exhibitor & sponsorship marketing kit · marketing kit march 2: ... conference calls, email,...

March 1-3, 2017 Loews Royal Paci�c ResortOrlando, Florida

Lead e�orts to improve healthcare quality – discuss ideas, applica-tions and research with experts from around the world. HSPI o�ers innovative thinking in quality improvement, case management, simulation, human factors and safety.

CONFERENCE 2017

EXHIBITOR & SPONSORSHIP MARKETING KIT

March 2: Exhibit Setup • March 2-3: Exhibit

Loews Royal Pacific Resort • Orlando, Florida

2 | HEALTHCARE SYSTEMS PROCESS IMPROVEMENT CONFERENCE 2017

JOIN US IN MEETING CITY, USANo city truly has the “wow” factor like Orlando, Fla.

With extraordinary attractions, world-class hotels,

innovative dining options and the title of “No. 1

Meeting City,” Orlando is ready to host the Healthcare

Systems Process Improvement Conference (HSPIC) for

its best year yet!

Join the Society for Health Systems (SHS),

March 1-3, 2017, in this amazing city to meet with

your key prospects and current customers during

HSPIC. Engage in discussions around process and

quality improvements in healthcare while sharing your

products and services with the people who need them

most.

The conference provides invaluable hands-on learning

opportunities, world-renowned speakers and infinite

networking opportunities that keep attendees coming

back year after year. You can’t afford to miss this

chance — reserve your booth today.

THE HSPIC (SHS) AUDIENCE Decision-makers in healthcare are looking for products

and services to improve quality, productivity, process

and efficiency while lowering costs and increasing

service. Discover what obstacles organizations are

looking to find solutions for. The need for healthcare

quality and process improvement is in tremendous

demand and with the healthcare industry evolving

every day, there’s never been a better time to showcase

your products and services to some of the brightest

minds in the industry. Come be a part of the changes

that will impact the future of healthcare.

RESERVE YOUR EXHIBIT SPACE NOW!CONTACT:

Dolores Ridout (281) 762-9546 [email protected]

Hutson Lambert (228) 452-9683 [email protected]

Anita Lambert (228) 452-6159 [email protected]

CONFERENCE 2017

WWW.SHSCONFERENCE.ORG | 3

WHY YOU NEED TO MEET BUYERS FACE TO FACEThere isn’t a single technology that will replace the power of in-person

relationship building. Conference calls, email, texting, video conferences,

social networks and other forms of communication are all crucial

elements in building and maintaining business relationships. However,

none captures the impact of meeting with someone face to face and the

opportunity for prospective buyers to see and touch your product.

In-person business meetings let attendees develop transparency and trust

in ways that are not always possible with other forms of communication.

Put your complimentary conference registration to good use by attending

education sessions alongside attendees. Make connections with new

customers or rejuvenate relationships with current customers at HSPIC

2017. Remember: It’s easy to replace a vendor you’ve never met, but people

think twice when it involves someone they respect on a personal level.

• Attendees prefer in-person meetings.

• Attendees state that they build stronger, more meaningful business

relationships during face-to-face meetings and networking events.

• In-person conferences allow attendees and exhibitors the ability to

read body language and facial expressions.

• In-person conferences lead to more social interactions and the ability

to grow and nurture relationships.

• Attendees agree that face-to-face conferences and networking

events provide a better environment for tough, timely

decision-making.

• Face-to-face meetings are essential for long-term business

relationships.

THIS IS IT!Where Face-to-Face Marketing Gets Real.


WHERE ARE ATTENDEES COMING FROM

WHO WILL ATTEND?

Clinical managers

Deans, department heads, professors and research

scientists

Primary care staff

Information systems professionals

Leadership, including board members

Management engineers

Nursing administrators

Operations/process improvement professionals

Organizational development professionals

Physician leaders

Quality improvement staff

Quality management and assurance professionals

Safety professionals

Students

Healthcare administrators Nurses Process improvement

professionals

Hospitals

Health systems

Primary care and office practices

Specialty practices

Government agencies

Health plans

Pharmaceuticals

Universities

If you’re involved in any program aimed at reducing costs, improving quality and increasing efficiency, this conference is for you.

