exhibitor manual - rites of passage tattoo festival · level 1, 801 glenferrie road hawthorn vic...
TRANSCRIPT
2016
EXHIBITOR MANUAL
SYDNEY
14 - 16 OCTOBER SYDNEY
OLYMPIC PARK
1
INTRODUCTION
Welcome to the Rites of Passage Festival – Sydney 2016! As a brand new festival, we look forward
to working with Tatsup Tattoo Supplies on this event to continue the stellar reputation of the
Melbourne Rites of Passage Festival.
CONTACT POSITION PHONE & EMAIL
Kevin Mack Creative Director 0421 499 141
Melissa Yu Project Manager 0431 434 603 [email protected]
Shannon Woodford Event Coordinator 03 9276 5513 [email protected]
Daniel Bowler Sales Manager 03 9276 5529 [email protected]
Ben Evans Sales Manager 03 9276 5530 [email protected]
Zac Exner Marketing
Manager 03 9276 5528 [email protected]
ORGANISER DETAILS
PRIOR TO THE EXHIBITION
Level 1, 801 Glenferrie Road
Hawthorn VIC 3122
Tel: 03 9276 5555
Fax: 03 9276 2916
Web:www.ritesofpassagefestival.com
DURING THE EXHIBITION
Sydney Showground, Olympic Park
The Dome and Hall 2
1 Showground Rd,
Sydney Olympic Park NSW 2127
Tel: 02 9704 1608.
WHATS ON AT OLYMPIC PARK
QUDOS ARENA SYDNEY KINGS VS CAIRNS TAIPANS Sat 15 Oct 2016 7:30pm
Cathy Freeman Park Spring Cycle *Road Closures in place Sun 16 October
SYDNEY RITES OF PASSAGE CHECKLIST
1. Return your signed Contract to your Sales Manager.
2. Complete the information in your Portal
3. Return the Booth Registration online form for the whole booth.
4. Bring safety vest and closed toe shoes for move in/out 5. Book any extras directly with the suppliers (IT, massage bed, catering etc)
DUE THURSDAY 7 OCTOBER 2016
6. Order any extra wristbands
7. Send this manual to everyone working on your booth.
2
VENUE
Sydney Showgrounds, Olympic Park
The Dome and Hall 2
1 Showground Rd,
Sydney Olympic Park NSW 2127
TICKETS
Online pre-purchase: $25 if purchased before 14/10/16
Door: $30
Child 13-17: $10 door ONLY
Child 12 & under: FREE
RITES OF PASSAGE
FESTIVAL
Sydney 2016
3
DATES & TIMES
EXHIBITOR FORM DEADLINES
ONLINE FORMS
7 October Booth Registration form Complete Online here
7 October Exhibitor Wristband Form [email protected]
CONTRACTOR FORMS
7 October Power, Furniture &
Lighting ExpoNet [email protected]
Transport, Freight and
Forklifting Agility [email protected]
7 October Specialty Products SSG [email protected]
7 October Massage Beds Athlegen [email protected]
VISITOR WAIVER FORM
Visitor Waiver Forms are provided at the Festival. They must be filled out by your clients
and kept with your records.
ARTIST & VENDOR WRISTBAND FORM
We are providing wristbands and lanyards in 2016. All artists are allocated 1 wristband and lanyard
for themselves and 1 wristband and lanyard for an assistant. Vendors are based on the size of your
booth. (Single = 2, double = 4)
Any wristbands that need to be replaced will only be done with the return of the original
wristband. If you do not have it for any reason you will be charged $15 for a replacement. No
exceptions. If you require extra wristbands please email Shannon for an Exhibitor Wristband Form.
Wristbands / lanyard combo will be required to enter the festival and must be worn at all times.
Accreditation collection point is at the Entry door opposite the ticket box.
