expression of interest (eoi) for selection ... - sports kerala · kerala (gok) have mandated sew...

December 2017

Sports Engineering Wing

(SEW),

Directorate of Sports &

Youth Affairs (DSYA),

Government of Kerala

(GoK)

EXPRESSION OF INTEREST (EOI) FOR SELECTION OF

PROJECT MANAGEMENT CONSULTANT (PMC) FOR

DEVELOPING SKYWALKS IN THE CBD AREA OF

THIRUVANANTHAPURAM

Directorate of Sports & Youth Affairs, Government of Kerala

A2-5026/17/DSYA P a g e | 2

Notice Inviting EoI EOI No.: A2/5026/17/DSYA dated 20.12.2017

for Selection of Project Management Consultant (PMC) for

Developing Skywalks in the CBD Area of Thiruvananthapuram

1. The Chief Engineer, Sports Engineering Wing (SEW), Directorate of Sports and Youth

Affairs (herein after referred to as DSYA) invites Expression of Interest (EOI) from

suitable eligible Agencies for being selected as Project Management Consultants (PMC)

as per the Schedule of Requirements given below.

2. Important Dates & Time of the EOI shall be as below:

Publication of EOI 20.12.2017

Pre-bid query submission Before 6.00 pm on 09.01.2018

Pre-bid Conference - date and time. 16.01.2018, 3.00 pm.

Pre-bid Conference Venue SEW, DSYA, CSN Stadium, Palayam

Address for communication, opening

of technical & commercial bid

Chief Engineer, Sports Engineering Wing,

Directorate of Sports & Youth Affairs

(DSYA), Chandrasekharan Nair Stadium,

Palayam, Thiruvananthapuram – 695 033.

Contact details Mobile: +919497714730 / +9194470 45235

e-mail; [email protected];

Bid submission end date and time 31.01.2018; 3.00 pm

Opening of technical bids: 31.01.2018; 3.30 pm

Technical Presentation 07.02.2018

3. Bidders shall remit the EOI document fee of Rs. 10,000/- (Rupees Ten Thousand Only)

through online mode payment or Demand Draft drawn in favour of Directorate of Sports

& Youth Affairs, payable at Thiruvananthapuram.

mailto:[email protected]


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4. EOI document shall be available only in the website of DSYA, www.sportskerala.org; and

shall not be available for sales elsewhere.

5. The EOI document should be submitted as per formats along with all relevant

documents in support of qualifications and experience.

6. DSYA reserves the right to amend or cancel the EOI in part or in full without prior notice

at any point of time.

7. DSYA reserves the right to reject the bid of parties who have been black-listed by any

Government Agency

Sd/-

Chief Engineer,

Sports Engineering Wing (SEW),

Directorate of Sports & Youth Affairs (DSYA),

CSN Stadium,

Palayam,

Thiruvananthapuram-695 033

Kerala

E-mail: [email protected];

Website: www.sportskerala.org

http://www.sportskerala.org/




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CONTENTS GLOSSARY ............................................................................................................................................ 5

1. INTRODUCTION .......................................................................................................................... 8

1.1 Background ........................................................................................................................ 8

1.2 Brief Description of Bidding Process ....................................................................... 17

1.3 Schedule of Bidding Process ....................................................................................... 18

2. INSTRUCTIONS TO BIDDERS ................................................................................................. 19

2.1 General Terms of Bidding ............................................................................................ 19

2.2 Cost of Bidding ................................................................................................................ 24

2.3 Site Visit and Verification of Information .............................................................. 24

2.4 Verification and Disqualification .............................................................................. 25

2.5 Contents of the EOI ........................................................................................................26

2.6 Clarifications .................................................................................................................... 27

2.7 Amendment of EOI ....................................................................................................... 28

2.8 Format and Signing of Technical Proposal ........................................................... 28

2.9 Sealing and Marking of the Proposal .......................................................................29

2.10 Technical Proposal Due Date ................................................................................. 30

2.11 Late Technical Proposals ............................................................................................ 30

2.12 Contents of the Technical Proposal ...................................................................... 31

2.13 Modifications/Substitution/Withdrawal of Technical Proposals .............. 31

2.14 Rejection of Technical Proposals .......................................................................... 31

2.15 Validity of Technical Proposals .............................................................................. 32

2.16 Confidentiality ............................................................................................................. 32

2.17 Correspondence with the Bidder ........................................................................... 32

3. ELIGIBILITY OF TECHNICAL PROPOSALS ........................................................................... 33

3.1 Opening and Evaluation of Technical Proposals.................................................. 33

3.2 Tests of Responsiveness ............................................................................................... 33

3.3 Eligibility Criteria ........................................................................................................... 34

3.4 Evaluation Process ......................................................................................................... 36

3.5 Contacts during Technical Proposal Evaluation ................................................. 38

4. FRAUD AND CORRUPT PRACTICES ...................................................................................... 39

5. PRE-TECHNICAL PROPOSAL CONFERENCE ....................................................................... 41

6. MISCELLANEOUS ..................................................................................................................... 42

7. APPENDICES .............................................................................................................................. 43


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GLOSSARY Associate – As defined in Clause 2.1.9

Technical Proposal(s) – As defined in Clause 1.2.2

Bidders – As defined in Clause 1.2.2

Technical Proposal Due Date – As defined in Clause 1.3

Bidding Process – As defined in Clause 1.2.1

Expression of Interest (EOI) Stage – As defined in Clause 1.2.1

Conflict of Interest – As defined in Clause 2.1.9

Consortium – As defined in Clause 2.1.11

Estimated Project Cost – As defined in Clause 1.1.5

Government – Government of Kerala

Lead Member – As defined in Clause 2.1.11

Member – Member of a Consortium

Project – As defined in Clause 1.1.2

Re. or Rs. or INR – Indian Rupee

Selected Bidder or PMC – As defined in Clause 1.2.1

EOI – As defined in the Disclaimer

The words and expressions beginning with capital letters and defined in this document

shall, unless repugnant to the context, have the meaning ascribed thereto herein.


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DISCLAIMER

The information contained in this Expression of Interest document (the “EOI”)or subsequently provided

to Bidder(s), whether verbally or in documentary or any other form by or on behalf of Sports

Engineering Wing of Director of Sports & Youth Affairs (DSYA), Government of Kerala (GoK)

(hereinafter referred to as the “Authority” or “DSYA”) or any of its employees or advisors, is provided

to Bidder(s) on the terms and conditions set out in this EOI and such other terms and conditions subject

to which such information is provided.

This EOI is not an agreement and is neither an offer nor invitation by DSYA to the prospective Bidders

or any other person. The purpose of this EOI is to provide interested parties with information that may

be useful to them in making their technical offers pursuant to this EOI. This EOI includes statements,

which reflect various assumptions and assessments arrived at by DSYA in relation to the Project. Such

assumptions, assessments and statements do not purport to contain all the information that each Bidder

may require. This EOI may not be appropriate for all persons, and it is not possible for DSYA, its

employees or advisors to consider the investment objectives, financial situation and particular needs of

each party who reads or uses this EOI. The assumptions, assessments, statements and information

contained in this EOI, including the Appendices, may not be complete, accurate, adequate or correct.

Each Bidder should, therefore, conduct its own investigations and analysis and should check the

accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments,

statements and information contained in this EOI and obtain independent advice from appropriate

sources.

Information provided in this EOI to the Bidder(s) is on a wide range of matters, some of which may

depend upon interpretation of law. The information given is not intended to be an exhaustive account of

statutory requirements and should not be regarded as a complete or authoritative statement of law.

DSYA accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law

expressed herein.

DSYA, its employees and advisors make no representation or warranty and shall have no liability to

any person, including any Bidder under any law, statute, rules or regulations or tort, principles of

restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise

from or be incurred or suffered on account of anything contained in this EOI or otherwise, including the

accuracy, adequacy, correctness, completeness or reliability of the EOI and any assessment,

assumption, statement or information contained therein or deemed to form part of this EOI or arising in

any way for participation in this EOI.

DSYA also accepts no liability of any nature whether resulting from negligence or otherwise howsoever

caused arising from reliance of any Bidder upon the statements contained in this EOI.

DSYA may, in its absolute discretion, but without being under any obligation to do so, update, amend or

supplement the information, assessment or assumptions contained in this EOI.

The issue of this EOI does not imply that DSYA is bound to select a Bidder or to appoint the Selected

Bidder or Consultant, as the case may be, for the Project and DSYA reserves the right to reject all or any

of the Bidders or Technical Proposals without assigning any reason whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and submission of its

Technical Proposal including but not limited to preparation, copying, postage, delivery fees, expenses


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associated with any demonstrations or presentations which may be required by DSYA or any other

costs incurred in connection with or relating to its Technical Proposal. All such costs and expenses will

remain with the Bidder and DSYA shall not be liable in any manner whatsoever for the same or for any

other costs or other expenses incurred by a Bidder in preparation or submission of the Technical

Proposal, regardless of the conduct or outcome of the Bidding Process.


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1. INTRODUCTION

1.1 Background 1.1.1. SEW, DSYA, GoK – the Authority of this EoI Process

The Authority inviting this Expression of Interest (EoI) is the Chief Engineer,

Sports Engineering Wing (SEW) of the Directorate of Sports & Youth Affairs

(DSYA), Government of Kerala (GoK), having its office at Chandrasekharan Nair

Stadium, Palayam, Thiruvananthapuram – 695 033. SEW of DSYA is engaged in the

development of Sports Infrastructure in the State of Kerala. Now the Government of

Kerala (GoK) have mandated SEW with the task of developing a unique project – a

Skywalk System in the Capital City of Thiruvananthapuram, connecting major

landmarks in the core area of the City.

1.1.2. The Project Idea

In growing Tier - II Cities, increase in vehicular traffic is one of the early effects of

urbanization, economic growth and increase in floating population. The vehicular traffic

in dense areas of the growing city puts lot of pressure on the pedestrian movement and it

often results into safety concerns of both pedestrian and moving vehicular traffic. Also,

in densely populated areas and central business districts, it is one of the most important

goals of urban local bodies to improve pedestrian traffic and movement. At the same

time long stretches and busy ring roads, it is important to provide seamless movement to

fast moving vehicles without any obstacles such as signals or crossings. Foot over bridges

or Sky Walks are one of the most efficient ways to achieve the above objectives of

seamless vehicular traffic and safe pedestrian movement.

