arising from personal injury or damage to property during the periods of build up, event open and break down.
Contractors If you require assistance finding a suitable contractor, please contact our Exhibition Manager, Graham Harman who may be able to recommend companies already working at the show.
If you are using a contractor, please ensure that they get in touch with our Exhibition Manager, Graham Harman as soon as possible. Please also include them on your Health and Safety declaration form. You will find this form in the Appendix.
All contractors must adhere to the venue’s rules and regulations which are outlined in the Association of Exhibition Organisers eGuide. This is available at www.aeo.org.uk/eguide Contractor passes will be issued directly to your contractors upon receipt and approval of your stand design drawings. For security reasons all contractor staff must wear a contractor’s pass in order to gain entry to the venue.
Rigging The suspension of items from the roof or from the balcony or the fixing of items to existing walls or other fitments must be approved by PETEX Ltd at least seven weeks prior to the show.
Space Only Stand Plans All Space Only exhibitors designing and building their own stands need to submit (or their contractors submit) the following items:
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• One copy of a scale drawing including plan and elevation (faxed copies are not acceptable)• Construction timetable• Method statement• Risk Assessment• Full details of fabrics and materials being used• Third Party Insurance Certificate showing minimum cover of £5 million• Electrical positions including mains
NB: You or your contractors will not be allowed to commence the build without the items mentioned above having been provided to PETEX Ltd. Please provide these ASAP. Also the contractors must comply with all the requirements of the Health and Safety at Work Regulations 1992.
All plans and documentation should be in English and must show the scale used, which must be no less than 1:50. They should clearly state:
• The exhibiting company’s name and stand number• The name and contact number of the responsible contractor• Details of dimensions, layout, position of exhibits and storage/office areas
Space only sites are not permitted to attach any material to the shell scheme and those sites situated between shell scheme sites must take into consideration the size of the allocated space. Failure to take care over internal measurements could mean that stand will not fit in the allocated space.
In addition all stands must be finished both front and back.
Approval by an Organiser does not constitute anything other than confirmation of acceptance of the overall design. All other Rules and Regulations still apply.
Height Limits and Partition Walls The maximum build height limit for any form of single storey stand fitting, lighting, structure and/or graphic tower is restricted to 4m from the hall floor, including platforms and any flags or balloons. The maximum build height of stand fitting for two-storey stands is restricted to 6m. We will need you to send us structural calculations to demonstrate the stability of your design, and we will also assess its impact on your neighbouring stands.
If you are designing and building your own stand, or if you plan to erect Clip, Nomadic or Pop-Up structures within your space, you will need to construct freestanding partition walls between your own and any adjoining stands. These must be to a minimum height of 2.5m (and a maximum height of 4m). If you do construct a partitioning wall over 2.5m in height, you will have to dress the rear of the partition wall down to a height of 2.5m in a neutral colour and agree that with your neighbouring exhibitor. Just to be clear, logos and branding are not to be shown on the rear face of partition walls when these walls overlook neighbouring stands.
Open Frontages At least 50% of each ‘open’ side should remain open. Such walls should be set back 0.5m from the open perimeter of the site. Solid runs of stand walls along gangway edges need to have natural breaks. Any wall longer than 3m should have either breaks, glazed panels or other similar features at regular intervals. Stands will be more inviting and will please your neighbours if they are suitably open. This is something we will look at when we receive your stand plans.
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Carpet and Floor Coverings All gangways and common areas will be carpeted by The Freeman Company (UK). Space only stand holders are required to incorporate their own appropriate floor covering. For more information on carpeting please contact: Jackie Wallbank The Freeman Company (UK) Ltd Chapel Farm Industrial Estate Cwmcarn South Wales NP11 7BH Tel: +44 1495 273620 Fax: +44 1495 273661 Email: [email protected] You will also find an order form in the appendix. You will need to remove carpet tape at the close of the exhibition. The venue will charge us (and we will have to charge you) for the removal of any abandoned tape or damage caused to the hall floor. Please note: other forms of fixing to the hall floor, such as cable clips, nails and bolts are prohibited. Dilapidations Exhibitors are responsible for all panels, walls, columns, flooring, hired accessories; etc within their stand area and any damages will be made good at the exhibitor’s own expense. All exhibits and stand fitting materials must be cleared from the venue and charges will be levied for the removal of any abandoned articles, including carpet tape. Disabled Access We would like any disabled persons visiting PETEX to be able to attend any part of the event. In order to facilitate this, we ask you to ensure that your stand and exhibits are easily accessible to disabled visitors. This may include (but not exclusively) providing wheelchair access ramps, induction hearing loops, low level desks, transaction aids and appropriate signage. If you are building a two storey stand, you should ensure that the services provided on the upper level are also available on the ground floor. The organisers and exhibitors have a duty by law, to make sure this is the case. We are responsible for ensuring that the stands and any other activities at the show comply with the Equality Act and the Disability Discrimination Act. Doors, Windows and Vision Panels The required minimum effective clear width of a door is 1800mm. All doors and windows must open outwards. Doors and windows which open outwards shouldn’t infringe on the gangways or neighbouring stands i.e. they should be set back from the stand perimeter. All doors have to incorporate a vision panel of clear glazing giving a zone of visibility spanning from 500mm to 1500mm above the floor. The exception to this is doors to small storerooms, where a small panel may suffice. Escape Routes/Exit Signs Adequate means of escape must be provided from all stands. The travel distance from any part of the stand to a gangway must not exceed 15m. Alternative means of escape and adequately maintained general and safety lighting with exit notices illuminated by both primary and secondary lighting systems must be provided to any enclosed area. Exit signs must be a minimum height of 200mm and a minimum width of 400mm. They must be on a 24 hour emergency electrical supply and illuminated at all times. Occupied inner rooms on stands require an alternative means of escape if they contain more than 60 people and/or the travel distance to a gangway exceeds 15 metres.
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Gangways The gangways cannot be infringed in any way. No part of any stand or exhibit, including fascia, signs, lighting, corner posts, etc, can be allowed to project into or over the gangway or obscure any fire or exit signs. For Health and Safety reasons there will be no off-loading of exhibits or stand fitting materials into the gangways under any circumstances. Emergency gangways MUST be kept clear at all times and anything left in any gangway will be deemed as rubbish by the cleaners and removed. Please ensure that your contractors are briefed on this matter. Platform Floors If you incorporate a platform into your stand design; you will need to understand the following:
• The general height cannot exceed 100mm - but areas may be higher for display purposes. Details of platforms exceeding 600mm in height to which persons have access must be provided to us for approval by the Authorities and our Structural Engineers.
• Corners should be splayed, rounded or angled to prevent sharp corners and tripping hazards and platforms should incorporate a ramp into their design for disabled access
• The flooring must not be less than a nominal 25mm thick and be laid with close joints. Wood chipboard or block board used for a floor needs to be of a minimum thickness of 18mm. obviously, platforms must be of a strength and stability sufficient to carry and distribute the weight of the stand fitting, stand personnel, visitors and exhibits, having regard to the loading limits of the Venue floors.
Weights and Floor Loadings The floor weight loading for the North and South Halls at ExCeL is 18kN/M2. If you are exhibiting any items over this weight please inform the operations team as soon as possible to investigate other options. You will need to contact Graham Harman if it is your intention to bring any piece of equipment into the venue or build anything that has a point loading that exceeds 12 tonnes. Stand Numbering All exhibitors should display their company name prominently on their stand so that they are visible and easily identifiable. Site Surveys It is recommended that you or your contractor examine the actual site of your stand area, in order to anticipate and plan for adjustments to stand structures or displays. It is in your own interest to satisfy yourself as to the condition of your site before build up and after breakdown. Stand Finishes All space only stand holders should be aware that many stands will be overlooked from the Gallery/Seminar room corridors, it is therefore recommended that all stands be finished on top to maximise your stands impact to visitors at the event. Likewise if a stand is higher than that of a neighbour and therefore the back wall is visible to visitors it must be finished on both sides.
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Risk Assessments for Space Only Stands All Space Only stands must undertake a risk assessment suitable and sufficient to their activities prior to the event. It should identify the hazards present onsite and the ways in which you will minimise and control these hazards. The risk assessment should be made available for inspection onsite, together with a copy of your company's Health and Safety Policy. Please see a sample and template risk assessment in the Appendix.
Exhibitors must also complete a Fire Risk Assessment in order to comply with current legislation. For simple, shell scheme stands, this may be included as part of the stand Risk Assessment. Any stand which is a complex structure or space only stand on which large numbers of people could gather will need a separate Fire Risk Assessment. By law, a Risk Assessment must be ‘suitable and sufficient’, but it must also be simple to understand and implement.
Key Risk Areas This is by no means a comprehensive list, but includes the main areas which normally give cause for concern. Please give the following your due consideration whilst on site and incorporate them into your risk assessment:
• Only commercial equipment appropriate for the task must be used, including tools and ladders.• Lifting operations must only be carried out by the appointed contractors who have fully trained
and qualified personnel. Craning operations must be cordoned off.• Hard hats must be worn at all times when in the vicinity of overhead working.• Vehicles (including forklift trucks) are to observe a 5 mph speed limit on the exhibition site and
use a banks-man when reversing. Beware of pedestrians at all times; they have right of way.• Where possible, use only 110v or battery operated power tools. All portable tools are to be PAT
tested prior to coming on site.• Only use machinery, especially bench saws, with the correct guards fitted.• Portable power tools and equipment must have the minimum length of trailing lead, if fitted,
which must be protected from damage and not left so as to cause a trip hazard.• Children under the age of 16, the general public and animals, except assistance animals, (including
inside cabs of vehicles) are not allowed on site during build-up and breakdown.• Schedule a late working rota to prevent tiredness and accidents.• Correct scaffolding must be used during the construction of any stands or structures, using safety
features in accordance with British Standards. Tower scaffolds must be properly stabilised andpropped.
• Contractors must wear suitable personal protective clothing relevant to the task; this includeshead, eye, hearing, foot and hand protection.
• Understand the fire and emergency procedures. Notify your staff of the location of the first aidfacility, fire exits and emergency assembly points.
• Use and storage of flammable liquids and substances: Take note of the precautions (read theSafety Data Sheet) required for certain chemicals prior to use. Isolating them from waste andother risk areas is important. Chemicals and flammable liquids must be safely removed after useby the user and not placed in general rubbish bins or skips.
• The work area must be maintained free from general waste materials which could present ahazard to operatives. All waste should be disposed of in the proper manner.
• Fire equipment will be supplied for stands by the venue. All extinguishers should remain in theposition in which they are placed and free from obstruction throughout the event. They are foruse by venue and other trained staff only.
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5 Steps to Risk Assessment There are two key definitions which are an important part of the risk assessment vocabulary. A “hazard” is something with the potential to cause harm (injury loss or damage). A “risk” is the potential for harm to be realised. This is usually seen as a combination of likelihood and severity and which is detailed in step two below. The key is recognising that whereas there are a great many things which are hazardous, it is the context in which they arise which dictates whether or not they are actually a risk. The most widely accepted approach in the events industry is the five steps approach as follows: Step 1: Identify the hazard and who could be harmed This is the hardest part as it involves predicting everything that could foreseeably go wrong, within reason. There are various approaches to this based on the type of hazard or the type of harm as follows: Types of Harm
• Hazards that cause injury, such as a broken bone • Hazards to health, such as noise
Type of Hazards • Physical e.g. a vehicle • Chemical e.g. carbon monoxide in exhaust fumes • Biological e.g. food poisoning • Ergonomic e.g. upper limb disorders from working at a key board
It is important to consider the potential consequences and who could be harmed. For example with an electrical fault the consequences are both potential injury from the shock or a fire. Step 2: Assess the Risk This depends on the complexity of the operation. It is necessary to assess both the potential likelihood of an incident or accident and the potential severity if it does happen. A widely used format is shown below:
Likelihood Severity 1. Very Unlikely 1. Minor/First Aid 2. Unlikely 2. RIDDOR 3-Day 3. Likely 3. RIDDOR Major Injury 4. Very Likely 4. Death or very serious injury to one person 5. Almost Inevitable 5. Death or serious injury to many persons
Risks are assessed both before and after controls are put into place. Before controls, we are assessing what would happen if there were no controls. It is important when considering severity to assess the most likely outcome. Step 3: Develop Controls
• Having determined what the hazards are, and to what extent they pose a risk we now need to do something about it. We are required by MHSWR to take a methodical approach which attempts to reduce risk at source. This can be considered under the following headings:
• Eliminate the risk at source. There is a point at which any operation is simply too risky and you must consider this. An alternative is to find a different approach.
• Substitute for a safer method or product. A good example is the use of emulsion paints as a substitute for the more hazardous solvent paints in stand build, or substituting a glass with a plastic cup for drinks.
• Reduce the risk in a quantifiable way. • Isolate from the hazard. • Control the risk.
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• Personal Protective Equipment (PPE) are items such as hard hat and safety shoes. They are only effective if something goes wrong. A hard hat is only of use if something falls on your head. It also only protects you and not the person next to you unless they are wearing one too. Far better to prevent the object falling in the first place.
• Discipline is also a method on which there is far too much reliance. It is fairly self evident that simply telling people not to do things that are unsafe and then punishing them when they do, is not an effective way of controlling risk.
The MHSWR and associated guidance also requires that risks should be mitigated with a view to achieving maximum reduction in the level of risk within the bounds of what is reasonably practicable. This means that the employer should do what is reasonable within the constraints of the available recourses in terms of time, money and personnel. This is not a licence to do nothing on the basis that it is too expensive, but should be the result of careful consideration. The key word here is ‘reasonable’. The question to be asked is: have you made reasonable provision to control the risks relative to the costs of controlling them? Step 4: Implement Controls This is the business of implementing controls on the exhibition stand itself. It is worthwhile considering all the practical implications of control measures before they are put into place. Step 5: Monitor and Review It is important to monitor the exhibition stand to ensure that prescribed controls are actually in place. You also need a system of reviewing risk assessments. Exhibition Stand risk assessments have a natural review cycle and a new one is required for each event. For routine operations every risk assessment should have a review date. Other times when risk assessments need to be reviewed are:
• When there has been an accident or incident • When there is a significant change in personnel or process • When there is a change in the law • When monitoring reveals problems.
If you require any further information, please contact Graham Harman. Due to health and safety regulations you are advised that at certain times during the build up and break down, various parts of the hall may be hard hat areas. It is your responsibility to ensure that your staff and sub contractors are aware of this. Method Statement A method statement deals with the scheduling and management of space only stand construction. All space only exhibitors must obtain a suitable method statement from their principle contractor and submit it at the same time as the stand design and risk assessment. Complex Structures Any booth over 4 metres in height, multi-storey or with suspended items of 400kg and over will have their plans submitted to a structural engineer who will charge a fee which is not pre-determinable and must be paid by the Exhibitor or their Contractor prior to commencement of the works. All plans, risk assessments and method statements for Two Storey Stands need to be submitted by 26 September 2014. Staircase Design and Construction
• A level landing must be provided at the top and bottom of each flight. • Each landing must have an unobstructed length of not less than 1200mm.
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• Flights shall have a minimum, unobstructed width of 1.1m. • Doors shall not swing across landings. • Flights between landings shall contain no more than 12 risers where the treads are less than • 350mm and no more than 18 risers where the treads are 350mm or greater. • The tread and riser of each step must be consistent throughout a flight. • The rise of each step must be between 150mm and 170mm. • The tread of each step must be between 280mm and 425mm. • Risers must not be open. • All nosings must be made apparent by means of a permanently contracting material 55mm wide
on both the tread and the riser. • The projection of a step nosing over a tread below should be avoided, but if necessary it must not
exceed 25mm. • A continuous handrail must be provided on each side of flights and landings. • A single staircase shall not exceed 1.8 metres in width. • Where a staircase is divided into more than one channel, no single channel shall be less than 1
metre wide and an additional handrail must be provided between channels. • Spiral staircases are only permitted for exhibiting staff use and not for members of the public. • Helical stairs are permitted where they comply with this guidance and their use is approved by
the venue. Electrics The Freeman Company (UK) are the official electrical contractor for the exhibiton and are therefore responsible for all electrical installations onsite. From July 1st 2012 all electrical contractors will be required to test their electrical installation to a minimum standard demonstrated in the Current EIA Electrical regulations e-guide also Incorporating BS 7671 17th edition. All items ordered from the official order form will now be subject to the following testing charges per Circuit Installed as Indicated on the Electrical Order Form Lighting Circuits up to a Maximum of 1.2Kw @ £ 12.00 per Circuit Installed Multipoint Power Circuits up to a Maximum of 2Kw @ £ 15.00 per Circuit Installed Direct Mains Only All direct mains can only be ordered through The Freeman Company (UK) Limited and only after meeting the following criteria will charges be applied and mains installed;
• Copies of the relevant qualifications of any personnel responsible for the completion of the installation must be provided.
• The person carrying out testing must be qualified to the required standard. • All qualifications, insurance and general details must be provided to The Freeman Company (UK)
Limited where upon £150.00 administration fee plus the cost of the main will be charged. The Freeman Company (UK) Limited will then be able to collate the information and forward it on to The PETEX 2014 H&S representative.
Following the completion of the installation by the allocated contractor the following must also be adhered to before energisation of the supply may be facilitated;
• The installation must meet the standards required by the regulations, however should the installation not meet these requirements The Freeman Company (UK) Limited are authorised to postpone energisation until they are met satisfactorily.