MOVE – IN TIMES
Thursday 13 October 2pm - 9pm
Friday 14 October 7am - 9.30am
FESTIVAL OPEN TIMES
Friday 14 October 10am - 10pm access for exhibitors from 7am
Saturday 15 October 10am - 10pm access for exhibitors from 9am
Sunday 16 October 10am - 6pm access for exhibitors from 9am
MOVE- OUT TIMES
Sunday 16 October 6pm - 8pm
4
YOUR STAND DETAILS
ARTIST STAND VENDOR STAND
LIGHTING 1x 300W spotlight (per booth)
POWER 1x 10 amp power point (per
single booth)
BACK OF
HOUSE
Direct access to washing up
facilities, hand wash sinks
and medical waste bins
LIGHTING 1x 150W spotlight (per booth)
POWER 1x 10 amp power point (per
single booth)
BOOTH PRESENTATION
Consider how you want to make your booth stand out using signage, displays and the right staff.
Decide how to attract visitors to your stand, especially if you are planning to take walk ups or
want to create future bookings.
Items allowed on temporary walls (NOT building walls)
- Velcro tape
- Blu-tac
- Double sided adhesive tape
- Wall mounted shelving
- Slat walls with hooks
Items not allowed on walls: (charges will apply to any damage)
- Staples
- Screws
- Nails
- Bolts
- Glue
- Paint
5
WEBSITE & SOCIAL MEDIA
Follow the Festival on social media to stay up-to-date with event information and news.
Website: http://ritesofpassagefestival.com
Facebook: facebook.com/ritesofpassagefestival
Instagram: instagram.com/ritesofpassagefestival
Twitter: twitter.com/ropfest
Official hashtag: #ritesofpassagefestival
When posting about the festival, use the official hashtag # ritesofpassagefestival and don’t
forget to tag us so we can share your posts.
EMAIL UPDATES
Keep an eye out for our exhibitor updates in the lead up to the festival with any updates, key
dates and information about the event for both artists and retail vendors.
FURNITURE HIRE
As per your contract, your stand will be stocked with the following furniture per every Artist:
- 1 x trestle table
- 1 x exam table
- 2 x foldable chairs
Furniture is available for collection on site from the Exponet desk. If you need to organise extra
furniture please contact your Sale Manager.
Additional furniture packages, if booked before 7 October, are available as outlined below (all
rates incl. GST). Surcharges apply for any orders placed onsite.
Package 3 day hire $ 66.00
1x trestle table 1x exam table 2 x foldable chairs
Individual - 3 day hire 1 x trestle table $28.60
1x exam table $23.10
1x chair $8.25
6
MOVE-IN / MOVE-OUT
SAFETY INFORMATION
Safety vests and enclosed shoes must be worn at all times during Move In and Move Out.
You will not gain access to the venue without these. Safety vests are available to purchase
at the Festival Office located inside the Festival entrance.
Strictly no children (or babies) under the age of 15 Years Old are permitted inside the
Exhibition Halls or Loading Dock during Move In and Move Out.
No alcohol is to be consumed in the Halls or Loading Dock during Move In and Out.
No motor vehicle will be allowed on the festival floor without prior permission. Strict
guidelines must be adhered to. Please contact the Festival Coordinator to discuss.
Exhibitors without prior approval will not gain access to the venue.
How do I access the loading dock?
Access to the Sydney Showground Loading Dock is via Gate 13 off Australia Avenue. The
Loading Dock operates in a one way system with exit via Gate 15 onto Murray Rose
Avenue.
A 15 minute unloading limit applies to all vehicles on the loading dock. Times for larger
vehicles are at the loading dock attendant’s discretion.
The fire lane must be kept clear at all times. Please take direction for Loading Dock staff to
ensure a safe working environment. Parking or waiting in the Fire Lane is strictly prohibited.
HOLDING LANE: A holding lane will be established on the Eastern side of Australia Avenue
for vehicles awaiting access to the Loading Dock via Gate 13. Please take direction from
the Traffic Controller to ensure a safe working environment.
EXHIBITOR PARKING DURING MOVE IN / MOVE OUT
Exhibitors may use the loading dock for loading and unloading purposes only. Parking in
the Fire Lane is strictly prohibited.
2 hour free parking is available on Grand Parade. Restricted parking (30mins) available on
Murray Rose Avenue. Showground Road is metered parking.
After loading / unloading goods, vehicles must leave the loading dock immediately.
No parking or loitering is allowed in these areas.
MOVE-OUT
When you finish please close your SHARPS CONTAINERS and put them in the medical waste bins.
Tattooing MUST be completed by 6:00pm on Sunday 16 October.
