exhibitor show convention services rules and...
TRANSCRIPT
Exhibitor Package
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Conference ScheduleNovember 18-21, 2014Exhibitor Show Convention Services Rules and Regulations
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CETPA Annual Conference 2014, Sacramento California www.cetpa.net
L E A D ✴ T R A N S F O R M ✴ A C H I E VE
Each year the conference provides excellent professional development in its breakout sessions, networking opportunities, interesting keynotes and a
one-day exhibitor show that is not in competition with any other activities or events at the conference.
Two Ways to Participate in CETPA!✴ Your booth purchase includes a certain number of badges for the show, a light break-fast on show day, a box lunch for each badge and access to sessions on Wednesday
afternoon and Thursday morning.
✴ The booth purchase does not include full conference access. to enjoy the benefit of the conference, please register as an attendee.
WHO ATTENDS THE CETPA CONFERENCE?
The conference is attended by the policy and decision-makers in the
California K-20 Educational Environment.
✴New in 2014: The CETPA conference will feature sessions designed for our vendor partners throughout the week and extended show hours beginning Wednesday Evening, offering additional opportunities to network while enjoying some light refreshments.
→School District & County Office CTO’s, CIO’s & Technology Directors
→Network and other infrastructure Managers
→School District and County Office Academic Officers.
→Superintendents and Principals
→Technology Coordinators
→California Department of Education Officials
→School site and District level technicians
Join CETPA for the 54th annual conference
Booth Sizes
10 x 10 Regular - $2,500 ^ Includes2 Badges
10 x 20 Double - $5,800 ^ Includes 4 Badges 20 x 20 XL Booth - $10,000 ^ Includes 8 Bdages
Kiosk Booth - $2,500 ^ Includes 2 Badges
Exhibitor Package
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Booth Information
You may select your booth at www.cetpa.net All vendors are subject to approval by the CETPA Exhibits Committee. CETPA reserves the right to change the location of all booths to best suit the needs of the conference.
Your booth registration fee includes:☑ Wednesday Night Exhibit Hall Reception ☑ Thursday Morning Sessions ☑ Thursday -Continental Breakfast (Vendors Only)☑ Thursday -Lunch & access to remainder of events
Your Booth registration DOES NOT INCLUDE:◀Power◀Full conference access◀Table, chair, wastebasket, carpet◀Internet access (Exhibitors are prohibited from placing wireless access points within their space)
✴Exhibitor badge on site - $100 ✴If you wish to attend the full conference you must register as an affiliate attendee - $660
Go to www.cetpa.net EXHIBITOR REGISTRATION to select and remit for your booth. •CETPA Reservers the right to reassign any and all booths, at any time, based upon the needs of CETPA
Convention services will be available through Tricord Trade Show Services
Go to: www.tricord.net Step One - Log in to Tricord website - Select Client Log-in - Scroll down and Select: CETPA 2014 - Password: 2014cetpa Step Two - Print and fax your orders to Tricord (831)-883-8686 or email her at [email protected]
Lead Retrieval: 1st Sales is CETPA’s Lead Retreival ven-dor. For more information click on the following link: http://www.1stsales.com/pdf/CETPA.pdf
EXHIBIT HALL HOURS Sacramento Convention Center
Exhibitor Setup ✴ November 18, 2014 ✴ 8:00 AM - 5:00 PM ✴ November 19, 2014 ✴ 8:00 AM - 12:00 PM Exhibit Hall Reception ✴ November 19, 2014 ✴ 5:30PM - 7:00 PM Exhibitor Show ✴ November 20, 2014 ✴ 9:00AM - 4:00 PM Exhibitor Move-out ✴ November 20, 2014 ✴ 4:00PM - 7:30PM
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CETPA Annual Conference 2014, Sacramento California www.cetpa.net