• If for any reason the electricians responsible for the installation cannot carry out the required Test & Inspection, The Freeman Company (UK) Limited may carry out this service on their behalf for the fee of up to a Maximum of £300.00 dependent on the Complexity of the installation to be
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Tested, which includes standby during the open period of the event. This will be in addition to any costs related to the mains supply or administration. Please be aware that any personnel involved will still remain responsible for their own installation
Should you require any further information or quotations please do not hesitate to contact a member of the related The Freeman Company (UK) Limited Electrical team, via email or phone, using the contact details provided on the official order form, found in the Appendix. Services at ExCeL are supplied via under floor service ducts and you are advised to consider their location when planning your stand. Please also be aware that some stands will have to accommodate the mains cable and box. You will not be advised whether your stand will hold the mains box. All wiring MUST adhere to all relevant Hall Regulations and IEE Wiring Regulations (sixteenth edition). Prior to your stand being energised all pre-wired and specialist lighting systems must be tested by the person named on the form, and the test and inspection certificate submitted to the electrical contractor for the event. Stand Connections During build-up, initial connections to stands are made as early as possible, but in some cases this could be opening morning if the stand is not complete. The power to all stands will be switched off 60 minutes after the close of the event each day. Please also remember to order a 24 hour supply for the open period if required. Temporary Power Exhibitors and their contractors are advised to contact the official electrical contractor to arrange a temporary power supply for construction of stands if required. Regulations All electrical work must be carried out in accordance with the electrical regulations laid down by the local authority, IEE, Exhibition Venues Association, the Health & Safety at Work Act 1974, British Standards Institution BS 7671 1992 and the Electricity at Work Regulations 1989. A full copy of the regulations and advice on electrical installations can be obtained by contacting the official contractor (see contact pages for details). Basic Guidelines Listed below are examples of “typical” loadings for items plugged into socket outlets:
• 500 watt sockets: PC Computers, TV’s, videos, spotlights to 500W, refrigerators • 1000 watt sockets: domestic filter coffee machines, lighting up to 1000W • 2000 watt sockets: kettles*, machinery up to 2000W • 3000 watt sockets: hired coffee machines, machinery 2000W to 3000W
* These appliances are of varying power requirements dependent upon type and manufacturer. It is therefore essential that the reference tag or plate that is fitted to each appliance under law be read, the loading in watts or KW (Kilo Watts = Watts x 1000) will be stated, and the appropriate size socket be ordered. As the exhibitor, it is your responsibility to order adequate power supply for your stand. Failure to do this will result in delays on site and could be a fire risk. On-site checks will be carried out by the appointed Health & Safety Officer and Electrical Contractor. In all cases the decision of the Organiser and its appointed representative is final.
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Common queries regarding Electrical Regulations • Flexible cords shall be of a circular section, fully insulated and sheathed, and the only form of
jointing being used of non-reversible purpose made flex connectors. Flexible cords shall not exceed 2 meters in length on appliances.
• Only one flexible cord per 13A plug top. • Multi-way, plug-in type and bayonet adaptors shall not be used. • The use of trailing block type 4-way fused sockets shall be restricted to the following:
o One 4 way unit per fixed socket outlet, subject to a maximum loading of 500 watts total and its plug shall be fused accordingly.
o A maximum flexible cord length of 2 meters from plug to trailing clock unit. • A fireman’s switch shall be fitted to all types of neon signs at the recommended height. • It is the owners or users responsibility to ensure that the portable appliances are safe to be
plugged into the electrical system and have the appropriate P.A.T sticker clearly visible. • Normal stand lighting circuits cannot exceed 1200w • Socket circuits shall exceed 3000w.
For any other queries regarding electrical supply and installation at the event, please contact the official electrical contractor, The Freeman Company (UK). Fire and Safety Regulations for Space Only stands Construction Materials All materials used in the construction of stands, features and displays, including signs and fascias, shall be:
• Of a suitable nature and quality for the purposes and conditions of their intended use. • Adequately prepared and fixed in order adequately to perform the functions for which they are
designed. • Non-combustible, inherently non-flammable or durably flameproof in accordance with BS476-
Part 7. • Water-based, where applicable, e.g. adhesives and paint.
British Standards are the minimum acceptable standards for construction materials. Suitable samples of materials may be submitted to the venue for approval. Materials may be tested on site to ensure that they comply. Decorative Materials Decorative materials used for stand dressing must be flame proofed or purchased already treated by use of the appropriate chemical. Untreated wallpaper and similar thin surface finishes, not exceeding 1mm in thickness, may be accepted provided they are firmly fixed. Artificial plants and flowers are combustible and give off toxic fumes. Therefore they must not be used for stand dressing. Silk-type flowers are acceptable, providing they are fireproof or have been treated and marked as such. Exhibitors’ Responsibilities As an exhibitor, you must ensure the health, safety and welfare of your employees, contractors and visitors as far as is reasonably practicable throughout the exhibition. You should ensure that your actions (or in-actions) do not give rise to accidents, injuries or unsafe working environments and provide proper information, instruction and training and supervise all parties throughout the show. You should also check that any contractors, suppliers, agents etc that you may be using, have a Health and Safety Policy suitable to the exhibition environment. Your attention is drawn to the Health and Safety at Work Act, etc 1974 and the regulations made under this act and you are reminded that the duties imposed by these laws are not reduced, regardless of whether an employer is in their own office or participating at an exhibition. Failure to do so represents a breach of the law, and could result in the prosecution of an exhibitor/contractor by the Health and Safety Executive (HSE).
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Fabrics, Drapes, Curtains and Hangings Drapes, curtains, hangings, etc must be inherently or durably flame-proofed. Otherwise they may be treated with a proprietary flame retardant. Test certificates must be available for inspection for any materials intended to be used. Fabrics used for interior stand decoration must be fixed taut and/or in tight pleats (not loosely draped) to a solid backing, secured above floor level and not touching light fittings. Curtains on exit routes should hang 75mm clear of the floor, be parted in the centre and not conceal any exit signs. Floor Covering All floor coverings must be secured and maintained so that they do not cause a hazard. Fixing of floor coverings to the hall floor may only be carried out using Venue approved tape. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are prohibited. The organiser will incur a charge for any tape not removed by the end of the tenancy period or any damage caused to the hall floor, which will in turn, be forwarded onto the Exhibitor concerned. Glazing All glazing used in the construction of stands must consist of safety glass (laminated or tempered) a minimum of 6mm thick. Areas of glazing within 800mm of floor level and over 0.5m2 where the smaller dimension of the pane is greater than 250mm, must conform to the thicknesses shown below (in order to comply with the ‘Code of practice for safety related to human impact’):
Nominal Thickness Maximum Pane Size Dimension 8mm 1100mm x 1100mm 10mm 2250mm x 2250mm 12mm 4500mm x 4500mm 15mm or thicker no limits
Any uninterrupted, large areas of clear glazing shall be indicated with warning stripes, dots, logos, etc. Overhead glazing shall be of wired or laminated glass, or be otherwise adequately protected from shattering. Night sheets Night sheets must be made of inherently non-flammable material or of material satisfactorily treated to render it non-flammable. They shall be stored rolled-up and firmly secured and not cause any obstruction while not in use. Paint Only water-based paint may be used on site. If paint-spraying equipment is to be used, the method must be approved by the venue and not cause a nuisance to others. Protective measures shall be taken to ensure that no paint is spilt or sprayed on to the fabric of the building. Plastic All plastic, including plastic plants and materials used for vision panels etc must conform to BS476 – Part 7, Class 1. Polycarbonate materials are acceptable. Stand Demonstrations and Displays All demonstrations, presentations and displays should be set back from the gangway to avoid congestion. Any machinery shouldn’t present a hazard, nor interfere with any visitors or other exhibitors. Sound should be kept to a reasonable level – technically no louder than 80 decibels – but practically such that it doesn’t disrupt neighbouring exhibitors.
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Timber Timber under 25mm thick must be impregnated to Class 1 standard. Treated materials should have ‘BS476-Part 7, Class 1’ marked on them. Boards, plywood, chipboard, etc must be treated if under 18mm thick. The exception to this is MDF, which is acceptable for use due to its density. MDF may not be machined on site as its dust is hazardous to health. Upholstery Upholstered seating must be non-combustible and marked with the appropriate standard.
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SECTION SEVEN – ACCESS AND VEHICLE INSTRUCTIONS (DURING BUILD UP AND BREAK DOWN) Directions For a full break down of directions with photos, please see the Appendix. Build Up All exhibitors and contractors with vehicles requiring access to ExCeL must first report to the Traffic Administration office on sandstone lane and register with the Traffic Marshals. Once registered, they will then be directed to the appropriate lorry way for unloading. On arrival there is a holding area in front of the Traffic Administration Office, please follow the marshal’s directions to park, then proceed to the Traffic Administration Office in person with your vehicle registration details. Drivers will then be issued with a lorry way Access Document (LAD). This will detail the date, name of the stand, stand number and vehicle registration number, it will also indicate a time limit for unloading. Exit the Traffic Administration Office and return to your vehicle. You will be directed to a queuing system where you should wait until space is available on the lorry way to unload which will be advised to you by a marshal. Once in the queuing system, drivers must not leave their vehicles unattended. The reason for this is unattended vehicles will stop other exhibitors from gaining access to the lorry ways. Any unattended vehicle will be ticketed and a fee levied. Vehicles causing an obstruction or unauthorised extension to their time limit will also be ticketed and a fee of £300 levied. If extra time is needed please see a traffic marshal. On completion of unloading/loading, vehicles must move to the relevant parking area or leave the site immediately. In the event of a vehicle breakdown or accident, please contact a traffic marshal immediately. The co-operation of all drivers in observing these processes is appreciated. Vehicles must carry the LAD document at all times to identify exhibitors', agents' or contractors' delivery vehicles. Please note that the area around the halls is for delivery or collection only – PARKING IS NOT PERMITTED. Lorries and Transit Sized Vehicle Parking All lorry/transit type parking is subject to availability and is located in the north-west lorry park on Seagull Lane (adjacent to the DLR tracks). Lorry/transit type vehicle parking is free of charge during build up and break down days but there is a £35 per day charge for lorries (vehicles over 3.5 tonnes) and a £20 charge for transit type vehicles (below 3.5 tonnes) during event open days. Breakdown Vehicle instructions All vehicles entering the site must first report to the Traffic Administration office, on sandstone lane and collect a lorry Way Access Document. This can be done at anytime from 08:00 on Thursday 20 November, vehicles will then join the queuing system. Please have your vehicle details with you when you go to the office. You will have a limited time period for loading.
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Once in the queuing system, drivers must not leave their vehicles unattended. The reason for this is unattended vehicles will stop other exhibitors from gaining access to the lorry ways. Any unattended vehicle will be ticketed and a fee levied. Vehicles causing an obstruction or unauthorised extension to their time limit will also be ticketed and a fee of £300 levied. Vehicle access Vehicles under 3.5 Tonnes will have access to the lorry way on Thursday 20 November from approximately 16:00. All vehicles 3.5 tonnes and above will only have hall access for break down on Friday 21 March from 08:00. No site access will be permitted on Thursday 20 March unless pre-arrangement has been made with the official Lifting Contractor, Agility Logistics, when access may be available from 1900hrs. There will be parking available for those vehicles arriving on Thursday afternoon. Removing hand carryable items Exhibitors with hand carryables wishing to access the car parks may exit the halls via the toilet stairs/lifts by boulevard shutters N3, N4, N5, N7, N9 down to the service corridor turning towards the automatic doors in the centre of the venue; this will take them to the purple/orange car parks under the building. No goods will be allowed out of the halls and into the car parks via the Boulevard.
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SECTION EIGHT – HEALTH AND SAFETY INFORMATION Health and Safety Declaration The Management of Health and Safety at Work Regulations 1999 requires co-operation and coordination with all parties whilst sharing a workplace. It is a condition of entry into the exhibition that every exhibitor, contractor, supplier and their agents comply with the Health and Safety at Work Act etc. 1974 (HASAWA74) and all other legislation covering the venue. The Exhibitor accepts that it is their legal and moral responsibility to ensure that their own and others health and safety is not put at risk by their actions (or inactions) during PETEX. All stand holders will need to submit a declaration of Health and Safety compliance. Please submit this to Graham Harman by Friday 31 October 2014. Exhibitor’s responsibility As an exhibitor, you must ensure the health, safety and welfare of your employees, contractors and visitors as far as is reasonably practicable throughout the exhibition. You should ensure that your actions (or in-actions) do not give rise to accidents, injuries or unsafe working environments, provide proper information, instruction and training and supervise all parties throughout the event. You should also check that any contractors, suppliers, agents, etc that you may be using have a Health & Safety Policy, suitable to the exhibition environment. Your attention is drawn to the Health & Safety at Work etc Act, 1974 and the regulations made under this act and are reminded that the duties imposed by these laws are not reduced, regardless of whether an employer is in their own office or participating at an exhibition. Failure to do so represents a breach of the law, and could result in the prosecution of an exhibitor/contractor by the Health & Safety Executive (HSE). Among the statutory duties owed under Health & Safety legislation the following are particularly relevant, although this list is by no means exhaustive:
1. That a written Company Health and Safety Policy should exist if the company is 5 or more strong. See Section 2(3) of the Health & Safety at Work etc Act 1974 (HASAWA).
2. That a “suitable and sufficient” Risk Assessment should exist in respect to all the significant risks in the businesses which are not already subject to other regulations, e.g. Control of Substances Hazardous to Health COSHH, noise etc. This assessment must be in writing if the workforce totals 5 or more. (Regulations - MHSW)
3. That at least one competent safety adviser must be appointed by an employer to assist him in discharging his health & safety responsibilities. (Regulation 6 - MHSW)
4. That every employer has a duty to co-operate with other employers (e.g. Exhibition Organisers) when sharing a workplace, whether temporarily or permanently.
5. Understanding the Fire and Emergency Procedures of the venue which will be circulated to all exhibitors and establishing the location of the Medical Centre within the venue.
6. The need to maintain emergency gangways through and to the centre of the halls in build-up and breakdown situations.
7. The need for all operatives to wear suitable protective clothing relevant to their job, which includes eye, ear, foot and hand protection.
8. The need for all operatives to wear hard hats when working beneath or near overhead working or if this is impracticable, restricting access in such areas.
9. The safe use and storage of flammable liquids and substances and segregation from waste and other risk areas.
10. Ensuring that portable power equipment is used for the purpose for which it was designed and that safety guards are correctly fitted and used.
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11. Ensuring that portable electric tools are used with the minimum length of trailing leads and thatsuch equipment is not left unattended with a live power supply to it.
12. That stacker trucks are not used by anyone other than fully trained personnel.13. That all fluorescent lighting is removed from site and disposed of appropriately. Please see the
following for information on recycling your spent lamps http://www.lif.co.uk/14. That chemicals and flammable liquids are removed from the exhibition venue after use by the
user or, in exceptional circumstances, brought to the attention of the venue cleaning departmentfor safe and proper disposal. Such products must not be placed in general rubbish bins or tips.
15. That any work area is maintained free from general waste materials which could hazardoperatives.
16. That only scaffolding incorporating standard safety features may be used and that any towerscaffold in use is properly stabilised and propped.
17. That all electrical work within the Halls will be carried out by the Organisers’ nominatedcontractor. Compliance with the Electricity at Work Regulations 1989 is mandatory.
18. That all materials used for construction or display be to Local Authority Standards and not lessthan British Class 1 standards of flammability.
Fire Precautions Some stands will be provided with a fire extinguisher (water type) for the duration of the show, by the Fire Officer – it must not be removed. Exhibitors should ensure that at least two of their stand contractors and staff are aware of how to use these extinguishers and of the location of the fire exits and alarm points within the halls. Any exhibitor requiring a special type of extinguisher owing to the nature of their exhibits must make their own arrangements.
Please note: If you are exhibiting anything that involves fire, a naked flame or a risk of fire you must submit a separate Fire Risk Assessment for your stand.
Product Demonstrations Exhibitors must ensure that a risk assessment is carried out for any proposed demonstration. Where a demonstration gives rise to significant risk to health and safety, full details including the risk assessment must be submitted to the organiser for onward submission to the venue. Controls must be put in place to ensure that:
• Demonstrations do not present a fire or safety hazard.• They are arranged so as not to cause a nuisance.• They do not obstruct or encroach into gangways.• Space for an audience is allowed within the stand area – viewing from gangways is not permitted
and they must be kept clear at all times.
Please note: The venue reserves the right to curtail any activity considered to be detrimental to public safety.
Hazardous Substances ExCeL London is an enclosed space and it will be filled with many thousands of people during the event. Any exhibit or process that is likely to generate and/or emit gases, vapours, liquids, fumes or dusts into the venue must not be used without formal approval from the Organisers and the Venue. Though it is common sense, it is important to note several basic guidelines, all of which are designed to protect you and our visitors.
• Machinery and equipment powered by compressed air must have the appropriate BS/CE kitemarkand be run by a properly trained person. All machinery and operated apparatus must be fitted with guards and must only be demonstrated or operated by persons authorised by the exhibitor.
• The use of LPG is not permitted.• The use of pressurised gases is not permitted.
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• The use of flammable oils, radioactive substances, lasers, toxic, hazardous and obnoxioussubstances is not permitted.
• Any exhibit or process which generates and blows out or otherwise emits fumes, exhaust orsmoke must arrange to have a suitable effective system to vent to outside atmosphere asapproved by ExCeL London.
• Any exhibit which includes a working boiler or stove must prevent the transmission of heat to acombustible part of the stand and to the hall floor. A suitable non-combustible insulating materialof sufficient thickness must be inserted between the equipment and the stand.
Venue Emergency Procedures Please see the Appendix for details of ExCel Emergency Procedures.
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SECTION NINE – CHECKLIST AND DEADLINES These items are listed in alphabetical order, with a column available for you to tick off as you go. Please ensure that those items listed as Compulsory are completed in time.
Please note the dates listed are the very latest the forms should be returned
We recommend that you keep a copy of all forms sent.
Item Due Date How Done All Exhibitors
Accommodation ASAP Contact Event Express Ltd, see Section One
Advise on entertainment licence 17 October 2014 Contact Ben Gardner for more information
Audio Visual ASAP Contact Blitz with your requirements, see Section One
Badge Scanners ASAP Access the Exhibitor Portal sent to you by LiveBuzz
Catering Order Form ASAP Contact Leiths through their website, see Section One
Contractor Passes 31 October 2014 Complete the form in the Appendix and return to Graham Harman
Exhibitor Catalogue Entry 27 October 2014 Complete the entry emailed you by Publishing Events. If you have not received anything from them by 14 October, please contact Ben Gardner
Floral Hire 17 October 2014 Contact Oldacre Florists. See Section One for details.
Graphics Services ASAP Contact Perton Signs. See Section One for details.
Compulsory Insurance
ASAP Contact Churchill Insurance Consultants. See Section One.
Lifting, Handling & Shipping 17 October 2014 Contact Showcarriage, see Section One for details.
Photography ASAP Contact KMPhotos, see Section One for details.
Register for the Show ASAP Access the Exhibitor Portal sent to you by LiveBuzz
Telephones & Internet 31 October 2014 Contact IT&C, ExCeL, see Section One for details.
Water & Waste (plumbing) 31 October 2014 Contact ExCeL Event Services (EEES), see Section One for details.
Shell Scheme Exhibitors Furniture ASAP Contact The Freeman Company
(UK), see Section One for details. Shell Scheme Extras ASAP Contact The Freeman Company
(UK), see Section One for details.