Learning never exhausts the mind. - Leonardo da Vinci

“

“


EXHIBITOR SCHEDULE(TIMES LISTED BELOW ARE SUBJECT TO CHANGE)

NOW: Sign up for the best booth location

NOW: Submit exhibitor contract, logo, product/service description, company information, and URL/link

NOW: Submit contract for sponsorship

Dec. 15: Deadline for web banners to run on conference website from January – February, 2017

Feb. 6: Artwork deadline for print ads to be included in on-site conference program

Feb. 10: Deadline for conference bag flyers and inserts to be submitted to IISE for approval

Feb. 17: Shipment deadline for arrival of literature inserts to IISE headquarters

Mar. 1: Welcome Reception (exhibitors are encouraged to attend)

Mar. 2: Exhibitors installation and move-in

Mar. 2: Exhibit Hall open (dedicated exhibit time)

Mar. 2: Networking Reception in the Exhibit Hall (dedicated exhibit time)

Mar. 3: Exhibit Hall open (dedicated exhibit time)

Mar. 3: Exhibitor dismantling and move-out

IMPORTANTDATES TO REMEMBER

WEDNESDAY, MARCH 1

7 a.m. – 5 p.m. Registration Desk Open

5 p.m. – 6 p.m. Welcome Reception (exhibitors are invited to attend)

THURSDAY, MARCH 2

7 a.m. – 5 p.m. Registration Desk Open

8:30 a.m. – 11 a.m. Exhibitors Installation and Move-In

11 a.m. – 12:15 p.m. Dedicated Exhibit Time

11 a.m. – 6:15 p.m. Exhibit Hall Open

12:15 p.m. – 1:35 p.m. Exhibit Hall Closed for Lunch

5 p.m. – 6:15 p.m.Networking Reception in the Exhibit Hall (dedicated time)

7 p.m.Dutch-Treat Dinners (sign-up sheets available on site)

FRIDAY, MARCH 3

7 a.m. – 5:30 p.m. Registration Desk Open

7 a.m. – 7:50 a.m. Breakfast with the Exhibitors

7 a.m. – 3 p.m. Exhibit Hall Open

11 a.m. – Noon Dedicated Exhibit Time

Noon – 1 p.m. Exhibit Hall Closed for Lunch

3 p.m. – 5 p.m. Exhibitors Dismantling and Move-Out

IMPORTANT: It is preferable that your booth be staffed at all times, but not mandatory. It is mandatory that all booths be adequately staffed during dedicated exhibit time. Please be in your booth and ready to go at least 15 minutes prior to dedicated exhibit time. Exhibitors may not dismantle their booths prior to the official closing of the Exhibit Hall.


10’X10’ BOOTH

$2,200(includes 2 full registrations*)

10’X20’ BOOTH

$4,200 (includes 4 full registrations*)

20’X20’ BOOTH $7,200

(includes 6 full registrations*)

*Any additional personnel or guest may purchase an Exhibit Hall-only badge. This will allow entry to the Exhibit Hall area but does not allow admission to sessions. $199 each

EXHIBIT BOOTH COST

PLEASE NOTE: A 50% deposit is due with your contract application. Space cannot be assigned without a 50% deposit before

August 16, 2016. The remaining balance is due by November 7, 2016. Any space contracted after August 16, 2016, must

receive full payment. Notice of cancellation or booth reduction received November 7, 2016, or after will receive no refund.

EXHIBIT SPACE AMENITIES ADDITIONAL EXHIBITOR BENEFITS INCLUDE

• Skirted table with pipe and drape

• Two (2) chairs and a wastebasket

• Carpet (existing hotel flooring)

• Electrical service (one standard outlet)

• Booth identification signage

• Internet is included in Exhibit Hall

• Welcome Reception

• Attendee Networking Reception

• A.M. coffee and refreshment breaks

• Conference roster (does not include phone or email information)

• Company logo and 50-word product/ service description on conference website and in the on-site conference program

WHY EXHIBIT? Today’s attendees are more focused on education and personal development. Here is your opportunity not just to listen and learn, but to be part of changes that will impact the future of healthcare. Help expose attendees to new ways of thinking, and empower them to see, touch and experience products and solutions that play an active role in what happens next in healthcare. Demonstrate your edge by offering product

and service demonstrations allowing attendees to see the benefits of your company’s solutions and exactly what differentiates your products and services from others.

Take advantage of the full conference registration you receive with your booth purchase to engage with attendees outside of the Exhibit Hall. Attending education sessions alongside attendees and networking

receptions are a great way to interact with attendees and help them expand their knowledge of your company, product and services.

Be seen for who you are - the best solutions provider in your business arena. Challenge your company to reach new prospects, strengthen existing customer relationships, and gain recognition within the healthcare and process improvement community.


INSERT FLYER FOR ATTENDEE BAGS $400 per standard insert (1 page or front/back page) $500 per brochure, pamphlet, tri-fold, CD, etc.Your company’s product ad or flyer is a great way to guarantee attendees see your

message. You provide the material; we place it in the attendee conference bags for

distribution at registration.

PRE-CONFERENCE CUSTOM E-BLAST$500 (limited to 5)Get your message out to all registered attendees with a pre-conference custom-designed

e-blast! Promote your company’s product or service for the upcoming conference and

don’t forget your booth number. You provide the HTML and text-only files and host the

images from your server. With the ability to customize everything, you have complete

control over the content of the e-blast.