Move-out will be directly after the Festival closes.
All goods and stand materials MUST be removed by 8pm on Sunday 16 October.
Move Out cannot officially start until all visitors and children have left the building and ALL
exhibitors and contractors are wearing Safety Vests and closed toe shoes. This normally takes 40
minutes from close of Festival. Please be patient during this time.
7
CAR PARKING
*PRE PURCHASE DEADLINES APPLY*
Car parking is available within the Olympic Park precinct at P1 and P6.
It is possible to pre-book parking. For a pre purchased discounted Exhibitor rate please contact
the Sydney Showground Venue Services team or you can order online at
www.sydneyshowground.com.au/onlineexhibitorservice no later than 29 September.
Automatic and Pay & Display machines accept:
Coins: 10c, 20c, 50c, $1 and $2 coins only (note: machines do not give change)
Credit card (i.e. MasterCard and VISA)
Mobile phone (note: Transaction fees may apply)
Change machines Located on Dawn Fraser Ave (west). Change machines only accept
$5, $10 and $20 notes and do not accept credit cards.
Cashier Pay Stations Located at P1 & P6 car parks and are generally staffed during major
events.
Pay & Display Ticket machines are available at P6 series car parks as well as on-street
parking on Showground Road, Dawn Fraser Avenue (west) and Herb
Elliot Avenue.
Automatic Pay Stations Located at all boom gated, car parks. They operate 24/7.
Free Parking Available in the following locations:
Grand Parade 2 hr limit (between Showground Rd & Olympic Blvd)
Olympic Boulevard 2 hr limit (between Grand Pde & Murray Rose Ave)
Dawn Fraser (outside Novotel) 2 hour limit
EXHIBITOR ACCOMODATION OFFER
Rite of Passage have teamed up with Quest Apartments at Sydney Olympic Park to offer you a
special exhibitor rate for during the Rites of Passage Sydney event.
To book click here or contact Quest directly
AUS 1800 334 033
NZ 0800 944 400
International +61 3 9645 8357
8
GENERAL A-Z
ALCOHOL/DRUGS
No person is permitted to consume or be under the influence of alcohol or illicit drugs while
working at any time during a hire period.
AMPLIFICATION
Any amplification or AV equipment must not interfere or disturb other exhibitors. For further
clarification, please contact us.
BALLOONS/DECORATIONS
Helium balloons are not permitted within SS. No Crepe paper, hessian or corrugated cardboard
can be used in displays and any banners or signs must be non-flammable.
CAFÉ ACCOUNT CARD
Account cards are available to order online via the venue services website,
www.sydneyshowground.com.au/onlineexhibitorservice
CARE OF BUILDING
Exhibitors are not permitted to paint, nail, staple, screw, tape or glue to any floor, ceiling or wall
within the Venue. Material used in stand construction must not cause damage, dampness,
staining, be readily ignitable or be capable of emitting toxic fumes should ignition occur.
The SS’s floors are timber. As this is a heritage listed building, it is important to preserve and protect
it from any damage. Any furniture or equipment needs to have rubber covers on its legs. Please
do not rest anything with rough or sharp surfaces directly on the floor.
COMPRESSED AIR
Compressed Air is available at www.sydneyshowground.com.au/onlineexhibitorservice
COMPETITIONS
Only tattoos by artists in the current Sydney Festival (14 – 16 October 2016) can be entered in the
competitions; the work of non-participating artists is ineligible.
DELIVERIES
Your stand goods cannot be delivered prior to Thursday 13 October. Neither the venue, security
nor the organisers can accept delivery of goods on behalf of exhibitors by signing for stock or
products. Goods must be clearly labelled like below:
Company Name
Contact Number
Stand Number
Total number of items / Item number
Rites of Passage Festival – The Dome
Sydney Showground Loading Dock – Gate 13
1 Showground Rd,
Sydney Olympic Park NSW 2127
9
ENCROACHING INTO AISLES
Please be aware of the Occupational Health & Safety and Egress requirements of the Venue.
Minimum 3m aisles must remain clear and unobstructed.
EXHIBITOR FACILITIES ROOM / WASH UP AREAS
The Exhibitor Facilities Room contains a sterilizer, thermal printers and printer/copiers.