46 PETEX 2014, 18-20 November 2014, Exhibition Manual
Compulsory Shell Scheme Name Board
3 November 2014 Contact The Freeman Company (UK), see Section One for details.
Compulsory Shell Scheme Risk Assessment
24 October 2014 Complete the form in the Appendix and return to Graham Harman.
All Inclusive Exhibitors Additional Furniture ASAP Contact The Freeman Company
(UK), see Section One for details. Shell Scheme Extras ASAP Contact The Freeman Company
(UK), see Section One for details. Compulsory Shell Scheme Name Board
24 October 2014 Contact The Freeman Company (UK), see Section One for details.
Compulsory Shell Scheme Risk Assessment
24 October 2014 Complete the form in the Appendix and return to Graham Harman.
Space Only Exhibitors Compulsory Stand Plan Submission Including Method Statement and Risk Assessment
26 September 2014
Contractor to produce Stand plan documents and send to Graham Harman.
47 PETEX 2014, 18-20 November 2014, Exhibition Manual
SECTION TEN – INFORMATION ABOUT PETEX
PETEX Organising Committee The PETEX committees have been appointed by the Petroleum Exploration Society of Great Britain to organise PETEX 2014. The committees are all volunteers who are organising PETEX in their own time and on a voluntary basis.
Chairman Oliver Quinn Ophir Energy
Technical Director Ricki Charles Shell UK
Finance Director Nick Cribbens Exprodat
Marketing & Publicity Director Tracey Dancy Dancy Dynamics
Business Development Director Rhydian Williams Ikon Science
Collaboration Conference Director Neil Frewin BG Group
Exhibition Manager Graham Harman The Graham James Consultancy
PESGB Executive Director Guy Elliott PESGB
PETEX Event Manager Ben Gardner PESGB
PETEX Technical Committee
Chairman Ricki Charles Shell UK
Technical Committee Raquel Arzola Atlantic Petroleum
Technical Committee Mike Branston WesternGeco
Technical Committee Steve Cannon Dong Energy UK
Technical Committee Neil Frewin BG Group
Technical Committee Claire McFerran Tullow Oil
Technical Committee Tim Sears BP
Technical Committee Hamish Wilson SLR Consulting
PETEX is indebted to the following companies for their support of the show:
48 PETEX 2014, 18-20 November 2014, Exhibition Manual
PETEX Sponsors This list is correct as of 09/06/2014. The PESGB and PETEX Ltd thank the following companies for supporting PETEX 2014:
• BG Group
• BP
• CGG
• Dolphin Geophysical
• Geologix
• ION
• JX Nippon
• Lynx Information Systems
• Polarcus
• Seabed Geosolutions
• Sharp Reflections
• Spectrum
• Statoil
• TGS
• Tullow Oil
There are still sponsorship opportunities available. If your company would like to support PETEX 2014 please contact Ben Gardner at the PESGB office.
49 PETEX 2014, 18-20 November 2014, Exhibition Manual
PETEX List of Exhibitors This list is correct as of 09/06/2014.
4 Gen Energy Geological Society of London RPS Energy AAPG Geologix Ltd Saudi Aramco Airbus Defence and Space Geoscience Ltd Schlumberger ALS Petrophysics Geotrace Technologies
Limited Seabed Geosolutions
ALt & PanTerra Getech Seismic Profile Amplified Geochemical Imaging LLC Greenland, Ministry of
Industry & Mineral Resources Senergy
Applied Petroleum Technology Halliburton Sercel ARK CLS Hannon Westwood Sharp Reflections ARKeX Hart Energy SLR Consulting Ltd Baker Hughes HRH Geology Spec Partners Ltd Bell Geospace Hydenlyne Spectra-Map Bridgeporth IHS Spectrum C&C Reservoirs Ikon Science Task Fronterra Geoscience CGG Indonesia, Directorate General
of Oil and Gas TEEC
Chemostrat Ltd Interica Ltd Teradata Deloitte Petroleum Services Intrepid Geophysics Terrasciences Ltd Dolphin Geophysical ION Geophysical Corporation Tesla Exploration Down To Earth Geological Supplies JSC SMNG TGS DownUnder GeoSolutions Journal of Petroleum Geology TNO EAGE La Tene Maps Tribal Earthworks Reservoir Lynx Information Systems Troika International Ltd Energistics Maritime Zone Solutions Vision Project Services Envoi Limited Merlin Energy Resources WGP Exploration Ltd EPI Group Morocco, Onyhm Wireless Seismic ERCL Nautilus (RPS) Working Smart Exploration Electronics NEFTEX X-Ray Mineral Services Exprodat Consulting Ltd Neuralog EZDataRoom New Digital Business FairfieldNodal NERC Faroe Islands, Faroese Earth and Energy Directorate
Nexen Petroleum UK Ltd
ffA Oil & Gas UK / CDA FIT Oilfield Technology Followave Ltd OvationData FUGRO Paradigm Geophysical Gardline Petroleum Geo-Services GEO ExPro PetroSkills GeoGuide Consultants Petrosys Geokinetics Inc Polarcus
Please note that some of the exhibitors listed do not appear on the included floor plan.
50 PETEX 2014, 18-20 November 2014, Exhibition Manual
EXHIBITOR TERMS AND CONDITIONS
Exhibition booth rental shall be payable to PETEX Ltd as follows:
Initial 25% on booth allocation Final 75% by 31st May 2014
Contracts after 31st May 2014 must be accompanied by full payment (100%).
If any of the above stage payments is fourteen days or more in arrears (whether demanded or not) the contract may at any time thereafter be terminated forthwith by notice in writing from PETEX Ltd to the exhibitor. In such events all rentals paid shall be forfeited and the balance of the rental shall become due and payable forthwith. PETEX Ltd reserves the right to cancel or terminate this contract at any time and to withhold possession of exhibition space if the exhibitor fails to perform any condition of this contract or fails to abide by the rules and regulations for exhibitors at ExCeL, London and in such events all rentals paid shall be forfeited and the balance of the rental shall become due and payable forthwith.
For any cancellations made by the Lessee before 19 September 2014, exhibit space rental fees paid hereunder by the exhibitor and received by PETEX Ltd will be refunded by PETEX Ltd only provided the cancelled space(s) can be resold and all other exhibition space in all the exhibition areas within ExCeL, London rented by PETEX Ltd are also sold. Any such refunds will be subject to a 10% administrative charge. Cancellations received by PETEX Ltd after 19 September but before 17 October 2014 will be refunded 50% of the cost of the space booked, provided the cancelled space can be resold and all other exhibition space in the exhibition area within ExCeL, London is also sold. All refunds will be processed within 90 days after January 2015. No monies will be refunded for cancellations received by PETEX Ltd after 17 October 2014. All cancellations made by the exhibitor must be in writing.
PETEX Ltd will attempt to place exhibitors in their preferred positions, but reserves the right to change stand locations or specifications at any time.
Apart from shell and all inclusive stands the rental does not include services and utilities ie. it does not include electrical mains, spotlights, powerpoints, furniture, telephones, compressed air, water, etc. All such equipment and services is available directly for hire from the exhibition contractors. All charges for such rental will be charged to and must be paid directly by the exhibitor to the exhibition contractors.
The exhibitor will indemnify the organisers and PETEX Ltd, PETEX 2014 and PETEX Ltd subcontractors hereinafter known as PETEX against all costs, claims, demands, actions, expenses, damages, penalties or proceedings, arising out of or in any way connected with, the exhibitor’s occupancy and use of the exhibition premises or any part thereof including without limitation loss of life personal injury and damage to property. Exhibitors will be required to meet the cost of making good any damage to floors, walls, structures, shell, stand and accessories.
Exhibitors will also be required to abide by all the rules and regulations relating to PETEX Ltd occupancy, i.e., hours and tenancy at ExCeL, London and to make good any costs relating to additional hours required for their particular stand occupancy, over and above the regulations specified in the Online Exhibitor Manual.
PETEX, the exhibition venue, or any staff member will not be liable for any consequential or indirect losses arising out of theft, damage caused by fire, accident, flood, weather, accident or any other cause. PETEX, howsoever arising and from any cause whatsoever.
Exhibitors are responsible for their own insurance and third party liability minimum insurance cover of two million pounds sterling will be required as stated in the on line Exhibitor Manual. Exhibitors will present a copy of valid insurance documents at the commencement of PETEX.
The exhibitor agrees to adhere to and be bound by all applicable fire and building codes and regulations stipulated by the venue, local Council, by the organisers or PETEX Ltd, as defined in the Online Exhibitor Manual.
Exhibitors may not sublet, subdivide or reassign stands without the express written permission of PETEX Ltd. Any exhibitor requests to sublet, subdivide or reassign must be put in writing to PETEX Ltd, with at least one month’s notice of such a proposed action. If permission is granted, only the prime exhibitor’s company name will appear on the shell scheme fascia board.
Exhibitors may not engage in any promotional activity outside the confines of their own rented areas without prior written permission from PETEX Ltd. Exhibitors may not use their stand for any purpose which is deemed unsuitable by the venue, organisers or PETEX Ltd.
The exhibitor agrees to be bound by this agreement, and the rules and regulations for exhibiting at ExCeL, London, which will be listed in the Exhibitor Manual.
51 PETEX 2014, 18-20 November 2014, Exhibition Manual
PETEX Social Events
Cocktail Party Tuesday 18 November 17.00 – 19.00 Open to all delegates
Evening Excursion Wednesday 19 November 18.00 – 23.00 Open to all delegates
Exploration Managers’ Lunch Wednesday 19 November 13.00 – 14.30 Invitation Only
Student Graduate Lunch Thursday 20 November 12.00 – 14.00 Open to all student delegates
Sundowner Thursday 20 November 15.30 – 17.00 Open to all delegates
52 PETEX 2014, 18-20 November 2014, Exhibition Manual
2014 18-20 November 2014
ExCeL, London
APPENDIX Contractor Pass Pg54Space Only Health & Safety Pg55Shell/All Inclusive Risk Assessment Pg56Risk Assessment Guidance Notes Pg57ExCeL Health & Safety Regulations Pg58PESGB Media Kit Pg60Advertising in Exhibition Catalogue Pg61Traffic Guide / Arriving by Road Pg63Showcarriage Shipping Instructions Pg69Showcarriage Onsite Services Pg72Furniture Price List Pg73Electrics/Lighting Order Form Pg77Electrics Guidance Pg79Floor Covering Order Form Pg80Shell Extras Order Form Pg82Shell Nameboard Order Form Pg84
53 PETEX 2014, 18-20 November 2014, Exhibition Manual
PETEX 2014 Contractor Passes
7th Floor, No1. Croydon, 12-16 Addiscombe Road, Croydon CR0 0XT • T: +44 (0)20 7408 2000 • F: +44 (0)20 7408 2050 • [email protected] • www.pesgb.org.uk
Company Name: Stand Number:
Contact Name:
Telephone: Fax:
Name of Contracting Company:
No. of Contractor passes required:
Please advise the name of stand builders/contract or representative on site.
Please return this form to: Graham Harman, Tel/Fax: +44 (0)1844 239111
Graham James Consultancy 21 High Street Brill, Aylesbury Bucks HP18 1ST
MOB: 07831 881745 Email: [email protected]
Return completed form by 31 October 2014
54 PETEX 2014, 18-20 November 2014, Exhibition Manual
Health and Safety Declaration
This needs to be completed by all SPACE ONLY stands.
We have read and understood our responsibilities as laid out in the Health and Safety at Work Act 1974, and taken note of the most common areas of risk. We accept our responsibilities as laid out in this Act and all relevant legislation covering ExCeL, London.
Exhibition: PETEX 2014 Stand Number:
Company
Signed:
Print name:
Position:
1. Our principal Health and Safety Representative for the Stand is:
Name:
Position:
Contact Number:
As principal Health and Safety representative for my stand, I understand that we may need to produce a copy of our Health and Safety Policy, and the Health and Safety Policy of our principal stand contractor upon request by the appropriate authorities whilst on site at the Exhibition.
It is your responsibility to • be in possession of your Company’s Health and Safety Policy• have checked that your main stand fitting contractor has a suitable and sufficient Health and
Safety Policy for the event• have checked that your principal Stand contractor has provided sufficient training for
his/her employees to carry out their tasks safely and competently for the event
2. Our Principal Stand contractor is:
Company:
Contact Name:
Position:
Address:
Postcode
Contact Number:
Please note: Stand construction will not be allowed to commence until this form has been returned.
Return completed form asap
55 PETEX 2014, 18-20 November 2014, Exhibition Manual
PETEX 2014 Risk Assessment
7th Floor, No1. Croydon, 12-16 Addiscombe Road, Croydon CR0 0XT • T: +44 (0)20 7408 2000 • F: +44 (0)20 7408 2050 • [email protected] • www.pesgb.org.uk
For completion by SHELL SCHEME and ALL-INCLUSIVE stands only.
Please read guidance notes (on reverse) before completing the form.
Company Name: Stand Number: Contact Name:
LIST HAZARDS – Note 1 PERSONS AT RISK – Note 2
ASSESS YOUR RISK – Note 3 PROBABILITY RATING – Note 3 HIGH – probable to cause injury POSSIBLE MEDIUM – possible to cause first aid treatment UNLIKELY LOW – unlikely to cause anything REMOTELY
HOW IS THE RISK ADEQUATELY CONTROLLED? – Note 4
CONTRACTOR CONTROL – Note 5
Signed: Print name: Position: Assessment review date:
Please note: As an exhibitor you have a legal requirement to assess risk appertaining to your participation in PETEX 2014. This form is intended as a guide and completion does not absolve you from your legal requirements or transfer them to PETEX Ltd.
Please return this form to PETEX Ltd, 7th Floor, No1. Croydon, 12-16 Addiscombe Road, Croydon CR0 0XT.
Return completed form by 24 October 2014
56 PETEX 2014, 18-20 November 2014, Exhibition Manual
GUIDANCE NOTES
Your Risk Assessment Form
All risk assessments should be a careful and studied examination of your activities ensuring that your build, the exhibition and breakdown are achieved safely and nothing occurs which could cause harm to any person.
The following guidelines will assist you to make a basic risk assessment of your activities. If you are building a large complicated stand, or are involved in unusual activities during the exhibition, you may need to seek the assistance of a qualified Health and Safety Adjudicator.
Note 1
A hazard is anything that has the potential to cause harm i.e. a workman falling from a ladder, dropping tools, moving large and heavy loads etc.
Note 2
In this section you must include everyone who could be injured as a result of such activities, i.e. the workman, other people working on the stand, other exhibitors, porter moving furniture etc.
Note 3
Your actual risk assessment. A risk is the likelihood of a hazard happening. Use the columns to judge the risk and tick the appropriate boxes. If both ticks are in the top boxes then you should not pursue the activity (it is too dangerous) and should seek an alternative way of completing the task. If both ticks are in the centre boxes you will need to implement some form of control. If both ticks are in the bottom boxes then it is unlikely that you will need to implement additional controls.
Note 4
You will record what steps you have taken to ensure nothing dangerous occurs. Your entry may read something like “Use of trained and qualified staff only, rope and post area to restrict area, ensure staff trained in manual handling etc” (These examples are guidelines only).
Note 5
You are legally responsible for any person working for you and their actions. You must ensure that any contractors you use are competent and will work in a safe manner. This you may do through requesting copies of their Health and Safety policy. For smaller companies, who may not have such documents, you should request copies of their public liability and employees insurance documents, letters of reference etc. If they cannot supply such documentation you would be wise not to use them. Details of such checks should be entered in this box.
57 PETEX 2014, 18-20 November 2014, Exhibition Manual
ExCeL, London Health & Safety Regulations
Policy Statement It is the policy of ExCeL London to ensure so far as is reasonably practicable, the health, safety and welfare of its employees and others who may be affected by its business objectives. The company recognises that complying with the Health & Safety at Work Act 1974 (and regulations made under it) is a legal requirement, not a matter of choice.
Adherence to this policy will be afforded equal priority to the discharge of other statutory duties and business objectives.
Our policy is to comply with and where possible exceed the minimum requirements of the law, to do this we will provide sufficient resources to meet this commitment. Through the process of effective planning and organisation we will ensure that systems are in place which will allow us to control, maintain, monitor and where necessary, improve safety performance.
Adequate facilities and arrangements will be maintained to allow communication and consultation on health & safety matters between all levels of the business. In return, the company expects employees at all levels to comply with their legal duties. This includes co-operating with us on health and safety matters and taking care of their own health and safety and that of others, whether from within or from outside the company, who may be affected by their actions.
Any information, instruction, training or supervision necessary to meet these commitments will be provided to those who require it in order to perform their job safely.
The company is committed to a policy of environmental protection and shall endeavour to take all reasonable measures within its control to ensure that all work materials, equipment and activities do not endanger the environment.
This policy will be regularly monitored to ensure that its objectives are achieved. It will be reviewed and if necessary, revised in the light of organisational and legislative changes.
Emergency Numbers In the event of an accident or an emergency, dial these numbers first or contact a member of security. Please be as accurate and concise as possible with details especially the exact location. If you are using a mobile phone or dialling from an outside line, dial 020 7069 4444 or if you are using an in-house phone dial these extensions:
Fire – 4444 Security – 4444 Medical – 4444
Please do not dial 999, contact the Security Suite who will contact the emergency services for you. The Medical Treatment Room is situated in Level 0 adjacent to boulevard entrance S4.
Fire Safety On Discovering a Fire: Break glass at nearest EXIT. Contact the Security Suite by dialling 4444, state “Fire” and give the exact location.
Only if you have been trained and it is a very minor fire, and it is safe to do so, tackle the fire with the nearest suitable fire extinguisher. Always ensure there is a safe exit route before attempting to extinguish any fire.
58 PETEX 2014, 18-20 November 2014, Exhibition Manual
In the Event of a Reported Fire If you are in the venue you will hear the following instructions over the public address system:
“Attention please, attention please, Mr Goodfellow report to the Security Suite”
This is the signal for you and your staff to prepare to evacuate from the building i.e. collect your personal belongings only if at hand.
Evacuation If the situation becomes worse, the following announcement will be made:
“Attention please, attention please, here is an important announcement. It is necessary to ask everyone to leave the building. Please make your way to the nearest exit. Everyone will be re-
admitted as soon as possible”
All Clear The following announcement indicates the end of the emergency:
“Attention please, attention please, Mr Goodfellow is cancelled”
Bomb Alert Procedure In the event that a bomb threat is received the following announcement will be broadcast over the public address system:
“Attention please, attention please, staff call 100”
Please do not leave the building. Inform your colleagues, and then carry out a search for suspicious objects on your stand and immediate area. If nothing is found, tell the Organisers Office who will report all clear to the Security Suite.
If You Find a Suspicious Package • Do NOT touch or move it.• Calmly clear the immediate area of people.• Report it to the Security Suite giving the exact location and description of the object.• DO NOT USE YOUR RADIO OR MOBILE PHONE.
If you receive a bomb threat on your telephone, obtain as many details as possible and then inform the Security Suite on internal number 4444.
