exhibitors manual€¦ · efficient low gwp equipment, to achieve hcfc phase-out by 2020. the main...
TRANSCRIPT
T E C H N O L O G Y R O A D S H O W
ozone2climate 8 - 12 May 2011
Dharubaaruge, male, Maldives
Exhibition of non-HCFC based, low- and zero-GWP, energy efficient and environmentally Friendly technologies available or in the pipeline in the market by
leading companies and institution in tourism, fisheries, cold storages and transportation sector from around the world
EXHIBITORS MANUAL
Dear Exhibitor,
This Exhibitor's Manual has been designed to help exhibitors plan their
company's participation at Ozone2Climate Technology Roadshow
towards Carbon Neutrality: Zero Carbon to Save the Earth, HCFC
phase-out and low carbon developments in the Maldives in advance.
The information will provide exhibitors with everything they need for
a successful exhibition.
The Manual gives a comprehensive background on the technology
Roadshow encompassing the important elements, objectives and
expected outcomes also outlines some examples of technologies that
can be showcased in the Roadshow. In general the document has
been divided into two sections – “Information” and “Action.” For
your convenience, the stand order forms are collated separately from
the Manual. We, therefore, request you to set aside some time to
read these sections carefully, which have been put together for your
benefit.
It should be the exhibitor's priority to nominate one person to co-
ordinate and plan their participation, liaise with the Organisers, and
adhere to the required deadlines. The Exhibition Timetable and
Checklist on Pages 18 and 20 is a useful start. We all aim to give you
good service, please let us know your requirement in advance to
make the arrangements smoothly and in a timely manner.
Co-ordination of your participation requirements will avoid last
minute disappointments and expenses. The Organisers will do their
utmost to assist you with your planning and implementation. If you
have any queries please contact the Organisers as per the
organization chart and the various individuals assigned for various
areas of the event.
Wishing you a successful and rewarding event.
Kind regards,
Executive Committee of Ozone2Climate Technology Roadshow 2011
Maldives.
C o n t e n t
Subject Page No.
Background 04
Potential Technologies to Showcase 10
Useful Contacts 14
Exhibition Time Table 18
Exhibitor’s Checklist 20
Admission Policy 22
Stand construction & Electrical supplies 24
Stand Fitting Regulations 26
General Rules 30
Shipping & Transportation 34
Accommodation & Entry visa 38
Telecommunication services 40
Virtual Exhibition 44
BACKGROUND
B a c k g r o u n d
Background | 4/5
The HCFC Phase-out Management Plan (HPMP) of Maldives was approved at the
60th Executive Committee meeting (Decision 60/37). The HPMP implementation
action plan was discussed and agreed at the High level dialogue on HCFC-phase-out
and its contribution to carbon neutrality, meeting held on 10th June 2010 in
Maldives. The HPMP of Maldives was the very first HPMP prepared and submitted
by UNEP and approved by the Executive Committee. The HPMP commits to Phase-
out HCFCs by 2020, 10 years earlier than the dates set in the accelerated phase-out
schedule agreed in the 19th Meeting of the Parties (Decision XIX/6).
Maldives has declared its commitments to become carbon neutral by 2020 and
adopted all its policies to achieve this target. The HCFC phase-out strategy of
Maldives is linked with the carbon neutrality policy of the country. Hence the
country is committed to phase-out HCFC consumption by 2020.
HCFC phase-out strategy of the Maldives contains a single stage accelerated phase-
out approach which will include both investment and non-investment projects that
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Background | 6/7
will be implemented from 2010-2020. The early phase of
the project will focus on regulatory interventions,
enforcement, promotion of ozone-climate co-benefit
activities as well as enhanced awareness activities and
initiation of investment projects while the later phase will
focus on a combination of non-investment and
investment activities. The main objectives of the
investment component are to sustain the HCFC
reduction achieved through the non-investment
activities and ensure reduction of HCFC needs in 2015-
2020 period. The HPMP is aimed at achieving complete
phase-out by 2020 and keeping an allowance of 2.5%
for meeting servicing needs till 2025. HCFC phase-out
target of the Maldives is given below:
?Baseline: Average 2009-2010 consumption
?Freeze at baseline level: 2011
?10 % reduction: 2013
?20% reduction: 2015
?35% reduction: 2016
?67.5 % reduction: 2018
?100 % reduction: 2020 except 2.5% for servicing use
until 2025
The HPMP of Maldives relies on ozone-climate co-
benefit activities, promotion of energy efficient
appliances as well as replacement of HCFC-based
inefficient equipment by non-HCFC based energy
efficient low GWP equipment, to achieve HCFC phase-
out by 2020.
The main consuming sectors are tourism resorts,
transport, fisheries and cold storages.
During the inauguration session, of the High Level
Round Table Dialogue on HCFC Phase-out Management
Plan (HPMP) and its contribution to Carbon Neutrality in
Maldives held on 10th June 2010, in Bandos Island
Resort, the High Commissioner of India expressed India's
interest in assisting Maldives to achieve its carbon
neutrality goal. In this context the High Commissioner
H.E Shri Dnyaneshwar M. Mulay proposed to organize
an Ozone2Climate Technology Roadshow to exhibit
non-HCFC and non HFC based, energy efficient low
carbon, and sustainable environmentally friendly
affordable technologies available or in the pipeline in the
Market. The idea is not to limit the Ozone2Climate
Technology Roadshow only on these but the broad vision
entails wide-spread access to affordable energy efficient
technologies by the Maldivian population in line with
carbon neutrality pledge; and an internationally
competitive service for public and private companies in
the Maldives. It also promotes the use of alternative
sources of energy, and green technologies while taking
into account the security of supply.