1.1.3. The Concept of Skywalk

On any busy and bustling thoroughfare, primary challenge would be to decongest the

entire stretch with minimum cost. Elevated pedestrian walk or SKYWALK is the

cheapest grade separator which can effectively separate pedestrians from motorized and

non-motorized vehicles like cycles, vans and rickshaws. Skywalks while adorning the


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cityscape, efficiently disperse the pedestrians from congested areas to strategic locations,

such as bus stations, taxi stands, shopping areas, etc. and vice versa. Many eye catching

skywalks in the world have become a favourite tourist spot because of their elegant

design, ease of commuting and pleasant city view from a height.

1.1.4. Proposed Skywalks

Skywalks are proposed at Thampanoor, connecting the Trivandrum Central Railway

Station, KSRTC Central Bus Station, Chala Market, East Fort and the Government

Secretariat Complex. This will help passengers to shift from different mode of travel

easily. Chala, being the main market center of Thiruvananthapuram, a major attraction

point needs to be properly connected with the Light Rail Transit (LRT) system through

sky walks. An artistic view of the proposed sky walk is shown below.

East Fort is another major CBD area of Thiruvananthapuram City, which attracts lot of visitors/

pilgrims, due to the presence of the world famous historic temple, Sree Padmanabha Swamy

Temple and large number of historic marvels, which were part of the Palace Complexes of the

former Travancore Kingdom. Figure 1.1 shows the indicative proposed sky walk connecting

Thampanoor LRT station, Railway Station, KSRTC Bus Station, Chala and East Fort.

Fig 1.1: Artistic view of proposed Sky walk


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1.1.5. Background of the Skywalk Project

Thiruvananthapuram, the Capital of Kerala, is a bustling City with a population of about 1.00

million. It has witnessed rapid growth in the past two decades, riding piggy back on the growth

of the IT / ITES Industry and Tourism Sector. The upcoming Container Transshipment

Terminal in Vizhinjam is expected to add impetus for the further growth of the City.

Even with the rapid urbanization of the suburbs of the city, the Central Business District (CBD)

of Thiruvananthapuram continues to be concentrated within a two kilometre radius of the

Trivandrum Central Railway Station in Thampanoor. With the main Railway Station, Mofussil

Bus Station and City Bus Terminal located in the same neighbourhood, thousands of commuters

move daily in this locality. Due to the convergence of all train services and bus services to

Thampanoor and the concentration of the city bus services in East Fort, over 30,000 Passengers

pass through the Railway Station daily and the Mofussil Bus Station receives over 20,000

Passengers. A very large share of these passengers is daily commuters, who move towards East

Fort area and the Government Secretariat. This floating population leads to heavy pedestrian

movement through this area during day time. With the proposed Light Metro Rail also being

routed through this region, the pedestrian movement is expected to grow exponentially in the

coming years.

The road network in the area has not grown, matching the growth in vehicular and pedestrian

movement. Hence, the narrow footpaths in the area are not able to cope with the pedestrian

movement connecting the Railway Station and Central Bus Station with the Government

Secretariat on one side and the City Terminal and Chala Market on the other side. Another

challenge is in facilitating safe road crossing for the pedestrians in the midst of the ever-

increasing vehicular traffic along the narrow roads of this region. A study of the accidents of this

region reveals that pedestrians form significant percentage of the victims in road accidents due

to the callous attitude of the drivers. Therefore, the only practical solution would be to create a

skywalk, connecting all the major landmarks of this region, facilitating safe road crossings and

segregating pedestrian traffic from the vehicular traffic.


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1.1.6. An overview of the Skywalk Project

The Skywalk Project is expected to emerge as a significant landmark of Thiruvananthapuram

City, connecting the centrally located Trivandrum Central Railway Station and KSRTC Central

Bus Station in Thampanoor with the City Bus Station at East Fort and the whole sale market at

Chala about one and a half kilometres towards south and the Government Secretariat at Statue

about two kilometres towards north.

Numerous pedestrian traffic studies in the past have revealed that a fairly high percentage of the

daily commuters move in the directions mentioned above. Hence it is essential to create a

passage to facilitate the smooth ingress and egress of daily commuters in the Railway Station

and Bus Station. Given the constraints of space availability in existing footpaths and the very

limited scope for procuring more land widening these existing pathways, the only possible

solution is to build elevated skywalk, which can pass over the existing road and canal network of

the region with a minimum clearance of 5.50 metres above the road level, as mandated by the

norms of the Indian Roads Congress. Considering that the skywalk must traverse at an elevation

of 5.50 metres to 6.00 metres above the existing roads, it is essential that elevators, escalators

and Walkalators are incorporated to allow the pedestrians, including differently enabled people,

to enter and exit the skywalk at the points of origin and destination of pedestrians along the

skywalk route.

During peak hours, the Skywalk may have to carry a two-way pedestrian traffic of up to 5,000

people per hour. Hence, to facilitate smooth movement of pedestrians along the skywalk, the

width of the skywalk may have to be fixed as 4.50 metres to 6.00 metres depending on the site

conditions and the pedestrian traffic.

The proposed Skywalk Network will have to traverse along the existing narrow road network,

through land belonging to State Government, through the land belonging to Indian Railways,

along the Canal network in the area and may also need right of way through privately owned

land, but used as a public place – like places of worship, movie theatres, etc. The Skywalk may

also have to cross numerous roads and by-lanes along its route.

Given these challenges, it will be prudent to construct the Skywalk as an easily scalable and

modular steel structure. This will facilitate fast construction.


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1.1.7. Summary of Design Aspects and Key Concerns

In this section, the following aspects which are to be considered by the Applicant while

preparing and presenting the concept as part of their Technical proposal is reiterated:

1.1.7.1 Key Concerns to be addressed, while conceptualizing the Skywalk:

Many sections of the Skywalk pass through heritage zones and close to the more

than 1000-year-old Sree Padmanabha Swami Temple. Sufficient care should be

taken to ensure that the Skywalk is aesthetically pleasing and smoothly

merges with the heritage environment of the region.

A Light Metro Rail Network is under active consideration for implementation in

the City. The Light Metro Route will pass along the M G Road towards south and

turn 90-degrees at Over bridge junction towards Thampanoor and shall pass

along the Central Railway Station and Central Bus Station. Sufficient care should

be taken to ensure that the Skywalk complements the Light Metro

System and other projects proposed in the project area.

The Project Area has monumental, beautiful and expressive facades of both the

Sree Padmanabha Swamy temple and the Central railway station building

bearing testimony to that. At the same time, Skywalk as a concept is rooted in

modernity, a contemporary response to the problems generated over the years,

the aspirations of a rapidly modernizing metropolis demand manifestation in its

new urban landmarks. Hence the design and architecture have to focus

on the aesthetics, while not compromising on the utility and user

friendliness of the project.

Integration with various projects planned in the area

Light Metro Rail Network along the M G Road towards south & turn 90-

degrees at Over bridge junction towards Thampanoor and shall pass along

the Central Railway Station and Central Bus Station.

Flyover planned on both sides of the Light Metro Route and awaiting GoK

approval - the skywalk may have to be routed underneath the flyover at this

stretch

Thampanoor is envisioned as a Light Metro Station junction

Heritage Zones: Sree Padmanabha Swamy Temple Master plan - concept

stage

Foot Over Bridges (FOBs) at various locations

Connectivity to major shops and office complexes


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The route of the skywalk provided in the document is only indicative. The

Applicant has to evaluate different alignment options and present the

architecturally feasible alignment which should also include cross section view

and basic Architectural concepts of the major junction the proposed skywalk is

traversing through

1.1.7.2 Design Aspects to be considered, while conceptualizing the Skywalk:

Different design alternatives need to be evaluated and ideal option to be

recommended and presented, viz.,

Different models of Architecture

Open versus closed

AC versus Non AC

Modern versus Traditional

Escalator/Elevator versus Staircase/Ramp

Material of Construction

Egress and Ingress points

Varying width taking into account site conditions

Modular design for ease of provision of varying width and expansion

Provision of travelators in identified stretches based on the pedestrian

traffic

Interior design - with commercial spaces and walkway/jogging track

Monetizing options - Space for shops, kiosks, commercials/advertisement

Provide Perspective & 3 D views, walk through videos of the conceptual

design and brochures, technical specifications for the proposed technology;

1.1.8. Indicative Route of the Skywalk

For planning the skywalk route, the major landmarks in the Central Business District (CBD)

area, that originate pedestrians, will have to be considered. These locations are listed below:

1. Trivandrum Central Railway Station, Thampanoor

2. Thiruvananthapuram Mofussil Bus Station, Thampanoor

3. Government Secretariat

4. Government Secretariat – Annex I

5. Government Secretariat – Annex II

6. Putharikandam Maidanam

7. Gandhi Park, East Fort

8. Sree Padmanabha Swamy Temple

9. Chala Market

10. Upcoming Stations along Light Metro Rail, between Govt. Secretariat and Thampanoor.

Considering these points of ingress and egress for the proposed Skywalk System, it is

assessed that there will be two segments (Arms) of the skywalk System.


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1.1.8.1 Northern Arm of the Skywalk Network

The northern arm is starting from the Central Railway Station and moving towards the north

covering the Government Secretariat, the two Annex Buildings and the proposed Light Metro

Stations. The total length of the northern arm of Skywalk Network may be about 3 to 4

kilometres.