Evacuation If evacuation is necessary, you will hear the following broadcast over the public address system:
“Attention please, attention please, here is an import announcement. It is necessary to ask everyone to leave the building, please make you way to the nearest exit. Everyone will be re-admitted as soon
as possible”
All Clear The signal for a return to work is made by cancellation of emergency procedures. The search procedure is cancelled by the announcement:
“Attention please, attention please. Staff call 100 is cancelled”
59 PETEX 2014, 18-20 November 2014, Exhibition Manual
2014 DeadlinesThe PESGB have four weeks lead time for each newsletter so the deadlines
below must be strictly adhered to:Issue Deadline for
advert artwork to [email protected]
Deadline for loose inserts sent directly
to mailing house
Mail-out
January Fri 15 Nov 2013 Mon 2 Dec 2013 Thu 2 JanFebruary Fri 3 Jan Thu 16 Jan Fri 31 JanMarch Mon 3 Feb Fri 14 Feb Fri 28 FebApril Mon 3 Mar Fri 14 Mar Mon 31 MarMay Tue 1 Apr Mon 14 Apr Wed 30 AprJune Thu 1 May Thu 15 May Fri 30 MayJuly Mon 2 Jun Fri 13 Jun Mon 30 JunAug/Sept Fri 11 Jul Fri 8 Aug Fri 29 AugOctober Mon 1 Sept Fri 12 Sept Tue 30 SeptNovember Wed 1 Oct Thu 16 Oct Fri 31 OctDecember Mon 3 Nov Fri 14 Nov Fri 28 Nov
2014 Advertising CostsCost
(exc. VAT)Cost
(incl. VAT)Half page black & white £336.00 £403.20Half page colour £735.00 £882.00Full page black & white £441.00 £529.20Full page full colour £1,218.00 £1,461.60
Inside front or back cover £1,323.00 £1,587.60Centre pages £1,989.75 £2,387.70Any special positions, such as left or right hand pages or inclusion in the front half or back half of the newsletter, will be confirmed by payment of an additional £200 plus VAT. The PESGB is otherwise unable to make
any special placements.Pre-booking/Pre-paying
It is possible to pre-book certain positions up to twelve months in advance. Please note that the PESGB reserves the right to charge advertisers for two pages of advertising if forms are incorporated into artwork as this will affect the status of the advertising on the reverse of the form.
The following discounts are available for pre-booking:
15% for advertisers pre-booking and pre-paying in full 11 issues ahead 10% for advertisers pre-booking and pre-paying in full 6 issues ahead
5% for advertisers pre-booking for a minimum of 6 issues ahead
A further 5% discount for all pre-booked advertisers who provide one set of artwork.
InsertsAlong with placing adverts inside the newsletter we also offer advertisers the option of putting inserts with the newsletter.
The advertiser must supply 6000 copies of the insert directly to the mailing house by the deadlines stated above.
Weight Cost (exc. VAT)
Total (incl. VAT)
Up to 10g £530.00 £636.0010-15g £635.00 £762.00Over 15g Contact [email protected]
Consultant ListingsThese should be a maximum of 40 words, anything above this and you
will be asked to re-write your listing. Duration
(no. of consecutive issues)Cost
(exc. VAT)Total
(incl. VAT)1 £30.00 £36.003 £80.00 £96.006 £120.00 £144.0012 £220.00 £264.00
Bleed Area
Trim Area
Safe Area
Bleed AreaTrim
Area
Safe Area
The newsletter is one of the main ways of communicating with our members - it is produced monthly, except for a combined August/September issue, and posted to the whole of our membership, approx. 6000. It is an ideal way of making sure your company is noticed - the newsletter is a 165mm x 240mm, coloured glossy publication of between 72 and 88 pages long. It is also available online in the members’ only section from January 2007 to present.
Regular sections provide details of all PESGB activities together with reports of current industry news. Also each month there is a comprehensive jobs section. Recent membership surveys showed that 45% of PESGB members are geologists and 36% are geophysicists. Of the membership 45% work for oil companies and 79% are from middle and senior management. Only a limited number of our members belong to other societies so therefore the newsletter is the ideal medium to reach a fresh audience.
Printing process The newsletter is printed litho onto 115gsm Silk Paper with a 150 screen ruling.
Artwork is only accepted in digital format in a High Resolution Print Optimised quality PDF. Any other type of PDF will not be accepted.
The PESGB take no responsibility for the contents of the artwork that does not comply with our aforementioned criteria.
Email adverts to PESGB Newsletter Coordinator Rosy Chirayath at [email protected]
Page Dimensions
Bleed- ensure any background graphics or colour fill this area
Trim- finished size of page when trimmed, can contain background graphics
Safe- ensure any text or sensitive information is contained in this area
FULL PAGE
Trim/ Artwork Area- 165mm x 240mm (include 3mm on all edges)
Safe Area (20mm)- 145mm x 220mm
HALF PAGE (landscape)
Trim Area- 165mm x 120mm
Artwork Area- 145mm x 105mm
For all artwork with a white background please add a key-line/frame around all edges of your advertisement.
60 PETEX 2014, 18-20 November 2014, Exhibition Manual
2525
The PETEX Official Exhibition Catalogue and Technical Programme is produced and published on behalf of the event organiser PESGB (Petroleum Exploration Society of Great Britain) by Publishing Events Ltd.
Address: 2nd Floor, Chapel House, 18 Hatton Place, London EC1N 8RU, UK. Tel: +44 (0)20 7841 5960.
Promote your brand and generate more business
PETEX – the largest subsurface‑focused energy and petroleum conference and exhibition in the UK – is celebrating 25 years!Attended by thousands of delegates from across the world and a broad spectrum of industry sectors, from super‑majors to consultancies, and featuring a comprehensive conference programme, it provides the perfect showcase for service companies to display the latest developments in the industry.
Available free to every visitor, the Official Exhibition Catalogue and Technical Programme is the only comprehensive publication to include all the essential information about the exhibition, speaker programme and the exhibitors.
Maximise your presence at the conference and exhibition and increase your sales with one of our advertising and promotional packages. Exclusively available to companies that have secured a presence at this outstandingly successful event.
For more information call Myles Lester today on +44 (0)20 7841 5962 or email [email protected]
The Official Exhibition Catalogue and Technical Programme is the only publication at the event that includes:3 Full details of the technical programme and social events3 Conference schedule3 A‑Z list of exhibitors3 Exhibitor profiles3 Exhibition floor plan3 Essential visitor information
61 PETEX 2014, 18-20 November 2014, Exhibition Manual
2525
The PETEX Official Exhibition Catalogue and Technical Programme is produced and published on behalf of the event organiser PESGB (Petroleum Exploration Society of Great Britain) by Publishing Events Ltd.
Address: 2nd Floor, Chapel House, 18 Hatton Place, London EC1N 8RU, UK. Tel: +44 (0)20 7841 5960.
Please note: UK VAT will be charged where applicable
Advertising OptionsGUArAnTEEd POsiTiOns
Outside back cover £3450
Inside front cover £2500
Inside back cover £2270
Double page spread £2800
Full page £2050
rUn OF PAPEr disPLAy AdVErTisinG
Full page £1780
Half page £1100
DEADLINE FOR ADVERTISING: TUESDAY 14 OCTOBER 2014
For more information call Myles Lester today on +44 (0)20 7841 5962 or email [email protected]
ADVERTISING SpECIALS
Branding strips across the bottom of every exhibitor profile page (strips measure 1cm deep) £2700
Three-in-one package: full page run of paper, logo with exhibitor profile plus colourwash background £1950
Case study: editorial full page including 350 words and up to 2 images £1850
62 PETEX 2014, 18-20 November 2014, Exhibition Manual
All Build & Break vehicles must gain access to the site via the East Entrance post code E16 1SL Sandstone lane. When approaching the east end of the site you will pass under the
Bridge pictured above.
Please take the last right turn on the roundabout and enter the site via the Service Road.
63 PETEX 2014, 18-20 November 2014, Exhibition Manual
Please enter the Traffic Marshalling Yard left of the yellow sign shown above.
Please park in the allocated bays. DO NOT PARK ON THE SERVICE ROAD.
Once your vehicle has been parked, and while the vehicle is stationary please switch off your engines. Please make your way by foot to the Traffic Office.
Please be aware of your surroundings i.e. moving traffic etc. Enter the traffic office using the Entrance Door Only and
Please be aware that in busy periods queues may be likely.
64 PETEX 2014, 18-20 November 2014, Exhibition Manual
You will be asked to complete a Lorry Access Document and must have the following Information available to gain access to the lorry way
• Event / Stand Name• Vehicle Drivers Name & On Site Contact Number
• Vehicle Registration.Once the vehicle driver goes back outside they must speak to the Traffic marshal who will give
instruction as to which lane the driver needs to queue in.
The vehicle driver will be allocated a queuing lane and coloured zone on the lorry way. Which will ensure a parking space closest to the stand / area required in halls?
Please ensure you have the LAD and make your way back to your vehicle, and while the vehicle is stationary please switch off your engines.
When space becomes available a Traffic Marshal will ask you to move your vehicle Either up onto the North, South or East lorry ways. DO NOT MOVE YOUR VEHICLE UNTIL ASKED.
65 PETEX 2014, 18-20 November 2014, Exhibition Manual
Once your vehicle has been given permission by a Traffic Marshal to access the North or South Lorry Ways
Please make an immediate left turn to the West Ramp. Your LAD will be Checked and the barrier rose to allow access. East traffic will be sent back along the service road to the
various areas at the East end of the building.
Please follow the signs for the North & South Lorry Ways
At the top of the Lorry Way Ramp a Traffic Marshal will stop your vehicle at the Lorry Way Control Point. The time of access will be recorded on the LAD and the LAD
66 PETEX 2014, 18-20 November 2014, Exhibition Manual
Will be torn in half. THE DRIVERS HALF MUST BE DISPLAYED IN THE VEHICLE WINDSCREEN.
A Traffic Marshal will guide your vehicle into an available parking space within your Allocated coloured zone (i.e. above – orange), and while the vehicle is stationary please switch off your
engines.
Vehicles requiring the Capital suite or Capital halls (East traffic) will be sent back along the service road to the various areas at the East end of the building, Entrance below is sign posted for deliveries.
67 PETEX 2014, 18-20 November 2014, Exhibition Manual
Once your vehicle is parked it is advisable to take a few minutes to Read the Lorry Way Rules & Regulation Notices placed on the
Wall. Unloading times are as follows:
Cars: 10 – 15mins Transit Sized Vehicles: 30 – 45mins
7.5 Tonnes: 50 – 60mins Artics – 90mins
Authorisation to stay passed your allocated unload time must only come from a Traffic Supervisor who is stationed on the Lorry Way.
FAILURE TO MOVE VEHICLES WHEN REQUESTED WILL RESULT IN THE VEHICLE BEING TICKETED WITH A FEE LEVIED OF £300.00
PLEASE NOTE: THE LORRY WAY IS NOT A CAR PARK On exit a Traffic Marshal will stop your vehicle and request your LAD.
Please take care when exiting onto the service road using give way Signs.
Parking for vehicles transit size and upwards is available in the North West Lorry Park: Transit size vehicles below 3.5 tons: Build & Break Days – Free of Charge
Open Days – £20.00 per day Last Open Day (After 14.00) – Free of Charge Vehicles 3.5 tons and above: Build & Break Days – Free Of Charge
Open Days - £35.00 per day Last Open Day (After 14.00) – Free of Charge All cars should be parked in normal car parks and is chargeable
For Further Information on Traffic Marshalling please telephone 02070694568
68 PETEX 2014, 18-20 November 2014, Exhibition Manual
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Show Carriage Ltd Exhibit House, Dunmow Road, Nr Felsted, Essex CM6 3LD England
Tel: + 44 1371 820 820 Fax: +44 1371 820 720
SHIPPING INFORMATION INSTRUCTIONS
GENERAL
Show Carriage Limited is pleased to confirm its appointment as the Sole Official Lifting Handling and Shipping Contractor for Petex 2014.
In conjunction with our global network of agents fully experienced with Exhibition transportation requirements Show Carriage Limited will be offering a comprehensive Door to Stand Service. This includes collection from origin, shipping and all relevant Customs liaison under bond directly to stand. Please contact us for further information and details of our appointed service partners in your region. Services can be booked directly by completing the Show Carriage Service Order Form.
DEADLINE DATES
All goods should be shipped on a freight prepaid basis and should arrive in the UK by the following dates:
Seafreight 3 November 2014 Roadfreight 10 November 2014 Airfreight 7 November 2014
Any freight arriving after these dates may incur additional charges. Documentation must be sent to our office prior to shipment.
BOND FACILITY
To aid the speedy and efficient customs clearance of temporary imports into the UK, Show Carriage Limited has a high threshold bond in place to underwrite potential VAT and duty. This avoids payment on deposit of large sums of money where expensive display material or equipment is involved. Show Carriage reserve the right to maintain control over export of all cargo entered under this bond facility.
PRE-ADVICE OF SHIPMENT
In order that early release from UK Customs may be obtained it is vital that we are informed of your shipping details as soon as the goods are dispatched from country of origin.
DOCUMENTATION
For Customs Clearance purposes we require 4 copies of a pro forma invoice and packing list, in English, showing quantity, description and value of each descriptive item. The invoice must show the Origin of the goods and bear an original signature. Invoices should be made out as follows:
PETEX 2014, EXCEL, LONDON Exhibitor Name Stand No...................
Should there be goods that are for temporary importation, it is essential that these be shown on the invoice separately from items that are for permanent importation. Due to changes in UK customs requirements it will be necessary for all temporary imports from outside the EU to carry a unique VAT number which has to be applied for in advance by us. Because of the time constraints we must have sight of Proforma Invoice and AWB prior to dispatch.
Any items that are to remain in the UK after the exhibition will be subject to Value Added Tax and if from Non EC Countries Customs Duty will be payable and charged to your account. These amounts will be calculated in accordance with the declared value and must be paid prior to release of the goods. For exhibitors coming from within the European Union it will be necessary to declare their VAT registration number with country prefix code on all documentation.
For exhibits that are being shipped on an ATA Carnet please ensure that a letter of authorisation for Show Carriage Ltd to sign the Carnet on your behalf is attached and sent with the Carnet.
INTERNATIONAL & DOMESTIC SHIPMENTS
PETEX 2014
EXCEL, 18-20 NOVEMBER 2014
69 PETEX 2014, 18-20 November 2014, Exhibition Manual
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Show Carriage Ltd Exhibit House, Dunmow Road, Nr Felsted, Essex CM6 3LD England
Tel: + 44 1371 820 820 Fax: +44 1371 820 720
DOCUMENT DISPOSAL
SEAFREIGHT
Please ensure bills of lading and invoices used for shipping purposes are dispatched to Show Carriage without delay – see consigning instructions (page 3). In order to avoid unnecessary detention costs these must be sent at least 7 working days before the arrival of vessel.
AIRFREIGHT
(i) Kindly send invoices with airline/carrier attached to the airway bill and not to the cases or freight itself. For consigning instructions (page 3).
(ii) Send an additional copy invoice and a copy airway bill in advance of dispatch of shipment together with your pre-advice of shipment with estimated time of arrival to Show Carriage Limited on fax no. +44 1371 820 720.
AIRFREIGHT ONLY - Notify party: DHL Logistics (WAM Import Section). Badge Code “DAD” TEL 0208 754 5294/5.
PACKING AND MARKING
All commodities should be packed securely and if the goods are intended to be returned to origin after the event re-useable cases should be supplied. In addition, all Packages should bear the name of the exhibition, your stand number, exhibitor name and the package number.
Any shipments that are for Temporary Importation should be packed separately from items that are for consumption at the exhibition.
LARGE/HEAVY EXHIBITS
The venue has some difficult access areas (depending where your stand is located). Please pre-advise us of all deliveries – preferably including a stand plan diagram BEFORE YOU ARRANGE SHIPMENT.
Please consult the organiser’s technical manual for loading details. If you are unsure that any piece complies with these regulations, then please contact Show Carriage for clarification.
DELIVERIES DIRECT TO VENUE
Delivery direct to the venue is strictly controlled and where possible we suggest exhibits be delivered to our warehouse in advance of the show. By using this method, waiting time at the venue is thus avoided. Please seek further advice from Show Carriage and check out our arrival deadlines and delivery costs attached hereto.
INSURANCE
Please check with your insurers that your goods are insured for all risks insurance cover whilst in transit to and from and during the period of the exhibition.
TERMS AND CONDITIONS
Show Carriage will undertake all duties at PETEX 2014 in accordance with current BIFA Standard Trading Conditions, and in accordance with the following specific conditions:
1. All charges will be applied in accordance with the tariff published herein UNLESS prior agreements or quotations apply.
2 Unless freight is routed via one of our appointed agents we will require payment of all charges as advised by us prior to the final day of the show. Personal and foreign cheques will not be taken but advance Bank Transfers, cash or major credit cards are all acceptable alternatives. Invoice queries must be made in writing on receipt of invoice. Payment of DUTY / VAT is required prior to release of shipment.
3. Freight collect shipments will not be accepted under any circumstances.
4. Exhibitors are reminded that Show Carriage does NOT insure goods. Show Carriage is able to insure your shipment upon your written instructions and against payment of a single premium.
5. Direct delivery to the venue must be pre-booked with Show Carriage.
70 PETEX 2014, 18-20 November 2014, Exhibition Manual
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Show Carriage Ltd Exhibit House, Dunmow Road, Nr Felsted, Essex CM6 3LD England
Tel: + 44 1371 820 820 Fax: +44 1371 820 720
6. Any items/cargo/stand materials or discarded packing materials left on-site after the final day of tenancy will beremoved by Show Carriage Limited at the cost of the exhibitor PLEASE ADVISE YOUR STAND BUILDERACCORDINGLY.