Wash up sinks with hot & cold running water and drainage facilities according to health
requirements are located behind artist stands.
FOOD AND BEVERAGE SAMPLES
There are food and liquor regulations that apply at the venue. The Sydney Showground has
exclusive rights for the sale and distribution of all food, drink and tobacco. No exhibitor can
distribute, sell or give away food without the prior written approval from the Organiser and Sydney
Showground.
To seek approval from the Organiser - please contact Shannon Woodford on
FREIGHT FORWARDING / TRANSPORT / LOGISTICS
For quotes on freight transport please contact Matt at Agility [email protected]
HEALTH & SAFETY ONSITE
Personnel must use appropriate Personal Protective Equipment (P.P.E.).
No Naked flames are permitted in the venue. LPG cylinders are not permitted to be stored in the
venue.
City of Parramatta have informed us the will be doing on site health inspections. They’ve given us
the below pointes to make sure yours goes smoothly. More information can be found here
Choice of skin prep – comply with Victorian regulations or you will be asked to buy or
risk being shut down.
Make sure you have the appropriate alcohol swabs
No flags/curtains over access paths
Make sure bottles are labelled correctly
What we provide for artists:
- Common back of house area with shared use of sinks with hot and cold water and drainage
facilities, soap and paper towel.
- A welcome pack with paper towel, a bin, bin liners, visitor waivers and Aftercare fact sheets, 1x
sharps container, 1x personalised artist pack provided by Tatsup Supplies, 1x roll of paper towel
What you need to provide:
Cling wrap for wrapping chairs and tables etc.
Your preferred paper towel supply
All disposable ‘once off use’ equipment or sterilised equipment – needles, grips, tubes etc.
10
Plastic or stainless steel shelving units that can be easily wiped down
Appropriate sterilised piercing materials – i.e. niobium, titanium, solid 14 or 17 carat gold,
implant high grade quality stainless steel, platinum and dense low porosity plastic such as
mono filament nylon, acrylic or Lucite.
Appropriate sterile materials for piercing and tattooing (gloves, jellies, creams, 70% Alcohol
swabs, containers etc.) The City of Parramatta states all liquids, creams, inks and pigments
must be decanted into single use containers and a single use applicator must be used for
each person undergoing the procedure (no double dipping).
When tattooing/piercing make sure:
Cover areas with cling wrap that will be sat on or touched (i.e. chairs, tables etc.)
Always wash your hands before and after each tattoo/piercing procedure and reapplying
a new set of gloves every time.
Do not consume food and beverages when tattooing / piercing.
Sterilise your equipment before re-using or disposing of any items that have been used.
Provide containers and shelving that can easily be wiped down (plastic, or stainless steel)
Keep accurate records of every tattoo and piercing procedure for every client done at
festival.
Check IDs of people potentially under 18 years of age.
Inspect instruments and needles for damaged and blunt points (needles must never be
tested for sharpness on the skin of the operator or client)
Keep the Exhibitor Facilities Room and common wash up areas clean and in a non –
hazardous state – please let the staff at the Festival Office know if there are any issues of
cleanliness and if restocking is required.
Setup your stand according to the Health Regulations Waiver attached to Booth
Registration Forms.
Take the time to explain to the client how to maintain and protect their tattoo
and/piercing to prevent infection.
IMMIGRATION
For those who are travelling from overseas to exhibit at the Festival, please contact Shannon
Woodford to receive an immigration link to complete. Once you have completed this, you will
receive a visa letter to help with your application process through your local Department of
Immigration.
The following visa options have been recommended for all international delegates of the Rites of
Passage Festival:
1. Temporary Work (Short Stay Activity) (Subclass 400) visa – should be used by those who are
being paid by an organisation in Australia for their participation in a Trade Fair, Exhibition or
Festival and those who are selling their goods or services directly to the general public.
Please note: A tourist visa is not appropriate to use if you will be working at the festival. You will be
turned back by the Department of Immigration on arrival in Australia.
11
INTERNET
The Sydney Showground offers a range of Wired & Wireless internet options for your stand. Internet
connections must be ordered online with the Wired & Wireless Internet Services form which is
available directly through the venue. The form is part of this info pack. Please note that orders
must be placed by 29 September.