The Ozone2Climate Technology Roadshow would aim at
Mission:
Leverage HCFC phase out to move towards Carbon
Neutrality as pledged by the President of Maldives.
Ozone2Climate Technology Roadshow to show case
the available, affordable and accessible energy
efficient HCFC free and zero carbon technology and
practices , is one of the important means to achieve
the goal of carbon neutrality.
Objectives of the Ozone2Climate
Technology Roadshow
becoming the key reference and resource for non-HCFC
based, energy efficient low carbon, sustainable
environmentally friendly affordable technologies
available or in the pipeline in the Market. The Roadshow
would be a unique culmination of cutting edge non-
HCFC based equipment, highly energy efficient low
GWP technologies. This will be the first time such a
Ozone2Climate Technology Roadshow is being
organized in the region and especially in a small island
country where demonstration of such technology will be
organized. One unique element will be the
demonstration of the latest R 290 based room air
conditioning technology from GREE Electric Inc. in
China. It would strive to cultivate integrated ozone and
climate friendly high performance affordable
equipment, appliances and technologies, the main
objectives are:
1 Raise awareness of consumers, importers, public
and private businesses and enterprises on available
non-HCFC based energy efficient low carbon,
sustainable environmentally friendly affordable
technologies available in the Market;
2. Foster installation and use of non-HCFC based,
energy-efficient equipment and technology
demonstrations, outreach and educational
activities;
3. Demonstrate feasibility and availability of
innovative climate-friendly technology and
showcase examples for various applications
relevant to HCFC phase-out (foam, refrigeration,
air-conditioning)
4 Establish key market connections by providing
practitioners to explore and learn about non-HCFC
based energy efficient technologies;
5. Exhibit available outreach and support materials
and networking opportunities, demonstrate
materials and technical assistance in the adoption
of emerging technologies;
6. Promote Public-Private-Partnerships among the
Refrigeration and Air-conditioning consumers,
servicing technicians, professionals and the energy
sector;
7. Raise awareness on ongoing research, market
opportunities and development in non-HCFC
based energy efficient technology developments;
8. Foster cooperation between exhibiting countries
and Maldives in the field of trade, commerce and
transfer of technology.
9 Promote technology transfer projects for
introduction of European and in particularly
European/German environmentally sound
technologies to Maldives and the region beyond,
assisted and implemented by GIZ. Inform on
possibilities to cooperate with technology
providers
10. Provide information on legal framework, safety
standards and cooperation partners etc necessary
for new technologies such as R290 RAC units
11. Demonstrate handling of hydrocarbon technology:
Live demonstration of charging, servicing of
hydrocarbon-based equipment at the Roadshow
and interactive tools for participants
12. Demonstrate how the entire life-cycle of
equipment can be managed in a climate-friendly
way (supply chain, end-of-life, etc.)
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ozone2climate
Background | 8/9
Expected Outcomes
The Ozone2Climate Technology Roadshow will create a
suitable environment for development of a potential
market to strengthen interregional cooperation and
encourage innovative multi-stakeholder partnerships
aimed at scaling up investments on non-HCFC based
energy efficient low carbon technologies for productive
uses. The Ozone2Climate Technology Roadshow will
focus on demonstrating readily available and soon to be
available non-HCFC based refrigeration and air-
conditioning systems as well other relevant energy
efficient appliances in the market that are in line with the
carbon neutrality objective. The Ozone2Climate
Technology Roadshow will provide a platform for
highlighting leadership in regard to the promotion of
technologies and appliances needed for in daily uses in
domestic and commercial/industrial markets in the
Maldives, thereby increasing the available variety of
equipment for selection. Additionally, it will enable multi-
stakeholder dialogue and encourage partnerships, as
well as expose to new potential market opportunities in
the region aimed at supporting initiatives related to low
carbon development.
The Ozone2Climate Technology Roadshow will
encourage stakeholders to join efforts and launch
initiatives aimed at increasing access to modern and
sustainable non-HCFC based low carbon technologies in
the region. Such initiatives ought to enhance a broad
range of income generating activities by promoting
developments and creating business opportunities in
various sectors mainly fisheries and tourism industry.
Finally, another objective is to enable business and
commercial networking in regard to the promotion of
non-HCFC based low carbon developments.
The countries in the Asia Pacific and in West Asia who
would participate in Maldives events have
overwhelmingly responded to UNEP that they would
like to see slate of low GWP and Energy Efficient
approaches. They are also equally concerned that high
ambient temperature would result into reduced
efficiency. UNEP's experience has undoubtedly shown
that diversity of technology options drive the search for
the better options. In fact, Government of the countries
is in the process of selecting such alternative technology.
Therefore the diversity of technology options transforms
into constructive competition to foster the sustainable
technologies. UNEP feels that Ozone2Climate
Technology Roadshow will catalize such actions and
approaches.
More specifically, the expected outcomes of the
Ozone2Climate Technology Roadshow would include:
?Enhanced dialogue and cooperation for the faster
adoption of non-HCFC based low GWP
technologies in the Maldives;
?Demonstrate and explore readily available non-
HCFC based low carbon technologies in the region
and options for possible replacement of HCFC-
based inefficient equipment with non-HCFC based
energy efficient low GWP equipment, to achieve
HCFC phase-out by 2020;
?Scaling up investments in low carbon and energy
efficient technologies;
?Foster Public Private Partnership in achieving dual
goals of phasing-out HCFCs and achieve carbon
neutrality by 2020;
?Demonstrate options available for expedited
conversion of HCFC-based appliances to non-
HCFC-based low GWP appliances;
?Raise awareness, education and outreach activities,
including virtually exposing the event on the web
www.unep.org/ozonaction/o2c-roadshow;
?Conduct discussion forums, information and
awareness seminars at the venue focusing on the
subject during the Technology Roadshow.
