exportq yale university library. what is exportq ? written by library systems office used with...
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![Page 1: ExportQ Yale University Library. What Is ExportQ ? Written by Library Systems Office Used with Voyager Cataloging Two main functions –Facilitates record](https://reader036.vdocuments.net/reader036/viewer/2022062515/56649ce35503460f949af3b9/html5/thumbnails/1.jpg)
ExportQYale University Library
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What Is ExportQ ?
Written by Library Systems Office Used with Voyager Cataloging Two main functions
– Facilitates record exporting– Generates warning messages
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Downloading ExportQ
Download using PCAmigo Instructions:
http://www.library.yale.edu/lso/workstation/docs/exportq/
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Opening ExportQ
Icon location: Start>Programs>Voyager>Cataloging with ExportQ
Icon opens both Voyager and ExportQ
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Moving the ExportQ Window
ExportQ can sit on top of Voyager Can be moved around desktop Can be minimized and maximized Minimized window available in task bar
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Voyager Record Number
Bib record number displays in ExportQ If multiple bib records open, displays
the ID of the active record Can copy and paste ID if desired
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Warning Message!
Check ExportQ before editing bib record Don’t edit if see red warning message! Editing MFHD and item records is okay
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Exporting Bib Records
Not all staff do exporting Don’t export without permission!
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Export Destinations
RLIN, OCLC, and MARS RLIN and OCLC are copy cataloging
databases MARS is an authority control service
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What Warning Messages Mean
Warning message means record – not yet returned from MARS or– not yet loaded back in Voyager
If you ignore warning message, your changes will be overlaid!
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Starting MARS Extracts Soon!
Have not been sending records to MARS since we moved to Voyager
Plan to start next week Warning messages will start appearing
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Closing ExportQ
Closing Voyager Cataloging automatically closes ExportQ too
Can close ExportQ separately but not recommended
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Questions So Far?
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Exporting Procedures
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Selecting Export Destinations
All three boxes checked by default Clicking a box will clear it Can keep your settings for the
remainder of your session only
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“Send” Button
Sends record ID to queue (not record) Record is not taken until Systems Office
does batch extract Cannot “send” a record twice in one
session Systems Office will send latest version
of record when doing extract
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“Show History” Button
Lists all record IDs exported during a single session
Does not retain record IDs from previous sessions
Can copy and paste export history
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Questions?
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Exporting Policies
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Which Records Get Exported
Only fully cataloged records No in-process, order, or backlog
records No records that have NACO work
pending
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Where Records Get Sent
Depends on the type of record! Official summary:
http://www.library.yale.edu/cataloging/authorities/exporting.doc
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Cataloging Done in Orbis
Send to RLIN, OCLC, and MARS If OCLC BatchMatch record, send to
RLIN and MARS only If manuscripts and archives record,
send to RLIN and MARS only
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Cataloging Done in RLIN
If Chinese, Japanese, or Korean: import into Orbis and send to OCLC and MARS
If Arabic, Persian, Hebrew, or Yiddish: import into Orbis and send to OCLC only
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Record Updates
If adding new access points to a fully cataloged record, re-export to MARS
Special collections records may also be re-exported to RLIN if desired
Other updated records should not be re-exported
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Extract Schedule
Weekly record extracts Extract records on Mondays Send to MARS on Tuesdays Receive back and load by Thursdays Recommend finishing NACO authority
records every Friday (if independent)
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The End