1.1.8.2 Southern Arm of the Skywalk Network

The southern arm is starting from the Central Railway Station and moving towards the south

covering the Putharikandam Maidanam, City Bus Stand, entry point to Chala Market and entry

point to Sree Padmanabha Swamy Temple. The total length of the southern arm of Skywalk

Network may be about 1.7 kilometres. Therefore, the total length of the Skywalk is likely to be

about 3.6 kilometres as shown in Figure 1.0, below:

Fig 1.0 Indicative route of proposed Skywalk (also A-4 size attached as Annexure 1)

Stretch 1: (1900 m): Central Railway Station - KSRTC Bus Stand to Govt. Secretariat

Stretch 2: (1500 m): Central Railway Station to East Fort Area

Stretch 3: (200 m): East Fort Area – Entrance to Chala Market


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1.1.9 Skywalk System – Monetizing Opportunities

A properly conceived and designed Skywalk could be positioned such that it could become a

destination by itself. It could be branded with attractive advertisements inside and outside,

fetching substantial sums as recurring revenue. Considering that it could be patronized by

thousands of tourists every day, large number of food courts, curio shops and other commercial

establishments could be planned along the 3.6 kilometre route. All these could fetch revenues

for the Agency constructing and operating it.

1.1.10 Skywalk Network – The Way Forward

The proposed route of the Skywalk Network has many challenges involving the passage along

National Highways, City Roads, Canals and other lands, as well as crossing them. The terrain is

not even and involves the Skywalk network traversing undulating terrain, with a level difference

of over 30 metres. There are numerous electrical and telecom lines criss-crossing the area,

which may have to be relocated. Limited land acquisition may be required and that will depend

on the route that is finalized. More-over, an iconic steel structure will have to be designed and

constructed, which is expected to become a destination by it.

The execution of such complex project requires excellent engineering design capabilities, project

management capabilities, liaising capabilities with multiple stake-holders and capacity to

manage multiple Vendors and Contractors.

Considering such challenges, it is proposed to select a competent Project Management

Consultant (PMC), who will conceive and design a unique Skywalk system, incorporating all

possible monetizing opportunities. The PMC will also have to carry out a bid process for

selection of the Turn-key Contractor to execute the Project in a time bound manner, adhering to

quality standards.

This Expression of Interest (EoI) is being published to select a suitably experienced and

competent PMC Agency through a two-cover system for the Design and execution of the

Skywalk System.

1.1.11 Selection of Project Management Consultant (PMC)

The Selected Bidder, who is either a company incorporated under the Companies Act,

1956/2013 or an international entity registered under relevant registration of the respective


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Country of Origin, with an Indian Partner shall be the “Project Management Consultant” –

or PMC. The PMC shall be responsible for conceptualizing, designing, engineering the Skywalk

System and shall also be responsible for the bid process management for procurement and

contracts, construction supervision, commissioning assistance, and preparation of guidelines for

operation and maintenance of the Project under and in accordance with the provisions of the

agreement to be signed between the Authority and the PMC (the “Agreement”) to be entered

into between the Selected Bidder and GoK in the form provided by GoK at the RFP stage.

1.1.12 Scope of PMC in a nutshell

The scope of work will broadly include detailed study of the site conditions, conceptualization of

a cost-effective Skywalk System with alternatives, design & engineering, bid process

management for selection of Vendors and Contractors, construction supervision, third party bill

processing, commissioning assistance, preparation of guidelines for operation and maintenance

of skywalks as set forth in Appendix – I: Scope of Work and in conformity with the

Appendix – X: Design Parameters and as per section 1.1.7

1.1.13 The assessment of actual costs for the Project will have to be made by the Bidders, based

on their experience.

1.1.14 The statements and explanations contained in this EOI are intended to provide a better

understanding to the Bidders about the subject matter of this EOI and should not be

construed or interpreted as limiting in any way or manner the scope of services and

obligations of the PMC with respect to this Project. GoK retains the right to amend, alter,

change, supplement or clarify the scope of work, the quantum of work to be awarded

pursuant to the RFP (next stage) or the terms thereof or herein contained. Consequently,

any omissions, conflicts or contradictions in this EOI are to be noted, interpreted and

applied appropriately to give effect to this intent, and no claims on that account shall be

entertained by GoK.

1.1.15 DSYA shall receive Technical Proposals pursuant to this EOI in accordance with the

terms set forth in this EOI and other documents to be provided by DSYA pursuant to this

EOI, as modified, altered, amended and clarified from time to time by DSYA, and all

Technical Proposals shall be prepared and submitted in accordance with such terms on


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or before the date specified in Clause 1.3 for submission of Technical Proposals (the

“Technical Proposal Due Date”).

1.2 Brief Description of Bidding Process

1.2.1 SEW, DSYA, GoK has adopted a two-stage process (collectively referred to as the

"Bidding Process") for selection of the Bidder for award of the Project. The first stage

(the "Expression of Interest (EOI) Stage") of the process involves pre-qualification

of interested parties/Consortia in accordance with the provisions of the EOI.

1.2.2 At the end of the EOI stage, Applicants who are eligible under the Eligibility Criteria

under Clause 3 would be shortlisted for participation in this second stage of the Bidding

Process, the “Request for Proposals (RFP) Stage”. The Draft Agreement (DA) will

be shared with the shortlisted Bidders at the RFP Stage. The Bidder selected after the

RFP Stage as per the provisions of the RFP Document will be the “Selected Bidder” or

“the PMC”.

1.2.3 The GoK reserves the right to decide not to float an open RfP and resort to limited RfP,

in which only the short listed applicants at the EoI stage can participate, only if at least 5

applicants score at least 70% and are short listed in the evaluation process. In the event

that a minimum number of eligible applicants are not short listed, the GoK reserves

the right to float an open RfP.

1.2.4 In the RFP Stage, the aforesaid short-listed bidders (the "Bidders”), will be called upon

to submit their financial offers and their detailed Technical Offers (the “Response to

RFP”) in accordance with the terms specified in the RFP document.

1.2.5 The Technical Proposal to be submitted in response to the EOI shall be valid for a period

of not less than 90 days from the date specified in Clause 1.3 for submission of bids (the

“Technical Proposal Due Date”).

1.2.6 The aforesaid documents and any addendum issued subsequent to this EOI Document,

but before the Technical Proposal Due Date, will be deemed to form part of the EOI.


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1.2.7 During the EOI stage, Bidders are invited to examine the Project in greater detail, and to

carry out, at their cost, such studies as may be required for submitting their respective

Technical Proposals.

1.2.8 The Selected Bidder/PMC shall also be required to examine various options for revenue

generation like collection of advertising revenue and rent from the users of the

commercial space.

1.2.9 Further and the other details to be followed at the Technical Proposal stage and the

terms thereof are spelt out in this EoI.

1.2.10 Any queries or request for additional information concerning this EOI shall be submitted

in writing or my fax or e-mail to the officer designated in Clause 2.9.5. The

envelopes/communication shall clearly bear the following identification/title:

"Queries/Request for Additional Information: EOI for Skywalk Project".

1.3 Schedule of Bidding Process

DSYA shall endeavour to adhere to the following schedule: S. No. Event Description Date

1 .

Date of publishing of EOI December 20, 2017

2

Last date for receiving queries Jan 9, 2018

3

Pre-Technical Proposal meeting Jan 16, 2018 at 15:00 hours

4

Technical Proposal Due Date Jan 31, 2018 up to 15:00 hours

5

Opening of Technical Proposals Jan31, 2018 at 15:30 hours

6

Technical Presentation Feb 7, 2018

7

Validity of Technical Proposals 90 days of Technical Proposal Due Date


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2. INSTRUCTIONS TO BIDDERS

A. GENERAL

2.1 General Terms of Bidding

2.1.1 No Bidder shall submit more than one Technical Proposal for the Project. A

Bidder bidding individually or as a member of a Consortium shall not be entitled

to submit another bid either individually or as a member of any Consortium, as

the case may be.

2.1.2 The response to the EOI should be furnished in the formats given in the

Appendices.

2.1.3 The Technical Proposal would be accompanied with the Bid Processing Fee of

Rs. 10,000/- (Ten Thousand Rupees only). This could be submitted along

with the Technical Proposal in the form of a Demand Draft drawn in favour of

Directorate of Sports & Youth Affairs, payable at Thiruvananthapuram, prior to

Technical Proposal Due Date.

2.1.4 The Bidder should submit a Power of Attorney as per the format at Appendix –

IV: Power of Attorney for signing of Technical Proposal authorizing the signatory

of the Technical Proposal to commit the Bidder.

2.1.5 In case the Bidder is a Consortium, the Members thereof should furnish a

Statement of Legal Capacity as per format in Appendix – V: Statement of Legal

Capacity Power of Attorney in favour of the Lead Member in the format at

Appendix – VI: Power of Attorney for Lead Member of Consortium and a Joint

Bidding Agreement as per format in Appendix – VII: Joint Bidding Agreement.


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2.1.6 Any condition or qualification or any other stipulation contained in the Technical

Proposal shall render the Technical Proposal liable to rejection as a non-

responsive Technical Proposal.

2.1.7 The Technical Proposal and all communications in relation to or concerning the

EOI and the Technical Proposal shall be in English language.

2.1.8 The documents including this EOI and all attached documents, provided by

DSYA are and shall remain or shall become the property of DSYA and are

transmitted to the Bidders solely for the purpose of preparation and the

submission of a Technical Proposal in accordance herewith. Bidders are to treat

all information as strictly confidential and shall not use it for any purpose other

than for preparation and submission of their Technical Proposal. The provisions

of this Clause 2.1.8 shall also apply mutatis mutandis to Technical Proposals and

all other documents submitted by the Bidders, and DSYA will not return to the

Bidders any Technical Proposal, document or any information provided along

therewith.

