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by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson

Chapter 3Document Productivity

EXPLORING MICROSOFT OFFICE 2013 VOLUME 1

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TABLES

Heading row

Cell

• A table is a grid of columns and rows that organizes data.

• The intersection of row and column is a cell. The cell is where you type data.

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INSERTING TABLES

Point to number of columns and rows to include Insert a table

1. Click Table in the Tables group on the Insert tab.

2. Drag to select the number of rows and columns to include in the table.

You can also click Insert Table to display the Insert Table dialog box, where you can indicate the number of rows and columns you want to include.

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INSERTING ROWS AND COLUMNS

Insert rows and columns

1. Click in the row that is to appear above the new row or the row that is to appear below the new row. If inserting a column, click in the column that is to appear to the left of the new column or click in the column that is to appear to the right of the new column.

2. To insert a new row, click Insert Above or Insert Below in the Rows & Columns group on the Layout tab. To insert a new column, click Insert Left or Insert Right in the Rows & Columns group on the Layout tab.

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DELETING ROWS AND COLUMNS

Delete rows or columns

1. Select the row or column to delete. 2. Click Delete in the Rows & Columns group.3. Click Delete Columns or Delete Rows. OR1. Select the row or column to delete.2. Right-click the selected row(s) or column(s) and click Delete Rows or Delete Columns.

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MERGING AND SPLITTING CELLS

Merge CellsSplit Cells

To merge cells:1. Select the rows or column in which to merge cells.2. Click the Table Tools Layout tab and click Merge Cells in

the merge group.To split a single cell into multiple cells:3. Select a row or column to split4. Click Split Cells in the Merge group.5. Respond to selections in the Split Cells dialog box and

click OK.

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CHANGING ROW HEIGHT AND COLUMN WIDTH

Table Properties dialog box

Row and Column tabs

Height and Width

Properties

To adjust row height and column width:1. Select the column or row that is to be adjusted.2. Click the Cell Size group on the Table Tools Layout Tab.3. You can then indicate your measurement in inches.Or: 4. You can right-click the selected row or column and select Table

Properties on the shortcut menu.5. Click the Column tab or Row tab and indicate a measurement in

inches.

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AUTO FIT COLUMNS AND ROWS

AutoFit

AutoFit means let the Word to format a table with column and row dimensions that accommodate all cell entries.To apply AutoFit:

1. Click in any table cell and click AutoFit in the Cell Size group on the Table Tools Layout tab.

2. Click AutoFit Contents.

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CELL ALIGNMENT

Align text within a cell

You can align cell contents both vertically and horizontally within the current cell.To align text in a cell:

click the cell and select an alignment option in the Alignment group on the Table Tools Layout tab.

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APPLYING TABLE STYLES

Table Styles gallery

Modify Table Styles

To apply a table style do the following:1. Click an empty area of a table cell and then click

on the Design tab.2. Open the Table Styles list and select the style that

you want to apply.

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ALIGNING TABLES

Align a table horizontally

• Table alignment refers to the position of a table between the left and right document margins.

• To change table alignment: right-click an empty area of a table cell and select Table Properties. You can also select Properties from the Table Tools Layout tab.

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INCLUDE BORDERS AND SHADING

Borders and Shading dialog box

Border arrowShading arrow

1. Select the cells to modify (or click the Table Select indicator to select the entire table).

2. Click the Borders arrow in the Table Styles group on the TABLE TOOLS DESIGN tab.

3. Click Borders and Shading to display the Borders and Shading dialog box.

4. Select from options in the dialog box to add, remove, or modify table and cell borders.

In addition, you can select shading when you click the Shading tab in the dialog box.

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INSERTING CAPTIONS TO A TABLE

Indicate caption position

Caption dialog box

Adjust Numbering

Insert Caption

• A caption is a numbered item of text that identifies a table, figure, or other object in a Word document.

• You can insert a caption by doing the following:1. Place the insertion point at the point where the caption should appear.2. Click the REFERENCES tab.3. Click Insert Caption in the Captions group.