CONFERENCE WEBSITE BANNER AD$350 (350”x250” pixels ad runs for 2 mos., limited to 3)RUN BEGINS JAN. 1, 2017, AND ENDS FEB. 28, 2017

Your company’s web banner graphic and link to your landing page will be displayed on

the official conference website for two (2) highly visible months. Web banner ads can

drive traffic to your website and allow dynamic and time-sensitive promotion as well as

enhance your company’s image and brand awareness prior to the conference.

ADVERTISING IN THE DAILY UPDATES CONFERENCE NEWS (EXCLUSIVE)

$300 (top banner 650”x90” pixels will appear in approximately 5 issues)Every afternoon during and after the conference, we send attendees an update about

upcoming schedules and events as well as updates from the show floor. Take advantage

of this exclusive opportunity to highlight your company with your own customized ad.

DISPLAY AD IN CONFERENCE PROGRAM $800 Full-page, four-color ads (prime position)$450 Full-page, black/white adsIncrease your visibility to every conference attendee by placing a full-page, four-color

display ad in the conference program that every attendee will receive. This program is

used by all attendees as a daily guide and key to planning their schedules. Every activity,

session, and event is listed in this informative program guide. Remember this guide will be

carried by each attendee at the conference and kept to use as a reference tool throughout

the year.

ADVERTISING OPPORTUNITIES


ATTENDEE CONFERENCE BAGS$2,450All conference attendees will receive a conference bag at registration. Take advantage of

this exclusive chance to brand a high-valued, highly visible item utilized by every attendee.

Attendees will be thrilled that you provided an easy, take-home bag for them.

ATTENDEE BADGE HOLDERS$1,750 Take advantage of this opportunity to reinforce your brand in the minds of conference

attendees. Your company logo will be printed on the badge holder each attendee will receive

upon registering.

SPONSOR VIDEO KEYNOTE SESSION$3,000 (two slots available before keynote speaker presentations)

Be featured for up to three minutes before each keynote presentation! Keynote presentations

are the best attended sessions of any conference, which means your video sponsorship is a

can’t-miss chance to get your business in front of nearly all the conference attendees. Be as

creative as you like – just send us your video and we’ll do the rest!

ATTENDEE PADS & PENS$1,500With so many sessions for note-taking, every attendee will be thankful to have your branded

pad and pen to keep them organized. Attendees will see your company logo every time they

take a note. After the show, attendees will continue to use these items and see your brand

reminding them to give you a call.

BRANDED REUSABLE WATER BOTTLES$1,500Secure a brand reminder every time attendees take a sip. Don’t forget your booth number.

Attendees will thank you for providing an item they can use throughout the conference and after.

SPONSORSHIP OPPORTUNITIESMake a lasting impression before, during and after the conference with a sponsorship. Your company’s logo

is featured prominently on professionally produced signage and in the printed conference program. You’ll

also receive premium visibility on the conference website with your company’s full-color logo and link to

your homepage.


ONLINE CONFERENCE PROCEEDINGS$1,000Make sure your company logo and link to your landing page receive high visibility with

conference attendees even after the conference is over. All attendees will want to review the

online Conference Proceedings, and your sponsorship will ensure they see your logo each time

they do!

WIRELESS INTERNET SPONSOR$2,500Help attendees stay connected and highlight your brand when you sponsor complimentary

Wi-Fi throughout the Exhibit Hall area! Prominently displayed signage with your logo will show

your sponsorship support of this event.

ATTENDEE HOTEL ROOM KEY CARDS $1,250 How often do you get the chance to sponsor something that attendees hold onto throughout

the conference? Your company logo and booth number will appear on each attendee’s key

card. Take advantage of this exclusive chance to brand a highly visible item utilized by every

attendee.

ACT NOW!TO RESERVE EXHIBIT SPACE AT THE HEALTHCARE SYSTEMS

PROCESS IMPROVEMENT CONFERENCE, CONTACT:

Hutson Lambert Dolores Ridout HSPI (SHS) Conference HSPI (SHS) Conference P: (228) 452-9683 | (228) 363-0851 P: (281) 762-9546 | (713) 471-5794 F: (866) 419-9580 F: (281) 762-9587 [email protected] [email protected]

Anita Lambert HSPI (SHS) ConferenceP: (228) 452-6159 | (214) 912-6927 F: (866) 419-9580 [email protected]


WELCOME OR NETWORKING RECEPTION $2,500Your company can welcome and host this informal networking event on either Wednesday,

March 1, or Thursday, March 2, 2017. Attendees will enjoy hors d’oeuvres and drinks in a

relaxed atmosphere and discuss the day’s events. As a sponsor, this is a great way to increase

the awareness of your company with attendees. We will provide high-quality signage with your

company’s logo prominently displayed at the reception. For added exposure, you may provide

cups and napkins with your company logo or marketing message.