LIGHTING & POWER
One spotlight per single booth is included in your stand package. One 10 amp power point is
included in your stand package per single booth. If you require extra power, please complete the
Lighting and Power Contractor Form or contact ExpoNet.
OVERNIGHT POWER SHUTDOWN ONSITE
All power within the hall will be switched off overnight during the festival. If you require 24 hour
continuous power to your stand, please inform the Festival Office onsite.
PROMOTIONAL STAFF
Promotional staff hired by exhibitors are not permitted to roam the hall, foyer or stand at the entry
door. They must remain on the stand of which they are employed during Festival hours. All
promotional staff must be appropriately dressed.
PUBLIC ADDRESS (PA SYSTEM)
The PA system (public address system) is only for authorised announcements made by the
Organiser. It is only available to exhibitors and visitors in the case of genuine emergencies.
SECURITY
Security will be in operation throughout the Festival open hours including move-in and move-out.
Exhibitors are advised that they are responsible for their own product security. We recommend
Exhibitors ensure a representative remains on their stand until all products have been removed. Do
not leave personal items overnight.
SELLING OF PRODUCT
If you are selling product to visitors during the festival, all items must have a receipt attached so
Security personnel can supervise their removal.
SMOKING
Smoking is only permitted within the designated smoking areas. No smoking inside buildings or any
substantially enclosed areas, No smoking in other public areas, or ticketing lines and No smoking
within 4 metres of a pedestrian entrance to or exit from a public building.
STORAGE
There is no onsite storage available.
TROLLEYS
Limited Trolleys will be available from the Festival Office as a first in, first served basis located just
inside the entry door to the right. These can be hired onsite in exchange for ID.
12
TESTING AND TAGGING
Testing and Tagging is included in your stand package. There will be Test and Tag electricians at
the venue during the move in times. Please make sure you note the times they are available,
which will be advised closer to the event. Any electrical equipment will need to be checked by
them to ensure it meets Australian standards.
VEHICLES
Relevant and current licenses must be held for all vehicles driven on site and presented to venue
staff. Please contact Shannon for further vehicle policies if you are bringing a vehicle on site.
WAIVERS
There are two types of waivers that need to be completed.
Exhibitor Waiver - This waiver outlines all the health regulations to adhere to onsite and on your
stands.
Visitor Waiver – this waiver needs to be completed by the client getting a tattoo. It is a health
requirement to hold onto these and keep with your records of who has been tattooed and
pierced. You can use your own or the form provided by the Organisers. We are providing 10
copies in each artists’ bucket. Additional forms can be collected from the Info Office.
OH&S
Where is local Public Transport?
Sydney Olympic Park is conveniently serviced by bus, train, taxi and ferry services:
Transport by train Olympic Park train station is on Sydney Showground’s doorstep. The Sprint
service, operated by CityRail, travels between Lidcombe and Olympic Park
Stations daily, every 10 minutes. A limited number of direct services also
operate between Central Station and Olympic Park Station. For further
information visit www.131500.com.au.
Transport by bus Sydney Buses operate direct bus services to Sydney Olympic Park from a
number of locations including Lidcombe, Strathfield and Parramatta. For
information regarding timetables visit www.131500.com.au.
Transport by ferry Sydney Ferries run a daily service between Circular Quay and Parramatta
stopping at Sydney Olympic Park Ferry Wharf. To travel to Sydney
Showground, visitors must also catch a connecting bus. For further information
regarding timetables visit www.131500.com.au.
Transport by plane Sydney Airport is approximately 20km from Sydney Olympic Park and is easily
reached by all modes of transport including car, train, taxi or bus. For more
information visit www.sydneyairport.com.au.
Where are the local banks or ATMs?
Commonwealth ATM CBA Building
Dawn Fraser Ave, Sydney Olympic Park
13
Westpac ATM Sydney Showground Administration Building
Showground Rd, Sydney Olympic Park
Sydney Showground Stadium
(Council Stand outer concourse)
Cnr Grand Pde & Orana Pde
Multicard ATM The Brewery
Dawn Fraser Ave, Sydney Olympic Park
Cash Card ATM – Dome Theatrette Corner of Riverina Ave & Showground Rd
Cashcard ATM – Charles Moses
Stadium
Corner of Riverina Ave & Shoalhaven Street
Grand Pde Bunker Grand Pde – Located outside Halls 5&6
Post Office 37-39 Egerton Street, Silverwater NSW 2128
What do I do in the case of requiring First Aid / Fire and Emergency?