7. All other terms and conditions as published by the organising and Local Authority.
For clarification of any points raised in these instructions, please contact Show Carriage Limited. We look forward to working with you at PETEX 2014 and wish you a successful exhibition. For further advice on preparing your shipment,
please take a look at our web page: www.showcarriage.com
For further advice on preparing your international shipment, please contact:
Show Carriage Limited Ms Ivonne Altamirano TEL: + 44 1371 820 820 / FAX: + 44 1371 820 720 [email protected]
71 PETEX 2014, 18-20 November 2014, Exhibition Manual
All Business is undertaken in accordance with the current Standard Trading Terms & Conditions of the British International Freight Association (Copies available upon request) Registered in England No: 3121907. VAT Reg No: GB665 554 507
PETEX 2014 Excel, London, 18-20th November 2014
Order Form: Onsite Services
Show Carriage Ltd are pleased to have been appointed the sole logistics and on site handling contractor by the event organisers for PETEX 2014. In order to order our services please complete the below form and return to: [email protected]
Exhibitor: Onsite contact:
Hall / Stand No: / Mobile No:
Cargo Details: Please find below estimated sizes and weights of our case/pieces: 1 x x CMS KGS 6 x x CMS KGS
2 x x CMS KGS 7 x x CMS KGS
3 x x CMS KGS 8 x x CMS KGS
4 x x CMS KGS 9 x x CMS KGS
5 x x CMS KGS 10 x x CMS KGS
Services: (fixed charges) A Receiving from transport @ Show Carriages Felsted warehouse to free on truck exhibition venue
@ £25.00/cbm-300kg, Whichever is greater Min 3 cbm £
B Unloading from Vehicle at venue & delivery to stand, Palletised cargo via Lift Truck @ £14.00 per cbm/300kgs (maximum lift 2000kg/piece). Minimum £40.00
C Hire of 2.5t lift truck for positioning of exhibits / secondary lifting during build-up of event @ £ 40.00/hour or part of. Min Charge £ 40.00
£
D Removal / Storage & Return of empty cases @ £28.00/cbm or part of. Min charge 3cbm £
E Priority empty case storage, priority collection storage & return of empty cases @ £45.00 per cbm/min 3cbm
F Collection ex stand at close of event & reloading to vehicle, Palletised cargo via Lift Truck @ £14.00 per cbm/300kgs (maximum lift 2000kg/piece) Min £40.00
G From free on truck venue & transfer to Show Carriages Felsted warehouse @ £25.00/cbm-300kg, Whichever is greater Min 3 cbm
£
H Courier (small packages up to 15kg) received on site on exhibitors behalf and transferred to stand @ £37.50 per exhibitor shipment
£
I Hire of 2.5t lift truck for positioning of exhibits / secondary lifting at close of event @ £ 40.00/hour or part of. Min Charge £40.00
£
Sub Total: £
Consignment Fee: £ 30.00
Vat @ 20%: £
Collection / Import Freight: £
Delivery / Export Freight: £
Card Fee: £
Total: £
Additional Services: Please provide me with your quotation for the following additional services 1 Collection from our UK Facility Location:
2 Delivery to our UK Facility Location
3 Import: International Shipment by: AIR / SEA / TRAILER / COURIER (delete as required) Country: Town:
4 Export: International Shipment by: AIR / SEA / TRAILER / COURIER (delete as required) Country: Town:
Unless otherwise agreed payment is required prior to commencement of services. Invoice address:
Company Name: Contact:
Address: Telephone:
Email:
VAT No: Fax:
I hereby authorise you to debit my credit card for the full amount plus merchant charges:
Card Type: Master / Visa / Amex (please delete as required) Expiry: 3 Digit Security Code:
Card Number
Name of card holder: Signature: Card Holders Address:
Merchant fees on for card payments is levied at: Master / Visa @ 2.87% AMEX @ 3.5%
72 PETEX 2014, 18-20 November 2014, Exhibition Manual
FURNITURE HIRE PRICELIST
FREEMAN UK, Unit 1, Perimeter Road, NEC, Birmingham, B40 1PJ
t: +44 (0)121 780 4511 | f: +44 (0)121 782 4810
Stools Description Price
SS39 | Bar Stool Aluminium | H 995 X W 480 X D 555 X S/H 785 £30.00
SS40 | Bar Stool Beech Back | Black / Burnt Orange / Turquoise / Midnight Blue Seat Pads | H 1000 X S/H 780 £30.00
SS43 | Bar Stool Maple Back | Sky Blue / Mint Green / Lemon / Lilac Seat Pads | H 1040 X S/H 830 £30.00
SS45 | Mallow Stool Black / White | Chrome Frame | H 1100 X S/H 810 £31.00
SS46 | Bar Stool Beech back and Navy Blue Seat Pads | H 970 X W430 X D 430 X S/H 715 £30.00
SS47 | Bar Stool Black / White | Leatherette | H 825 X W 445 X D 445 S/H 825 £30.00
SS48 | Low Stool Black / White | Vinyl | S/H 450 X 400 Square £27.00
SS49 | High Stool Black / White | Vinyl | S/H 770 X 400 Square £31.00
SS50 | Swivel Stool Blue / Silver Grey | H940 X s/h 800 x Diameter 360 £32.00
SS52 | Hi-Tech Stool Black / Blue / Red / White | H 910 W 640 X D 380 X S/H 770 £30.00
SS53 | Bar Stool Beech & Chrome | H 910 X Diameter 360 £30.00
SS54 | Cantilever Stool Black / Red | H 990 X W 440 X D 470 X S/H 700 £33.00
SS55 | Bar Stool Anthracite / Blue / Red | H 1000 X W 390 X D 480 X S/H 730 £33.00
SS56 | Designer Stool Red / White | H 1040 X S/H 820 X Diameter 330 £33.00
SS57 | Lips Stool Black / White | S/H 570-790 X F/H 900-1120 £33.00
SS58 | Crystal Low Stool Black / White | S/H 460 X O/H 460 £27.00
SS59 | Lolly Stool White | S/H 770 X 370 Square £31.00
SS60 | Grid Stool White | S/H 620-820 x O/H 1000-1200 £31.00
SS61 | Criss Cross Stool Cream | S/H 650-840 x O/H 920-1110 £33.00
SS62 | Crystal Stool White | H 790-980 X S/H 610-810 £33.00
Chairs Description Price
SC15 | Chrome Leg Chair Black / Blue / Grey / Red / Green | H 760 W 550 X D 500 X S/H 460 £20.00
SC16 | Conference Chair Grey | H 860 X W 520 X D 670 X S/H 490 £28.00
SC20 | Executive Chair Black / Blue / Grey / Red | H 860 X W 520 X D 670 £45.00
SC21 | Armchair Natural Cane and Aluminium | H 775 X W430 X D 530 X S/H 445 £25.00
SC22 | Armchair Aluminium | H 730 X W 500 X D580 X S/H 450 £26.00
SC23 | Side Chair Blue Fabric Seat Pads and Beech top H 900 X W 420 X D 420 X S/H 480 £28.00
SC24 | Stacking Chair Grey | Plastic | H 690 X W 500 X D 480 X S/H 460 £7.00
SC25 | Side Chair White | H 800 X W 430 x D 430 x S/H 480 £27.00
SC27 | Suzi Chairs Black / Orange / Turquoise Seat Pads | H 740 X W 540 X D 530 S/H 490 £28.00
SC28 | Fan Chair Black Only | H820 X W 550 X D 550 X S/H 460 £28.00
SC30 | Side Chair Black / Blue / Anthracite / Red / Grey | H 780 X W 440 X D 600 X S/H 440 £20.00
SC31 | Side Chair Maple Back | Lilac / Lemon / Sky Blue / Mint Green Seat Pads | H 880 X S/H 500 £28.00
SC33 | Side Chair Black / White | Chrome Frame | H 820 X S/H 480 £30.00
SC34 | Side Chair Seat Pads in Black / Blue | H 805 X W 420 X D 517 X S/H 460 £25.00
SC35 | Side Chair Cream Only | H 865 X D 420 X W 420 X S/H 450 £30.50
SC36 | Swivel Tub Chair Black / White | H 740 X S/H 400 X W 625 D 480 £45.00
SC37 | Milan Side Chair Black / White / Red | H 780 X W 570 X D 460 X S/H 450 £30.00
SC39 | Executive Swivel Chair Grey / Red | H 880|890 X W 580 X D 540 X S/H 500|610 £45.00
SC40 | Givlia Chair White Only | H 820 X W 530 X D 420 X S/H 450 £30.00
SC43 | Electric Chairs Red / Turquoise / Dark Blue / Plum | H 820 X W 540 X D420 X S/H 450 £30.00
SC44 | Venice Chair Black / Mustard / Dark Blue | H 790 X W400 X D 420 X S/H 440 £25.00
SC45 | Fraggie Chair Black only | H 830 X W370 X D 460 X S/H 460 £28.00
SC49 | Folding Chair Black Leatherette | H 830 X W 430 X D400 X S/H 450 £9.00
SC50 | Libre Chair Beech and Black Seat H 790 X W 410 X D 440 X S/H 500 £23.00
SC51 | Opus Chair Blue / Red | Chrome Frame | H 840 X S/H 450 X Diameter 360 £26.00
SC52 | Airchair Light Grey / Pale Blue / Beige | O/H 760 X W 460 X D 500 X S/H 450 £22.00
SC53 | Crystal Swivel Chair Black / White | S/H 470 X O/H 770 X W 640 x D 640 £42.00
SC54 | Cross Chair Gloss Black / Transparent Red | S/H 455 X O/H 790 x W 430 x D 480 £25.00
SC55 | Funky Chair Black / White | S/H 470 X F/H 850 X W 490 X D 500 £28.00
SC56 | Fruity Chair Lime / Orange / Purple Berry | O/H 830 X W 500 X D480 X S/H 480 £25.00
SC57 | Spin Chair White Only | O/H 740 X W 580 X D 470 X S/H 450 £27.00
SC58 | Neptune Chair Blue Only | S/H 435 x W 470 x O/H 780 £25.00
SC60 | Folding Chair White Plastic | H 830 X W 430 X D400 X S/H 450 (Not Illustrated) £6.00
SC360 | Curved Booth Black / Cream, Black / Brown, Beige / Cream, Beige / Brown| W 2633 X D783 £120.00
73 PETEX 2014, 18-20 November 2014, Exhibition Manual
FURNITURE HIRE PRICELIST
FREEMAN UK, Unit 1, Perimeter Road, NEC, Birmingham, B40 1PJ
t: +44 (0)121 780 4511 | f: +44 (0)121 782 4810
Office Range Description Price
SE49 | Executive Chair Black leatherette | Sizes may vary. £55.00
SE59 | Computer Table Beech | H 1150 X W 500 X D 500 or H1150 X W 600 X D 600 £60.00
SE60 | Computer Table Beech | H 1005 X W 910 X D 500 £78.00
SE61 | Reception Counter Pale Grey only | H 1000 X W 1000 X D 500 £75.00
SE62 | Computer Plinth Grey only | H 1000 X W 600 X D 600 £60.00
SOR34 | Writing Top Black High Gloss Writing Top (for use with SOR38 only) £35.00
SOR35 | High Gloss Pedestal 3 Drawer Black / White | H 550 X W 320 X D 400 £35.00
SOR36 | Mesh & Lumber Support Task Chair Black / White | Fully Adjustable Office Task Chair With Arms £65.00
SOR37 | Small High Gloss Desk Black / White | W 1200 X D 800 - (must use these desk in EXCEL centre, London) £75.00
SOR38 | Large High Gloss Desk Black / White | W 1600 X D 800 - (must use these desk in EXCEL centre, London) £90.00
SOR39 | Typist/Operations Chair Black / Grey / Red or Blue | H1040 X W 520 X S/H 440 | 550 £29.00
SOR40 | Filing Cabinet Beech | 3 Drawer Filing Cabinet H1010 X W520 X D650 (Not Illustrated) £69.55
SOR41 | Pedestal Drawer Unit Black / Beech / Grey | H575 X W 420 X D 585 £30.00
SOR44 | Desk Beech only | H 720 X W1510 X D800 £60.00
SOR46 | Desk Beech only | H 720 X W 1200 X D800 (Not Illustrated) £53.50
SOR47 | Computer Table Beech / White | H 720 X W 800 X D 800 £40.00
SOR48 | Draughtman's Chair Charcoal / Blue / Red | W 425 X D 625 X S/H 620 | 860 £33.00
SOR50A | Small Slab End Desk Black / Beech | H 730 X W 1200 X 800 £53.50
SOR50B | Small Slab End Desk Black / Beech / White | With Pedestal | H 730 X W 1200 X D 800 £78.50
SOR51A | Large Slab End Desk Black / Beech | H 730 X W 1600 X D 800 £60.00
SOR51B | Large Slab End Desk Black / Beech | with Pedestal | H 730 X W 1600 X D 800 £85.00
SOR54 | Single Pedestal Desk Grey only | H 700 X W 1230 X D 750 £75.00
SOR55 | Single Pedestal Desk Beech only | H 700 X W 1230 X D 730 £78.50
SOR56 | Executive Desk Black / Beech / Black with Beech top / Grey | H 730 X W 1600 X D 800 £82.50
SOR58 | Bowend Desk Black | 1600 X 980 25mm Thick Top £85.00
SOR59 | Bowend Desk Black | 1200 X 980 25 mm Thick Top £70.00
SOR60 | Pedestal Drawer Unit 3 Drawer Pedestal Unit in Black £35.00
SOR61B | Bowend Desk Black | 1800 X 800 25 mm Thick Top (Not Illustrated) £90.00
SOR62 | Black Typist Return Black Typist Return to match SOR61 (Not Illustrated) £45.00
SOR63 | Typist Chair Black / White / Blue / Red | S/H 405/505mm x O/H Width 470mm x Seat 780mm £30.00
SOR65 | Writing Top Black | For use with SOR58 £25.00
SOR66 | Writing Top Black | For use with SOR59 £22.50
SOR67 | Writing Top Black / Grey / Black with Beech top | For use with SOR56 £25.00
Lounge Seating Description Price
SL1 | Corner Chair Blue / Red / Anthracite | H 700 x W 660 x D 660 X S/H 420 £35.00
SL2 | Lounge Chair Blue / Red / Anthracite | H 700 x W 660 x D 660 X S/H 420 £35.00
SL5 | Coffee Table Grey / Blue / Red / Anthracite | H 320 X 660 X 660 £30.00
SL11 | Corner Unit Black / Burnt Orange / Turquoise | H 770 X W 760 X D 660 X S/H 450 £40.00
SL12 | Lounge Chair Black / Burnt Orange / Turquoise | H 770 X W 760 X D 660 X S/H 450 £40.00
SL13 | Lounge Chair Two tone Blue | H 700 X D 660 X W 660 X S/H 420 (Not Illustrated) £35.00
SL14 | Lounge Chair Blue / Red | H 760 X W 560 X D 560 X S/H 520 £35.00
SL15 | Lounge Chair Blue / Red | H 760 X W 560 X D 560 X S/H 520 £35.00
SL20 | Single Seat Tub Chair Black / Red & Black / Blue & Black / Orange | H 785 X W 665 X D 675 £40.00
SL21 | Double Seat Tub Chair Black / Red & Black / Blue & Black / Orange | H785 X W 1280 X D 675 £70.00
SL22 | Seminar Bench Black | L 2000 x H 450 X D 450 £100.00
SL24 | Galaxy Sofa Each Semi Circle | Red / Light Grey / Blue | S/H 480 X W 1550 X D 800 £100.00
SL34 | Embassy Armchair White Leatherette | H 730 X W 900 X D 760 X S/H 380 £85.00
SL35A | Embassy Sofa (2-seater) White Leatherette | H 730 X W1600 X D 760 X S/H 380 £135.00
SL35B | Embassy Sofa (3-seater) White Leatherette | H 730 X W2400 X D 760 X S/H 380 £180.00
SL36 | Verona Lounge Chair Black / Red / Purple / Royal Blue / Wedgewood Blue / Lilac | H 780 X W 640 X D610 X S/H 500 £45.00
SL37 | Charleston Lounge Chair Black / Red / Grey / Blue | H 800 X W 600 X D 600 X S/H 460 £40.00
SL38 | Lounge Chair Black / Blue / Grey / Red | H 680 X W 550 X D 670 X S/H 360 £35.00
SL39 | Single Galaxy Lounger Each Semi Circle | Blue / Light Grey / Red | S/H 480 X W 1020 X D 540 £60.00
SL40 | Mon Petite Light Grey & Blue / Light Grey & Dark Grey / Red | H840 x W750 x D770 x SH430 £50.00
SL41 | Seminar Bench Black / White Seat Cushions | H460 X L2460 X D 450 (Not Illustrated) £80.00
SL42 | Trend Single Lounge Unit Black / White | S/H 420 X O/H 690 X W570 X D670 £45.00
SL43 | Trend Double Lounge Unit Black / White | S/H 420 X O/H 690 X W1130 X D670 £72.50
SL44 | Box Bench Black Leatherette | L 2000 X H 450 X D 460 £90.00
SL45 | Cherish Sofa Green Seat & White Back / Silver Seat & White Back | W1250 X D 680 X S/H 470 X O/H 800 £90.00
SL46 | Curve Lounge Unit White Leatherette | H 720 x D 720 X S/H 580 £40.00
SL47 | Barcelona Chair White Leatherette | H 730 X W 750 X D 750 X S/H 400 £115.00
SL48 | Curve Sofa Unit White Leatherette | S/H 450 X W 2470 X D 1140 £140.00
74 PETEX 2014, 18-20 November 2014, Exhibition Manual
FURNITURE HIRE PRICELIST
FREEMAN UK, Unit 1, Perimeter Road, NEC, Birmingham, B40 1PJ
t: +44 (0)121 780 4511 | f: +44 (0)121 782 4810
Tables Description Price