CONTINENTAL BREAKFAST$2,000 PER DAYGet attendees off to a great start and get them thinking about your company first thing in

the morning. Each breakfast will feature your company’s logo prominently displayed near the

food and beverage stations. For added exposure, you may provide cups and napkins with your

company logo to increase visibility. Choose from two (2) available days: Thursday or Friday.

ATTENDEE LUNCHEON$4,000 PER DAYAfter a great morning of sessions, attendees will be ready for a well-deserved lunch. Take this

opportunity to sponsor the attendee luncheon on either Thursday, March 2, or Friday, March

3, 2017. Prominently displayed signage with your company’s logo will be featured for brand

awareness and added exposure. You may provide cups and napkins with your company logo or

marketing message to increase visibility.

CO-SPONSORSHIP OPPORTUNITIES

Your exhibit staff’s performance is a critical success factor for all of your shows. Too often, exhibitors focus on the details of exhibiting and fail to consider the importance of choosing the right booth staff. As a result, they fall short, engaging in lesser quality conversations and delivering fewer or less qualified leads. Don’t use the conference attendance or location as a scapegoat. Selecting and positioning the right staff is critical to your success.


POSTER SESSION$1,500Support healthcare innovation and demonstrate your company’s commitment to improving

healthcare when you sponsor the Healthcare Systems Process Improvement Poster Session.

Sponsor will receive recognition at the poster presentations, and we will provide prominently

displayed signage in the poster sessions area.

GRADUATE STUDENT PAPER COMPETITION $2,500The Society for Health Systems is pleased to offer a graduate paper competition to recognize

outstanding work that demonstrates the use of industrial engineering skills in improving

healthcare-related products, processes or services. The judging criterion is based on originality

and soundness, applicability, methodology, organization and quality of the paper. Show your

support by sponsoring this highlighted event! Your company logo will be listed in the conference

on-site program next to the competition listing.

REFRESHMENT BREAKS$2,000 (ALL DAYS INCLUDED)Attendees will be sure to thank you for providing a relaxing break between sessions. We will

provide prominently displayed signs with your company’s logo at the refreshment stations

located in the Exhibit Hall area. Further your exposure by supplying cups and napkins with your

company logo or marketing message.

Dolores Ridout (281) 762-9546 [email protected]

Hutson Lambert (228) 452-9683 [email protected]

Anita Lambert (228) [email protected]

QUESTIONS?

No matter what your product is, you are ultimately in the education business. Attendees and decision-makers need to be constantly educated about the many advantages of doing business with you, trained to use your products more effectively, and taught how to make never-ending improvement in their lives.


42TEK Inc.Adventist Health SystemAdvocate Dreyer Medical ClinicAetnaAgency for Clinical InnovationAHRQAkron Children’s HospitalAlliant Purchasing LLCAmerican Academy of Family

PhysiciansAmerican Red Cross AmerisourceBergen Corp.Aon HewittAPI HealthcareAramark Areito GroupArizona State University Array ArchitectsASA LLCAspen Valley HospitalAvadyne HealthAvantas LLCBallarat Health ServicesBanner HealthBaptist Health South FloridaBasadur Applied Creativity Bay Area PI NetworkBayCare Health SystemBaylor Health Care SystemBaylor Scott & White HealthBenefis Health SystemBentley UniversityBeterra Health Binghamton University BJC HealthCareBlue Cottage ConsultingBNY Mellon HealthcareBon Secours Health System Inc.Bon Secours Memorial Medical

CenterBon Secours RichmondBon Secours St. Mary’s HospitalBooz Allen HamiltonBoston Scientific CorporationBoston University Medical

CenterBoulder Community HospitalBrigham & Women’s HospitalBuddhist Tzu Chi Medical

FoundationBSI EHS Solutions Business Laboratory LLCCal Poly PomonaCal Poly San Luis Obispo California Polytechnic State

UniversityCalifornia Quality CollaborativeCallison Cardinal HealthCare LogisticsCarilion ClinicCarolinas Healthcare System

Carroll Hospital CenterCatholic Health InitiativesCatholic Health ServicesCCWPPCDCCDS LLCCentral Vermont Medical

CenterCGIChatham-Kent Health Alliance Chester County HospitalChildren’s Hospital ColoradoChildren’s Hospital Minnesota Children’s Hospital of

PhiladelphiaChildren’s Medical Center DallasChildren’s Mercy Hospitals &

ClinicsChristiana Care Health SystemsChristie Clinic Christus Spohn Memorial

HospitalChung-Yuan UniversityCincinnati Children’s Hospital Citigroup Inc.CitiusTech Inc.City of HopeClemson University Cleveland ClinicCohen Children’s Medical

CenterComfort Keepers of

FredericksburgComindwareCommunity Memorial HospitalConcord HospitalConstancy Inc.CreateASoft Inc.Creative Concepts ConsultingCenter for Innovation in