Ministry of Housing and Environment together with the
Indian High Commission in Maldives and the UNEP,
Japan Ministry of Environment and the Programme
PROKLIMA by the German International Cooperation
(GIZ), GmbH on behalf of the German Ministry for
Economic Cooperation and Development will take the
lead responsibility in conceptualizing and organizing the
Technology Roadshow.
A steering committee will be established by the partners
in order to ensure smooth coordination of the
Technology Roadshow. The committee will discuss and
coordinate substantive issues with regard to logistics,
space allocation, import/export of products for the
Roadshow, selection of products and technologies and
media coverage. Overall organization work can be
awarded to interested private companies.
Some of the relevant potential organizations that
may involve in organizing are:
?Asaree Services (overall organisation and event
management)
?Maldives Tourism Sector
?Maldives Fishery Sector
?Interested Public and Private Companies and
Enterprises
?Refrigeration and Air-conditioning Association in
Maldives,
?India, Japan and Germany
?Environmental Committee of SAARC
?AOSIS –environmental section
Organizers and Partners
Target beneficiaries
Venue and duration
At present the Ozone2Climate Technology Roadshow is
targeted for the manufacturers and suppliers from Asia
and Pacific region and the Ministries of Environment.
Refrigeration and Air-conditioning equipment market in
the Maldives being comparatively small, large
companies may not be attracted to participate,
however, conducting a good media, awareness and
outreach campaign worldwide would be necessary to
attract international participation in the Roadshow.
It is expected that more than 20 companies, business
and enterprises from public and private institutions
mainly in tourism , fisheries, cold storages and transport
sector research and technical organizations around the
world is expected to exhibit their products in the
Ozone2Climate Technology Roadshow. Participation in
the Ozone2Climate Technology Roadshow will be free
of charge, but exhibitors must cover own costs related
to transportation of their products their travel and stay.
To the extent possible, the Government of Maldives and
the Indian High Commission in Maldives will provide
logistical support needed to exhibit the products.
Participation of non-governmental organizations in
Ozone2Climate Technology Roadshow and Industry
roundtable is encouraged. As NGOs/civil society is very
important to create (international) media awareness
and more public interest in the event. The Montreal
Protocol NGOs like EIA and/or Greenpeace
International (e.g. the international F-gases) would be
invited to attend the event.
Venue will be Dharubaaruge, Male Maldives
Duration: 8-12 May, 2011
POTENTIAL TECHNOLOGIES TO SHOWCASE
Po t e n t i a l Te c h n o l o g i e s To S h o w c a s e
Potential Technologies To Showcase | 10/11
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The main criteria for the selection of technologies include the
following three components:
I- Low-GWP alternatives for Commercial Refrigeration
?Zero ODP ( );
?Low-GWP;
?Enhanced energy efficiency
The following are some of the examples that can be showcased in the
Ozone2Climate Technology Roadshow:
Technical options for replacement of HCFC-22 by low-GWP vary
depending on the three main groups of refrigeration systems: Stand-alone
equipment, condensing units and centralised systems
Ozone Depleting Potential
of appliances using low GWP alternatives
refrigerants
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ozone2climate
Potential Technologies To Showcase | 12/13
(a)Stand alone equipment
(b)Condensing Units
(c) Centralised systems
?Low GWP Alternatives include hydrocarbons
For example:
Ice Cream freezers, Ice Machines, Vending Machines,
Glass-Door Coolers and Plug-in Display Cabinets - HCFC
and HFC alternatives in all of these equipments include
propane (R290), propylene (R1270), iso-butane
(R600a) and CO2 (R744)
?Low-GWP alternatives such as hydrocarbons and
CO2, but ammonia are also a candidate
For example:
Low-GWP Alternatives for Condensing Unit Systems
?HCFC- 22 is still the most used refrigerant
?New equipment can use HC refrigerants, and CO2 -
New designs emerged using ammonia (in Japan)
? Low-GWP alternatives including ammonia (R717)
hydrocarbons (R290, R1270) and CO2 (R744); both
direct systems (where applicable), indirect systems
and cascade cycles
For example:
Low-GWP Alternatives for Supermarket Systems
?Indirect Systems Ammonia, HCs (HC-290 or HC-
1270), and CO2 are used as low-GWP refrigerants
?Cascading Systems low GWP alternatives are,
ammonia, or HCs
?Two-stage Centralized CO2 Systems (The most up-
to-date design of a CO2 refrigeration system
employs CO2)
Alternatives (Ammonia, Carbon dioxide and
Hydrocarbon)
Alternatives Hydrocarbon, Carbon dioxide (R-744) and
Ammonia (R-717)
- Small self contained AC (HC-290)
- Non-ducted split AC (HC-290)
- Highest energy efficiency rated technology in
the host country
- CO2, HFC-1234yf and HFC- 1234yf blends
- Small reciprocating and scroll 10-1,600 kW
(Hydrocarbons in systems <300 kW)
II- Industrial Refrigeration Low-GWP
Substances
I I I - low-GWP alternat ives transport
refrigeration
IV- Unitary Air-conditioning
(a) Low-GWP alternatives in use
(b) Potential low-GWP may be commercialized
V- Chiller Air Conditioning
(a) Low-GWP alternatives in use
- Larger reciprocating and screw 100-7,000 kW
(R-717 (ammonia))
- Established HCFC Alternatives Hydrocarbons,
Hydrofluorocarbons (HFCs), Carbon Dioxide
- Emerging HCFC Alternatives Methyl Formate,
Methylal, Unsaturated HFCs
- Alternatives combinations of HFCs, CO2,
hydrocarbons and water, Used in North America
(b) Potential low-GWP may be commercialized
(HFC-1234yf
VI- Foams
(a) Polyurethane (PU) Foams
(b) Polystyrene (XPS) Board Foams
VII-Solar-powered refrigeration equipment
(a)Stand-alone commercial refrigeration
equipment, e.g. the vaccine cooler SolarChill
(b)Solar-driven domestic refrigeration
, HFC 161 and HFC 32)
USEFUL CONTACTS
U s e f u l C o n t a c t s
Useful Contact | 14/15
Ministry of Housing and Environment
Asaree Services Pvt. Ltd (Stand Construction, Electrics & Furniture
Audio Visual)
Ms. Miruza Mohamed (Ozone Officer)
Ministry of Housing, and Environment
Ameenee Magu,Maafannu
Malé 20392, Maldives.
