Exhibitor Package

Calgary: Telus Convention Centre Jan 20/21 2018 Edmonton: Shaw Convention Centre Feb 10/11 2018

Vancouver: PNE Forum Oct 20/21 2018

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Introduction to the Owners

Co-Founder and Director of Operations: Steve Capp is an experienced and self-motivated entrepreneur and business strategist. He offers a multifaceted background in the fitness, real estate, business development and in advanced electronics industries. In 2009 Steve’s accident left him wheel chair bound but only for a short period. Through yoga training Steve gradually increased his core strength to move on to calisthenics and acro yoga which enabled him to still enjoy his adventurous sports such as snowboarding and mountain biking. Steve is now a certified acro yoga instructor and full out fun fitness enthusiast. Creating Fitfest has given him an outlet to use all of his past experience to grow a business in which he truly finds passion.

Co-Founder and Director of Events: Jackie Winther spent the past four years acquiring high honors in Natural Health Fundamentals, Nutrition: Studies and applications, Vegetarian Nutrition, Sports and Fitness Nutrition, Anatomy and Physiology, Nutritional Sciences, and Nutritional Counseling. Upon completion of these courses she received 3 diplomas, Advanced Nutrition Specializing in Sports Fitness, Nutritional Consulting, and Advanced Nutrition. This enabled Jackie to receive her Natural Nutrition Clinical Practitioner designation with the Canadian Association of Natural Nutritional Practitioners. These skills are used to assess and counsel people as individuals, in both fitness and nutrition. It is her job to guide each client’s aspirations of achieving an improved lifestyle filled with vitality in a safe and effective manner.

Director of Marketing: 2J Pantoja is part-passionate and part-addicted to the art of movement. He does local and international workshops and is known to bring adrenaline to live performances. 2J shares his movement as an instructor and a motivator of over 300 students in his home athletics facility, the FlyFree gym. He has been featured in many media outlets and brings an energetic vibe to events as an entertainer or an emcee. 2J is known in the fitness industry from his explosive athletic abilities in both Calisthenics and Parkour community. In 2017 2J joined the Fitfest organization and brings to the table many attributes such as sales, marketing and event experience.

Why Fitness?

Mental and physical health is a key benefit of regular physical activity. When you exercise, your body releases chemicals called endorphins. These endorphins interact with the receptors in your brain that reduce your perception of pain and create positive feelings and an energizing outlook. Research has shown that exercise is also an effective, but often underused treatment for depression and chronic illness. With all the benefits of fitness and physical activity provided by this event, supporting FitFest is a great opportunity for exhibitors to showcase their commitment to the health and personal well-being of the community.

Why Canada? FitFest is positioned in an ideal market where Canadians value physical activity as shown in the following quote: Canada must invest in prevention to save money on health-care costs in the longer term. In 2012, Canada’s total health-care expenditure amounted to 10.93 per cent of Gross Domestic Product. Strategic investments in physical activity support Canadian families by helping them to sustain a higher quality of life, and support our economy by helping our country to sustain a more affordable, high-quality health-care system. Every dollar spent to promote healthy eating and physical activity saves $6 in the cost of caring for people with chronic diseases.

Source: Participation: National Policy Considerations June 22, 2016

Physical activity during leisure time, by age group and sex (%) (Statistics Canada)