ST59 | Table Black / White / Aluminium / Beech | H 735 X Diameter 610 £37.50
ST61 | Round Table Black / White | H725 X D800 £38.50
ST61A | Table Beech top and Chrome Stem | Diameter 800 X H 725 £38.00
ST64 | Bar Table Black / White / Pink Granite | H1190 X D610 £45.00
ST65 | Circular Table Black / White | H 450 X Diameter 610 £30.00
ST67 | Square Coffee Table Black / White | H 450 X W 600 X D 600 £30.00
ST70 | Round Folding Table Teak Laminate | H 760 X Diameter 1200 £25.00
ST73 | Square Table Black / White | H 725 X W 700 X D 700 £35.00
ST74 | 6ft Trestle Table Teak Laminate | H 700 X L 1800 X D 680 £20.50
ST75 | Oval Conference Table Black / Beech | Chrome legs | H 735 X W 1000 D 1800 £100.00
ST76 | Circular Conference Table Black / Beech | H 740 X Diameter 1200 £60.00
ST77 | Square Table Beech | H 725 X W 800 X D 800 £35.00
ST78 | Coffee Table Coffee Table in Beech / Black / White | H 355 X W 800 X D 800 £30.00
ST87A | Glass Coffee Table L1200 X W600 X H450 Gap Between Shelf 330mm £60.00
ST88 | Rectangular Coffee Table Black / Beech | H 370 X W 1200 X D 600 £55.00
ST90 | 4ft Trestle Table Teak Laminate | H 700 X W 1220 X D 690 £18.50
ST91 | Rectangular Conference Table Beech only | H 740 X W 1530 X W 800 £45.00
ST92 | Poseur Bar Table Aluminium / Beech / Black / White | H 1100 X Diameter 610 £50.00
ST93 | Normal Height Table Beech / Black / White | H 750 X Diameter 800 £42.00
ST96 | Chunky Bar Table Chunky Bar Table in Beech / Black / White | Chunky Stem | H 1100 X Diameter 610 £45.00
ST98 | Stratos Normal-Height Table Stratos Normal Height Table | Silver Grey tops / H 740 X W 800 X D 800 £38.50
ST99 | Wave Normal-Height Table Wave Normal Height Table | Black / Silver Grey | H 740 X W 720 X D 720 | Swing tops £40.00
ST100 | Coffee Table White Coffee Table | H 380 x D 600 (Not Illustrated) £30.00
ST105 | Embassy Coffee Table White Leatherette | H 360 X W 680 X D 680 £50.00
ST107 | Charleston Coffee Table Black & Chrome | H 350 X W490 X D 500 £30.00
ST108 | Stratos Bar Table Black / White / Silver Grey | H 1100 X Diameter 600 £50.00
ST109 | Galaxy Coffee Table Red / Blue / Silver Grey | H 480 X Diameter 520 £40.00
ST112 | Square Table Black / White | H 730 X W 600 X D 600 £35.00
ST113 | Oblong Table Beech / Black / White | H 730 X W 1200 X D 600 £38.00
ST114 | Oblong Table Black / White | H730 X W1800 X D600 £41.00
ST115 | 6ft Trestle Table Plywood | H 750 X W 1800 X D 640 £25.00
ST116 | 4ft Trestle Table Plywood | H 780 X W 1200 X D 640 £21.00
ST120 | Ferrara Table Black / White / Beech | H720 x W800 x D 800 £38.50
ST123 | Zeta Table Beech Stem and Top | H 750 X Diameter 600 £37.50
ST124 | Libre Table Black / Beech | H 730 X Diameter 1000 £37.50
ST125 | Oblong Boardroom Table Black only | H 720 X W 2000 X D 900 (Not Illustrated) £110.00
ST128 | Poseur Bar Table Black / White | 40mm Thick Top 600mm Diameter £50.00
ST129 | Normal-Height Table Black / White | Shiney 40mm Thick Top 800mm Diameter £42.00
ST130 | Normal-Height Table Black / White | 40mm Thick Top 700mm square top £38.50
ST131 | Normal-Height Table Black / White | Matt 40mm Thick Top 800mm Diameter £42.00
ST132 | Coffee Table Black / White | 600mm Square £32.50
ST133 | Coffee Table Black / White | 1200 X 600mm £55.00
ST134 | Normal-Height Table White | 600mm Diameter £37.50
ST135 | Normal-Height Table White | 800mm Diameter £42.00
ST136 | Walnut Finish Table Walnut | H 730 X Diameter 1200 £55.00
ST137 | Glass Top Coffee Table Glass | 500mm Diameter X H 500 £55.00
ST138 | Square Table White | H 750 X W 600 X D 600 £38.50
75 PETEX 2014, 18-20 November 2014, Exhibition Manual
FURNITURE HIRE PRICELIST
FREEMAN UK, Unit 1, Perimeter Road, NEC, Birmingham, B40 1PJ
t: +44 (0)121 780 4511 | f: +44 (0)121 782 4810
Accessories Description Price
SA82 | Oval Chrome Push Top Bin Sizes may vary £15.00
SA83 | 2 cu ft Refrigerator Sizes may vary £55.00
SA84 | 5 cu ft Refrigerator Style and size may vary £70.00
SA85 | Cheval Mirror Style and size may vary £35.00
SA86 | Garment Rail Gown Rail | Black or Silver £35.00
SA02 | Hangars Hangars for Garment Rail £0.30
SA87 | Hat & Coat Stand Black or Chrome (Not Illustrated) £25.00
SA90 | Chrome Past Chrome Post £17.50
SA91 | Rope For Above (1.5m) in Black, Blue or Red £14.00
SA92 | Ash Stand Style & Sizes May Vary £19.00
SA93 | Waste Bin Grey, Black or White £6.00
SA95 | Flip Top Bin Size and colours may vary £12.50
SA100 | Hat & Coat Stand Silver with Beech trim £27.50
SA101 | Water Cooler Includes 1 X 20 Litre Bottle of Water and 1 X Strip of 100 Cups £80.00
SA102 | Bottle of Water 20 Litre Bottle Of Water £20.00
SA107 | Strip of Cups Strip of Cups for Above £6.00
Outdoors Description Price
SG108 | Umbrella and Base Blue / Beige | Umbrella and Base £18.00
SG113 | Pub Bench / Table Combination All In One Garden Pub Bench £100.00
SG114 | Rattan Table Brown | H 450 X W 550 X D550 £30.00
SG115 | Rattan Sofa Brown | O/H 720 X W 1235 X D 660 X S/H 420 £110.00
SG116 | Rattan Tub Chair Brown | O/H 720 X W 750 X D 660 X S/H 420 £60.00
SG117 | Teak Garden Chair Teak Folding Garden Chair £25.00
SG118 | Teak Garden Table Teak Hexagonal Table £45.00
SG119CR | Lime wash stool Lime wash stool with Cream Pad £45.00
SG120 | Lime wash Table Lime wash table £25.00
Display Aids Description Price
SD70 | Centre Showcase Illuminated | 2020 (h) X 1000 (w) X 420 (d) (mm) | Please ensure you order an electrical socket £170.00
SD71 | Centre Showcase Illuminated | 2020 (h) X 1000 (w) X 420 (d) (mm) | Please ensure you order an electrical socket £170.00
SD72 | Tallboy Showcase with Storage Illuminated | 2020 (h) X 420 (w) X 420 (d) (mm) | Please ensure you order an electrical socket £155.00
SD72a | Tallboy showcase with Storage Illuminated | 2020 (h) X 600 (w) X 600 (d) (mm) | Please ensure you order an electrical socket £170.00
SD73 | Tallboy Showcase Illuminated | 2020 (h) X 420 (w) X 420 (d) (mm) | Please ensure you order electrical socket £155.00
SD73A | Deluxe Tallboy Showcase Illuminated | 2020 (h) X 600 (w) X 600 (d) (mm) | Please ensure you order electrical socket £170.00
SD74 | Glass Top Showcase Illuminated | 1020 (h) X 1000 (w) X 420 (d) (mm) | Please ensure you order electrical socket £145.00
SD75 | Glass Display Showcase Illuminated | 1020 (h) X 1000 (w) X 420 (d) (mm) | Please ensure you order electrical socket £145.00
EL4 | 4 Extra Lights for Showcases Only available for Tallboy Showcases & Glass Counters £35.00
EL8 | 8 Extra Lights for Showcases Only available for Centre Showcases £55.00
SD78 | Lockable Cupboard Beech / Black / Grey / White | H1000 X W950 X D 500 £62.50
SD81 | Single Zig Zag Literature Rack Black / White | 6 Slots A4 | H 1500 X W 245 X D 330 Lip depth 20 £50.00
SD82 | Single Zig Zag Literature Rack Black / White | 7 Slots A4 | H 1695 X W 245 X D 330 Lip depth 20 £57.00
SD85 | Display Unit Beech | 4 Shelf Unit | H 1382 X W 1000 X D 400 £50.00
SD86 | Display Unit Beech | 3 Shelf Unit | H 926 X W 1000 X D 400 £45.00
SD87 | Bar Unit Black and Chrome | H 1280 X W 1250 X D 600 £100.00
SD88 | Banking Unit Grey and Chrome | H 1140 X W 1490 X D 910 £100.00
SD89 | Lecturn Grey and Chrome | H 1049 X W 610 X D 470 £75.00
SD91 | Literature Rack Black only | H 1625 X W 1000 X D 300 £72.00
SD92 | Stand Fitting Counter White with Sliding Doors | H 1000 X W 1000 X D 500 (Not Illustrated) £60.00
SD94 | Metal Cabinet Brown and Beige Metal | 3 Shelves | H 1820 X W 915 X D 455 (Not Illustrated) £70.00
SD96 | Shelving Unit Beech | 4 Shelves | H 1125 X W 600 X D 300 (Not Illustrated) £42.50
SD97 | Grey Low Cabinet Pale grey only | H 730 X W 970 X D 510 (Not Illustrated) £50.00
SD99 | Medium Cabinet Black / Beech, Black with Beech top / Grey | H 850 X W 800 X D 420 £62.50
SD100 | High Cabinet Beech / Black / Grey | H 1000 X W 800 X D 420 (Not Illustrated) £62.50
SD101 | Tall Storage Cabinet Black / Grey / Black with Beech top | H 1650 X W 800 X D 420 £80.00
SD102 | 5 Shelf Unit Chrome | Shelf height 370 | H 1620 X W 910 X D 370 £64.20
SD103 | 4 Shelf Unit Chrome | Shelf Height 510 | H 1620 X W 910 X D 370 £61.50
SD104 | Sloping Shelf Unit Aluminium | H 1560 X W 910 X D 450 £72.00
SD105 | Double Zig Zag Literature Rack Black only | H 1600 X W 520 X D 270 £72.00
SD106 | Literature Rack White / Grey | Mesh Shelves | H 1700 X W760 X D 350 £72.00
SD107 | Literature Rack With Storage Cupboard | White only | H 1700 X W 760 X D 350 £75.00
SD108 | Two Section Bar Unit Black / Beech / Grey | Aluminium Front | H1060 X W 1850 X D 1800 £200.00
SD109 | Single Bar Unit Single Curved Section in Black / Beech / Grey | Curved edges | H1060 X W 1800 X D 600 £125.00
SD110 | Lecturn Clear Plastic Lecturn H 1150 £90.00
76 PETEX 2014, 18-20 November 2014, Exhibition Manual
ELECTRICS & LIGHTING PRE-PAYMENT ORDER
FORM
EARLY BOOKING DEADLINE DATE:
17th October 2014
PETEX 2014
Registered in England & Wales; Company No. 8428643 18th - 20th November 2014 - ExCel, London
The Freeman Company (UK) Limited, Olympia Exhibition Centre, B Gate , Olympia Way , London , W14 8UX Sales: Kevin Fogarty Tel: +44 (0)207 370 8085 Fax: +44 (0)207 370 8181 Email: [email protected]
FULL PAYMENT MUST BE SUBMITTED WITH THIS FORM. INCLUDING 20% VAT YOUR ORDER CANNOT BE PROCESSED WITHOUT PAYMENT IN FULL.
EXHIBITOR DETAILS:
STAND NUMBER:_________________ COMPANY NAME:____________________________________________________________________
TITLE:__________________________ CONTACT NAME: _____________________________________________ DATE: _________________
INVOICE ADDRESS: _____________________________________________________________________________ POSTCODE: _______________
TEL: ______________________________ FAX: ______________________________ EMAIL: _____________________________________
CREDIT CARD DETAILS:
TYPE OF CARD: _______________ please circle: ( DEBIT / CREDIT / MAESTRO ) NAME OF CARD HOLDER: __________________________
***IF THERE IS NO INDICATION OF THE TYPE OF CARD THE 2.5% SURCHARGE WILL AUTOMATICALLY BE APPLIED*** *We do not accept American Express cards *2.5% surcharge applies to credit card payments*
*The additional 2.5% charge does not apply for Visa Debit and Maestro cards*
CARD NUMBER: EXPIRY DATE: /
FOR SWITCH CARD PLEASE INCLUDE: ISSUE NUMBER: __________ OR VALID FROM DATE: _________
3 DIGIT SECURITY CODE ( This number can be found on the back of your card): SIGNATURE: __________________________
ADDRESS (to which this card is registered): _______________________________________________________________________________
THE EARLY BOOKING PRICES (BELOW) ARE AVAILABLE ONLY ON ORDERS RECEIVED BY 17th October 2014 STANDARD PRICES WILL APPLY TO ORDERS RECEIVED AFTER THIS DATE. ONSITE ORDERS WILL BE SUBJECT TO A 20% SURCHARGE.
DESCRIPTION EARLY
BOOKING PRICE
STANDARD
PRICE QTY. TOTAL
Please state position and height overleaf of all items ordered
General Purpose Spotlight 100w £48.80 £58.56
6ft (1.8m) Fluorescent Fitting £66.50 £79.80
5ft (1.5m) Fluorescent Fitting £65.50 £78.60
12v 50w Low Voltage Spotlight £57.70 £69.24
Lighting Track with 3 x 50w Low Voltage Spotlights £148.00 £177.60
Lighting Track with 3 x 100w Spotlights £125.00 £150.00
150w HQI Metal Halide Flood Light £68.00 £81.60
Switch Socket 500W To be used for…………………………. £107.50 £129.00
Switch Socket 1KW To be used for…………………………… £144.60 £173.52
Switch Socket Up To 1kw 24hr To be used for……………….. £264.00 £316.80
In Line with the Current Exhibition Industry Alliance ( Aeo,Aev & Essa ) e-Guide / Rules & Regulations The Following Charges will be Implemented in Relation to Testing the Electrical Installation
These Charges are Compulsory and will Automatically be charged on your Invoice.
Lighting Circuits up to a maximum of 1.2Kw will be charged @ £12.00
Power Circuits up to a Maximum of 2kw will be charged @ £15.00
Information Re. Non-UK companies Please forward your current VAT number __________________
If we do not receive your current VAT number we will have to charge VAT at the current rate of 20%
The Freeman Company (UK) Limited VAT number is GB 160 5448 20
ELECTRICS SUB TOTAL
2.5% surcharge if applicable
+ VAT @ 20%
ELECTRICS TOTAL
For any other electrical items not listed on this order form please contact us for a quote. Electrical items are provided on a hire basis only. All items ordered will be collected at the close of the event. Any
exhibitors found to remove electrical equipment will be subsequently charged the retail value of the item. Please note that in ordering electrics you may have a mains box and cable on your stand.
IF YOU DO NOT RECEIVE AN INVOICE CONFIRMATION WITHIN
10 DAYS OF PLACING YOUR ORDER, PLEASE CONTACT US TO CONFIRM YOUR REQUIREMENTS.
IMPORTANT NOTICE – Any order will not be processed without full payment.
*We do Not Accept Cheques 5 days Prior 1st Day of Build
CHEQUES SHOULD BE CROSSED AND MADE PAYABLE TO:
The Freeman Company (UK) Limited
DON’T FORGET TO KEEP A COPY FOR YOUR RECORDS
77 PETEX 2014, 18-20 November 2014, Exhibition Manual
IMPORTANT EQUIPMENT POSITION DIAGRAM Petex 2014
This diagram will be used to place all orders on your stand. Ensure you complete the diagram clearly and show all heights and dimensions for the placement of all items you have ordered.
Please circle the scale to which you have drawn your stand 1 square = 1m 1 square = 2m
BACK OF STAND
FRONT OF STAND
COMPANY NAME______________________________________________________ STAND NO________________
TERMS & CONDITIONS This extract of The Freeman Company (UK) Limited’s Terms of Business summarises the principal matters relating to the provision of Shell Scheme Extras, Electrical Services, Hire of Furniture and Floral and
Floor Coverings. At all times The Freeman Company (UK) Limited’s full Terms of Business will apply and this extract is for clients’ convenience only. The Freeman Company (UK) Limited’s full Terms of Business can be provided, on request,. For convenience paragraphs retain the numbering of The Freeman Company (UK) Limited’s complete Terms of Business.