Tel: +960 3004300
Fax: +960 3004301
E-mail: [email protected]
Asaree Services Pvt Ltd
M. Kulunuvehi
Third Floor
E-mail: [email protected],
Tel: (+960) 3321374
Fax: (+960) 3323115
Mobile: +960 7771741 (events) +960 7977737 (hall)
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US EPA
Ministry of Economy Trade and Industry,
Japan
Ministry of the Environment, Gov. of Japan
Shipping and Transportation of Exhibits
Cindy Newberg, Branch Chief
Alternatives & Emissions Reduction Branch
Stratospheric Protection Division
US Environmental Protection Agency
Tel : 202-343-9729
E-mail: [email protected]
Mr. Satoshi Sadatani, Deputy Director
Ozone Layer Protection and Promotion Office
Ministry of Economy, Trade and Industry
Japanese Government
Email: [email protected]
Mr. Ryosuke Takahashi (Technical Official)
Office of Fluorocarbons Control Policy
Global Environment Bureau
1-2-2 Kasumigaseki Chiyoda-ku, Tokyo 100-8975,
JAPAN
Tel: 81-3-5521-8329,
Fax: 81-3-3581-3348
Email: [email protected]
HP: http://www.env.go.jp/
Maldives Customs Service, Boduthakurufaanu Magu,
Male 20250, Maldives.
Tel: (960) 3322001
Fax: (960) 3322633
E-mail: [email protected]
Web: www.customs.gov.mv
UNEP
GIZ Deutsche Gesellschaft fur Internationale
Zusammenarbeit
Mr. Atul Bagai ( Senior Regional Coordinator )
Compliance Assistance Programme OzonAction
Programme
UNEP Regional Office for Asia and Pacific UN Building,
Rajdamnern Nok Avenu, Bangkok 10200,
Tel: +6622881662;
Fax: +6622883041
E-mail: [email protected]
Web: http://www.unep.org/ozonaction
Bernhard Siegele (Manager)
Proklima International
Division 47 Environment and Climate Change
P.O. Box 5180, 65726 Eschborn, Germany
Tel. +49-6196-79 1968
Fax: +49-6196-79 801968
E-mail: [email protected]
Web :// http://www.giz.de/proklima
Contact for European technology providers :
The information given in this manual is correct at
the time of going to press, organisers cannot be
held responsible for any consequence arising
from any change herein.
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T E C H N O L O G Y R O A D S H O W
ozone2climate
Useful Contact | 16/17
EXHIBITION TIMETABLE
Ex h i b i t i o n T i m e t a b l e
Exhibition Timetable | 18/19
Information booths - from 6 - 13 May 2011
Friday 6 May 1000 Marking out of site commences Asaree Services commence work
Saturday 7 May 0900-2000 Shell scheme stands available for possession by exhibitor
Sunday 8 May 0900 - 2000 Inauguration of the Ozone2Climate Technology Roadshow and open for the public
Monday 9 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public
Tuesday 10 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public
Wednesday 11 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public
Thursday 12 May 0900 - 2000 Ozone2Climate Technology Roadshow and open for the public
Friday 13 May 1400 General dismantling of stands commence by stand fitters
Day Date Time Details
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EXHIBITOR’S CHECKLIST
Ex h i b i to r ’ s C h e c k l i s t
Exhibitor’s Check list | 20/21
Items Return to Deadline Action
a
Badges MHE UNEP
Indemnity and waiver MHE/MCS
Name Panel Asaree Services(for Shell Scheme exhibitors only)
Catalogue Entry (English) Asaree Services
Additional material (images, text, links) for UNEPdisplay on virtual expo web site.
Telecommunication Service Asaree Services
Data Service Asaree Services
Satellite Cable Requirement Asaree Services
Hotel Accommodation MHE
Visa Assistance MHE
Audio Visual Asaree Services
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ADMISSION POLICY
A d m i s s i o n Po l i c y
Admission Policy | 22/23
EXHIBITOR BADGES
Exhibitors and their personnel who are representing the companies or organizations
and or/stand staff must register for an EXHIBITOR BADGE prior to the exhibition.