Complex CareDana-Farber Cancer InstituteDavita Healthcare PartnersDelta Healthcare Consulting

GroupDesign InteractiveDignity HealthDimensional InsightDixie Regional Medical CenterEagle’s View ConsultingEast Carolina UniversityEast Tennessee Children’s

HospitalÉcole de Technologie

SuperieureEfficiency Engineers EHR Workflow Inc.El Camino HospitalEllis HospitalEllis MedicineEmCareEmory Healthcare

Emerson Process ManagementEmLogisEORM Inc.EPM International LLCEqual Access Clinic Network ErinoakKidsEssentia Health EwingColeFiona Stanley Hospital FlexSim Software Products Inc.Florida Gulf Coast UniversityFlorida HospitalFloyd Medical CenterFormFastFortinet Inc.Franciscan St. Francis HealthFreemanWhite Inc.Gardner-Webb UniversityGarpsa Solutions LLCGE HealthcareGeisinger Health SystemGENEDGE Georgia Institute of TechnologyGeorgia Regents UniversityGeorgia Southern UniversityGeorgia Tech Gillette Children’s Specialty Healthcare GlaxoSmithKline Inc.Grady Memorial HospitalGreenville Hospital SystemGuthrie HealthHamad Medical CorporationHaskellHCAHCA - Capital DivisionHCA - MidAmerica DivisionHCA Healthcare - TriStar DivisionHDR Architecture Inc.Health First Inc.Health Strategies & SolutionsHealthAlliance HospitalHealthcare Control SystemsHealthcare Performance

SolutionsHealthcare Systems Engineering

InstituteHealthSouthHemsley Fraser GroupHenry Ford HospitalHerman Miller HealthcareHerren AssociatesHIMSSHoly Cross HospitalHORNE LLP Hospital for Sick ChildrenHuntsville Hospital Huron Consulting GroupHuron HealthcareIBMiDashboardsIMA Consulting

Impact CommunicationsImperial College London Improvement Path Systems Inc.Indiana University HealthIndiana University HospitalIndiana Wesleyan UniversityIndianapolis VA Medical CenterInova Inspire Medical Inc.InstaMedIntegrity Home Care Inc.Intermountain HealthcareIntermountain HomecareITESM Campus GuadalajaraJackson Health SystemJackson Memorial HospitalJAL Federal Health Care CenterJames A. Haley VA HospitalJean Ann Larson & AssociatesJohns Hopkins UniversityJupiter Medical CenterKahler SlaterKairos Consulting WorldwideKaiser PermanenteKansas State UniversityThe Karen Martin GroupKBPI Kettering Health Network Kettering UniversitykhrusallisKirklin Clinic of UAB Hospital Kratos NetworksLafayette General Medical

CenterLahey HealthLakeland Regional Medical

CenterLean Fox Solutions Lehigh UniversityLeidosLERO University of LimerickLes Entreprises TROYWARELifelabsLifepoint HospitalsLifespan Health SystemLipscomb UniversityLong Island University Louisiana State UniversityLutheran Senior ServicesM.S. Basadur & Associates MaineHealthMarshfield ClinicMary Washington HealthcareMayo ClinicMayo Clinic FloridaMayo Clinic Health SystemMcGill UniversityMcKessonMD Anderson Cancer CenterMedAmerica / CEP AmericaMedical University of South

Carolina

PAST ATTENDING COMPANIES


MedStar Franklin Square MedStar Georgetown

University HospitalMedStar Washington Hospital

CenterMEDVAMC Memorial Healthcare SystemMemorial Hermann Health System MercyMetis DesignMETU North Cyprus CampusMicroAutomationMilford HospitalMinitab Inc.Mission HealthMississippi State UniversityMITREMoffitt Cancer CenterMontefiore Medical CenterMore Effective ConsultingMOSIMTEC LLCMount Sinai Health SystemMount Sinai Medical CenterMUSC Performance Improvement Naples Community HospitalNational Taiwan UniversityNational University of

SingaporeNavicent HealthNebraska Methodist CollegeNemoursNeuro Ocean SolutionsNew England VERCNorth Bay Regional Health CentreNorth Carolina A&T State

UniversityNorth Carolina State UniversityNorth Dakota State UniversityNorth Shore LIJ Health SystemNortheastern UniversityNorthside HospitalNorwalk HospitalNSLIJ Health Center Nuvon Inc.Oakwood HealthcareOchsner Health SystemOhio BWCOhio HealthThe Ohio State University Ohio UniversityOhioHealthOHSUOptimal-UseOrlando HealthOrlando VA Medical CenterORTimesPAGEPage Southerland PageParallon Business SolutionsPEITPen Bay HealthcarePenn State Hershey Medical