2011 2012 2013 2014 2015

18 to 34 years 55.5 58.3 56.5 60.1 56.5

Males 59.1 60.1 59.4 62.0 61.0

Females 51.9 56.4 53.5 58.1 51.9

35 to 44 years 49.8 51.2 51.9 52.2 51.8

Males 51.2 52.9 51.7 54.0 53.2

Females 48.3 49.6 52.1 50.4 50.3

45 to 64 years 49.0 50.5 51.0 51.2 50.5

Males 49.5 51.9 51.2 51.3 50.0

Females 48.5 49.1 50.8 51.0 50.9

65 years + 41.9 43.9 46.1 48.4 47.7

Males 47.3 48.8 51.4 54.2 53.4

Females 37.7 40.1 41.7 43.7 43.0

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Why Take Part in FitFest? The focus of the Great Canadian Fitness Festival (FitFest) is to bring the community together and provide an unintimidating, environment for adults of any age or fitness level to get out and try new types of physical activity. Along with this attendees will learn about nutrition and meet the professionals in the industry. This will be achieved by having exhibitors provide fun trials, group classes, timed events and professional examples of what can be achieved. By sponsoring this event, you will be directly connected to enthusiastic adults of all fitness levels. Depending on the exhibitor package chosen, you will have product and brand exposure throughout the venue, on the marketing materials and on social media. Exhibitors will be seen as supporters of all types of sports, fitness, health and wellness. This is like no other Canadian fitness event – there will be scheduled activities taking place throughout the festival attendees can sign up for, drop in to or just watch and learn. Exhibitors will have exposure throughout these events as the attendees receive new and positive experiences in variety of different fitness disciplines in a cost effective manner. Exhibitors will be amongst businesses that will showcase active wear, fitness supplies, sports, health products, wellness services and healthy eating. Exposure is also achieved throughout on stage demonstrations and guided large group classes led by some of the most talented fitness leaders and speakers Canada has to offer. The lineup for on stage speakers will include sports therapists, psychologists and nutritionists.

Primary Contact:

Show Contact Name: Contact Title:

Contact Email:

Contact Business Phone: Contact Cell:

Select Event City (40% discount for multiple cities)

Calgary: Telus Convention Centre Jan 20/21 2018 Edmonton: Shaw Convention Centre Feb 10/11 2018 Vancouver: PNE Forum Oct 20/21 2018

Select Type of Booth (10’ x 10’ exhibit booths. 8’ draped back wall and 3’ side drapes. Colour of drapes to be determined)

Regular Exhibitor Exhibitor with Class or Presentation on Stage 10’ x 10’ Booth (In-Line) $1500 20’ x 10’ Booth (In-Line) $2500 10’ x 10’ Booth (Corner) $1600 20’ x 10’ Booth (End-cap) $2700 20’ x 20’ Peninsula Booth $5000

10’ x 10’ (In-Line)+20min Pres/class $1800 20’ x 10’ (In-Line) +40min Pres/class $3000 10’ x 10’ (Corner) +20min Pres/class $1900 20’ x 10’ (End-cap) +40min Pres/class $3200 20’ x 20’ Peninsula +40min Pres/class $5500

Freelance Trainer/Business Exhibitor Freelance Trainer/Business Exhibitor w/class

5’x10’ Booth $500 5’x10’ Booth with 20min presentation $800

This is an option for personal trainers operating by themselves or small businesses operating from home with max 2 employees. (This option is already discounted. No discounts apply)

Food Vendor

10’x10’ Booth $500 20’x10’ Booth $750

Use this category if you provide food services at the food and beverage area. (This option is already discounted. No additional discounts apply)

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Exhibitor Contact Information: ALSO AVAILABLE ONLINE click here

Company Name:

Address:

City: Prov./State:

Postal/Zip: Country:

Web Site Address:

Facebook Page / Instagram Name:

Twitter Profile:

Discounts Freelance and Food Vendors are already discounted. Those options do not apply for discounts.

20% Early Bird Discount (Prior to Sept 1st 2017 for Edmonton and Calgary. Prior to June 2018 for Vancouver)

20% New Business Discount (Must have been operating for less than 1yr) 40% Multi City Discount(2 or more cities must be booked within the same year) 40% Non-Profit or Charity Discount (Must be registered as non-profit or charity)

The Maximum discount is 40%. Discounts cannot be combined to exceed 40%.

FREE Socal Media Marketing and Promotional Events Fitfest offers FREE social media marketing to

all exhibitors leading up to the main event.

1 post every 2 weeks is the maximum.

Posts must be sent to posts@gcfitfest.ca with the photo/video included as an attachment and the text fully written and ready to copy/paste.

Fitfest hosts ‘Mini Events’ or Promotional Events throughout the year.

We offer these events FREE to our exhibitors and sponsors. These events typically have a capacity but we will offer the space we have available to existing exhibitors.

Not all exhibitors will be able to attend events.