2.1.9 A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that

affects the Bidding Process. Any Bidder found to have a Conflict of Interest shall

be disqualified. Without limiting the generality of the above, a Bidder shall be

deemed to have a Conflict of Interest affecting the Bidding Process, if:

i. the Bidder, its Member or Associate (or any constituent thereof) and

any other Bidder, its Member or any Associate thereof (or any

constituent thereof) have common controlling shareholders or other

ownership interest; provided that this disqualification shall not apply in

cases where the direct or indirect shareholding of a Bidder, its Member

or an Associate thereof (or any shareholder thereof having a

shareholding of more than 5% (five percent) of the paid up and

subscribed share capital of such Bidder, Member or Associate, as the

case may be) in the other Bidder, its Member or Associate, is less than

5% (five per cent) of the subscribed and paid up equity share capital

thereof; provided further that this disqualification shall not apply to any

ownership by a bank, insurance company, pension fund or a public


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financial institution referred to in section 4A of the Companies Act 1956

or relevant Section in Companies Act 2013. For the purposes of this

Clause 2.1.9, indirect shareholding held through one or more

intermediate persons shall be computed as follows: (aa) where any

intermediary is controlled by a person through management control or

otherwise, the entire shareholding held by such controlled intermediary

in any other person (the “Subject Person”) shall be taken into account

for computing the shareholding of such controlling person in the

Subject Person; and (bb) subject always to sub-clause (aa) above, where

a person does not exercise control over an intermediary, which has

shareholding in the Subject Person, the computation of indirect

shareholding of such person in the Subject Person shall be undertaken

on a proportionate basis; provided, however, that no such shareholding

shall be reckoned under this sub-clause (bb) if the shareholding of such

person in the intermediary is less than 26% of the subscribed and paid

up equity shareholding of such intermediary; or

ii. a constituent of such Bidder is also a constituent of another Bidder; or

iii. such Bidder, its Member or any Associate thereof receives or has

received any direct or indirect subsidy, grant, concessional loan or

subordinated debt from any other Bidder, its Member or Associate, or

has provided any such subsidy, grant, concessional loan or subordinated

debt to any other Bidder, its Member or any Associate thereof; or

iv. such Bidder has the same legal representative for purposes of this

Technical Proposal as any other Bidder; or

v. such Bidder, or any Associate thereof, has a relationship with another

Bidder, or any Associate thereof, directly or through common third

party/parties, that puts either or both of them in a position to have

access to each others’ information about, or to influence the Technical

Proposal of either or each other; or

vi. such Bidder or any Associate thereof has participated as a consultant to

DSYA in the preparation of any documents, design or technical

specifications of the Project.


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Explanation:

In case a Bidder is a Consortium, then the term Bidder as used in this Clause

2.1.9, shall include each Member of such Consortium. For purposes of this EOI,

Associate means, in relation to the Bidder/Consortium Member, a person who

controls, is controlled by, or is under the common control with such

Bidder/Consortium Member (the “Associate”). As used in this definition, the

expression “control” means, with respect to a person which is a company or

corporation, the ownership, directly or indirectly, of more than 50% (fifty per

cent) of the voting shares of such person, and with respect to a person which is

not a company or corporation, the power to direct the management and policies

of such person by operation of law.

2.1.10 A Bidder shall be liable for disqualification if any legal, financial or technical

adviser of DSYA in relation to the Project is engaged by the Bidder, its Members

or any Associate thereof, as the case may be, in any manner for matters related to

or incidental to such Project during the Bidding Process or subsequently in the

RFP Stage. In the event any such adviser is engaged by the Selected Bidder or the

Consultant, as the case may be, after issue of the LOA or execution of the

Consultant Agreement for matters related or incidental to the Project, then

notwithstanding anything to the contrary contained herein or in the LOA or the

Consultant Agreement and without prejudice to any other right or remedy of

DSYA, which DSYA may have there under or otherwise, the LOA or the

Consultant Agreement, as the case may be, shall be liable to be terminated

without DSYA being liable in any manner whatsoever to the Selected Bidder or

Consultant for the same. For the avoidance of doubt, this disqualification shall

not apply where adviser was engaged by the Bidder, its Member or Associate in

the past but its assignment expired or was terminated 6 (six) months prior to the

date of issue of the EOI for the Project. Nor will this disqualification apply where

such adviser is engaged after a period of 3 (three) years from the date of

commercial operation of the Project.

2.1.11 Permission for forming Consortium

The Applicant may be a single Agency or a consortium of two Agencies. The

primary objective of forming a consortium is to enable Applicants from outside


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Kerala to associate with local partners for fast mobilization of local resources and

for ensuring smooth liaison with all stakeholders. In case of a consortium, the

Consortium Leader should be clearly spelt out in the Proposal and the minimum

turnover criterion mentioned in the prequalification criteria is to be satisfied by

the Lead Member of the Consortium.

2.1.12 The Bidder may be a single entity or a “Consortium” of entities. A

Consortium can have maximum of three (3) members – including one Lead

Member and one Associate Member.

In case the Bidder is a Consortium, it must fulfill the following criteria:

a) The Technical Proposal should contain the information required for each

member of the Consortium;

b) The Technical Proposal should include a broad description of the roles and

responsibilities of each of the members of the Consortium;

c) Each Consortium must nominate a lead member of the Consortium (“Lead

Member”) and must submit the Power of Attorney by all members of the

Consortium in favour of the Lead Member as per format in Appendix – VI:

Power of Attorney for Lead Member of Consortium;

d) An individual Applicant cannot at the same time be a member of a

Consortium applying for this Assignment. Further, a member of a particular

Consortium cannot be member of any other Consortium applying for this

Assignment;

e) Members of the Consortium shall enter into a memorandum of

understanding (MoU) specific to this Assignment which shall be submitted

with the RFP. The MoU shall, inter alia clearly outline the proposed roles and

responsibilities of each member at each stage. The MoU should be as per

format in Appendix – VII:

f) The members of the Consortium shall be jointly and severally liable for the

execution of the Assignment in accordance with the terms of the Consultant

Agreement however DSYA will interact with lead member who shall own all

liability and responsibility on behalf of consortium;


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g) The Lead Member in the Consortium alone or in collaboration with the other

members of consortium must meet the terms and conditions for eligibility

criteria.

h) The Consortium as a whole must be a sound entity both technically and

financially;

2.1.13 The EOI can be accessed from the website of DSYA, www.sportskerala.org. The EoI

Process is entirely manual and does not involve any electronic submission in the e-

tender portal of Government of Kerala.

2.2 Cost of Bidding

2.2.1 The Bidders shall be responsible for all of the costs associated with the preparation of

their Technical Proposals and their participation in the Bidding Process. DSYA will not

be responsible or in any way liable for such costs, regardless of the conduct or outcome

of the Bidding Process.

2.3 Site Visit and Verification of Information

2.3.1 Bidders are encouraged to submit their respective Technical Proposals after visiting the

Project site and ascertaining for themselves the site conditions, traffic, location,

surroundings, climate, availability of power, water and other utilities for construction,

access to site, handling and storage of materials, weather data, applicable laws and

regulations, and any other matter considered relevant by them.

2.3.2 It shall be deemed that by submitting a Technical Proposal, the Bidder has:

a) made a complete and careful examination of the EOI;

b) received all relevant information requested from DSYA;

c) accepted the risk of inadequacy, error or mistake in the information provided in the

EOI or furnished by or on behalf of DSYA relating to any of the matters referred to in

Clause 2.3.1 above;

d) satisfied itself about all matters, things and information including matters referred to

in Clause 2.3.1 hereinabove necessary and required for submitting an informed



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Technical Proposal, execution of the Project in accordance with the EOI and

performance of all of its obligations there under;

e) acknowledged and agreed that inadequacy, lack of completeness or incorrectness of

information provided in the EOI or ignorance of any of the matters referred to in

Clause 2.3.1 hereinabove shall not be a basis for any claim for compensation,

damages, extension of time for performance of its obligations, loss of profits etc. from

DSYA, or a ground for termination of the Consultant Agreement by the Consultant;

f) acknowledged that it does not have a Conflict of Interest; and

g) agreed to be bound by the undertakings provided by it under and in terms hereof.

2.3.3 DSYA shall not be liable for any omission, mistake or error in respect of any of the

above or on account of any matter or thing arising out of or concerning or relating to

EOI or the Bidding Process, including any error or mistake therein or in any

information or data given by DSYA.

2.4 Verification and Disqualification

2.4.1 DSYA reserves the right to verify all statements, information and documents submitted

by the Bidder in response to the EOI and the Bidder shall, when so required by DSYA,

make available all such information, evidence and documents as may be necessary for

such verification. Any such verification or lack of such verification, by DSYA shall not

relieve the Bidder of its obligations or liabilities hereunder nor will it affect any rights

of DSYA there under.

2.4.2 DSYA reserves the right to reject any Technical Proposal if: at any time, a material

misrepresentation is made or uncovered, or the Bidder does not provide, within the

time specified by DSYA, the supplemental information sought by DSYA for evaluation

of the Technical Proposal.


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2.4.3 Such misrepresentation/improper response shall lead to the disqualification of the

Bidder. If the Bidder is a Consortium, then the entire Consortium and each Member

may be disqualified /rejected.

2.4.4 In case it is found during the evaluation or at any time before signing of the Agreement

or after its execution and during the period of subsistence thereof, including the Work

thereby granted by DSYA, that one or more of the pre-qualification conditions have not

been met by the Bidder, or the Bidder has made material misrepresentation or has

given any materially incorrect or false information, the Bidder shall be disqualified

forthwith if not yet appointed as the PMC either by issue of the LOA or entering into of

the Agreement, and if the Selected Bidder has already been issued the LOA or has

entered into the Agreement, as the case may be, the same shall, notwithstanding

anything to the contrary contained therein or in this EOI, be liable to be terminated, by

a communication in writing by DSYA to the Selected Bidder or the PMC, as the case

may be, without DSYA being liable in any manner whatsoever to the Selected Bidder or

PMC.

B. DOCUMENTS

2.5 Contents of the EOI

2.5.1 This EOI comprises the Disclaimer set forth hereinabove, the contents as listed below,

and will additionally include any Addenda issued in accordance with Clause 2.9.