1.1 In placing a Client Order with The Freeman Company (UK) Limited the Client accepts, with no reservations, that these Terms and Conditions of Business take the place of any other document, prior written or oral agreement, as well as the Client’s terms and conditions of purchase or hire. 1.2 The Freeman Company (UK) Limited’s Terms and Conditions of Business can only be amended in writing. 1.3 The Contract will be interpreted and applied in accordance with English Law and the parties to the Contract agree to submit to the exclusive jurisdiction of the English Courts. 2.1 A Client Order must be evidenced in writing either by signing a The Freeman Company (UK) Limited Pre Payment Order Form or by accepting a The Freeman Company (UK) Limited Quotation. Except where stated, The Freeman Company (UK) Limited’s terms and conditions of business for the placing of Client Orders, their variation and cancellation, will apply to Quotations, Pre Payment Order Forms, site orders and Electronic sales orders. 2.5.1.4 In the event that you cancel an order, even if only advised orally, you will be liable for any work put in hand in order to meet the timescales necessary to complete work to the deadlines of the Event for which the work is intended. 2.2.1.2 All Client Orders placed after the defined Cut Off Dates will be subject to late order surcharges. The same will apply for any request to change a Client Order and/or additional Orders made outside the aforementioned deadlines. 2.2.1.3 Acceptance of a Client Order will be conditional on timing and on stock availability. The Freeman Company (UK) Limited reserves the right to supply in lieu and in place of the equipment ordered, any similar equipment fit for the general purpose of the required items of equipment or service. 2.5.3 In the event of cancellation of a Client Order by a Client, the Client will pay to The Freeman Company (UK) Limited the labour and material costs of any work undertaken by The Freeman Company (UK) Limited in order to fulfil the Client Order, at The Freeman Company (UK) Limited’s Fully Costed Rates. 2.6 Any Client Order placed on Site will be charged at the surcharged price as detailed in the exhibitor manual or as detailed on any Prepayment Order Form. 3.1.3 Furniture hire Prices are quoted for the Duration of the Event for which they are made available hired (provided the total hire period does not exceed 14 days). A delivery charge may be applied if The Freeman Company (UK) Limited is not an Official Contractor at an Event. 3.1.4 All Prices are exclusive of VAT. 3.2.2 Where a Client wishes to amend a Client Order after work has started on Site, the Client will be charged in accordance with the terms set out below at 3.3.1, for changed Client Orders. The Freeman Company (UK) Limited will only proceed to make any change after a Site Order Variation Sheet has been signed by the Client’s representative on Site. Labour time incurred by The Freeman Company (UK) Limited or its contractors will be charged at the The Freeman Company (UK) Limited Fully Costed Rate. 4.1 It is the duty of the hirer to provide at such event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 4.2 In the event of non delivery or if the Client is not satisfied that the goods or services that have been ordered are delivered in conformity to the Quotation then a member of the The Freeman Company (UK) Limited Site team must be notified before the Open Period of the Event. If the Client is not satisfied with the remedial action taken by The Freeman Company (UK) Limited, the matter should be addressed with the Senior member of the The Freeman Company (UK) Limited Site team or with the Event Organiser’s on site staff. 4.3 In the event of a dispute that cannot be resolved on site, the Client will submit their complaint in writing to The Freeman Company (UK) Limited within seven days of the opening of the Event. The Freeman Company (UK) Limited will consider the complaint and respond to the Client within 10 working days. 4.4 No complaint will be addressed unless it has been brought to the attention of The Freeman Company (UK) Limited’s team before the Open Period of the Event. 4.5 If, after return, apparently malfunctioning products are found by The Freeman Company (UK) Limited to be to specification and fully operational, then the Client will be charged for The Freeman Company (UK) Limited’s costs in recovering and replacing the item with all costs calculated at the at the The Freeman Company (UK) Limited Fully Costed Rate. 4.6 Once the Contract is complete, the Client will not be able to claim "force majeure" or an act of God against The Freeman Company (UK) Limited, as The Freeman Company (UK) Limited will be considered to have performed its contractual obligations. 4.7 For the hire of furniture, the liabilities of the Client commence at the time the furniture is delivered to Site, or are collected from The Freeman Company (UK) Limited’s premises, and continue until they are collected from the Site by The Freeman Company (UK) Limited or are returned to The Freeman Company (UK) Limited’s premises. During this time the Client will:- (i) Keep at the Client’s own expense the furniture in good and substantial repair and condition and in the event of any article being damaged beyond repair or lost by fire, theft or any other cause whatsoever, will pay The Freeman Company (UK) Limited the full replacement value of the furniture plus the original - hire charge. In the event of any item being damaged and
requiring repair the Client will pay the full cost of such repair in addition to all hire charges. (ii) Keep the furniture fully insured to their full replacement value against all risks. Clients are reminded that the period of the insurance shall include at least five days prior to the opening of the event or exhibition for which they are hired, and at least five days after its conclusion. Furniture is hired only on this condition. PAYMENT 4.8.1 Unless otherwise agreed, all Client Orders for items ordered from Pre-payment forms must be accompanied by full payment. 4.8.2 In the event of non payment within the terms detailed in our Quotation The Freeman Company (UK) Limited reserve the right to withhold the goods or services that have been ordered. 4.8.3 In the event of late payment, with reference to the terms detailed in The Freeman Company (UK) Limited’s Quotation, The Freeman Company (UK) Limited reserves the right to charge interest of 3% p.a. over the HSBC base rate until paid.5.2.4 Save as expressly provided in all these Terms and Conditions, the Client shall indemnify The Freeman Company (UK) Limited against all actions, claims and demands whatsoever arising from any loss or damage of whatsoever nature suffered by any party as a result of its conduct in completing the Contract or complying with any Event or Site conditions. 6.1 It is the duty of the hirer to provide at an event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 6.2 As from its being made available, its delivery or acceptance, the Client will be responsible for the safety of The Freeman Company (UK) Limited’s property throughout the Duration of the Event and will be responsible for any damage to The Freeman Company (UK) Limited’s property caused by the actions of the Client or its customers. 6.3 During this period The Freeman Company (UK) Limited disclaims all responsibility concerning documents, objects, samples, equipment or other goods present in / under / on the equipment rented by the Client. 6.4 Clients are reminded that all equipment should be emptied of personal belongings immediately at the end of the Open Period of the Event, in order that The Freeman Company (UK) Limited’s property may be removed from Site as quickly as practical. The Freeman Company (UK) Limited accepts no responsibility for the safe custody of goods left in cabinets, draws or similar storage items. 7.1 The Freeman Company (UK) Limited provides all goods, including complete stand structures on hire only and the Client undertakes: 7.1.2 To use the equipment in accordance with its usual purpose, to do nothing nor allow anything to be done that could lead to its damage or its disappearance, to give it the normal maintenance required, to keep it and to return it in good working order and clean, and to respect the The Freeman Company (UK) Limited’s particular recommendations, specific advice for use, and appropriate warnings which it acknowledges having read notably in these Terms and Conditions, the specifications sheets, and/or the documents that were handed over to it on delivery. 7.1.3 Not to carry out any modification or repair to The Freeman Company (UK) Limited’s property, however small. 7.1.4 Not to nail, apply adhesive or paint, or damage The Freeman Company (UK) Limited’s property in any way without The Freeman Company (UK) Limited’s agreement or the express permission as set out in the Exhibitor manual for the Event. 7.1.5 To allow any of The Freeman Company (UK) Limited’s representatives or persons authorised by the latter, unrestricted access to the equipment installed for purposes of maintenance and to take any necessary steps to make their mission easier. 7.1.6 To return goods to The Freeman Company (UK) Limited free of any object. 7.1.7 To be responsible for any electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited and to accept full responsibility and all consequential costs resulting from the connection of a faulty or inappropriate electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited. 7.1.8 To pay The Freeman Company (UK) Limited the cost of repair or replacement (as appropriate) for any item damaged whilst in the care of the Client however caused. 8 All goods, materials, plant or machinery supplied by The Freeman Company (UK) Limited, shall be on hire unless otherwise stated. The period of hire will be Duration of the Event unless otherwise stated. The Freeman Company (UK) Limited shall enter the Site to collect and to remove its property as soon as permitted after the end of the Open Period. 10.1 The illustrations and / or photos featured in the sales documentation (irrespective of the medium) are for guidance only are not binding specifications. 10.2 Clients may photograph work carried out by The Freeman Company (UK) Limited for their own marketing purposes only and attention is drawn to paragraph 9.2 (please see full terms and conditions regarding the use of The Freeman Company (UK) Limited designs.
If you do not complete this diagram or indicate the heights and dimensions of all orders, items will be placed at our discretion. Subsequent change will be subject to a £25 charge.
O = Spotlight X = Power point at floor level Ø = Power point at ceiling height O—O—O = Light track ======= = Fluorescent C = Conn to c/o lighting M = Mains position
Space only
Shell Scheme
Do you have a platform
Additional Information___________________________________________________________________________________________________________________________________________________________________
78 PETEX 2014, 18-20 November 2014, Exhibition Manual
For electrics at the following exhibition: PETEX 2014
In the experience of The Freeman Company (UK) Limited in providing electrical supplies for exhibitions, we find that many exhibitors are not aware of the power requirements of equipment that they will be using. This Quick Reference Guide is designed to assist exhibitors in planning their power requirements, and if followed, will reduce the likelihood of problems occurring at the exhibition venue.
SO Group provides standard 3-pin English 13A socket-outlets, but with four different power ratings. The list below indicates the sort of equipment that can be used with each of the power ratings:
SK1 (500W) IS RATED AT 2 AMP AND CAN SUPPLY:
One computer [or 2 x laptops] A small domestic fridge Four mobile phone chargers Table lamp Television and video or any combination of the above using a single 4-way extension (maximum length 2m) subject to a total load of 500W
SK2 (1000W) is rated at 4 AMP AND CAN SUPPLY:
Small domestic coffee machine (750W – 1kW) Small domestic steamer (900W – 1kW) Small microwave cooker (750W – 1kW) Vacuum Cleaner (800W – 1kW)
SK3 (2kW) AND SK4 (3kW) ARE RATED AT 10 AMP AND 13 AMP AND CAN SUPPLY:
Jug Kettle (2kW – 3kW) – 3kW)
– 3kW)
Please Note:
The list indicates individual items that can be used with each socket, with the exception of the 500W socket above. All sockets are supplied on daytime power only unless 24-hour continuous power is requested and quoted for.
Actual power requirements will vary dependent upon the individual equipment used. All electrical equipment has a Rating Plate that shows its power consumption in Watts (W) or kilowatts (kW). You should carefully examine all equipment to be used and calculate the exact power usage before ordering your electrical power requirements.
If you are ordering a socket so as to be able to supply your own lighting arrangement(s), then in accordance with the regulations, the maximum power rating of any single lighting circuit is 1000W (1kW), so if, for example, you had 3kW of lighting on your stand, you would need to order 3 x 1kW sockets for this arrangement.
Under the current regulations it is not permissible to order a socket and use it to supply a consumer unit if you are carrying out the installation of your own electrical wiring and equipment. In these circumstances you will need to order an electrical mains supply.
79 PETEX 2014, 18-20 November 2014, Exhibition Manual
The Freeman Company (UK) Limited
FLOORCOVERING ORDER FORM DEADLINE DATE: 29th March 2012
PETEX 2014 18TH – 20TH November 2014 – ExCel, London
Registered in England & Wales; Company No. 8428643
The Freeman Company (UK) Ltd, Chapel Farm Industrial Estate, Cwmcarn, South Wales NP11 7BH Sales: Jackie Wallbank Tel: +44 (0)1495 273620 Fax: +44 (0)1495 273661 Email:[email protected]
EXHIBITOR DETAILS:
STAND NUMBER:_________________ COMPANY NAME:_______________________________________________________________________
TITLE:__________________________ CONTACT NAME: _____________________________________________ DATE: ___________________
INVOICE ADDRESS: _____________________________________________________________________________ POSTCODE: _______________
TEL: ______________________________ FAX: ______________________________ EMAIL: _______________________________________
CREDIT CARD DETAILS: VAT NUMBER: __________________________
CREDIT/ DEBIT:(Please circle one) NAME OF CARD HOLDER: ____________________________ TOTAL: £___________
***IF THERE IS NO INDICATION OF THE TYPE OF CARD A 2.5% SURCHARGE WILL AUTOMATICALLY BE APPLIED***
*2.5% surcharge applies to credit card payments only, Visa Debit and Maestro cards will not be surcharged**We do not accept American Express*
CARD NUMBER: EXPIRY DATE: /
FOR SWITCH CARD PLEASE INCLUDE: ISSUE NUMBER: __________ OR VALID FROM DATE: _________
3 DIGIT SECURITY CODE ( This number can be found on the back of your card): SIGNATURE: __________________________
ADDRESS (to which this card is registered): ____________________________________________________________________________________
STAND DIMENSIONS: ……………………………DESCRIPTION Colour Unit Cost QTY TOTAL
* Exhibition Cord Carpet (inc. polythene)£7.50 per
sq.m.
Carpet Tiles (Hire only) £7.50 per
sq.m.
Velour Carpet (Recycle) (inc. polythene) £8.50 per
sq.m.
Velour Carpet (Universal) (inc. polythene) £10.75
per sq.m.
Vinyl Floorcovering £12.00
per sq.m.
Protective Covering £1.25 per
sq.m.
Naplock Edging (For Floorcovering laid Direct To Floor) £4.50 per
Lm.
Removal of carpet of show £0.50 per
sq.m. * CARPET COLOURS AVAILABLE ON REQUEST
If a platform is required, please use the Shell Accessories Order Form.
FLOORCOVERING SUB TOTAL
+ VAT
2.5% Surcharge If Applicable
TOTAL
For irregular shape stands or for any special floorcovering requirements, please provide a scaled drawing of your stand. Any special requirements may incur extra labour charges.
IF YOU DO NOT RECEIVE AN INVOICE
CONFIRMATION WITHIN 10 DAYS OF PLACING YOUR ORDER, PLEASE
CONTACT US TO CONFIRM YOUR
REQUIREMENTS.
IMPORTANT NOTICE – Any order will not be processed without full payment.
*We do Not Accept Cheques 5 days Prior 1st Day of Buildup
CHEQUES SHOULD BE CROSSED AND MADE PAYABLE TO:
The Freeman Company (UK) Ltd
DON’T FORGET TO KEEP A COPY FOR YOUR RECORDS
80 PETEX 2014, 18-20 November 2014, Exhibition Manual
IMPORTANT EQUIPMENT POSITION DIAGRAM
This diagram will be used to place all orders on your stand. Ensure you complete the diagram clearly and show all colours and dimensions for an accurate costing.
Please circle the scale to which you have drawn your stand 1 square = 1m 1 square = 2m
BACK OF STAND
FRONT OF STAND
COMPANY NAME______________________________________________________ STAND NO________________
TERMS & CONDITIONS
This extract of The Freeman Company (UK) Limited’s Terms of Business summarises the principal matters relating to the provision of Shell Scheme Extras, Electrical Services, Hire of Furniture and Floral and Floor Coverings. At all times The Freeman Company (UK) Limited’s full Terms of Business will apply and this extract is for clients’ convenience only. The Freeman Company (UK) Limited’s full Terms of Business can be
provided, on request,. For convenience paragraphs retain the numbering of The Freeman Company (UK) Limited’s complete Terms of Business.
1.1 In placing a Client Order with The Freeman Company (UK) Limited the Client accepts, with no reservations, that these Terms and Conditions of Business take the place of any other document, prior written or oral agreement, as well as the Client’s terms and conditions of purchase or hire. 1.2 The Freeman Company (UK) Limited’s Terms and Conditions of Business can only be amended in writing. 1.3 The Contract will be interpreted and applied in accordance with English Law and the parties to the Contract agree to submit to the exclusive jurisdiction of the English Courts. 2.1 A Client Order must be evidenced in writing either by signing a The Freeman Company (UK) Limited Pre Payment Order Form or by accepting a The Freeman Company (UK) Limited Quotation. Except where stated, The Freeman Company (UK) Limited’s terms and conditions of business for the placing of Client Orders, their variation and cancellation, will apply to Quotations, Pre Payment Order Forms, site orders and Electronic sales orders. 2.5.1.4 In the event that you cancel an order, even if only advised orally, you will be liable for any work put in hand in order to meet the timescales necessary to complete work to the deadlines of the Event for which the work is intended. 2.2.1.2 All Client Orders placed after the defined Cut Off Dates will be subject to late order surcharges. The same will apply for any request to change a Client Order and/or additional Orders made outside the aforementioned deadlines. 2.2.1.3 Acceptance of a Client Order will be conditional on timing and on stock availability. The Freeman Company (UK) Limited reserves the right to supply in lieu and in place of the equipment ordered, any similar equipment fit for the general purpose of the required items of equipment or service. 2.5.3 In the event of cancellation of a Client Order by a Client, the Client will pay to The Freeman Company (UK) Limited the labour and material costs of any work undertaken by The Freeman Company (UK) Limited in order to fulfil the Client Order, at The Freeman Company (UK) Limited’s Fully Costed Rates. 2.6 Any Client Order placed on Site will be charged at the surcharged price as detailed in the exhibitor manual or as detailed on any Prepayment Order Form. 3.1.3 Furniture hire Prices are quoted for the Duration of the Event for which they are made available hired (provided the total hire period does not exceed 14 days). A delivery charge may be applied if The Freeman Company (UK) Limited is not an Official Contractor at an Event. 3.1.4 All Prices are exclusive of VAT. 3.2.2 Where a Client wishes to amend a Client Order after work has started on Site, the Client will be charged in accordance with the terms set out below at 3.3.1, for changed Client Orders. The Freeman Company (UK) Limited will only proceed to make any change after a Site Order Variation Sheet has been signed by the Client’s representative on Site. Labour time incurred by The Freeman Company (UK) Limited or its contractors will be charged at The Freeman Company (UK) Limited Fully Costed Rate. 4.1 It is the duty of the hirer to provide at such event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 4.2 In the event of non delivery or if the Client is not satisfied that the goods or services that have been ordered are delivered in conformity to the Quotation then a member of The Freeman Company (UK) Limited Site team must be notified before the Open Period of the Event. If the Client is not satisfied with the remedial action taken by The Freeman Company (UK) Limited, the matter should be addressed with the Senior member of The Freeman Company (UK) Limited Site team or with the Event Organiser’s on site staff. 4.3 In the event of a dispute that cannot be resolved on site, the Client will submit their complaint in writing to The Freeman Company (UK) Limited within seven days of the opening of the Event. The Freeman Company (UK) Limited will consider the complaint and respond to the Client within 10 working days. 4.4 No complaint will be addressed unless it has been brought to the attention of The Freeman Company (UK) Limited’s team before the Open Period of the Event. 4.5 If, after return, apparently malfunctioning products are found by The Freeman Company (UK) Limited to be to specification and fully operational, then the Client will be charged for The Freeman Company (UK) Limited’s costs in recovering and replacing the item with all costs calculated at the at The Freeman Company (UK) Limited Fully Costed Rate. 4.6 Once the Contract is complete, the Client will not be able to claim "force majeure" or an act of God against The Freeman Company (UK) Limited, as The Freeman Company (UK) Limited will be considered to have performed its contractual obligations. 4.7 For the hire of furniture, the liabilities of the Client commence at the time the furniture is delivered to Site, or are collected from The Freeman Company (UK) Limited’s premises, and continue until they are collected from the Site by The Freeman Company (UK) Limited or are returned to The Freeman Company (UK) Limited’s premises. During this time the Client will:- (i) Keep at the Client’s own expense the furniture in good and substantial repair and condition and in the event of any article being damaged beyond repair or lost by fire, theft or any other cause whatsoever, will pay The Freeman Company (UK) Limited the full replacement value of the furniture plus the original - hire charge. In the event of any item being
Damaged and requiring repair the Client will pay the full cost of such repair in addition to all hire charges. requiring repair the Client will pay the full cost of such repair in addition to all hire charges. (ii) Keep the furniture fully insured to their full replacement value against all risks. Clients are reminded that the period of the insurance shall include at least five days prior to the opening of the event or exhibition for which they are hired, and at least five days after its conclusion. Furniture is hired only on this condition. PAYMENT 4.8.1 Unless otherwise agreed, all Client Orders for items ordered from Pre-payment forms must be accompanied by full payment. 4.8.2 In the event of non payment within the terms detailed in our Quotation The Freeman Company (UK) Limited reserve the right to withhold the goods or services that have been ordered. 4.8.3 In the event of late payment, with reference to the terms detailed in The Freeman Company (UK) Limited’s Quotation, The Freeman Company (UK) Limited reserves the right to charge interest of 3% p.a. over the HSBC base rate until paid.5.2.4 Save as expressly provided in all these Terms and Conditions, the Client shall indemnify The Freeman Company (UK) Limited against all actions, claims and demands whatsoever arising from any loss or damage of whatsoever nature suffered by any party as a result of its conduct in completing the Contract or complying with any Event or Site conditions. 6.1 It is the duty of the hirer to provide at an event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 6.2 As from its being made available, its delivery or acceptance, the Client will be responsible for the safety of The Freeman Company (UK) Limited’s property throughout the Duration of the Event and will be responsible for any damage to The Freeman Company (UK) Limited’s property caused by the actions of the Client or its customers. 6.3 During this period The Freeman Company (UK) Limited disclaims all responsibility concerning documents, objects, samples, equipment or other goods present in / under / on the equipment rented by the Client. 6.4 Clients are reminded that all equipment should be emptied of personal belongings immediately at the end of the Open Period of the Event, in order that The Freeman Company (UK) Limited’s property may be removed from Site as quickly as practical. The Freeman Company (UK) Limited accepts no responsibility for the safe custody of goods left in cabinets, draws or similar storage items. 7.1 The Freeman Company (UK) Limited provides all goods, including complete stand structures on hire only and the Client undertakes: 7.1.2 To use the equipment in accordance with its usual purpose, to do nothing nor allow anything to be done that could lead to its damage or its disappearance, to give it the normal maintenance required, to keep it and to return it in good working order and clean, and to respect The Freeman Company (UK) Limited’s particular recommendations, specific advice for use, and appropriate warnings which it acknowledges having read notably in these Terms and Conditions, the specifications sheets, and/or the documents that were handed over to it on delivery. 7.1.3 Not to carry out any modification or repair to The Freeman Company (UK) Limited’s property, however small. 7.1.4 Not to nail, apply adhesive or paint, or damage The Freeman Company (UK) Limited’s property in any way without The Freeman Company (UK) Limited’s agreement or the express permission as set out in the Exhibitor manual for the Event. 7.1.5 To allow any of The Freeman Company (UK) Limited’s representatives or persons authorised by the latter, unrestricted access to the equipment installed for purposes of maintenance and to take any necessary steps to make their mission easier. 7.1.6 To return goods to The Freeman Company (UK) Limited free of any object. 7.1.7 To be responsible for any electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited and to accept full responsibility and all consequential costs resulting from the connection of a faulty or inappropriate electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited. 7.1.8 To pay The Freeman Company (UK) Limited the cost of repair or replacement (as appropriate) for any item damaged whilst in the care of the Client however caused. 8 All goods, materials, plant or machinery supplied by The Freeman Company (UK) Limited, shall be on hire unless otherwise stated. The period of hire will be Duration of the Event unless otherwise stated. The Freeman Company (UK) Limited shall enter the Site to collect and to remove its property as soon as permitted after the end of the Open Period. 10.1 The illustrations and / or photos featured in the sales documentation (irrespective of the medium) are for guidance only are not binding specifications. 10.2 Clients may photograph work carried out by The Freeman Company (UK) Limited for their own marketing purposes only and attention is drawn to paragraph 9.2 (please see full terms and conditions regarding the use of The Freeman Company (UK) Limited designs.