Exhibitors are also required to post/share Fitfest posts for 3 months prior to the event(s)

Final Payment

Select Cities Attending: Calgary: Telus Convention Centre Jan 20/21 2018 Edmonton: Shaw Convention Centre Feb 10/11 2018 Vancouver: PNE Forum Oct 20/21 2018

Booth Cost

Discount

GST

Total

A 50% deposit is required to hold your booth. The remaining 50% is due November 30th 2017. -Mailing Cheque (A $50.00 fee will be charged for NSF cheques) Cheque payable to: The Great Canadian Fitfest Address: 6149 Maynard Crescent Edmonton Alberta, T6R0H8 -A Paypal invoice can be sent upon request for credit card processing. -eTransfer Send via email payments@gcfitfest.ca

Additional Notes

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Terms, Conditions and Regulations “Exhibit Package” means 2018 Exhibit Package for The Great Canadian Fitfest entered into between the Exhibitor and Show Management. “Exhibitor” means the company or individual who has entered into the 2018 Exhibit Contract. “Exhibit Booth” means the booth to be occupied by the Exhibitor. “Facility” means the Calgary Telus Convention Centre 120 9 Ave SE Calgary, AB T2G 0P3, Shaw Convention Centre 9797 Jasper Ave, Edmonton AB T5J 1N9, Vancouver Pacific National Exhibition 2901 East Hastings Street | Hastings Park | Vancouver, BC | V5K 5J1 “Expo” means the 2018 The Great Canadian Fitfest “Show Management” means Calgary Telus Convention Centre/Shaw Convention Centre /Vancouver Pacific National Exhibition/The Great Canadian Fitfest 1. CONTRACT: Show Management reserves the right to render all interpretations and to establish further terms, conditions and/or regulations as may be deemed necessary for the general success of the Expo. It is further agreed that the conditions, rules and regulations as herein stated and as outlined in the Exhibitor Service Kit are made a part hereof as though fully incorporated herein, and that the said Exhibitor agrees to be bound by each and every one thereof. Show Management reserves the right, to cancel any Exhibit Contract and to withhold possession of the Exhibit Booth or expel the Exhibitor from the Expo if the Exhibitor fails to comply with any of the Expo rules and regulations. 2. FORCE MAJEURE: Where there is an event of force majeure, Show Management shall not be liable in damages or otherwise for failure to carry out the terms of this agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood, explosion, act of God, war, rebellion, terrorism, vandalism, accident, riot, civil commotion, strike or by any cause whatsoever beyond the control of Show Management whether similar to or dissimilar from the causes enumeration herein. In the event of force majeure, the contract shall be terminated and the deposit returned. 3. BOOTH SHARING: No more than two (2) companies may share a booth. Only one company listing in program guide and web site is included in booth price. Additional listings can be purchased for sharing partners. 4. BOOTH ASSIGNMENT: Show Management reserves the right to alter or change the space assigned to the Exhibitor. 5. DISPLAY: The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Expo and the Exhibit Booth must remain intact until the closing hour of the last day of the Expo unless otherwise agreed upon in writing. The Exhibitor agrees to only exhibit the products described in this Exhibit Contract. The Exhibitor also agrees to move in and remove their exhibit and equipment according to the final move-in and move-out schedule, or in the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred(Fine of $500). 6. EXHIBIT BOOTH REGULATIONS: All booths are subject to inspection by the City of Calgary Fire Department. No flammable fluids or substances may be used or shown in the Facility and/or the Exhibit Booth. All live exhibits must be confined in suitable containers or fencing that provides a clear and unobstructed view of the contents and live exhibits therein. Exhibitors assume all liabilities and/or obligations caused by faulty or improper displays. No signs or other articles are to be fastened to the wall brackets or other electrical fixtures. The use of thumbtacks, scotch tape, nails, screws, bolts, crowbars, handspikes or any tool or material, which could damage the floor or walls, is strictly prohibited. The Exhibitor may not apply paint, lacquer, adhesive or other coatings to the Facility, the Exhibit Booth or to the property of Show Management, its agents or any other Exhibitor. Exhibitor agrees to confine their presentation within the contracted space only, and within the maximum height of 8 feet to the back of the exhibit and 4 feet at the sides of the exhibit, unless agreed upon in writing with Show Management in advance of the Expo. There will be no solicitation outside of your booth or while standing in the aisles. Sound of any kind, must not be projected outside the Exhibit Booth. Where the Exhibitor offers to provide raffles, donations, or other promotional measures that require guests to be present at a specified location or time, or any other unusual promotional plans, Show Management must first approve them before January 15th, 2018. No Exhibitor shall plan or participate in any type of event, social or other that conflicts with the hours of official Expo related events: Jan 20 and 21, 2018 inclusive. Any Exhibitor or representative thereof scheduling any type of event in conjunction with the Expo must have the event approved in advance by Show Management. The Exhibitor shall not sell or supply any meals or refreshments during the Event or make any arrangements for such supply otherwise than with Show Management. 7. LIGHTING & ELECTRICAL: All electrical wiring and outlets shall be at the Exhibitor’s expense, unless agreed upon in writing with Show Management in advance of the Expo. All operating electrical equipment used in the exhibit must have C.S.A. or equivalent provincial power authority approval. 8. PROMOTIONS: Show Management reserves the right to reproduce all photographs, images and likeness taken during the Expo for future promotional purposes. 9. REMOVAL: Show Management reserves the right at any time to: (i) determine the eligibility of Exhibitors and exhibits for the Expo, (ii) reject or prohibit or alter or remove exhibits or any part thereof, including printed materials, products, signs, lights or sound, and to expel Exhibitors or their personnel if, in Show Management’s sole opinion, their conduct or presentation is objectionable to other Show Participants and (iii) relocate Exhibitors or exhibits when in Show Management’s opinion such moves are necessary to maintain the character and/or good of the Expo. 10. EXHIBITOR REPRESENTATIVES: All representatives of the Exhibitor and those sharing their Exhibit Booth are bound by these terms, conditions and regulations. It is the Exhibitor’s responsibility to communicate all rules and regulations to those they share an Exhibit Booth with.