Invitation for Technical Proposals

Section 1: Introduction

Section 2: Instructions to Bidders

Section 3: Eligibility of Technical Proposals

Section 4: Fraud and Corrupt Practices

Section 5: Pre-Technical Proposal Conference

Section 6: Miscellaneous


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Appendices

Appendix – I: Scope of Work

Appendix – II: Letter comprising the Technical Proposal

Appendix – III: Details of Bidder

Appendix – IV: Power of Attorney for signing of Technical Proposal

Appendix – V: Statement of Legal Capacity

Appendix – VI: Power of Attorney for Lead Member of Consortium

Appendix – VII: Joint Bidding Agreement

Appendix –VIII: Format for past experience

Appendix – IX: Format for Financial Capability of the Bidder

Appendix – X: Design Parameters

Appendix –XI: Project Concept

Appendix – XII: Format for submission of queries

2.6 Clarifications

2.6.1 Bidders requiring any clarification with regard to this EOI document may notify DSYA

by writing at the mailing address or by e-mail in accordance with Clause 2.9.5. They

should send in their queries on or before the date of Pre- Technical Proposal meeting

mentioned in the Schedule of Bidding Process specified in Clause 1.3. DSYA shall

endeavour to respond to the queries within the period specified therein, but no later than

10 (ten) days prior to the Technical Proposal Due Date. The responses to all queries will

be uploaded in the website of DSYA, www.sportskerala.org; as Corrigenda, without

identifying the source of queries. The clarification should be sought by Bidders as per

format in Appendix – XII: Format for submission of queries.

Names and contact numbers for clarifications on EoI:

Preetha Sreekumar, Management Consultant, SEW, DSYA: +91 94 977 14730;

R. Biju, Executive Engineer, SEW, DSYA: +91 94 470 45235

2.6.2 DSYA shall endeavour to respond to the questions raised or clarifications sought by the

Bidders. However, DSYA reserves the right not to respond to any question or provide any

clarification, in its sole discretion, and nothing in this Clause shall be taken or read as

compelling or requiring DSYA to respond to any question or to provide any clarification.



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2.6.3 DSYA may also on its own motion, if deemed necessary, issue interpretations and

clarifications to all Bidders. All clarifications and interpretations issued by DSYA shall be

deemed to be part of the EOI. Verbal clarifications and information given by DSYA or its

employees or representatives shall not in any way or manner be binding on DSYA.

2.7 Amendment of EOI

2.7.1 At any time prior to the Technical Proposal Due Date, DSYA may, for any reason,

whether at its own initiative or in response to clarifications requested by a Bidder,

modify the EOI by the issuance of Corrigenda.

2.7.2 Any Corrigendum issued hereunder will be issued on the website of DSYA. The Bidders

are advised to regularly check the website in case of any Corrigendum being issued.

2.7.3 In order to afford the Bidders a reasonable time for taking a Corrigendum into account,

or for any other reason, DSYA may, in its sole discretion, extend the Technical Proposal

Due Date.

C. PREPARATION AND SUBMISSION OF BIDS

2.8 Format and Signing of Technical Proposal

2.8.1 The Bidder shall provide all the information sought under this EOI. DSYA will evaluate

only those Technical Proposals that are received in the required formats and complete in

all respects.

2.8.2 The Technical Proposal and its copy shall be in indelible ink and signed by the

authorized signatory of the Bidder who shall also initial each page, in blue ink. In case of

printed and published documents, the cover letter in Appendix – II: Letter comprising

the Technical Proposal shall be signed and other pages shall be initialed. All the

alterations, omissions, additions or any other amendments made to the Technical

Proposal shall be initialed by the person(s) signing the Technical Proposal. The Technical

Proposal shall also be submitted in a soft copy in PDF in a CD Format, along with the

hard copy submissions.


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2.9 Sealing and Marking of the Proposal

2.9.1 The Bidder shall submit the response to the EOI in the format specified in the

Appendices, and seal it in an envelope and mark the envelope as “Technical Proposal”.

2.9.2 The documents accompanying the Technical Proposal shall include:

a) Letter accompanying Technical Proposal as per format in Appendix – II: Letter

comprising the Technical Proposal;

b) Details of Bidder as per Appendix - III: Details of Bidder;

c) Power of Attorney for signing of Technical Proposal in the format at Appendix -

IV: Power of Attorney for signing of Technical Proposal;

d) If applicable, Statement of Legal Capacity as per Appendix – V: Statement of Legal

Capacity;

e) If applicable, Appendix – VI: Power of Attorney for Lead Member of Consortium;

f) If applicable, Appendix – VII: Joint Bidding Agreement;

g) Details of past experience as per Appendix –VIII: Format for past experience;

h) Financial Details as per Appendix – IX: Format for Financial Capability of the

Bidder;

i) Design Parameters as per Appendix – X: Design Parameters; and

j) Details of Project Concept as per Appendix –XI: Project Concept.

2.9.3 The original copies of the documents, as specified in Clause 2.9.2 above, shall be bound

together in hard cover and the pages shall be numbered serially. Each page thereof shall

be initialed in blue ink by the authorized signatory of the Bidder. This copy of the

documents shall be placed in a separate envelope and marked “Original - Technical

Proposal”. The Bidder shall also prepare a true copy of the entire Technical Proposal

including the documents specified in Clause 2.9.2 above and place in a separate envelope

marked “Copy – Technical Proposal”.

2.9.4 The two envelopes specified in Clause 2.9.3 shall be placed in an outer envelope, which

shall be sealed and marked “Do not open before 15:30 hours on January 31, 2018”. Each

of the three envelopes shall clearly bear the following identification: “Technical Proposal

for Skywalk Project” and shall clearly indicate the name and address of the Bidder. In

addition, the Technical Proposal Due Date should be indicated on the right hand top

corner of each of the envelopes.


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2.9.5 Each of the envelopes shall be addressed to: ATTN. OF:

ADDRESS: Chief Engineer, Sports Engineering Wing,

Directorate of Sports & Youth Affairs (DSYA),

Chandrasekharan Nair Stadium, Palayam,

Thiruvananthapuram – 695 033.

PHONE NO. +91 471 2302287

E-MAIL ADDRESS [email protected]

2.9.6 If the envelopes are not sealed and marked as instructed above, SEW, DSYA assumes no

responsibility for the misplacement or premature opening of the contents of the

Technical Proposal submitted and consequent losses, if any, suffered by the Bidder.

2.9.7 Technical Proposals submitted by fax, telex, telegram or e-mail shall not be entertained

and shall be rejected.

2.10 Technical Proposal Due Date

2.10.1 Technical Proposals should be submitted before 15:00 hours IST on the Technical

Proposal Due Date at the address provided in Clause 2.9.5 in the manner and form as

detailed in this EOI. A receipt thereof should be obtained from the person specified at

Clause 2.9.5.

2.10.2 SEW, DSYA may, in its sole discretion, extend the Technical Proposal Due Date by

issuing an Addendum in accordance with Clause 2.7 uniformly for all Bidders.

2.11 Late Technical Proposals

Technical Proposals received by SEW, DSYA after the specified time on the Technical

Proposal Due Date shall not be eligible for consideration and shall be summarily

rejected.



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2.12 Contents of the Technical Proposal

2.12.1 The Technical Proposal shall be furnished in the formats as per Appendices.

2.12.2 The opening of Technical Proposals and acceptance thereof shall be substantially in

accordance with this EOI.

2.13 Modifications/Substitution/Withdrawal of Technical Proposals

2.13.1 The Bidder may modify, substitute or withdraw its Technical Proposal after submission,

provided that written notice of the modification, substitution or withdrawal is received

by SEW, DSYA prior to the Technical Proposal Due Date. No Technical Proposal shall be

modified, substituted or withdrawn by the Bidder on or after the Technical Proposal Due

Date.

2.13.2 The modification, substitution or withdrawal notice shall be prepared, sealed, marked,

and delivered in accordance with Clause 2.9, with the envelopes being additionally

marked “MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL”, as appropriate.

2.13.3 Any alteration/modification in the Technical Proposal or additional information

supplied subsequent to the Technical Proposal Due Date, unless the same has been

expressly sought for by DSYA, shall be disregarded.

2.14 Rejection of Technical Proposals

2.14.1 Notwithstanding anything contained in this EOI, SEW, DSYA reserves the right to reject

any Technical Proposal and to annul the Bidding Process and reject all Technical

Proposals at any time without any liability or any obligation for such acceptance,

rejection or annulment, and without assigning any reasons there for. In the event that

SEW; DSYA rejects or annuls all the Technical Proposals, it may, in its discretion, invite

all Bidders to submit fresh Technical Proposals hereunder.


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2.14.2 SEW; DSYA reserves the right not to proceed with the Bidding Process at any time,

without notice or liability, and to reject any Technical Proposal without assigning any

reasons.

2.15 Validity of Technical Proposals

The Technical Proposals shall be valid for a period of not less than 90 (ninety) days from

the Technical Proposal Due Date. The validity of Technical Proposals may be extended

by mutual consent of the respective Bidders and SEW, DSYA.

2.16 Confidentiality

Information relating to the examination, clarification, evaluation and recommendation

for the Bidders shall not be disclosed to any person who is not officially concerned with

the process or is not a retained professional advisor advising SEW, DSYA in relation to,

or matters arising out of, or concerning the Bidding Process. SEW, DSYA will treat all

EOI for Skywalks for information, submitted as part of the Technical Proposal, in

confidence and will require all those who have access to such material to treat the same

in confidence. SEW, DSYA may not divulge any such information unless it is directed to

do so by any statutory entity that has the power under law to require its disclosure or is

to enforce or assert any right or privilege of the statutory entity and/or SEW, DSYA or as

may be required by law or in connection with any legal process.

2.17 Correspondence with the Bidder

Save and except as provided in this EOI, DSYA shall not entertain any correspondence

with any Bidder in relation to acceptance or rejection of any Technical Proposal.


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3. ELIGIBILITY OF TECHNICAL PROPOSALS

3.1 Opening and Evaluation of Technical Proposals

3.1.1 SEW; DSYA shall open the Technical Proposals at 15:30 hours on the Technical Proposal

Due Date, at the place specified in Clause 2.9.5 and in the presence of the Bidders who

choose to attend.

3.1.2 DSYA will subsequently examine and evaluate the Technical Proposals in accordance

with the provisions set out in this Section 3.

3.1.3 To facilitate evaluation of Technical Proposals, SEW, DSYA may, at its sole discretion,

seek clarifications in writing from any Bidder regarding its Technical Proposal.