Exhibitor badges are strictly reserved for use by exhibitors and their stand staff and
should not be handed over to visitors or any other category of participants. An
Exhibitor Badge permits access to the exhibition halls during the build – up and open
days of the show.
Stand size (sq m) Allocation of badges
09 sqm. 05 badges
Badges will be ready for collection from the registration desk located at the venue on
Friday, 7 May 2011 from Dharubaaruge after 1600 hrs.
Special contractor badges will be distributed to exhibitors for use during the build-up
of the exhibition. Please ensure that al workmen/contractors wear their badges at all
1 times during the build- up and dismantling periods while working on their stands.
Workmen without their identification passes may be denied access to the Exhibition
Halls by security personnel.
CONTRACTORS BADGES
However please note that these badges are not valid on the open days/open
hours of the show (i.e. May 8 to 12, 2011 from 0900 – 2000 hrs.) if you so desire
to have your contractor on your stand during the open days/open hours of the
show please ensure to include their name/s while ordering your exhibitor
badges.
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STAND CONSTRUCTION AND ELECTRICAL SERVICE
S t a n d C o n s t r u c t i o n A n d E l e c t r i c a l S e r v i c e
Stand Construction and Electrical Service | 24/25
The basic stand space will be provided by the MHE free of cost, this includes
delineated boundary of the shell with electricity one plug point.
The Ministry of Housing and Environment has appointed Asaree Services Pvt. Ltd
the responsibilities of logistic and other preparatory works as well as the supervision
and the erection of the Shell Scheme stands at the exhibition. It will provide full on –
site technical service. They are also responsible for stand servicing and maintenance
via their contractor or sub – contractor throughout the whole period of the
exhibition.
M. Kulunuvehi
Third Floor
E-mail: [email protected],
Tel: (+960) 3321374 Fax: (+960) 3323115
Mobile: +960 7771741 (events) +960 7977737 (hall)
Official Contractor
Asaree Services Pvt. Ltd
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S t a n d F i t t i n g R e g u l a t i o n s
Stand Fitting Regulations | 26/27
SHELL SCHEME
Fascia (Name Panel)
All additional stand fittings and display must be contained within the Shell Scheme
structure and may not exceed 2.5 meters in height.
No projections into gangways will be permitted, neither may additional display
materials be fitted to the Shell Scheme Fascia.
300 mm wide set at 2.2 meters to the underside, to each open elevation comprising
aluminium frame with infill panel fitted between dividing walls with additional
support at corners and where fascias exceed 4m in length.
The Exhibitors Name and Stand Number will be standard 50mm, white ARIAL
Medium Capital lettering and fixed directly to the fascia panel.
Electrical installations of Shell Scheme stands require special fastening, clips and
brackets to fit the aluminium extrusion. Under no circumstances may exhibitors
modify this work or carry out their own installations.
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STAND FITTING REGULATIONS
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T E C H N O L O G Y R O A D S H O W
ozone2climate
Asaree Services will provide relevant information on
obtaining furniture such as counters, shelf units, display
panels and plinths on rental basis for the duration of
Exhibition. Full details, specification, prices can be
obtained by contacting Asaree Services directly. As
supplies may be limited, it is advisable to apply early.
Exhibitors, please ensure that all stand fitments and
furniture are ordered through the Asaree Services only.
The standard of mains supplies at the exhibition are
single – phase main 220 volts three – phase man 380
volts 50Hz. General lighting is provided in the Halls.
The cost for providing single – phase main supply and
connection, including energy consumed to Shell Scheme
stand is covered by the stand rental charges. Installation
of three – phase supplies and connections on 24 hours
supply will, however be charged extra.
The Official Electrical Contractor STELCO will be solely
responsible for the installation of electrical cables and
necessary switchgear between the mains supply and
each individual exhibitor's requirement. The Organisers
reserve the right to disconnect any installation, which, in
their opinion, is dangerous or likely to cause any
annoyance to visitors or other exhibitors. Should action
be required by the Official Contractors to render any
installation safe for use, the exhibitor may be charged for
this service.
Ameenee Magu, P.O. Box 2184, Male' 20349,
Republic of Maldives.
Tel: (+960) 332 0982 Fax: (+960) 332 7036
Email: [email protected]
Electrical Service
State Electric Company Limited
Earth Leakage
General Guidelines
Each Exhibitor shall provide exact details of earth
leakage to prevent tripping and shall have provided by
the contractors, earth leakage (RCD/ELCB) protection
(30mA for lighting and 100mA for exhibit power)
suitably positioned beyond the termination point of the
supplied mains cable.
Please note that all power supply to the stand will be
turned off 30 minutes after the show closes every
evening.
?Where it is proposed that apparatus involving a
specific risk of fire is to be operated, then the
Organiser must give their approval
?No fixing, attachment or penetration of any fabric,
structure or floor of the building is permitted unless
given in writing by the Organiser.
?Suspension of stand fittings is not allowed. However
suspension from the Hall roof of banners or overhead
suspended light banks may be allowed, subject to;
- the work being carried out by the exhibitors
contractor
- the proposed suspension does not over stress
the roof structure
- sufficient time is available during the tenancy to
install and remove
?Adhesive tapes to fix carpets must be easily
removable without damage to the floor. Packing
tape, gaffer tape and glue must not be used. Any
tapes not removed after use will be removed by the
Asaree Services and charged to the Exhibitor.
?Trenches in the floor are not to be used.
Above rules will be monitored during the exhibition.
