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Replies: 7 - Pages: 1 - Last Post: Nov 29, 2008 3:42 PM Last Post By: Joseph Kiran Ku...

ShivaniSingh

Posts: 6

Registered: 11/27/08

Forum Points: 0

Export CustomisationPosted: Nov 27, 2008 10:25 AM

Hi Guys,

I need to configure the export scenario. Can any one please help me with the custorequired. Also if any one can tell me the sites whjich would give me an overview abdocumentation involved in export

yanamadalavenk...

Posts: 355

Registered: 7/3/08

Forum Points: 430

Re: Export CustomisationPosted: Nov 27, 2008 11:48 AM in response to: Shivani Singh

Hi,find the doc,or linkhttp://www.scmexpertonline.com/downloads/Kees%20Intrastat%20download%201

1customizing settings IntrastatThis document describes the customizing required for the Intrastat reporting. Intrasreporting on goods movements between member states of the European Union (Edescription of Intrastat was given in FICO Export issue

As of SAP R/3 release 4.6, you can use checklist tools that help you to configure thPeriodic Declarations such as Intrastat.

Periodic Foreign Trade/Customs Sales/distributionMenu path: Logistics W

Export Settings Periodic Declarations Declarations

T-code: WZFT02

Periodic Foreign Trade/Customs Sales/distributionMenu path: Logistics W

Receipt / Settings Periodic Declarations Declarations Import

T-code: WZFT01

1.1 Wizard Dispatch / Export

Figure 1: customizing check list
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1.1.1 ID numberMaintain the ID numbers of the company codes relevant for customs declarations.Select the company code and go to the detail view and choose Additional specifica"ID number" is a general term. For the Netherlands and other countries, this ID numVAT registration number.

OBY6 maintain fill in the Intrastat ID.Company Code Global DataOn this screen you can also fill in country specific Intrastat fields

Figure 2: Additional information for a company code.

1.1.2 Region of originMaintain the regional codes prescribed by the authorities. The regional codes are ethe destination of the goods.

VE70 Maintain Fiscal Regional Codes

Figure 3 Fiscal Regional CodesBe aware that geographical regions are not the same as the fiscal regions. In Figu

Regional Codes, the codes 01 up to 09 are used as regional codes. They are linkeregional codes 1, 2 and 3.The geographical regions are to be maintained with transaction OVK2.

1.1.3 Special unit of measureIn this step, you can maintain the Special units of measure for commodity codes.You have to enter the special unit of measure according to the specifications in thefor the Foreign Trade statistics (for each item, you have to enter the amount of thedetermined in the index of goods, for example, number of units).

OVE1 Commodity code / Import code number for foreign trade

Use this table to fill in the commodity codes that are used by a company. The codedigits. The system automatically copies the entry from the material master record tdocuments (purchase order, shipping notification) and sales documents (delivery, at item level. You can change the proposed entry manually.

Figure 4: example of commodity code

1.1.4 Business transaction type proposalHere, you can maintain the default settings for business transactions used in SD dHowever, first we must define the business transaction types for a specific country

OVE4 Foreign Trade: Business Transaction Type

A business transaction type is a standard term and classifies the type of business carried out.Figure 5 shows examples of business transaction types (codes) for Germany. Theprovided by the tax authorities and can differ per year

Figure 5 Examples of Default Business Transaction Types

OVE5 Proposal for Business Transaction Type Export

In this table you can enter the default values per combination of sales area / item c

Figure 6: Example of default transaction types for a Belgian sales area with two dischannels.


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In the example above the German company has a sales organization 1000 with 3 dchannels 10, 12 and A2. If you create a sales order for distribution channel 10, usinitem category TAN (normal sales), this will be reported by Intrastat as a purchase/stransaction type 11). If you use item category KLN (Free of charge item) this will beIntrastat as Article on Approval/Sample (business transaction type 12).

The values in the table are default values and can be changed during the sales ord

1.1.5 Export/import procedureThe export/import procedure is used in purchasing documents.

OVE6 Foreign Trade: Procedure

A check can be carried out during SD and MM document processing as well as duprocessing of the relevant master data or default objects in MM and SD. For somedummy procedure can be used. Or this field can be set to not required in the incom

An example of a setting for Germany:Cty Procedure Description Name Export ImportDE 43000 Import.w/o prec.regul. Germany E

An error will be produced if the procedure is used for an import.