CenterPerformance LogicPerkins+Will

PFCC Innovation CenterPhilips HealthcarePhysicians Immediate CarePiedmont HealthcarePiedmont HospitalPiedmont Newnan HospitalPinnacle Health SystemsPlanned ParenthoodPocono Medical CenterPolytechnique MontrealPremier Inc.Primary Children’s HospitalProcess AnalyticaProcess Communications Inc.ProcessPlan.com ProModel CorporationProvidence Health CarePurdue UniversityQI Macros for ExcelQIAGENQGenda Inc. QMT GroupThe Quality Group Inc.Quantros Inc.Rady Children’s Hospital Raymond JamesRegenstrief Center for HealthcareRLR VA Medical CenterRogue AnalyticsRTKL Associates Inc.Salem HealthSalud Integral en la MontañaSan Francisco General HospitalSan Jose State UniversitySan Mateo County Health System Saudi AramcoSchneider Inc.Seattle Children’s HospitalSentry Data SystemsShands HealthCareSidra Medical and Research

CenterSimio LLCSIMUL8 CorporationSINTEFSloan Kettering Cancer Center South Devon NHS Foundation

TrustSociety of Cardiovascular Patient

CareSpectrum HealthSpranger Business SolutionsSQUHSRA InternationalSt. Dominic-Jackson Memorial

HospitalSt. Francis HospitalSt. Joseph’s Regional MedicalSt. Joseph’s/Candler Health

SystemSt. Luke’s-Roosevelt HospitalSt. Onge CompanyStanford HealthcareStanford Hospital and ClinicsStanley Healthcare

Stantec ConsultingStrategy & Healthcare AlignmentSuburban Orthopedic Medical

CenterSugar Creek SolutionsSunnybrook Health Sciences

CentreState University of New York at

BuffaloSusquehanna Health SystemSwedish Health SystemSynensisTallahassee Memorial HealthcareTampa VA Medical Center Templin Management AssociatesTenet HealthcareTennessee Oncology Texas A&M UniversityTexas Children’s HospitalTexas Health PlanoTexas Hospital AssociationTexas Tech University ThedaCare Torbay HospitalTrelleborgVibracousticTrinity Mother Frances HospitalTriStar HCATriStar HealthTruven Health AnalyticsUAB Medical CenterUMass Memorial Medical CenterUnisys Corporation Universal Health Services Inc.Universidad Catolica Andres BelloUniversity Health NetworkUniversity HospitalUniversity Hospital of GhentUniversity of AkronUniversity of Alabama University of ArkansasUniversity of CalgaryUniversity of California University of Central FloridaUniversity of Chicago MedicineUniversity of Colorado Health University of FloridaUniversity of Florida Health

SystemUniversity of Houston University of IllinoisUniversity of Illinois Health SystemUniversity of IowaUniversity of LouisvilleUniversity of MarylandUniversity of MassachusettsUniversity of MiamiUniversity of MichiganUniversity of Michigan Health

SystemUniversity of NebraskaUniversity of Nebraska Medical

CenterUniversity of Ontario Institute of

Technology

University of Pennsylvania Health System

University of PittsburghUniversity of Rhode IslandUniversity of South CarolinaUniversity of South Florida University of Southern CaliforniaUniversity of TennesseeUniversity of TexasUniversity of Texas at El Paso University of Texas Medical BranchUniversity of TorontoUniversity of Virginia Medical

Center University of WisconsinUniversity of Wisconsin HealthUniversity of Wisconsin Medical

FoundationUPMCUQTRU.S. Department of Veterans

AffairsU.S. News Hospital Data InsightsUT Southwestern Medical CenterUTMB HealthUW HealthUW Hospital and ClinicsUWH - Information ServicesVA Center for Applied Systems

EngineeringVA Long Beach HCS VA Medical CenterVA Pittsburgh VERCVA Sunshine Healthcare NetworkVancouver Island Health AuthorityVanderbilt University Medical

CenterVerity PartnersVeteran’s Health AdministrationVeterans Affairs Health Care

SystemVHA-Indianapolis VAMCVia Christi HealthVidant Medical CenterVirginia Tech Virtua HealthVPSI Group LLC Wake Forest Baptist Medical

CenterWalgreens CompanyWalt Disney Parks & ResortsWashington SoftwareWayne State UniversityWells FargoWellStar Health System West Monroe PartnersWest Virginia University Western Governors UniversityWestern Michigan UniversityWestern New England UniversityWichita State UniversityWolters Kluwer-Lippincott

SolutionsWorcester Polytechnic InstituteWVUH Healthcare


HOTEL ACCOMMODATIONSLOEWS ROYAL PACIFIC RESORT – UNIVERSAL ORLANDO6300 Hollywood WayOrlando, Florida 32819P: (888) 430-4999

We think every island paradise should have three things – sun, sand and tons of palm trees. At the Loews Royal Pacific Resort at Universal Orlando®, you’ll find all three plus so much more! This is your chance to enjoy a South Seas vacation without sailing halfway around the globe. A lagoon and sandy-white beach set the stage for your adventure.

