Date and other information to be

inserted here

Expenses Management

Avoiding the scandal that rocked Parliament

Agenda

� Introduction� Why do we need Expenses Management?� Policies/Procedures/Rules� Compliance/Authorisation� Reporting/Fraud� Benefits� In House v Outsourced� Summary

Why do we needExpenses Management?

� Compliance

� Cost Reduction (up to 15%)

� Productivity

Policies/Procedures

� High Costs

� Robust and Complete

� Published and Understood

� Monitored

� Reviewed

Rules

� In/Out of Policy

� Correct Categories

� Appropriate limits

� Timescales

Compliance

� HMRC

� VAT

� Company Rules

Authorisation

� Process

� Who and When

� Sign off limits

Reporting

� Allows Measurement

� High Claimers

� Duplicates

� Out of Timescales

Fraud

� Claims outside Policy

� Excessive Mileage

� Expenses not Incurred

� Duplicate Claims

Benefits of an automated solution:

� Finance

� HR

� Employees

In House v Outsourced

� Control

� Independence

� Cost

� Productivity

Summary

� Don’t allow yourself to be next

� Create Policies and Procedures

� Create Rigour

� Continual Review

So if you don’t want:

You need to be sure your current arrangements are rigourous and fully compliant