OVE7 Proposal for Procedure in ExportIn this table you can enter the default values per combination of sales area / Exporitem category.

Note 1:The export procedure is no longer required, unless the authority expressively requnot the case, only one entry (dummy) is needed since the incompletion procedure require that an export procedure is filled in.

Note 2:Import/export group is also often not required by the authority. It is a field that is usmaster that allows you to differentiate between materials and their assignment to aprocedure. Also in this case, a dummy entry is needed.

1.1.6 ControlThese settings control which fields will be checked for incompleteness when you cdeclarations and according to which criteria the system will aggregate the data.

VEB1 Declaration to authorities: Control / incompleteness

The settings in this table are standard SAP, based on legal regulations per countrymake changes, first check that this is legally allowed.

Figure 7 Control settings for ItalyFor example: you want the system to aggregate those data records that have the stransaction code (to save space). Select the business transaction code field as agcriterion.

1.1.7 Currency TranslationMaintain the Exchange rates used to convert document currency amounts into decHere, you can maintain the customs rates prescribed by the customs officials (custINTRASTAT).

OB08 Currency exchange rates

Obviously this table is already active and is used for determining exchange rates bcurrencies.

1.1.8 Geography


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A route specifies the path a delivery item takes from the delivering plant to the cussystem needs a route to determine important customs data such as the mode of troffices of exit in deliveries and billing documents.

Alternatively you can define your own default objects for the Foreign Trade header

then determines the mode of transport at the border, the domestic mode of transpoof entry from either the vendor master (for imports) or the route (for exports). If altevalues are defined for your system, you can change the route manually in the docu

0VTC Route definition (relevant only for dispatches)

The system automatically copies this mode of transport into the foreign trade headis assigned to the delivery or billing document.

You assign the Transport.route to the delivery on header level

Or you can make your own proposal for the foreign trade header data. Choose

VI95 Proposal FT Header Data

Figure 8: example of own proposal object

1.1.9 Transportation connection pointThis step is only relevant for dispatches and must only be carried out if you work wcan omit this step if you have maintained your own default objects (via VI95).

A mode of transport can be a general address, a trans-shipment center, a border woffice, or a reference to a location defined in the master data (shipping point, plantvendor).You can select a transportation connection point as the border crossing point as pawhich, in turn, is part of the route. The system automatically transfers the office of e

transportation point to the foreign trade header data only if the point is marked as tcrossing point and the address for the point is maintained (especially the Country f

0VTD Transportation connection point

1.1.10 Special ruleMaintain the Special rules for country / region in this step.Depending on their association with a particular economic area, countries/regions or excluded or declared with a different country key.

Figure 9 Special rules for GermanyReunion (country code RE) is not a EU member state, but part of the French CommGoods movements to and from Reunion, however, must be declared in the Germaa goods movement to/from France.

Similarly, the exclusion can be used for intra-European Union trade purposes.

VEB2 Special Rules

1.1.11 Inclusion/ExclusionIn this step, you can maintain exclusion and inclusion indicators. For example, if yoa certain transaction (document) from the Intrastat declaration, set the exclusion inForeign Trade data of the document.


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You can also assign defined exclusion indicators to certain item categories (exportitem types). The system interprets this indicator during the selection of the documerelevant declarations. If you do not set the indicator for an item type, the system doitems of this type.

VI30 Exclusion/Inclusion Indicators

VE80 Assign to item categories (billing)

VI63 Assign to item categories (delivery)

1.1.12 Copying controlIn this step, maintain the Copy control. The most important criterion is the determinTrade data. There are three characteristics:

Reference Foreign Trade data (value initial)

Copy Foreign Trade data ( = A )

Redetermine Foreign Trade data ( = B ).

For the sales document -> billing document copying control, you have to enter a B Foreign Trade data) in any case.

This is standard SD customizing.billing docs) VTFA (sales docs

VTFF billing docs)(billing docs

billing docs) VTFL (delivery

1.1.13 CompleteWhen all steps as described are carried out, all prerequisites of Foreign Trade are can carry out the periodic declarations. However, this is only possible after you havthe master data and document data are maintained correctly. Also some additionaintercompany purchases are required.