L E A D ✴ T R A N S F O R M ✴ A C H I E VE
2013 ExhibitorsAbsolute SoftwareAccuvant/Palo Alto Networks✴Acer America -Corporation ADTRAN, Inc.Advance CommunicationsAdvanTel Networks Aequitas Solutions, Inc.✴Aeries Software✴Aerohive Networks Aesop by Frontline TechnolgiesAirWatchAmplifyAMS.NET AppSenseArey Jones Educational SolutionsAruba NetworksAssessment Technology Incorporated✴AT&TAxis CommunicationsBEAR Data SolutionsBelkin International, Inc.Blackboard Inc.✴Blue Coat --Systems, Inc.Bradford NetworksBrightBytesBritannica Digital LearningBrocadeByteSpeedCalifornia K-12 High Speed Network (K12HSN)Camcor, Inc. Canon Solutions AmericaCanvas by Instructure
EdmodoEdulink Systems Inc. ✴Edupoint Educational--SystemsEnterasys NetworksEntisys Solutions, Inc. EPC IT SolutionsEpson eRate 360 Solutions, LLC✴Escape TechnologyEversync SolutionsEvisions, Inc.Ewing-Foley, IncExtron ElectronicsFirst Inventors CorporationFollettFortinetFortres GrandFrontline TechnologiesFrontRowFujitsu Computer Products of AmericaGaggleGigaKOMGlobal CTIGolden Star Technology(GST)GovConnection, Inc.GovplaceGroupLinkGuidance Software, Inc. Haiku Learning Systems, Inc. Harris School Solutions/eTriton✴Hewlett PackardHula NetworksIBOSS SecurityIES, Inc.
CCS Presentation Systems, Inc. CDI ComputersCDWGCertica Solutions, Inc.CETPA✴Charter BusinessCheck Point CI Solutions✴Cisco SystemsClaremont Graduate UniversityClientFirst Technology Consulting Comcast Business CompViewContentKeeper Conterra Broadband ServicesCORE ECSCPSI, Ltd.CSM Consulting, Inc.CXtecCybertekD&D Security ResourcesData ImpressionsData Path, IncDavis Demographics & Planning, Inc.DecisionEd GroupDecoTech Systems, Inc.✴Dell, Inc.Diamond LampsDigital Networks Group, Inc.Doceri by SP ControlsDreamGEAR, LLC/iSound✴DS SecureECS Imaging, Inc.
Exhibitor Package
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NIC PartnersNimble StorageNomadix NWN
✴Oki Data -Americas, Inc.Oliver Worldclass Labs, Inc. OSI Hardware, Inc.OtterBox
✴Panasonic System -Communications -CompanyPathway Innovations & Technologies, Inc.PCMGPearsonPrecision Environmental & Power, Inc.PresidioProcera NetworksQSS/OasisQwizdom, Inc. Rauland-Borg Renaissance LearningRuckus WirelessSAFARI MontageSamsung Techwin AmericaSapling CompanySchool Improvement NetworkSchool LoopSchool Project for Utility Rate Reduction (SPURR)School Tech SupplySchoolDude.comSchoolMessengerSchoologySchoolwires Inc.Securly, Inc.Sehi Computer Products
Illuminate EducationImage 2000 Impulse PointIncrementumInfinite Campus✴Infinity Communications and Consulting, Inc. Infobase Learning.Learn 360Information Technology Solutions✴InfosnapInsight Systems ExchangeIntelligent PapersIST, Inc. IVS Computer TechnologyJive Communications, Inc.Juniper NetworksKanexKaspersky LabLandeckLenovoLesson PlanetLexmark International Inc.✴Lightspeed -SystemsLightspeed Technologies, Inc.LogicalisMac to SchoolMAX Interactive Inc. Measured ProgressMeru Networks✴MicrosoftMimioMNJ Technologies Direct, Inc.MulticardNetop✴Nexus IS
ShoreTelSIGMAnetSinglewire SoftwareSJCOE, CEDR SystemsSmartetools, Inc.Sophos/ISD SecuritySplashtop, Inc.✴SprintStartodesk✴Sun WirelessSunesysSunGard K-12 EducationSystemlinkSyTech Solutions, Inc.T MobileTangentTatung Company of AmericaThinkgateThompson EngineeringTime and Alarm SystemsTKH Security Solutions USA, Inc.TKO Electronics, Inc. / TKOED DivisionTools4everTrident CaseTripp LiteTroxell Communications Tryten Technologies Inc.Tyler TechnologiesValcomVBrick Systems Vector Resources, Inc.Veeam SoftwareVerizon Video InsightWard’s Media Tech✴XirrusXIT Solutions
✴ CAP MEMBERS Corporate Affiliate Program
Lead Transform Achieve
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CETPA Annual Conference 2014, Sacramento California www.cetpa.net
L E A D ✴ T R A N S F O R M ✴ A C H I E VE
J Street
ENTRANCE
Exhibitor Package