Please Note:
The MHE and Asaree Services must be informed by 25th
April 2011 to give their written approval, where any of
the following is proposed:
?Any material, exhibit or substances that are
hazardous, dangerous, noxious, explosive or
objectionable nature
?P l e a s e c h e c k s a f e t y r e g u l a t i o n s w i t h
servicing/operation of equipment with R290 and
flammable refrigerants
?Petrol – fuelled motor vehicles as exhibits
?Exhibits that produce fumes, exhaust and smoke
?Use or display of radioactive materials
?Use or display of pyrotechnic and lasers
?Use or display of flammable liquids, oils and grease
?Welding or similar processes where acetylene or
compressed gas is being used
?Any use of compressed air
?Any use of water
?Any recording, broadcasting or use of radios (two
way or for microphones), film sound, music or video
or any other presentation likely to generate excessive
noise.
?The use of balloons
?Public entertainment including fairground,
amusement, displays and live performance
Stand Fitting Regulations | 28/29
G e n e r a l R u l e s
General Rules | 30/31
General Rules
a) Exhibitors must ensure that all gangways adjoining the stand are not blocked
during build-up and break-down to a degree, which inhibits the movements of
other exhibitors and freight. The exhibitor's are also responsible for ensuring
that no obstructions are placed in the aisle adjacent to his stand throughout the
open hours of the exhibition. The Organisers reserves the right to restrict the
areas of scaffolding or planet and limit the times during which it shall remain in
the Halls or on the stand.
b) No part of any stand or exhibits including fascia, signs, lighting, corner post or
other fittings shall project into or overhang any gangway or adjacent stand or
obscure any fire or exit signs, or be suspended from the roof. Additionally, any
display or other items attached must not project over the frontage of space
taken by another exhibitor.
c) It is strictly prohibited to affix any nails, hooks, tacks, screws, adhesive, paints
or similar items to the floor, walls, ceiling or other arts of the premises.
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d) Cinematographs, photographic slides, amplifiers,
videos and neon signs may only be used with the
Organisers prior written consent. Exhibitors are
requested to keep the noise levels of video, music
systems, etc down. As rule of thumb to volume
levels, they should not interfere with normal
conversation on neighbouring stands.
e) The exhibitors are not allowed to paste or otherwise
to affix or exhibit advertisements anywhere in the
exhibition Halls except on his own stand. The
exhibitors may not distribute handbil ls,
advertisements, photographs or other printed
matter from the gangways and outside areas of the
exhibition
f) The exhibitors are not permitted and shall not permit
others, to connect or otherwise interfere with the
electricity, water or other fittings of the Halls and
shall not introduce into or use in the Halls any
supplementary plants for the generation or supply
of electricity or of other means of artificial lighting or
generating power.
g) Exhibitors providing their own displays must ensure
that these are completely finished including pre-
mounting of samples, exhibits, lettering,
photographs, etc., on plywood or other suitable
board before delivery to site.
h) It will not be possible for exhibitors to obtain on-site
services or labour for the erection of their stands and
displays unless prior arrangements have been made.
If on-site service or labour is required, please
contact the official of Asaree Services for the rates.
Advance notice of at least one week must be given.
i) The floor loading capacity is 1000 kgs per sqm on all
main floor areas in the Halls. Exhibitors with heavier
exhibits should provide the Organiser with details
of the exhibits together with their exact position so
that they can ascertain whether special weight
spreading facilities are necessary.
j) Time of Operation of Electricity Supplies
(i) During Build Up
During the build up period for the
Exhibition, supplies which have been tested
and connected will normally be switched on
within half an hour after the opening times
of the Halls and off within half an hour
before the official closing time of the Halls
each day. Additionally, there may be
interruptions to the supply to allow the
Asaree Services to make extra connections.
(ii) During Exhibition Open Days
Electrical supplies to Stands will normally be
switched on one hour before opening an off
half an hour after the close of the Exhibition
each day. All Stands not requiring
continuous supplies should be switched off
using the stand isolator as soon as possible
after the close of each Exhibition open
period.
(iii) During Break Down
All electrical supplies will be switched off 30
minutes after the closing time of the
Exhibition on the last day. Where an
Exhibitor requires a supply after the close of
the Exhibition, a request for such supply
should be made through the organiser 24
hours before the closing of the Exhibition.
The supply may be reinstated after the close
of the Exhibition once essentials safety work
has been completed.
k) Maintenance of stands and delivery of stock,
catalogue, etc., during the exhibition period should
be carried out before the exhibition opens or after it
is closed to visitors.
l) Public Liability Insurance Cover
All stand fittings contractors must hold a Public
Liability Insurance Policy.
All works must be carried out in accordance with the
Rules and Regulations. All contractors carrying out work
shall observe the “Safe Working Practices” as follows:
Licensee's staff and contractor shall be vigilant regarding
health and safety of themselves and others in the Halls,
and they shall observe the following practices, which will
be monitored and enforced, as necessary;
?The understanding of the Fire and Accidents
Procedures
?The need to maintain emergency gangways ,
through the Center and the Halls in build-up and
breakdown situation
?The use of hard hats when working beneath or near
overhead working or if this be impractical,
restricting access in such areas
?The need of operatives to wear suitable protective
clothing relevant to their job which include eye,
hearing, foot and hand protection.
All Contractors to Note:
?The safe use and storage of flammable liquids and
substances and segregation from waste and other
risk areas.
?Ensuring that portable power equipment is used for
the purpose or which it was designed and those
safety guards are correctly fitted and used.
?Ensuring that portable electric tools are used with
minimum length of trailing leads and that such
equipment is not left unattended with live power
supply to it.