1.2 Wizard Receipt / ImportFor the receipt / import side is also a wizard functionality available which we will us

necessary Foreign Trade settings.

Figure 10: customizing check list imports1.2.1 ID numberSee 1.1.1

1.2.2 Destination regionMaintain the destination region characteristic for your goods using the official regioprescribed by the authorities.See 1.1.21.2.3 Special unit of measureSee 1.1.3

1.2.4 Business transaction type proposalMaintain the Business transaction type defaults for the MM documents. See also 1

OVE4 Foreign Trade: Business Transaction Type

OMG5 Default Business Transaction Type, Import

Per country, you can make defaults for each combination of:

purchasing document category (F = Purchase Order),


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Purchasing document type (NB = standard PO) and

Item category (determines the field selection and whether any additional data sc

in addition it determines whether a goods receipt or invoice receipt is to follow)

1.2.5 Import procedureMaintain the import procedure. This is the same transaction as export procedure.

OVE6 Foreign Trade: Procedure

VI70 Data Proposals for Stock Transport Order

In this table you can enter default values for customs office, mode of transport at bexport/import procedure for each supplying receiving plant combination. Should yexclude business transactions between plants (stock transports), this is the table toappropriate settings.1.2.6 Control

See 1.1.61.2.7 Currency TranslationSee 1.1.71.2.8 Special ruleSee 1.1.101.2.9 Inclusion/ExclusionSee 1.1.11You can also assign defined exclusion indicators to certain item categories (exportitem types). The system interprets this indicator during the selection of the documerelevant declarations. If you do not set the indicator for an item type, the system doitems of this type.

VE80 Assign to item categories

1.3 Other customizing settings

Function Menupath Explanation

Control of foreign trade purchasing screens Sales andControl foreign trade data documents Foreign Trade distribution Import screens in purchasing document H

whether the foreign trade screens should be, filled.Copy control foreign

trade at sales Sales and maintain copying control for billing billing documents b

delivery note to billing document Determines whether foreign tradedocuments se

invoice should equal those of the delivery, or if these have to be determined again

ForeignIncompletion check. Sales and distribution Set incompletion and data su

Declarations to authorities Trade Already mentioned this in Error! Reference sou

Exclusion Declaration to authorities Foreign Trade indicator Sales and distribu

exclusion indicator Using this indicator, you canexclusion indicator exclude certa

sales orders from the selection.

Inco Terms Sales Billing Customers Business partners Master data and dist

Incoterms Only used to calculate the statistical value. Onlydocument of importan

Extrastat.

Preference code Sales and Define pref. Code Code Specific data for import For

distribution used in the foreign trade item segment and reported for Extrastat imp

Other points of attention:

A control report exists in order to check completeness of data: RVEXKOLI


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Online retention period of Intrastat data should be 3 months.

Deliveries to EU customers that do not have a VAT registration number are not a

on the declaration. These cases can be excluded using so called exclusion indicat

You can exclude documents by setting the indicator 01 on item level or on head

ForTrade/Customs tab:

1.3.1 Additional details plant (OX10)For some countries the region is required in the plant master data. The region of ththe destination region for purchase order items.

1.3.2 Conversion of import/export mode of transportation (VI46)Intercompany sales invoices dont have a purchase order on the incoming side. Thcodes on the purchasing side have to be converted from the codes on the sales sidis the mode of transportation. The conversion is one-to-one, so every entry has bedefault conversion.

Example of the conversion table:Ctry MoT DstC MoT Name Description. DefaultBE 3 DE 3 Belgium Truck XBE 3 FR 3 Belgium Truck XBE 3 IT 3 Belgium Truck XBE 3 NL 3 Belgium Truck XDE 3 BE 3 Germany Truck XDE 3 FR 3 Germany Truck XDE 3 IT 3 Germany Truck XDE 3 NL 3 Germany Truck XFR 3 BE 3 France Truck X

1.3.3 Conversion of import/export business transaction types (VI47)Intercompany sales invoices dont have a purchase order on the incoming side. Thcodes on the purchasing side have to be converted from the codes on the sales sid

is the business transaction type. The conversion is one-to-one, so every entry has the default conversion.