11. SUBLETTING: Space contracted by the Exhibitor may not be sublet or re-sold without the prior written permission of Show Management. The company or individual name appearing on the Exhibitor’s badge and signage must be the same as it appears on the Exhibit Contract for the Exhibit Booth or a representative thereof. 12. INSURANCE: The Exhibitor must provide proof of adequate insurance coverage that meets the guidelines of Show Management. Without this proof, Show Management cannot allow an Exhibitor to participate. The Exhibitor shall obtain and maintain at its own expense during the period commencing on the first move-in date and terminating on the last move-out date. The policy of insurance shall name The Great Canadian Fitfest and its affiliates as additional insurers and insure the Exhibitor against all claims of any kind arising from or in any way connected with the Exhibitor’s presence or operations at the Expo. The Exhibitor shall carry liability insurance of $2 million. The Exhibitor agrees to furnish immediately to Show Management upon execution of the Exhibit Contract certificates of insurance pertaining to all policies of insurance carried by the Exhibitor together with satisfactory evidence from the insurer of the continuation of such policies. If the Exhibitor fails to comply with any of the foregoing, in addition to any other rights or remedies available to Show Management in law or under these rules and regulations, Show Management shall have the right to take possession of the Exhibit Booth and the Exhibitor will be held liable for the full contract price for the said Exhibit Booth. All of the Exhibitor’s property at the Expo shall be at the sole risk of the Exhibitor and Show Management assumes no responsibility for loss, theft or damage thereto. 13. SECURITY: Show Management will provide necessary security for the building during the hours the Expo is closed. Exhibitors must have an individual directly responsible for his/her own exhibit and maintain a staff in his/her booth space each day during the hours the Expo is open. 14. SALES/ADOPTIONS OF LIVE ANIMALS: The Exhibitor understands and agrees that no live animal will be sold or adopted off the Expo floor. 15. EXCLUSIVITY: Show Management does not provide Exhibitors with exclusivity to any one particular product or service unless specifically negotiated in writing through sponsorship. 16. PRIVACY: Exhibitor agrees to abide by all federal and provincial laws regarding the collection of personal information, including but not limited to, abstaining from the sale or sharing of personal information to a third party. 17. CANCELLATION POLICY: Either party may cancel this contract provided the other receives written notice by October 4, 2017. Any cancellations made by the Exhibitor prior to October 4, 2017, will receive a full refund less a $125 administration fee. If the Exhibitor cancels after October 4, 2017 but before December 4, 2017, then the Exhibitor shall be liable for 50% of the total contracted space costs. If the Exhibitor cancels after December 4, 2017, the Exhibitor will be liable for 100% of the total contracted space costs. By cancelling this contract the Exhibitor forfeits all rights or claims to the allocated space and Management is free to rent it to others and collect the cancellation charge as liquidated damages. Failure to appear at the show does not release Exhibitor from responsibility for payment of the full cost of the space rented. If an Exhibitor fails to make payments due herein when they are due, such Exhibitor’s rights to exhibit may be cancelled by Show Management without further notice and the Show Management shall retain any payments made by Exhibitor as liquidated damages for such breach and may allocate the space. 18. PREVENTION OR INTERRUPTION OF USE OF PREMISES: The Show Manager reserves the right, exercisable in its sole discretion, to change the date or dates upon which the Show is to be held and shall not be liable in damages or otherwise by reason of such change. In the event the Expo is cancelled because of reasons beyond the control of the Show Manager, space rental fees or deposits already made will be returned to Exhibitors and the Show Exhibitor shall be released from any and all claims for damage, which might arise in consequence thereof. 19. UNIONS AND LABOUR: The Exhibitor will comply with the rules and regulations of any unionized or non-unionized contractor and labour relations in force, agreements between Show Management, official contractors serving companies and the facility in which the Expo will take place and do so according to the labour laws of the jurisdiction in which the facility is located. Any dispute between the Exhibitor and any such contractor or union representative will be referred to Show Management for resolution. 20. COMPLIANCE: The Exhibitor is responsible for compliance with all applicable laws, bylaws, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the Exhibitor so comply. 21. SHIPPING: All goods shipped to the Expo must be clearly marked with the name of the Expo, the name of the Exhibitor and the number of his/her space. Goods must not be shipped collect as Show Management will not accept these. Show Management assumes no responsibility for loss or damage to goods before, during the period of the Expo, or after its closing.