First Aid
During the move-in period, the show hours and move-out, qualified first aid will be on duty.
All accidents and incidents should be immediately reported to the Organisers Office.
Closest medical locations
Waterfront Medical Centre, 3 The Piazza, SYDNEY NSW 2127, 02) 9023 3200
Lidcombe Family Medical Centre, 38/92 Parramatta Rd, Lidcombe NSW 2141, 02) 8022 8442
The person reporting the incident must also keep a written report of time, date, place and other
details regarding the incident, this person must follow up to ensure the appropriate action was
taken. All contractors are to hand in a copy of their reports on a daily basis with a complete
report at the end of the show to the organisers.
In the event of any accident or emergency, alert a Security Guard (always located at the
entrance to the exhibition) and the Festival Office.
Are animals allowed in the venue?
No animals are permitted in the Venue, except for guide and assistance dogs, or animals which
are an approved exhibit or form part of an activity or performance legitimately requiring the use
of animals. Venue approval is required for the latter two cases.
City of Parramatta Guidelines
Tattooist and other body art practitioners conduct procedures that involve skin penetration.
Because 'skin penetration' carries a risk of infection, the premises and procedures where skin
penetration is conducted must comply with the Public Health Regulation, 2012. Council
regulations also apply to the provision of hair and beauty services throughout the City of
Melbourne.
City of Parramatta Hygiene Standard information is here. Fees and penalties will be issued by City
of Parramatta for any non-compliance.
14
OFFICIAL SUPPLIERS
Venue
Sydney Showground
Tel: 02 9704 1265
Email: [email protected]
Web :www.sydneyshowground.com.au
Freight & Storage
Agility Fairs & Events
Tel: 03 9330 9013
Fax: 03 9330 3337
Email: [email protected]
Web: www.agilitylogistics.com
Contact: Matt
Stand Builder, Power & Lighting, Furniture
ExpoNet
Tel: 02 9645 7000
Fax: 02 9645 5300
Email: [email protected]
Web: www.exponet.com.au
Car Parking
Sydney Showground
Venue Services
Tel: 02 9704 1265
Email: [email protected]
Web: www.sydneyshowground.com.au
Massage Bed Hire
Athlegen
Tel: 02 9561 0101
Mobile: 0404 158 879
Email: [email protected]
Contact: Richard Falkiner
Test and Tag
OzTag
Tel: 03 9527 7738
Mobile: 0411 193 613
Email: [email protected]
Contact: Nigel Derricks
Rites Of Passage, Sydney 2016
14/10/2016 – 16/10/2016
Sydney Showgrounds, Olympic Park
CODE DESCRIPTION QTY COST SUBTOTAL
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Hire Charge Total
$
Add 25% Cartage and Placement
(min $80, max $800) $
Add 7.5% Damage Waiver
$
SUB TOTAL
$
Add 3% Credit
Card Surcharge $
TOTAL
$
Add 10% GST
$
INVOICE TOTAL $
This form is required if you
need to order furniture in
addition to what is provided
in your Stand Package.
Please refer to our Product
Catalogue for product codes,
names and prices.
SPACE ONLY EXHIBITORS:
Space only exhibitors must
also complete this form. You
currently have NO furniture
included. VENDOR STAND
also has NO furniture
included.