3.2 Tests of Responsiveness

3.2.1 Prior to evaluation of Technical Proposals, SEW; DSYA shall determine whether each

Technical Proposal is responsive to the requirements of this EOI. A Technical Proposal

shall be considered responsive only if:

a) it is received as per the format at Appendices;

b) it is received by the Technical Proposal Due Date including any extension thereof

pursuant to Clause 2.10.2;

c) it is signed, sealed, bound together in hard cover and marked as stipulated in

Clauses 2.8 and 2.9;

d) it is accompanied by the Bid Processing Fee as specified in Clause 2.1.3;

e) it is accompanied by the Power(s) of Attorney and Memorandum of Association

as specified in Clauses 2.1.4 and 2.1.5, as the case may be;

f) it contains all the information (complete in all respects) as requested in this EOI;

g) it does not contain any condition or qualification; and

h) it is not non-responsive in terms hereof.

3.2.2. DSYA reserves the right to reject any Technical Proposal which is non-responsive and no

request for alteration, modification, substitution or withdrawal shall be entertained by

DSYA in respect of such Technical Proposal.


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3.3 Eligibility Criteria

3.3.1 Pre-Qualification Criteria

The Applicant should be a Private / Public Limited Company, registered under the

Company’s Act 1956 / 2013

OR

An international entity registered under relevant registration of the respective Country

of Origin, with an Indian Partner

The Applicant/s (individually or as a Consortium) should have been in the business of

architectural / engineering consultancy services and project management services from

conceptualization to commissioning of infrastructure projects for the past 5 years and

should have own full-fledged team and civil engineering department.

Should have a fully functional Office in India, for delivering the requisite services under

this EoI should not have been black-listed or currently be in the process of being black-

listed by any Government Departments, Undertakings and Agencies in India.

A Consortium can have maximum of two (2) members – including one Lead Member

and one Associate Member

3.3.2 Financial Eligibility Criteria

The Bidder (for a single entity) must have a positive net worth in previous financial year.

In case of a Consortium, cumulative net worth of those Consortium members must be

positive.

The Bidder (for a single entity) must have a minimum turnover of INR 15 Crore during

each of last 3 financial years from receipt of professional fee / engineering consultancy

fee for PMC Services from similar construction activities. In case of a Consortium,

cumulative turnover of those Consortium members must be over INR 15 Crore during

each of the last 3 financial years.


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It should be noted that

Bidder company turnover would be considered for only 100 % subsidiary/division/sub-

division/branch/business unit. In case the Bidder or the Consortium members are

subsidiary companies, the parent company’s financials shall be considered.

The financial turnover will be taken as given under the head “Income” in audited Profit

and Loss Account and excluding non-recurring income, income from other sources and

stock. It is clarified that Financial Turnover means relevant revenue as recorded in the

Income Side of Profit and Loss Account. It does not mean Profit.

Foreign currency Turnover will be converted into Indian Rupees based on RBI reference

rate applicable 15 days before proposal due date without assigning any weightage factor.

The Applicant should submit self-attested copy of Auditor’s report along with Balance

Sheet and Profit and Loss statement along with Schedules for the relevant financial year

in which the minimum criterion is met (to be read along with the above clause in

Financial Criteria).

Provisional audit reports or certified statements shall not be accepted.

Closing stocks in whatsoever manner should not form part of turnover.

Net Worth = (Paid up equity + Reserves) – (Revaluation Reserves + Miscellaneous

Expenditure not written off and accrued liabilities)

3.3.3 Technical Eligibility Criteria

The Bidder must have completed PMC services for at least one similar Infrastructure

Project in the past 7 financial years of value over INR 100 Crore. The scope of the Bidder

should have covered the entire spectrum of Engineering Consultancy Services from

concept to commissioning of such Infrastructure Project. Similar Infrastructure Project

is defined as having all the following characteristics:

State-of-the-art Skywalk Systems, Integrated FOBs, Walkalators / Travelators

OR

The Bidder must have satisfactorily completed PMC services at least three Core

Infrastructure Projects in the past 10 financial years of value over INR 50 Crore each.

Core Infrastructure Project is defined as follows:


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Highways, power, telecom, ports, airports, railways, Light metro rail, industrial

parks/estates, logistic parks, pipelines, irrigation, water supply, sewerage and real estate

development

3.4 Evaluation Process

For the purpose of evaluation of the Bids received against this EOI, a Core Group of the

Technical Committee shall be constituted. The Core Group would subsequently examine

and evaluate the Bids received, as per the criteria set out in this EOI.

3.4.1 Eligibility Evaluation

a. The Applications, which are responsive, shall be considered for further evaluation. SEW;

DSYA shall evaluate each Application for its compliance to the Eligibility criteria

mentioned in this EOI Document.

b. Applications meeting all the Eligibility criteria shall be selected for technical evaluation.

c. Any Agency not meeting any of the Eligibility criteria shall not be considered for

Technical Evaluation.

3.4.2 Basis for Technical Evaluation

a. The Technical Package of the responsive Bids will be opened and verified against a check

list for completeness and conformity to the requirements of the Technical Proposal. If

the documents do not meet the requirements of the EOI, the bid will be considered as

non-responsive and will be summarily rejected.

b. Applications shall undergo Technical Evaluation as per the criteria mentioned in the

EOI.

c. Once the Applicants clear the Test of Responsiveness and Prequalification (PQ) Criteria

as prescribed in Section (3.3.1), the SEW, DSYA shall evaluate the EoI for short listing

based on the Applicant/s meeting the following criteria.


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Criteria Basis of Evaluation Max. Marks

Financial

Strength

Net worth up to Rs. 1 Crore: 3 Marks

Net worth from Rs. 1 Crore - Rs. 2 Crore: 4 Marks

Net worth from Rs. 2 Crore - Rs. 3 Crore: 5 Marks

5

Average Annual Turnover up to Rs. 15 Crore from Professional fee for

Engineering Consultancy & PMC Charges: 10 Marks

Average Annual Turnover up to Rs. 15 Crore – Rs. 20 Crore from Professional

fee for Engineering Consultancy & PMC Charges: 12 Marks

Average Annual Turnover up to Rs. 20 Crore – Rs. 25 Crore from Professional

fee for Engineering Consultancy & PMC Charges: 15 Marks

15

Technical

Strength

PMC services for specific assignments at least one state-of-the-art skywalk in

the past 10 financial years of value over INR 100 Crore @10 marks each to the

maximum of 3 OR/AND

PMC services for specific assignments at least one similar Infrastructure

Project in the past 10 financial years of value over INR 80 Crore @5 marks

each to the maximum of 6 OR/AND

PMC services at least three Core Infrastructure Projects in the past 10

financial years of value over INR 50 Crore each. @3 marks each to the

maximum of 10

30

Composition and Experience of Key Personnel in the rolls of the Applicant 20

Technical

Presentation

Design Concept Planning @ 5 marks

Functional Aspects of Design Concept @5 marks

Aesthetics of the Design Concept @ 5 marks

Commercial Potential of the Design Concept @ 5 marks

Safety Aspects of the Design Concept @ 5 marks

Overall understanding of the Project @5marks

30

Total Marks 100

d. To be shortlisted, the applicant must secure at least sixty percent marks in each

individual criteria listed above and at least seventy percent marks in aggregate.

e. Even though an applicant may satisfy the above requirements, he would be liable to

disqualification if he has:

i. Made misleading or false representation or deliberately suppressed the

information in the forms, statements and enclosures required in the

prequalification document.

ii. Record of poor performance such as abandoning work, not properly completing

the contract, or financial failures / weaknesses etc.

f. Short listing of the consultants shall be subject to thorough verification of their

credential and inspection of similar works carried out / in progress by them, through a

Technical Committee of experts to be constituted by SEW, DSYA.


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3.5 Contacts during Technical Proposal Evaluation

Technical Proposals shall be deemed to be under consideration immediately after they

are opened and until such time SEW, DSYA makes official intimation of award/rejection

to the Bidders. While the Technical Proposals are under consideration, Bidders and/or

their representatives or other interested parties are advised to refrain, save and except as

required under the EOI, from contacting by any means, SEW, DSYA and/or their

employees/representatives on matters related to the Technical Proposals under

consideration.


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4. FRAUD AND CORRUPT PRACTICES

4.1 The Bidders and their respective officers, employees, agents and advisers shall observe

the highest standard of ethics during the Bidding Process, subsequent to the short listing

and during the RFP stage. Notwithstanding anything to the contrary contained herein,

SEW, DSYA may reject a Technical Proposal, reject a shortlisted Bidder, as the case may

be, without being liable in any manner whatsoever to the Bidder, if it determines that the

Bidder or Consultant, as the case may be, has, directly or indirectly or through an agent,

engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice

or restrictive practice in the Bidding Process.

4.2 Without prejudice to the rights of SEW, DSYA under Clause 4.1 hereinabove, or

otherwise if a Bidder or Consultant, as the case may be, is found by SEW, DSYA to have

directly or indirectly or through an agent, engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice during

the Bidding Process, or after the short listing and RFP stage, such Bidder shall not be

eligible to participate in any tender or EOI issued by SEW, DSYA during a period of 2

(two) years from the date such Bidder, is found by SEW, DSYA to have directly or

indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practices, as the case may

be.

4.3 For the purposes of this Clause 4, the following terms shall have the meaning hereinafter

respectively assigned to them:

a. “corrupt practice” means (i) the offering, giving, receiving, or soliciting,

directly or indirectly, of anything of value to influence the actions of any person

connected with the Bidding Process (for avoidance of doubt, offering of

employment to or employing or engaging in any manner whatsoever, directly or

indirectly, any official of SEW, DSYA who is or has been associated in any

manner, directly or indirectly, with the Bidding Process, before or after the

execution thereof, at any time prior to the expiry of one year from the date such

official resigns or retires from or otherwise ceases to be in the service of SEW,

DSYA, shall be deemed to constitute influencing the actions of a person


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connected with the Bidding Process); or (ii) save and except as permitted under

the Clause 2.1.10 of this EOI, engaging in any manner whatsoever, whether

during the Bidding Process or after the short listing and the RFP stage, any

person in respect of any matter relating to the Project, who at any time has been

or is a legal, financial or technical adviser of SEW, DSYA in relation to any matter

concerning the Project;

b. “fraudulent practice” means a misrepresentation or omission of facts or

suppression of facts or disclosure of incomplete facts, in order to influence the

Bidding Process;

c. “coercive practice” means impairing or harming, or threatening to impair or

harm, directly or indirectly, any person or property to influence any person’s

participation or action in the Bidding Process; (d) “undesirable practice”

means (i) establishing contact with any person connected with or employed or

engaged by SEW, DSYA with the objective of canvassing, lobbying or in any

manner influencing or attempting to influence the Bidding Process; or (ii) having

a Conflict of Interest; and

d. “restrictive practice” means forming a cartel or arriving at any understanding

or arrangement among Bidders with the objective of restricting or manipulating a

full and fair competition in the Bidding Process.