Space only stand
Shell Scheme stand
Do you have a platform Yes/No
Additional Information__________________________________________________________________________________________________________________________________________________
81 PETEX 2014, 18-20 November 2014, Exhibition Manual
SHELL EXTRAS PRE-PAYMENT ORDER FORM
EARLY BOOKING DATE DEADLINE:
3rd November, 2014
The Freeman Company (UK) Limited PETEX 2014
Registered in England & Wales; Company No. 8428643 18th – 20th November 2014 – ExCel, London
The Freeman Company (UK) Limited, Chapel Farm Industrial Estate, Cwmcarn, South Wales NP11 7BH Sales: Hayley Thomas Tel: +44 (0)1495 273660 Fax: +44 (0)1495 271970, Email: [email protected]
FULL PAYMENT MUST BE SUBMITTED WITH THIS FORM. INCLUDING V.A.T.
YOUR ORDER CANNOT BE PROCESSED WITHOUT PAYMENT IN FULL.
EXHIBITOR DETAILS:
STAND NUMBER:_________________ COMPANY NAME:__________________________________________ DATE: ___________________
INVOICE ADDRESS: ___________________________________________________________________________________________________
____________________________________________________________________________________________________________________
POSTCODE: _______________ TEL: ______________________________ FAX: ______________________________
CONTACT NAME: _________________________________________________________ EMAIL: _____________________________________
CREDIT CARD DETAILS: VAT NO: ____________________________________
TYPE OF CARD: _______________ please circle: ( DEBIT / CREDIT / MAESTRO ) NAME OF CARD HOLDER: ___________________________
***IF THERE IS NO INDICATION OF THE TYPE OF CARD A 2.5% SURCHARGE WILL AUTOMATICALLY BE APPLIED***
*2.5% surcharge applies to credit card payments only, Visa Debit and Maestro cards will not be surcharged**We do not accept American Express*
CARD NUMBER: EXPI EXPIRY DATE: /
FOR MAESTRO CARD PLEASE INCLUDE: ISSUE NUMBER: __________ OR VALID FROM DATE: _________
3 DIGIT SECURITY CODE (This number can be found on the back of your card): SIGNATURE: _____________________________
ADDRESS (to which this card is registered): ______________________________________________________________________________________________________________________
THE EARLY BOOKING PRICES (BELOW) ARE AVAILABLE ONLY ON ORDERS RECEIVED BY 3rd November, 2014 STANDARD PRICES WILL APPLY TO ORDERS RECEIVED AFTER THIS DATE. ONSITE ORDERS WILL BE SUBJECT TO A 20% SURCHARGE.
DESCRIPTION EARLY BOOKING
PRICE STANDARD
PRICE QTY TOTAL
Please state position and height overleaf of all items ordered
Wall panel to match Shell Scheme (2.5m high x 1m wide nominal.) £60.50 £72.60 Lockable door with 2 keys (2.5m high x 1m wide nominal) £89.25 £107.10 Curtained entrance with curtain (Entrance 2m x 1m with header above) £55.10 £66.12 Flat/Sloping shelf constructed from white melamine and supported on brackets. (1m x 300mm) per metre run. Loading of shelves (per 1m panel): 1 shelf – max 25kg, 2 shelves – max 40kg, 3 shelves – max 60kg, 4 shelves – max 80 kg
£29.75 £35.70
Hanging rail 25mm diameter (1m long with rail set 280mm from wall) £31.00 £37.20 Hat & Coat Hooks £22.25 £26.70 Night sheets, complete with padlocks, per metre; allow for all open sides £15.00 £18.00 White muslin ceiling per metre square £9.75 £11.70 Wall mounted literature dispenser – 4No A4 pockets £34.00 £40.80 Colour change – nyloop – state colour – per metre £41.50 £49.80 1m x 1m x 18mm Chipboard Display Panel Looped Nylon £35.00 £42.00 MDF Panels – finished in choice of colour £65.00 £78.00 100mm standard platform including black painted skirting boards per square metre (cost excludes carpet)
£21.50 £25.80
Ramp for 100mm platform – We advise all exhibitors ordering 100mm floors to order a ramp to comply with DDA regulations'
£115.00 £138.00
PLEASE SPECIFY ANY ADDITIONAL ORDERS OR QUOTATION DETAILS OVERLEAF.
IF YOU WOULD LIKE US TO CLAD YOUR STAND PLEASE CONTACT US FOR A QUOTE.
STANDFITTING SUB TOTAL
2.5% surcharge if applicable
+ VAT 20%
STANDFITTING TOTAL
In order to attach graphics or lightweight items to the panels of your stand we suggest the use of velcro or double sided sticky pads. Nails, glue, adhesive, staples or screws must not be used as these will
damage the panels. There will be an exhibitor charge for any damaged panels.
IF YOU DO NOT RECEIVE AN INVOICE CONFIRMATION WITHIN
10 DAYS OF PLACING YOUR ORDER, PLEASE CONTACT US TO CONFIRM YOUR REQUIREMENTS.
IMPORTANT NOTICE – Any order will not be processed without full payment.
*We do not accept cheques 5 days prior 1st day of build up
CHEQUES SHOULD BE CROSSED AND MADE PAYABLE TO:
The Freeman Company (UK) Limited
DON’T FORGET TO KEEP A COPY FOR YOUR RECORDS
82 PETEX 2014, 18-20 November 2014, Exhibition Manual
This diagram will be used to place all orders on your stand. Ensure you complete the diagram clearly and show all heights and dimensions for the placement of all items you have ordered. Please circle the scale to which you have drawn your stand:-
1 square = 1m 1 square = 2m
BACK OF STAND
FRONT OF STAND
COMPANY NAME_____________________________________________________ STAND NO________________
TERMS & CONDITIONS This extract of The Freeman Company (UK) Limited’s Terms of Business summarises the principal matters relating to the provision of Shell Scheme Extras, Electrical Services, Hire of Furniture and Floral and Floor Coverings. At all times The Freeman Company (UK) Limited’s full Terms of Business will apply and this extract is for clients’ convenience only. The Freeman Company (UK) Limited’s full Terms of Business can be
provided, on request,. For convenience paragraphs retain the numbering of The Freeman Company (UK) Limited’s complete Terms of Business.
1.1 In placing a Client Order with The Freeman Company (UK) Limited the Client accepts, with no reservations, that these Terms and Conditions of Business take the place of any other document, prior written or oral agreement, as well as the Client’s terms and conditions of purchase or hire. 1.2 The Freeman Company (UK) Limited’s Terms and Conditions of Business can only be amended in writing. 1.3 The Contract will be interpreted and applied in accordance with English Law and the parties to the Contract agree to submit to the exclusive jurisdiction of the English Courts. 2.1 A Client Order must be evidenced in writing either by signing a The Freeman Company (UK) Limited Pre Payment Order Form or by accepting a The Freeman Company (UK) Limited Quotation. Except where stated, The Freeman Company (UK) Limited’s terms and conditions of business for the placing of Client Orders, their variation and cancellation, will apply to Quotations, Pre Payment Order Forms, site orders and Electronic sales orders. 2.5.1.4 In the event that you cancel an order, even if only advised orally, you will be liable for any work put in hand in order to meet the timescales necessary to complete work to the deadlines of the Event for which the work is intended. 2.2.1.2 All Client Orders placed after the defined Cut Off Dates will be subject to late order surcharges. The same will apply for any request to change a Client Order and/or additional Orders made outside the aforementioned deadlines. 2.2.1.3 Acceptance of a Client Order will be conditional on timing and on stock availability. The Freeman Company (UK) Limited reserves the right to supply in lieu and in place of the equipment ordered, any similar equipment fit for the general purpose of the required items of equipment or service. 2.5.3 In the event of cancellation of a Client Order by a Client, the Client will pay to The Freeman Company (UK) Limited the labour and material costs of any work undertaken by The Freeman Company (UK) Limited in order to fulfil the Client Order, at The Freeman Company (UK) Limited’s Fully Costed Rates. 2.6 Any Client Order placed on Site will be charged at the surcharged price as detailed in the exhibitor manual or as detailed on any Prepayment Order Form. 3.1.3 Furniture hire Prices are quoted for the Duration of the Event for which they are made available hired (provided the total hire period does not exceed 14 days). A delivery charge may be applied if The Freeman Company (UK) Limited is not an Official Contractor at an Event. 3.1.4 All Prices are exclusive of VAT. 3.2.2 Where a Client wishes to amend a Client Order after work has started on Site, the Client will be charged in accordance with the terms set out below at 3.3.1, for changed Client Orders. The Freeman Company (UK) Limited will only proceed to make any change after a Site Order Variation Sheet has been signed by the Client’s representative on Site. Labour time incurred by The Freeman Company (UK) Limited or its contractors will be charged at The Freeman Company (UK) Limited Fully Costed Rate. 4.1 It is the duty of the hirer to provide at such event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 4.2 In the event of non delivery or if the Client is not satisfied that the goods or services that have been ordered are delivered in conformity to the Quotation then a member of The Freeman Company (UK) Limited Site team must be notified before the Open Period of the Event. If the Client is not satisfied with the remedial action taken by The Freeman Company (UK) Limited, the matter should be addressed with the Senior member of The Freeman Company (UK) Limited Site team or with the Event Organiser’s on site staff. 4.3 In the event of a dispute that cannot be resolved on site, the Client will submit their complaint in writing to The Freeman Company (UK) Limited within seven days of the opening of the Event. The Freeman Company (UK) Limited will consider the complaint and respond to the Client within 10 working days. 4.4 No complaint will be addressed unless it has been brought to the attention of The Freeman Company (UK) Limited’s team before the Open Period of the Event. 4.5 If, after return, apparently malfunctioning products are found by The Freeman Company (UK) Limited to be to specification and fully operational, then the Client will be charged for The Freeman Company (UK) Limited’s costs in recovering and replacing the item with all costs calculated at the at The Freeman Company (UK) Limited Fully Costed Rate. 4.6 Once the Contract is complete, the Client will not be able to claim "force majeure" or an act of God against The Freeman Company (UK) Limited, as The Freeman Company (UK) Limited will be considered to have performed its contractual obligations. 4.7 For the hire of furniture, the liabilities of the Client commence at the time the furniture is delivered to Site, or are collected from The Freeman Company (UK) Limited’s premises, and continue until they are collected from the Site by The Freeman Company (UK) Limited or are returned to The Freeman Company (UK) Limited’s premises. During this time the Client will:- (i) Keep at the Client’s own expense the furniture in good and substantial repair and condition and in the event of any article being damaged beyond repair or lost by fire, theft or any other cause whatsoever, will pay The Freeman Company (UK) Limited the full replacement value of the furniture plus the original - hire charge. In the event of any item being
Damaged and requiring repair the Client will pay the full cost of such repair in addition to all hire charges. requiring repair the Client will pay the full cost of such repair in addition to all hire charges. (ii) Keep the furniture fully insured to their full replacement value against all risks. Clients are reminded that the period of the insurance shall include at least five days prior to the opening of the event or exhibition for which they are hired, and at least five days after its conclusion. Furniture is hired only on this condition. PAYMENT 4.8.1 Unless otherwise agreed, all Client Orders for items ordered from Pre-payment forms must be accompanied by full payment. 4.8.2 In the event of non payment within the terms detailed in our Quotation The Freeman Company (UK) Limited reserve the right to withhold the goods or services that have been ordered. 4.8.3 In the event of late payment, with reference to the terms detailed in The Freeman Company (UK) Limited’s Quotation, The Freeman Company (UK) Limited reserves the right to charge interest of 3% p.a. over the HSBC base rate until paid.5.2.4 Save as expressly provided in all these Terms and Conditions, the Client shall indemnify The Freeman Company (UK) Limited against all actions, claims and demands whatsoever arising from any loss or damage of whatsoever nature suffered by any party as a result of its conduct in completing the Contract or complying with any Event or Site conditions. 6.1 It is the duty of the hirer to provide at an event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 6.2 As from its being made available, its delivery or acceptance, the Client will be responsible for the safety of The Freeman Company (UK) Limited’s property throughout the Duration of the Event and will be responsible for any damage to The Freeman Company (UK) Limited’s property caused by the actions of the Client or its customers. 6.3 During this period The Freeman Company (UK) Limited disclaims all responsibility concerning documents, objects, samples, equipment or other goods present in / under / on the equipment rented by the Client. 6.4 Clients are reminded that all equipment should be emptied of personal belongings immediately at the end of the Open Period of the Event, in order that The Freeman Company (UK) Limited’s property may be removed from Site as quickly as practical. The Freeman Company (UK) Limited accepts no responsibility for the safe custody of goods left in cabinets, draws or similar storage items. 7.1 The Freeman Company (UK) Limited provides all goods, including complete stand structures on hire only and the Client undertakes: 7.1.2 To use the equipment in accordance with its usual purpose, to do nothing nor allow anything to be done that could lead to its damage or its disappearance, to give it the normal maintenance required, to keep it and to return it in good working order and clean, and to respect The Freeman Company (UK) Limited’s particular recommendations, specific advice for use, and appropriate warnings which it acknowledges having read notably in these Terms and Conditions, the specifications sheets, and/or the documents that were handed over to it on delivery. 7.1.3 Not to carry out any modification or repair to The Freeman Company (UK) Limited’s property, however small. 7.1.4 Not to nail, apply adhesive or paint, or damage The Freeman Company (UK) Limited’s property in any way without The Freeman Company (UK) Limited’s agreement or the express permission as set out in the Exhibitor manual for the Event. 7.1.5 To allow any of The Freeman Company (UK) Limited’s representatives or persons authorised by the latter, unrestricted access to the equipment installed for purposes of maintenance and to take any necessary steps to make their mission easier. 7.1.6 To return goods to The Freeman Company (UK) Limited free of any object. 7.1.7 To be responsible for any electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited and to accept full responsibility and all consequential costs resulting from the connection of a faulty or inappropriate electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited. 7.1.8 To pay The Freeman Company (UK) Limited the cost of repair or replacement (as appropriate) for any item damaged whilst in the care of the Client however caused. 8 All goods, materials, plant or machinery supplied by The Freeman Company (UK) Limited, shall be on hire unless otherwise stated. The period of hire will be Duration of the Event unless otherwise stated. The Freeman Company (UK) Limited shall enter the Site to collect and to remove its property as soon as permitted after the end of the Open Period. 10.1 The illustrations and / or photos featured in the sales documentation (irrespective of the medium) are for guidance only are not binding specifications. 10.2 Clients may photograph work carried out by The Freeman Company (UK) Limited for their own marketing purposes only and attention is drawn to paragraph 9.2 (please see full terms and conditions regarding the use of The Freeman Company (UK) Limited designs.
IMPORTANT EQUIPMENT POSITION DIAGRAM
= Extra wall panel
= Door section
= Curtain
= Shelf (please state height)
= Hat & coat hooks
Space only
Shell Scheme
Do you have a platform
Additional Information____________________________________________________________________
______________________________________________________________________________
If you do not complete this diagram or indicate the heights and dimensions of all orders, items will be placed at our discretion. Subsequent change will be subject to a £25 charge.
83 PETEX 2014, 18-20 November 2014, Exhibition Manual
The Freeman Company (UK) Limited, Chapel Farm Industrial Estate, Cwmcarn, South Wales NP11 7BH
Sales: Christine Eatherington Tel: +44 (0)1495 273600 Fax: +44 (0)1495 271970 Email: [email protected]
To be completed by all Shell Scheme Exhibitors
EXHIBITOR DETAILS:
STAND NUMBER:_________________ COMPANY NAME:_______________________________________________________________________
TITLE:__________________________ CONTACT NAME: _____________________________________________ DATE: ___________________
ADDRESS: ______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________
______________________________________________________________________________________________ POSTCODE: ______________
TEL: ______________________________ FAX: ______________________________ EMAIL: _______________________________________
FAILURE TO RETURN THIS FORM BY 20th October, 2014 WILL RESULT IN YOUR COMPANY NAME APPEARING AS DETAILED BY THE ORGANISER. ANY SUBSEQUENT CHANGES ON SITE WILL BE CHARGED AT £25.00 + VAT PER BOARD.
NAMEBOARD - Free service for shell scheme only
PLEASE PRINT CLEARLY
TEXT AND FONTS ARE STANDARD AS SPECIFIED BY THE ORGANISER
Stand name to appear on Nameboard (32 Character and spaces)
In all cases, abbreviations will be used, i.e. Limited = Ltd. Company = Co. Brothers = Bros.
Exhibitors should make sure that the details submitted on this form correspond with those submitted for the
exhibition catalogue.
Please indicate special additions eg.: è, õ, ñ, etc. Onsite orders will be produced as soon as reasonably possible.
DEADLINE FOR RETURN
OF FORM:
20th October, 2014
DON’T FORGET TO KEEP A COPY FOR YOUR RECORDS
SHELL NAMEBOARD FORM
DEADLINE DATE:
20th October, 2014
PETEX 2014 The Freeman Company (UK) Limited
Registered in England & Wales; Company No. 8428643 18th – 20th November 2014 – ExCel, London
Stand Number:
________________
84 PETEX 2014, 18-20 November 2014, Exhibition Manual