A limited number of rooms are available at the conference rate of $209 for a single or double room plus applicable taxes, which are currently 12.5 percent, subject to change without notice. Discount room rate expires at 5 p.m. Eastern Standard Time (EST) on Tuesday, February 7, 2017, or when the room block is full. Hotel/travel information will be available later this fall. Please visit www.shsconference.org then click on Hotel/Travel on the navigation menu bar.

LOEWS SAPPHIRE FALLS RESORT AT UNIVERSAL ORLANDO®6300 Hollywood WayOrlando, Florida 32819P: (866) 360-7395

The Caribbean-inspired Loews Sapphire Falls Resort at Universal Orlando® transports guests to paradise where blue waterfalls cascade across lush grounds and the invitation to cool relaxation is everywhere. Reminiscent of a leisurely estate in the heart of the tropics, resort-style pool surrounded by cascading waterfalls as its centerpiece; Loews Sapphire Falls Resort offers an island escape in the heart of an unforgettable adventure.

A limited number of rooms are available at the conference rate of $199 for a single or double room plus applicable taxes, which are currently 12.5 percent, subject to change without notice. Discount room rate expires at 5 p.m. Eastern Standard Time (EST) on Tuesday, February 7, 2017, or when the room block is full. Hotel/travel information will be available later this fall. Please visit www.shsconference.org then click on Hotel/Travel on the navigation menu bar.

INSTALLATION AND DISMANTLINGSetup day for exhibitors is Thursday, March 2, 2017, from 8:30 a.m. to 11 a.m. Tear-down may begin after the official closing of the Exhibit Hall and not before. Currently, dismantling and move-out is scheduled to begin on Friday, March 3, 2017, from 3 p.m. to 5 p.m.

DELIVERIESExhibitor service manuals will be mailed/emailed directly from the official provider to each exhibitor’s specified contact person. Please be sure to provide your exhibitor contact information to Leigh Anne Stroud at [email protected] as soon as possible. Manuals should go out to exhibitors sometime around early to mid-January 2017.

INTERNET ACCESSInternet access (Wi-Fi) is included in your package and will be available in the Exhibit Hall area.


Exhibitor Contract Company name: Assigned booth:

Company address:

City, state, zip, country: Phone: Fax: Website:

Pre-Conference Contact Person Name: Title:

Email: Phone: Fax:

Reserve booth size ☐ 10’x10’ $2,200 (includes two complimentary full conference badges) ☐ 10’x20’ $4,200 (includes four complimentary full conference badges)

Sponsorship Opportunities ☐Attendee Conference Bags $2,450 ☐Attendee Pads & Pens $1,500 ☐Wireless Internet Sponsor $2,500 ☐Attendee Badge Holders $1,750 ☐Branded Reusable Water Bottles $1,500 ☐Attendee Hotel Room Key Cards $1,250 ☐Sponsor Video Keynote Session $3,000 ☐Online Conference Proceedings $1,000

Co-Sponsorship Opportunities ☐Welcome or Networking Reception $2,500 ☐Poster Session $1,500 ☐Continental Breakfast (per day) $2,000 ☐Graduate Student Paper $2,500 ☐Attendee Luncheon (per day) $4,000 ☐Refreshment Breaks (all days) $2,000

Conference Program ☐Full-page display ad (color) $800 Featured print ad in the conference program all attendees will receive. Choose one of the

following positions: Inside Front (C2), Inside Back (C3) or Back Cover (C4) ☐Full-page display ad (black/white) $450 Not available for prime position spots. Black/white ads will be placed throughout the program.

Advertising and Traffic Booth Drivers ☐Insert flyer for attendee bags $400 ☐one-page or front/back flyer only ☐Brochure, pamphlet, tri-fold, CD - $500 ☐Pre-conference custom e-blast $500 Vendor must be able to provide customized HTML and text-only files to IISE. Limited to 5 ☐Conference website banner ad $350 Your company ad and landing page link will run two (2) mos. on the conference website.

Begin run: Jan. 1, 2017 End run: Feb. 28, 2017 - Web banner size 300”x250” pixels. Limited to 3 ☐Daily Updates Conference News $300 Exclusive top banner promoting your company products or services will appear at the top of each

Daily Updates Conference e-newsletter (approx. 5 issues). Banner size 650”x90” pixels.

Payment and Cancellation Terms A 50 percent deposit fee is due with your contract application if received before August 16, 2016. After August 16, full payment is due with all signed contracts. Your booth is not guaranteed until payment information has been received and processed. By signing this contract, I agree to the payment and cancellation terms of this agreement.