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1. Purpose of ExhibitThe 2014 CETPA Conference is educational and the Exhibitor show is the top show in California for vendors wishing to reach out to the K-20 educational technology community. the CETPA Board of Directors is the show management and will render all decisions should questions arise or the need for further regulations arise.
2. Exhibit Space Assignment & PaymentAssignment of exhibit space will be made on a first-come first-served basis, based upon receipt of full payment. Space assigned is made for the 2014 conference only and does not imply that similar space will be held in future shows. Any exhibitor failing to occupy the assigned space is not relieved of their payment obligation. All payments must received by October 18, 2014.
3. Subletting of Space /Sharing Booth SpaceThe exhibitor shall not assign, sublet or apportion all or part of their assigned space. Written authorization from the CEPTA Executive Director Andrea Bennett must be obtained if mor than one firm will occupy a booth.
Exhibitor Conditions, Rules and Regulations
4. Exhibit Installation and DismantlingAll installation and dismantling of exhibits must be carried out within the dates and time indicated in the exhibitor brochure. No exhibit may be installed after the show opens. No exhibit may be dismantled prior to the closing of the show. It is the responsibility of the exhibitor to ensure that all materials are delivered and removed on time. Any unattended freight will be removed and stored at the exhibitor’s expense and risk. Any space not occupied by 8:00 a.m. on Tuesday, November 18, 2014 may be reassigned without refund.
5. Fire and Safety RegulationsExhibitors agree to abide by all fire and safety reguations and will cease any behavior or remove any objects that conflict with the regulatons immedicatley upon notification of the violation. Failure to comply with the regulations made known to Exhibitors may result in the removal of the exhibit and a ban from future shows.
6. Union Labor.Exhibitor must comply with all local regulations regarding the installation, dismantling and display of exhibits. Any questions regarding the regulations should be directed to Tricord Tradeshow Services. 7. Exhibitor ConductExibitor and its representatives will behave in a professional manner and will comply with any reasonable request by CETPA. Exhibitors will not congregate or solicit in the aisles and all demonstrations, solicitations and discussions will take place in the booth space and not interfer with neighboring exhibitors.
8. Sound, Lighting & EquipmentCETPA reserves the right to restrict or have removed equipment that emits excessive sound, lighting or film if the equipment is disruptive to the show or the attendees.
9. Tradeshow Services & InformationExhibitors shall contract only with the official contractor for services such as the rental of furniture, set up of exhibits, electrical, plumbing, labor or any other service. Exhibitor will work with the offical contractor for all freight delivery and shipping.
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CETPA Annual Conference 2014, Sacramento California www.cetpa.net
L E A D ✴ T R A N S F O R M ✴ A C H I E VE
10. PhotographsNo photographs will be taken without prior consent of CETPA.
11. Raffles and Prize DrawingsCETPA has an official raffle held at the end of the show. All prizes must be drawn during the CETPA raffle using the tickets collected at the CETPA registration desk. To donate a prize for the raffle, please contact Andrea Beennett at [email protected]. CETPA encourages participating exhibitors to provide prizes that can be used by the attendee organizations, such as hardware, software or services so that the attendee is not faced with possible conflict of interest issues.