Example of the conversion table for business transaction types:Ctry TrTy DstC TrTy Name Description DefaultBE 1 DE 11 Belgium purchase/sale XBE 1 FR 11 Belgium purchase/sale XBE 1 IT 1 Belgium purchase/sale XBE 1 NL 1 Belgium purchase/sale XBE 2 DE 21 Belgium Returning of goods XBE 2 FR 21 Belgium Returning of goods XBE 2 IT 2 Belgium Returning of goods XBE 2 NL 2 Belgium Returning of goods X

BE 9 DE 91 Belgium Stock transfer X1.3.4 Conversion of import/export procedures (VI50)Intercompany sales invoices dont have a purchase order on the incoming side. Thcodes on the purchasing side have to be converted from the codes on the sales sidis the import/export procedures.

Example of the conversion table for import/export procedures:Ctry Procedure DstC Procedure Name Description DefaultBE 001 DE 43000 Belgium BE 001 (required entry)


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BE 1000 DE 43000 Belgium Definitieve uitvoer XFR 001 DE 43000 France FR 001 XNL 001 DE 43000 Netherlands NL 001NL 1000 DE 43000 Netherlands Definitieve uitvoer X1.3.5 Material groups for import/export

(Menu path in the Implementation Guide: Sales and distribution -> Foreign trade ->foreign trade -> Define material groups for import/export)The material groups allow you to differentiate between materials and their assignmexport procedure.

Best regards,venkataswamy.y

DwarkeshThakkar

Posts: 578

Registered: 5/10/08

Forum Points: 736

Re: Export CustomisationPosted: Nov 27, 2008 11:49 AM in response to: Shivani Singh

Hi

Shivani

Please check the follwoing two links

http://www.indianindustry.com/trade-information/documents-required.htmlhttp://www.indiandata.com/trade_policy/export_procedures.html

o You have to extend material and customer in the export distributio

o Define seprate series group and excise group for export

o Define seprate no. rage for export order

o Use tax code which is having ZERO % vat and cst because no sa

exporto You have to create ARE 1 doc for clearing the good for export.

Thx.

ShivaniSingh

Posts: 6Registered: 11/27/08

Forum Points: 0

Re: Export CustomisationPosted: Nov 27, 2008 12:04 PM in response to:yanamadala venk...

Thanks Venky...But i am lil bit confused as in do i need the intrastat as in my case country is not a part of the European Union. Its Ethopia whicj I guess is in Africa...

Also incase if the client wants to export the product to a different country in the futucustomizations change or we have some general customizations and then some ccustomizations.......

Appreciate your quick help.

ShivaniSingh

Posts: 6

Registered: 11/27/08

Forum Points: 0

Re: Export CustomisationPosted: Nov 27, 2008 12:04 PM in response to:Dwarkesh Thakkar