02 9645 5300 [email protected] 45 Princes Road West Auburn
NSW 2144
23/09/16
23/09/16
Rites Of Passage, Sydney 2016
14/10/2016 – 16/10/2016
Sydney Showgrounds, Olympic Park
CODE DESCRIPTION QTY COST SUB TOTAL
2756 Vario Light on Arm 150W $127.00 $
2705 300W Floodlight on Arm $129.00 $
2759 Fluorescent Light - 4ft Double $113.00 $
2710 Single 240V Power outlet 1000W (max 4amp) $99.00 $
2711 Single 240V Power outlet 2400W (max 10amp) $124.00 $
2712 Single 240V Power outlet 3600W (max 15amp) $154.00 $
2739 415V 32amp 3-Phase power outlet (5-pin plug) $427.00 $
2719 415V 32amp 3-Phase point outlet with board $627.00 $
$
Hire Charge Total $
Late Fee $
Add 7.5% Damage Waiver $
SUB TOTAL $
Add 3% Credit Card Surcharge
$
TOTAL $
Add 10% GST $
INVOICE TOTAL $
This form is required if you
need to order power or
lighting in addition to what
is provided in your Stand
Package.
SPACE ONLY EXHIBITORS:
Space only exhibitors must
also complete this form. You
currently have
NO POWER included.
02 9645 5300 [email protected] 45 Princes Road West Auburn
NSW 2144
Page 1
TRANSPORT QUOTE REQUEST FORM
AGILITY FAIRS & EVENTS………………………..The easy way to exhibit!
Agility Fairs & Events is able to offer a full door to stand transport service. If you would like a quote for this service, please complete Sections A and B below.
If you require any pre-show or after show storage please complete Sections A and C. ** Please note: Agility is not providing onsite services at this show.
Section C – STORAGE
Pre-Show After Show
Description/Details:
Approximate volume: (L) x (W) x (H) = m³
PLEASE COMPLETE THIS FORM AND RETURN BY THURSDAY 29th SEPTEMBER, 2016 TO
[email protected] OR FAX 03 9330 3337
FOR INFORMATION CALL MATTHEW VERDOLINI ON (03) 9330 9033.
I have read and accept Agility’s Standard Terms & Conditions (refer to page 2). X ________________________________________________________________________________________________________________
Accepted by (Signature):
Rites of Passage Sydney Showgrounds
14 – 16 October, 2016
Section A – BILLING DETAILS
*Entity Company: *ABN:
*Trading Company: ACN:
*Address:
*City/State/Postcode: *Tel: Fax:
*Contact Name: *Email:
*Mobile: *Reception Tel:
*Accounts Email: Agility Code:
Fields marked with (*) Asterix are mandatory – failure to complete may result in delays
Section B – TRANSPORT REQUIREMENTS
Description of Consignment: (if weights/dimensions are unknown at this stage, please estimate in the spaces provided)
Pallets Crates Loose Cartons Other Dangerous Goods: Yes No
No. of Items: Weight (approx.): kgs Volume (m³): (L) x (W) x (H) = m³
Available for Pick-Up / Preferred Date for Pick-Up:
Day & Date: Time: Close:
Pick-up address (if different to address above):
*Pick-up Company:
*Address:
*Suburb/Town: *Post Code:
*Contact: *Telephone: Mobile:
*Forklift available at pick-up point? YES NO *Is a Tailgate Vehicle Required: YES NO
Special Requirements/Instructions:
Deliver to:
*Stand Name: *Stand Number: Delivery Date:
*Do you require us to return freight after the exhibition? YES NO
Page 2
SYDNEY SHOWGROUND VENUE SERVICES
Venue Services | Sydney Showground
t (02) 9704 1265 : f (02) 9704 1472 : e [email protected]
Sydney Showground offers a wide range of venue services to exhibitors to enhance your experience during your event. Services Include:
- Phone/Fax/EFTPOS Lines - Water/Waste/Gas/Compressed Air Installations - Catering Accounts - On Stand Catering - Food & Beverage Sampling & Selling - Pre Purchased Discounted Parking - Wired & Wireless Internet Services
Venue Services can be ordered using Sydney Showground’s online ordering system allowing exhibitors to browse, select and purchase online. To Purchase Services: 1. Go online to: www.sydneyshowground.com.au/onlineexhibitorservice 2. Select your event 3. Browse through our wide range of options 4. Add selected items to cart 5. Log in – If you have exhibited before enter your email address and ask for the password to be sent to you. Otherwise instantly create a new account 6. Enter your credit card details and purchase your selected services
APPLICATIONS WILL CLOSE 14 DAYS PRIOR TO THE EVENT MOVE IN DATE If you experience any problems or would like to speak directly with an Venue Services staff member please contact us on 02 9704 1265 or [email protected]