12. Inability to PerformIf because of war, fire, strike, goverment regulation, public catas-trophe, act of God or the public enemy or other cause beyond CETPA’s control the exhibition is prevented from being held, CET-PA will refund the booth fee to the Exhibitor. CETPA is not respon-sible for costs incured beyond the booth fee.
13. Exhibitor CancellationRefund PolicyShould exhibitor need to cancel after booth space has been as-signed, refunds will be granted based on the following guide-lines:√On or before October 6, 2014 full refund√ Between October 7 and October 27 - 50% refund.√ On or before October 20, refunds granted at the sole =discretion of CETPA
14. Rules & Regulation ChangesCETPA reserves the right to modify the conditions, rules and regu-lations when necessary to enhance the success of the show and to refuse any exhibit which is out of keeping with the character of the conference.
RAFFLESPlease read carefully:NO raffles are allowed on the show floor.You may not gather attendee information for the purpose of providing a prize giveaway either during or after the show.
CETPA will have two official raffles: ☑ Thursday, November 19, at 4:00pm
☑ Friday, November 20, during the General SessionWinners will be drawn from the raffle tickets printed by CETPA and submit-ted by the attendees. You are encour-aged to donate a prize for the raffle.
All prizes must be delivered to the Conference Registration Desk by 2:00 Friday, November 20th
Please attach a business card or other company identification and a short description of the prize.
CETPA is defined by the IRS as a 501 (c) (6) organization and as such please note that these
items are not tax deductable as a donation but can be written off as
a business expense if your organization’s standing operating procedure allows it.
CETPA RAFFLE FORM Please fax the completed form(s) to (916) 447-3447 or email to [email protected]
Exhibitor Package
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Please indicate which day this item will be raffled.
Thursday, November 20, 2014 Friday, November 21, 2014 Organization contributing item: _____________________________________________
Contact Name: _________________________________________________________
Phone Number: ________________________________________________________
Address: ______________________________________________________________
City / State / Zip: ________________________________________________________
Item: _________________________________________________________________
Description of Item:______________________________________________________
_________________________________________________________________
___________________________________________________________________
___________________________________________________________________
______________________________________________________________________Fax form to (916) 447-3447
E-mail form to: [email protected] to: CETPA 1029 J Street, Suite 150
Sacramento, CA 95814
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CETPA Annual Conference 2014, Sacramento California www.cetpa.net
L E A D ✴ T R A N S F O R M ✴ A C H I E VE
Advertise in the CETPA Program
Would you like to see your company advertisement in the 2014 CETPA Annual Conference Program and Directory?
Full page 4 color ads & 1/2 page 4 color ads are available and provide your business opportunities for year-long publication in
our Conference Program or DataBus.
Please contact CiCi Trino for print specifications.Cici Trino at AOS [email protected]
916-990-9999
CAP MEMBERSHIP
Corporate Affiliate Program
The Corporate Affiliate Program (CAP) is designed to engage Corporations for the benefit of CETPA’s membership. Corporations that wish to be part of the educational technology community, look to expand markets, determine to increase name recognition and ensure the company thrives in California’s competitive educational technology market should be-come part of the CAP Program. CETPA’s CAP can help you increase market share and will provide insights from statewide leaders to assist in corporate strategic development.
Our program benefits are designed to give you maximum exposure. Depending on your level of commitment, benefits may include free booth space at CETPA’s annual conference, discounted ad space in our most popular publication, circulated to move than 4,000 educa-tion leaders and a live link from the CETPA home page to your company’s home site.
Help us serve CETPA members better by joining the CAP program today!
For additional information go to the following link http://www.cetpa.net/events/annual_conference