Signature Date:

Printed name: Title:

I, authorize the amount of $_____________ in U.S. dollars. ☐MasterCard ☐Visa ☐American Express Credit card # Expiration Date: Security Code: Authorized Signature Name of credit card:

(print name) Authorized Signature (print): Title:

Please return signed contract to Dolores Ridout at [email protected] or Leigh Anne Stroud at [email protected]. Fax to (770) 263-8532.


Participation Agreement (Terms and conditions for vendor participation in the Healthcare Systems Process Improvement (SHS) Conference 2017) Assignment of space: The event sponsors (Hereafter, Sponsors) shall assign the booth, display and/or table top space as agreed to under this contract for the period of the display and such assignment will be made no later than four weeks before the event. Location assignments will be on a first-come, first served basis and will be made solely at the discretion of the sponsors. Use of display space: Company is allowed to distribute literature, run demonstrations, and sell products with the boundaries of the Company’s assigned space. Company’s product demonstration, placement or handling out of literature, signage, all booth furnishings and lighting must be well within the confines of the assigned space at all times and may in no way interfere with adjacent space. Demonstrations using audio must use headsets to demonstrate audio capabilities. Company shall not assign to a third party its space or a portion of the space without the prior written consent of sponsors, which sponsors may grant or withhold at its sole discretion. If such permission is given, the Company shall assume full responsibility for the conduct of the assignee and all its representatives. No other conferences or events may be promoted in any format at IISE managed events without written permission from IISE. Company events: Company shall not schedule or sponsor any event in connection with the conference, including without limitation: evening events, during a time that overlaps or conflicts with a Conference event published in the sponsor’s conference schedule.

Indemnity and limitation of liability: Neither the sponsors, co-sponsors, venue provider nor any of their respective officers, agents, employees, facilities, representatives or assigns shall be liable for, and Company hereby releases them from, any claims for damage, loss, harm, or injury to the person, property or business of the Company and/or its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the facility, accident or any other reason in connection with the display at the conference. The company shall indemnify, defend, and protect the sponsors and hold sponsors, any co-sponsor and venue provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses which might result or arise from Company’s participation in the conference or any actions of its officers, agents, employees, or other representatives. Under no circumstances will sponsor, co-sponsors, or the venue provider be liable for lost profits or other incidental or consequential damages for any of their acts or omissions whatsoever whether or not appraised of the possibility or likelihood of such damages or loss profits. In no event shall sponsors liability, under any circumstance, exceed the amount actually paid to it by the Company. Sponsors make no representations or warranties regarding the number of persons who will attend the conference.

Observance of laws: Company shall abide by and observe all laws, rules and regulations, and ordinances.

Cancellation or termination by sponsor: If for any reason beyond its reasonable control including fires, strike, earthquake, damage, construction or renovation to the display site, government regulation, public catastrophe, act of God, or any similar reason, sponsors shall determine the conference or any part may not be held. Sponsors may cancel the conference or any part thereof. In that event, sponsors shall determine and refund the Company its proportionate share of the balance of the fees received which remains after deducting all expenses incurred by sponsors.

Cancellation by Company: All payments made to sponsors under the application shall be deemed fully earned and non-refundable in consideration for expenses incurred by sponsors and sponsors lost or deferred opportunity to provide space and/or sponsorship opportunities to others. Company may cancel or withdraw from the conference subject to the following conditions:

The company shall give written notice of cancellation or booth reduction, email is not acceptable. Such notice will be considered official on the date of receipt by IISE.

Notice of cancellation or booth reduction received in writing by IISE prior to August 16, 2016, will result in no penalty cost to exhibitor. Notice of cancellation or booth reduction received in writing by IISE between August 16 – November 6, 2016, will result in a 50% refund of fee. Notice of cancellation or booth reduction received November 7, 2016, or after will receive no refund.

Company conduct: Company and all of its representatives shall conduct themselves at all times in accordance with the highest standards of decorum and good taste, as defined by IISE. Sponsors reserve the right to eject from the conference any Company or Company representative violating those standards, without refund.

Agreement to terms, conditions and rules: Company agrees to observe and abide by the foregoing terms and conditions and by such additional terms, conditions, and rules made by sponsors from time to time for the efficient and safe operation of the conference. This application represents the final, complete and exclusive agreement between the Company and the sponsors concerning the subject matter of this application. Sponsors do not make any warranties or other agreements except as set forth above. Any amendment to this contract must be in writing signed by sponsor representative. If any term of this agreement shall be declared invalid or unenforceable, the remainder of the agreement shall continue in full force and effect. This agreement shall be binding upon the heirs, successors, and assigns of the Company subject to the terms of this agreement regarding assignment.

exhibitor & sponsorship marketing kit · marketing kit march 2: ... conference calls, email,...

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