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5. PRE-TECHNICAL PROPOSAL CONFERENCE

5.1 Pre-Technical Proposal conferences of the Bidders shall be convened at the designated

date, time and place. Only those persons who have purchased the EOI document shall be

allowed to participate in the Pre-Technical Proposal Conferences. A maximum of two

representatives of each Bidder shall be allowed to participate on production of authority

letter from the Bidder.

5.2 During the course of Pre-Technical Proposal conference(s), the Bidders will be free to

seek clarifications and make suggestions for consideration of SEW, DSYA. SEW, DSYA

shall endeavor to provide clarifications and such further information as it may, in its sole

discretion, consider appropriate for facilitating a fair, transparent and competitive

Bidding Process.


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6. MISCELLANEOUS 6.1 The Bidding Process shall be governed by, and construed in accordance with, the laws of

India and the Courts at Kerala shall have exclusive jurisdiction over all disputes arising

under, pursuant to and/or in connection with the Bidding Process.

6.2 SEW, DSYA, in its sole discretion and without incurring any obligation or liability,

reserves the right, at any time, to;

a. suspend and/or cancel the Bidding Process and/ or amend and/or supplement

the Bidding Process or modify the dates or other terms and conditions relating

thereto;

b. consult with any Bidder in order to receive clarification or further information;

c. retain any information and/or evidence submitted to SEW, DSYA by, on behalf

of, and/ or in relation to any Bidder; and/or

d. independently verify, disqualify, reject and/or accept any and all submissions or

other information and/ or evidence submitted by or on behalf of any Bidder.

6.3 It shall be deemed that by submitting the Technical Proposal, the Bidder agrees and

releases SEW, DSYA, its employees, agents and advisers, irrevocably, unconditionally,

fully and finally from any and all liability for claims, losses, damages, costs, expenses or

liabilities in any way related to or arising from the exercise of any rights and/or

performance of any obligations hereunder, pursuant hereto and/or in connection with

the Bidding Process and waives, to the fullest extent permitted by applicable laws, any

and all rights and/or claims it may have in this respect, whether actual or contingent,

whether present or in future.


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7. APPENDICES

7.1 Appendix – I: Scope of Work

7.1.1. Background

Sports Engineering Wing (SEW), Directorate of Sports and Youth Affairs (DSYA), Government

of Kerala (GoK) has been mandated by the Government of Kerala to create a network of

Skywalks in the core area / CBD of Thiruvananthapuram City with the vision of providing

pedestrian friendly facilities. In order to achieve this, SEW, DSYA has proposed to develop state-

of-the-art skywalks connecting the major landmarks of the city including Thiruvananthapuram

Central Railway Station, KSRTC Central Bus Station (both at Thampanoor), Government

Secretariat Complex, KSRTC City Bus Terminus at East Fort, Chala Market entry and entry to

Sree Padmanabha Swamy Temple. One of the basic objectives of this project shall be to

incorporate innovative implementation and revenue generating concepts, to ensure long term

sustainability.

With this background, SEW, DSYA intends to appoint a Project Management Consultant (PMC)

for the development of the Skywalk, including concept development, examination of

alternatives, Design, Detail Engineering and Drawings, Preparation of Detail Project Report,

Preparation of Tender documents, Bid Process Management for selection of Vendor/s and

Contractor/s for executing the project on Turnkey basis, Project Management services during

Construction and preparation of guidelines for operation and maintenance. The details of the

site and minimum specifications are provided in this section.

SEW, DSYA is publishing this EOI with the intent to understand and finalize the best option, its

technology, assess various conceptual plans of bidders for arriving at the design parameters and

understand the expectation of the bidder for making this Project viable. DSYA also seeks inputs

on the proposed alignment of Skywalks and if necessary suggest alternate alignment options.

The selected Bidder or PMC shall also examine the option of incorporating suitable number of

Walkalators/ Travellators in identified high volume priority stretches.

The proposed Walkalators / Travelators and Escalators shall be of state-of-the art technology

with proven design of International standards adhering to all the safety norms. The specification


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shall define Design, supply, installation, testing and commissioning of heavy duty reversible

type Escalators and Walkalators / Travelators.

7.1.2 Project Area

The area for this project is centered on the Trivandrum Central Railway Station and KSRTC Bus

Stand, Thampanoor connecting East Fort and Government Secretariat. The area is primarily

commercial in nature with wholesale shops dealing with furniture, sanitary ware, ceramics,

electrical appliances etc. Due to the presence of Trivandrum Central Railway station and KSRTC

Bus Stand there are many hotels and lodges located within a 500m radius of the station

complex. In addition to commercial and lodging facilities, the area houses multiple government

and office buildings. There are many heritage structures in the East Fort area, including the

world famous Sree Padmanabha Swamy Temple.

7.1.3 Proposed Skywalks

Skywalks are proposed to originate at Thampanoor connecting Trivandrum Central Railway

Station, KSRTC Central Bus Station, Government Secretariat Complex, Chala and East Fort.

This will help passengers to shift from different mode of travel easily and also reach their

ultimate destination within two kilometre distance in a short period of time. With the

Thiruvananthapuram Light Metro Rail Project also likely to become a reality within 5 years,

there is need to integrate this Skywalk Project with the Light Metro rail system. There are other

projects in the concept and various other stages of development proposed in these CBD areas.

Thampanoor is envisioned as a Light Rail Transit Station junction and this has to be considered

while planning the skywalk alignment to avoid conflict. Also Padmanabha Swamy Temple

Master plan is also in the concept stage and various agencies have proposed Foot Over Bridges

(FOBs) at various locations in the proposed skywalk stretches.

East Fort is another major CBD area of Thiruvananthapuram City, which attracts lot of visitors/

pilgrims, due to the presence of famous historic temple, Sree Padmanabha Swamy Temple and

Palace Complexes of the former Travancore Kingdom.

While conceiving the system, the selected Bidder / PMC should keep in mind the following key

requirements:


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1. Development of a state-of-the- art, cost-effective design, which is aesthetically pleasing,

flawlessly merging with the nature, culture and heritage of the surrounding area and at

the same time structurally sound, within the framework of the specified requirement.

2. Structural design and engineering should factor in the site conditions and should

facilitate fast construction, with minimal disruption of traffic and people movement.

Being a high density area with high footfalls owing to the presence of the Central Railway

Station as well as KSRTC Bus Stand along with prominent commercial and wholesale spaces,

this area faces an acute issue of a subpar pedestrian experience. The area lacks proper

pedestrian facilities for the employees commuting to work and tourists wanting to visit the

various landmarks present. With the upcoming Light Metro Rail Stations, well-planned

measures to enhance pedestrianization and inter-modal transport need to be looked into. With

this in mind, DSYA has proposed to develop a skywalk that would primarily connect the

Trivandrum Central Railway Station to KSRTC Bus stand and to Secretariat to the Northern side

and East Fort and Chala Market to the Southern side, depending on the feasibility analysis

discussed below.

To assess the feasibility of the project and its sub-components, the Project area has been divided

into multiple stretches with each of these being discussed in relation to parameters like road

width, pedestrian behaviour, current parking facilities, landmarks present etc.

Stretch 1:

This stretch extends from the Trivandrum Central Railway Station to the KSRTC Bus stand and

extending to the Government Secretariat and is approximately about 1900 metres long. The

station and the surrounding area comprises of small kiosks serving refreshments as well as

hotels and restaurants catering mainly to businessmen as well as passengers in transit. It is

estimated that with the upcoming Light Metro Rail System, there would be high pedestrian

traffic flowing on this stretch, travelling to and fro from the Railway Station making the need for

a skywalk imminent.

Stretch 2:

Extending from the Trivandrum Central Station to the East Fort Area, this is approximately

about 1500 metres long stretch, characterized mainly by shops, transport agencies as well as

hotels. Most of the shops here have small footprints ranging from 100-200 sq. ft with the

exception of a few larger showrooms located near the Railway Station and in the stretch between


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Station and East Fort. Footpaths, where present, are poorly managed allowing minimal

pedestrian activity.

Stretch 3:

This stretch extends from the East Fort area and culminates at entry to Chala Market. This

stretch is occupied almost entirely on both the sides of the road housing wholesale fruit and

flower vendors as well as miscellaneous wholesale and retail hardware shops. These areas are all

congested commercial spaces with high pedestrian footfall and poor facilitating infrastructure.

7.1.4 Key Concerns to be addressed, while conceptualizing the Skywalk:

Many sections of the Skywalk pass through heritage zones and close to the more than

1000-year-old Sree Padmanabha Swami Temple. Sufficient care should be taken to

ensure that the Skywalk is aesthetically pleasing and smoothly merges with

the heritage environment of the region.

A Light Metro Rail Network is under active consideration for implementation in the City.

The Light Metro Route will pass along the M G Road towards south and turn 90-degrees

at Over bridge junction towards Thampanoor and shall pass along the Central Railway

Station and Central Bus Station. Sufficient care should be taken to ensure that

the Skywalk complements the LRT (Light Metro) System.