?That chemicals and flammable liquids are, after
use, removed from the Exhibition Halls by the user
for safe and proper disposal. Such products must
not be placed in general rubbish bins or skips.
?That any work area is maintained free from general
waste material which could hazard operatives.
?That proper scaffolding is used during the
construction of any building within the Halls, safety
features of the scaffoldings are provided, in
acceptance with established standards and that
any tower scaffold in use is properly established
and propped.
?Use of 3-pin adaptors with earth clips to connect
European sockets to British sockets and never to
use a 2-pin plug in a 3-pin socket or vice versa.
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General Rules | 32/33
S h i p p i n g a n d Tr a n s p o r t a t i o n o f Ex h i b i t s
Shipping and Transportation of Exhibits | 34/35
SHIPPING AND TRANSPORTATION OF EXHIBITS
Official Freight Forwarder and On-Site Handling Agent
The Exhibitors may select any local freight forwarder and on-site handling agent,
Asaree Services will provide the necessary assistance for exhibitor on this aspect.
Maldives Customs services will provide the necessary assistance in customs
clearance and import/re-export of exhibiting materials. A designated focal person
(customs officers) from the Maldives Customs Services will be provided
Maldives Customs Service,
Boduthakurufaanu Magu, Male 20250, Maldives.
Tel: (960) 3322001 Fax: (960) 3322633
Email: [email protected]
www.customs.gov.mv
A Guide on Shipping Information, Instructions and Tariff by Freight works can be
obtained by contacting the Maldives Customs Services. Please liaise with them
directly if you need any further information.
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The Asaree Services will appoint a designated local
Freight Forwarder & On-Site Handling Agent by mid
March 2011. The exhibitors are recommended to use the
services of the local Freight Forwarder & On-Site
Handling Agent as they have experience in handling
exhibition shipments and will supply comprehensive pre-
exhibition, site and post exhibition services.
Further information on import procedures is available in
the following link:
http://www.customs.gov.mv/en/procedures/?p=1205
#tmp_imp
Please send clear copies of the following documents
to Asaree services;
1. Original and three copies of the commercial invoice,
2. Bill of Lading or the Air Way Bill,
3. Packing list,
4. Bank documents
Make sure that the following information is
incorporated within the above documents
1. Name
2. Size (dimensions)
3. Weight / ml / Mg / etc
4. Specification
5. Material
6. Brand
7. Model
8. Capacity
In the invoice please provide clearly the following:
1. Unit price.
2. Separately show the price for;
a. Item / Equipment
b. Freight and insurance
c. FOB/CIF/ costs.
Required Freight information:
1. Mode of freight
2. Name of Vessel
3. Date of arrival etc
Documentation:
The presentation of documents must be in accordance
with the regulations laid down by the Maldives Customs
Services. All relevant information is contained in this
manual.
It is of extreme importance that all shipping instructions
are strictly adhered to, to ensure quick and smooth
clearance of shipments. All transactions are handled
under Freight works standard trading conditions.
Shipping and Transportation of Exhibits | 36/37
H o t e l A c c o m m o d a t i o n a n d V i s a A s s i s t a n c e
Hotel Accommodation and Visa Assistance | 38/39
HOTEL ACCOMMODATION AND VISA ASSISTANCE
ACCOMMODATION AND ENTRY VISA
Participants of all Nationalities must bring a confirmed hotel booking in
Maldives in order to get a Visa on Arrival on Male International Airport
MHE has negotiated special rates with the Paradise Resort and Spa for the delegates
attending the ODS officers network meeting and exhibition. MHE has blocked
limited number of rooms if delegate's would like to use this service, please contact
MHE and all necessary arrangements will be made with the hotel on subjected to
availability. If you prefer to stay at any other Hotel in Male or elsewhere in the
Maldives within the vicinity of Male MHE will also provide necessary assistance for
booking.
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Te l e c o m m u n i c a t i o n S e r v i c e
Telecommunication Service | 40/41
TELECOMMUNICATION SERVICE
?Telephone, facsimile internet services are provided by the two local companies,
Wathaniyya and Dhiraagu. The telecommunication facility will flow from state
of the art technology provided by highly sophisticated PABX system. Any
network connection (to host within or outside Male or Internet) made using
PABX extension is entirely your decision.
?The system can provide telephone and facsimile connections at local, national
(Maldives) and international levels as required. Please indicate your choice to
the local companies. Each telephone can be code-locked to prevent
unauthorized use.
?It is advisable that the exhibitor insures the equipment hired.
?Remember to order a power point for the fax machine
?It is the responsibility of the exhibitor to cancel their internet account at the end
of the exhibitor.
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INDEMNITY AND WAIVER
INSURANCE
The Organisers may be held responsible for the payment
of any custom levy, tax, fine or other monies due to the
exhibitor. Accordingly, exhibitors must undertake to
indemnity the Organisers from any payment, which they
are called upon to make to the Authorities in the
exhibitor's behalf.
The exhibitors also waive any and all claims that they
may have against the Organiser of any kind whatsoever,
in anyway related to the storage and display of
exhibits/equipment during Ozone2Climate Technology
Roadshow 2011 whether during, before or after show
hours.
The exhibitors shall indemnify and hold harmless the
MHE and Asaree Services Pvt. Ltd, its personnel, agents,
etc. against and form all liabilities, losses, damages, costs,
charges, expenses, actions, proceedings, claims and
demands incurred by it or them as a result of or in
connection with any loss, injury (including death) or
damage, directly or indirectly, resulting from any act or
omission of the Exhibitor or any of its personnel, agents,
contractors, sub-contractors.