Hi Dwarkesh,

can you please telle me the details of the customisations required
https://forums.sdn.sap.com/profile.jspa?userID=3797779https://forums.sdn.sap.com/profile.jspa?userID=3797779https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.sap.sdn.folder.sdn!2fcom.sap.sdn.folder.application!2fcom.sap.sdn.folder.iviews!2fcom.sap.sdn.folder.crp!2fcom.sap.sdn.app.crp.mypoints?userid=E1kR9Y4etxU%3Dhttps://forums.sdn.sap.com/message.jspa?messageID=6615144#6615144https://forums.sdn.sap.com/message.jspa?messageID=6615144#6615144https://forums.sdn.sap.com/message.jspa?messageID=6615144#6615144http://www.indianindustry.com/trade-information/documents-required.htmlhttp://www.indiandata.com/trade_policy/export_procedures.htmlhttps://forums.sdn.sap.com/profile.jspa?userID=3906815https://forums.sdn.sap.com/profile.jspa?userID=3906815https://forums.sdn.sap.com/profile.jspa?userID=3906815https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.sap.sdn.folder.sdn!2fcom.sap.sdn.folder.application!2fcom.sap.sdn.folder.iviews!2fcom.sap.sdn.folder.crp!2fcom.sap.sdn.app.crp.mypoints?userid=1zeYJnBQXUg%3Dhttps://forums.sdn.sap.com/message.jspa?messageID=6615981#6615981https://forums.sdn.sap.com/message.jspa?messageID=6615981#6615981https://forums.sdn.sap.com/profile.jspa?userID=3906815https://forums.sdn.sap.com/profile.jspa?userID=3906815https://forums.sdn.sap.com/profile.jspa?userID=3906815https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.sap.sdn.folder.sdn!2fcom.sap.sdn.folder.application!2fcom.sap.sdn.folder.iviews!2fcom.sap.sdn.folder.crp!2fcom.sap.sdn.app.crp.mypoints?userid=1zeYJnBQXUg%3Dhttps://forums.sdn.sap.com/message.jspa?messageID=6615992#6615992https://forums.sdn.sap.com/message.jspa?messageID=6615992#6615992https://forums.sdn.sap.com/message.jspa?messageID=6615992#6615992https://forums.sdn.sap.com/message.jspa?messageID=6615992#6615992https://forums.sdn.sap.com/message.jspa?messageID=6615981#6615981https://forums.sdn.sap.com/message.jspa?messageID=6615144#6615144https://forums.sdn.sap.com/profile.jspa?userID=3797779https://forums.sdn.sap.com/profile.jspa?userID=3797779https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.sap.sdn.folder.sdn!2fcom.sap.sdn.folder.application!2fcom.sap.sdn.folder.iviews!2fcom.sap.sdn.folder.crp!2fcom.sap.sdn.app.crp.mypoints?userid=E1kR9Y4etxU%3Dhttps://forums.sdn.sap.com/message.jspa?messageID=6615144#6615144http://www.indianindustry.com/trade-information/documents-required.htmlhttp://www.indiandata.com/trade_policy/export_procedures.htmlhttps://forums.sdn.sap.com/profile.jspa?userID=3906815https://forums.sdn.sap.com/profile.jspa?userID=3906815https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.sap.sdn.folder.sdn!2fcom.sap.sdn.folder.application!2fcom.sap.sdn.folder.iviews!2fcom.sap.sdn.folder.crp!2fcom.sap.sdn.app.crp.mypoints?userid=1zeYJnBQXUg%3Dhttps://forums.sdn.sap.com/message.jspa?messageID=6615981#6615981https://forums.sdn.sap.com/profile.jspa?userID=3906815https://forums.sdn.sap.com/profile.jspa?userID=3906815https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.sap.sdn.folder.sdn!2fcom.sap.sdn.folder.application!2fcom.sap.sdn.folder.iviews!2fcom.sap.sdn.folder.crp!2fcom.sap.sdn.app.crp.mypoints?userid=1zeYJnBQXUg%3Dhttps://forums.sdn.sap.com/message.jspa?messageID=6615992#6615992


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DwarkeshThakkar


Forum Points: 736

Re: Export CustomisationPosted: Nov 27, 2008 12:31 PM in response to:Dwarkesh Thakkar

Hi

Define seprate order type for export thr tcode VOV8Define no range tcode VN0(ZERO)1

Mmain UTXJ with tax code having zero % of LST and CST thr. VK11Check the taxcodde in FTXA / FTXPExcise group and series group u can maintian in J1IT -- Global Settings

Thx.

Lakshmipathi

Posts: 9,639Registered: 8/9/07

Forum Points: 17,942

Re: Export CustomisationPosted: Nov 28, 2008 3:30 PM in response to: Shivani Singh

Dear Shivani

Some of the basic requirements which you should consider for export scenario are

Customer tax classification in customer master will be zero

Material tax classification in material master will be as like for domestic sa

Both customer and material code should have been maintained in J1ID

Create a new tax code in FTXP with output tax value as zero %

Maintain the tax code in VK11 / UTXJ

No tax condition types (VAT / CST) in pricing procedure

Excise condition types should be statistical

Create a separate series group for exports

Have excise invoice number range for exports in SNUM for Object J_1IEX

thanksG. Lakshmipathi

JosephKiranKu...


Forum Points: 16

Re: Export CustomisationPosted: Nov 29, 2008 3:42 PM in response to:Shivani Singh

Hi Shivani,

In addition to what Lakshmipathi had suggested you may consider the usadocument which is last step of export process ( India) ( J1IA101) and choonumber range. If you have deemed exports you can use ARE3 document o

ARE1 document. Also consider setting up custom office definition and modthat would help in filling out foreign trade data in the Commercial Invoice hhelps

Regards

Joseph

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