22. LIABILITY: The Exhibitor is liable for any damage they cause to the Facility or to any property of Show Management, participating sponsors, their agents or any other Exhibitor. Show Management and participating sponsors are not liable for any injury, loss, burglary, additional expenses, delays or any other irregularities, including strikes, which may be caused by factors beyond their control. The Exhibitor accepts all risks associated with the use of the Exhibit Booth and environs. The Exhibitor shall not make any claim or demand or take any legal action, whatsoever, against Show Management, the Expo sponsors, Expo contractors, or the Facility for any loss, damage or injury howsoever caused, to the Exhibitor, its officers, directors, employees, agents or their property. The Exhibitor agrees to indemnify and hold harmless Show Management, Expo sponsors and the Facility, their respective officers, directors, agents, affiliates and employees, against all claims, costs and charges of every kind resulting from their occupancy of the Exhibit Booth or its environs, for personal injuries, death, property damage or any other damage sustained by the Exhibitor or its officers, directors, agents, employees or those for whom in law they are responsible, or Show Management or a visitor to the Expo.

23. VENUE GUIDE: Please refer to the Calgary, Edmonton or Vancouver Venue Guide for all details pertaining to the venue. A copy will be provided upon request or along with completed application for exhibitor space. If there is any discrepancy between this contract and the venue guide the later shall prevail.

I hereby apply for exhibit space in The Great Canadian Fitfest being held in one or all of the following three cities: Calgary: Telus Convention Centre Jan 20/21 2018 Edmonton: Shaw Convention Centre Feb 10/11 2018 Vancouver: PNE Forum Oct 20/21 2018.

I agree to abide by the show Terms, Conditions and Regulations and I have read the show Terms, Conditions and Regulations.

XAuthorized Exhibitor Signature

_________________________________ Please Print Full Name

_________________________________ Date (Rev. July 5/17) The Great Canadian Fitfest . 6149 Maynard Crescent Edmonton Alberta, T6R0H8 Scan and Email to: steve@gcfitfest.ca 780-945-0087

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