The exhibitors shall at there own expense have in full
force & effect for the duration of the Exhibition, a Public
Liability Policy.
The Exhibitors shall ensure that the Public Liability Policy
referred to above, contains a waiver by the insurers of
any and all rights of subrogation they might otherwise be
able to exercise against the MHE and Asaree Services
Pvt.Ltd, officers, employees and agents. They shall be
entitled to inspect the said Policy and have produced to
its satisfactory evidence that is in full force and effect an
also to require the exhibitor to deliver to it a copy.
General security arrangements for the exhibition will be
controlled by the Asaree Services in conjunction with the
local authorities in Maldives. It is recommended that a
member of staff man the stand at least an hour before
the exhibition opens and until all visitors have left the
hall. Under no circumstances should a stand be
unmanned during the open period of the exhibition.
While the Asaree Services and MHE will make all
reasonable arrangements for security coverage, they are
not responsible for any loss or damage, which may
occur, and it will be the exhibitor's responsibility for the
security of their stands and its exhibits and contents
including personal property. Appropriate insurance
coverage should be arranged.
To further reinforce your participation before and during
the event, the Asaree services offers various advertising
and sponsorship opportunities. Please contact the
Asaree Services for further information.
Each stand will be cleaned once, pre-show on the night
before the Exhibition and thereafter each night. This
cleaning is limited to carpets and does not cover the
cleaning of individual exhibitors' effects. If exhibitors are
likely to have a large quantity of waste material while
demonstrating their exhibits, please contact the
Organisers in advance.
SECURITY
SPONSORSHIP
STAND CLEANING
Permanent Display
The Ministry of Housing and Environment is planning to
hold display of non HCFC technologies in a showroom at
the Ministry permanently after the Exhibition.
Therefore participant interested in leaving behind the
material and equipment brought to the Maldives for the
exhibition and want to contribute to the permanent
showroom of the Ministry may do so after the exhibition
and provide a list of equipments/material for this
purpose.
Telecommunication Service | 42/43
Virtual Exhibition | 44/45
VIRTUAL EXHIBITION
V i r t u a l Ex h i b i t i o n
Preliminary Guideline for Virtual Exhibition
?Once an exhibitor is confirmed to exhibit on the virtual event platform, UNEP
OzonAction will provide the exhibitor with a booth number, username and
password to access the exhibitor back-end of the platform.
?Through the user-friendly back-end facility, exhibitors can then select the
booth style/color their choice, upload various e-materials, such as Exhibitor
Photo, Booth Staff Photo, Exhibitor Logo, Booth Banner, Booth TV Screen /
animation, Booth Videos, Booth Brochures, Links (social networking, etc),
Product Image, Product Video. All documents should be in .pdf format, and
videos should be in .flv, .avi, .mov or .wmv format.
?The virtual platform will be accessible / launched to the public at the Maldives
event. As in the Maldives physical exhibition, there will be no charge for the
booths in the virtual platform. Unlike the physical event, the virtual booths will
have a longer duration. We have not yet set the duration, but we are thinking
of cycles of 3 months (to be confirmed).
?The virtual event will also have a virtual auditorium where exhibitors may use to
conduct presentations / webcasts at predetermined times. Duration of
presentations (including QA session in the form of text questions from visitors)
is expected to be not more than 90 minutes.
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?There will also be a virtual lounge where visitors can
meet (virtually) other visitors present at the same
time.
?To implement the virtual event, UNEP DTIE
OzonAction is working together with a virtual event
software provider.
The following represents the basic booth elements that
Exhibitor Booths
Booth Video Thumbnail Represents the video inside booth 100 x 100 pixels
Booth Brochures Inside booth PDF
Booth Brochure Thumbnail Represents the brochure inside booth 100 x 100 pixels
Competition Image Represents the competition inside booth 100 x 100 pixels
Links (social networking, etc) Inside booth, along bottom 50 x 50 pixel, authorized logo for the website
Category Image Inside booth, represents the product categories 100 x 100 pixels
Product Image Inside booth, for each product 350 x 350 pixels
Product Thumbnail Inside booth, small photo of the product 100 x 100 pixels
Product Video Inside booth, product details * 640 x 480 pixels
* 15 frames per second
will be used in creating a booth. Included are images,
documents and videos. UNEP approved exhibitors will
be provided with username and password to manage
their individual booths.
?All images should be in .jpg or .png format at 72 dpi.
Images saved as “Best for web and devices” will
provide the best results.
?All documents should be in .pdf format.
?All videos should be in .flv, .avi, .mov or .wmv
format.
Presenter Assets
The following represents the basic elements that will be
used in creating a presentation. Included are images,
documents and videos.
?All images should be in .jpg format at 72 dpi. Images
saved as “Best for web and devices” will provide the
best results.
Panel Discussion
?If presentation will be a panel discussion, audio only
will be available. Please provide a 320 x 240 pixels
image to use in place of the video feed.
?"Provide names, photos, titles and bio data for each
of the panelists.
Name Format
Presentation Title
Presenter's Bio
Presentation Description
Presenter Photo 100 x 100 pixels
Slide images 600 x 400 pixels
Additional Materials/Handouts .pdf
If you are interested to use the Virtual Exhibition
Platform or need any further information, please
contact :
Mr. Saiful Ridwan,
IT Specialist in UNEP DTIE OzonAction, Paris office.
Virtual Exhibition | 46/[email protected]
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Notes | 48/49