7.1.5 Main Components of the Skywalk:

Following three main components will constitute the skywalk project:

Components of Skywalk (Essential Facilities)

Service Core: Staircase/ramp units, escalator/elevator at the ingress and egress points

with adequate power backup for the same

Skywalk of 4.50m to 6.00 clear width at a clear height of 5.5 m from the finished surface

level of the road; the width shall be frozen after traffic study by the selected Bidder /

PMC

Skywalk shall include safety features such as guardrails/ handrails along the length of

skywalk for safety of the users

Lightning and electrical safety as per specified guidelines followed in India

Fire safety equipment

Aesthetic Design, merging with the surroundings and in line with the heritage and

culture of the area

User friendly features

Green Design /Solar Panels

Disabled friendly design


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Public Utilities (Essential Facilities)

Rubbish bins/dustbins at the vicinity

Drainage system

Commercial Component

Advertisement spaces

Advertisement panels for external display on skywalk and elevator shafts, if permissible

Kiosks, ATMs, Food Outlets

The project has been divided into three stretches as detailed in the beginning of this Clause 7.1.2

7.1.6 Terms of Reference (ToR)

The successful Bidder / PMC is required to undertake concept development, design, detail

engineering, preparation of Detail Project Report, Preparation of Tender Documents, Bid

Process Management, Selection of Contractor and Project Management during the Construction

and operation phase of development of the skywalks integrated with proposed Light Metro Rail

system in the project area.

7.1.7 Broad Scope of Work

The broad scope of work includes

• Preliminary Studies

• Concept development

• Finalize skywalk alignment, with minimal land acquisition, and identifying multiple

ingress/egress points

• Design & detail engineering

• Preparation of DPR and Feasibility Report

• Conduct Environmental Studies & facilitate statutory approvals

• Preparation of Tender Documents

• Bid Process Management for Contractor / Vendor selection

• PMC during the Construction & Commissioning

• PMC during operation phase (to be decided)


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7.1.8 Detail Scope of Work:

a) Preliminary Studies

Conduct of Reconnaissance Survey & Topographical Survey

Road Inventory Surveys & Stakeholder Meetings

Traffic Studies & Pedestrian Studies

b) Finalize skywalk alignment, with minimal land acquisition, and identifying multiple

ingress/egress points integrating with the proposed Light Metro Rail System (to factor in

the route and station locations) and other developments planned in the Project Area

c) Concept development

Conceptualization of the Project, including finalization of the type of structures

and materials of construction

Preparation of Architectural Designs and Plans;

Preparation of General Arrangement Drawings (GAD) and getting approvals

from concerned authorities;

d) Economic benefits and possible Revenue streams

e) Design & detail engineering

Preparation of Detailed Designs and Drawings for Project Execution by third

party Contractor/s and all other related drawings concerned with execution of

the Project

Preparation of Structural Design and drawings

Furnish the details like Drive units, controllers, truss, Balustrade, handrail, step

tread, chains, automatic lubrication, landing plate and other important details,

which come as an integral part of the System.

f) Preparation of Bill of Quantity as per CPWD approved specifications and relevant IS

Code and specifications and Market rates, wherever required.

g) Preparation of DPR

h) Feasibility Study to establish technical and financial feasibility of the Project

i) Conduct Environmental Studies & facilitate statutory approvals

j) Bid Process Management for Contractor / Vendor selection (Developer in case of PPP)

Preparation of Bill of Quantity as per CPWD approved specifications and

relevant IS Code and specifications and Market rates, wherever required.

Preparation of Bid Documents

Inviting Tenders and Bid Evaluation

Selection of the Contractor to execute the project on a Turnkey basis.

Facilitating Execution of Contractor Agreement

k) SEW; DSYA is proposing to get the project funded under KIIFB. The selected Bidder /

PMC will be required to assist in obtaining approvals for the Project.


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l) The PMC has to structure the project in such a way so as to maximize the Revenue to the

GoK. Revenue shall be from innovative revenue streams in addition to rentals and

advertisement;

m) The entire design, specifications and drawings shall conform to good engineering

practices, green protocol and the most modern prevailing standards for safety and

security of the Users of the Skywalk System.

n) Project Management Consultancy during execution and commissioning, including trial

runs of the skywalks based on the approved design and components, including

supervision of the Contractor/s.

o) Post commissioning (during operations phase) Project Management Consultancy during

the first 2 years of operation, if required

7.1.9 Justification for Feasibility Study

The feasibility study should provide all the information required to make a decision to

support or reject a proposal to develop a skywalk project. This decision will have long-term

ramifications for the community and, therefore, it is important that the study is comprehensive

and objective.

The feasibility study is a means to an end. That end is the involvement of the community in

determining how and when collectively owned funds are going to be spent to provide

opportunities for value added pedestrian experiences.

Through undertaking a feasibility study the chances of developing an unsuccessful facility are

minimized, and the potential for efficiency is increased.

A good feasibility study is the client’s best insurance against a poor investment!

7.1.10 Suggested Studies:

• To conduct necessary traffic surveys such as

pedestrian volume count,

traffic volume count,

pedestrian delay at junctions & other places

pedestrian opinion survey.

• To Conduct Road Inventory Survey

• Collate Past Accident Record


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• Review Case studies: To learn about the major issues faced by the existing skywalk

projects and appreciate the best of practices on skywalks in different cities of the world.

• To carryout Economic evaluation for developing skywalk facility at the identified Project

Area

• If found technically feasible, to identify innovative revenue streams and to evolve best

financial model to make the skywalk system on self financing mode.

• By understanding the different case studies and the present condition of the study area

to develop tentative Guidelines for development of Skywalk

7.1.11 Feasibility Study Process

THE PROCESS IN BRIEF

It is important to acknowledge the two stages in the Feasibility Study Process. The first stage,

Concept Planning, develops the concept of the facility, while the second stage, Feasibility Study,

tests the practicability of the concept.

Ideally, the two stages should be undertaken separately by independent parties to ensure

impartial judgement and transparent processes.

Each feasibility study will, and should, vary in process and content. The diagram below

illustrates the core elements of the feasibility study process in a sequential progression.


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7.1.12 Planning and Design Challenges Anticipated

Pedestrian related:

Magnitude of pedestrian traffic crossing the road intersections

Magnitude of pedestrian traffic involved in road traffic accidents

Degree of conflicts between vehicular and pedestrian traffic

Approximate number of jaywalkers

Delay and frustration experienced by the pedestrians in crossing the roads

Site condition related:

Height and age of the buildings abutting the development

Terrain of the underlying roads - Undulating terrain - level difference > 30 m

Complexity of skywalk crossing beneath the Light Metro line and proposed fly-over at

Thampanoor between Central Station & KSRTC Terminus

Width of Median, Electrical & telecom lines and other utilities criss-crossing

Abutting Land use - Land acquisition depending on final route

Direct access to the activity generating areas

Integration of Skywalk with proposed LRT Stations & other FOB Projects

7.1.13 Design Guidelines – based on learning from other Cities

Skywalks to be as per Specified guidelines followed in India

Aesthetic & barrier free design, merging with the surroundings

User friendly - Disabled friendly

Entry and exit points - Escalators from the street level to skywalk, stairs for coming

down; to encourage patronage

To examine feasibility of air-conditioned Skywalk with travelators at identified stretches;

especially uphill stretches;

Adequate lighting & CC TV Surveillance for safety & security

Adequate resting places and seating must be provided

Signage indicating the location of various activity zones as per standards. Where

appropriate, particularly near pedestrian attractors, way-finding/information maps to be

provided.

Monetization initiatives:

Space for kiosks to be provided on the skywalk

Advertisement space inside & outside, without spoiling the aesthetics of the

skywalk


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7.1.14 Case Studies - Conclusions from the Indian Literature Studies:

• Lack of maintenance, damaged parts on skywalk either flooring or of roofing, dark

stretches and encroachment leads to insecurity and safety issues and may create law and

order problems especially for women at night.

• Whether a facility is working in peak hour, it must fulfill the purpose for which it is

meant to i.e.; useful for crossing and walking all day and even in late night hour.

• Proper facility should be provided at places for commuters giving them flexibility to get

over and climb off the facility without extra efforts in case of physically challenged it is

mandatory.

• It must connect variety of places or activities rather connecting a single activity zone to

make full use of it even in odd hours.

• Proper monitoring by the local authorities and the police needs to be maintained in

order to avoid encroachment of areas under the skywalk structure

Bandra Skywalk Studies

Skywalks are underutilized and not attracting projected pedestrian traffic because they

do not make important intermodal connections

are not the shortest and fast path to most destinations around the station

require additional climbing and hence not user friendly

are not accessible to those who are differently abled (have reduced physical ability)

do not have activities like food joints and shops that attract people

7.1.15 Learning/Inclusions that can be adopted from international case studies:

• A skywalk must be designed in a proper way that it would not spoil the existing urban

design of that area.

• A Skywalk network must be developed by keeping in mind the different variety of land

uses and activities.

• Such facility can be developed to connect buildings on upper floors to make it more

feasible and more efficient by providing a concourse level/ area for pedestrian

circulation.


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7.2 Appendix – II: Letter comprising the Technical Proposal

(Refer Clauses 2.1.2 and 2.1.9)

Dated:

To

The Chief Engineer,

Sports Engineering Wing,

Directorate of Sports & Youth Affairs,

Chandrasekharan Nair Stadium,

Palayam, Thiruvananthapuram – 695 033

Kerala

Dear Sir,

With reference to your EOI document dated *****, I/we, having examined the EOI and

understood the contents, hereby submit my/our Technical Proposal for the aforesaid Project.

1. The Technical Proposal is unconditional and unqualified.

2. I/We acknowledge that DSYA will be relying on the information provided in the

Technical Proposal and the documents accompanying the Technical Proposal for

selection of the Consultant for the aforesaid Project, and we certify that all information

provided therein is true and correct; nothing has been omitted which renders such

information misleading; and all documents accompanying the Technical Proposal are

true copies of their respective originals.

3. This statement is made for the express purpose of our short listing for selection as

Project Management Consultant for the Concept Development, Design, Detailed

Engineering, Preparation of Detail Project Report, Preparation of Feasibility Report,

Preparation of Tender Documents, Bid Process Management, Selection of Contractor for

executing the project on a Turnkey basis, Project Management Consultancy during

Construction and Operation of the aforesaid Project.

4. I/We shall make available to SEW, DSYA any additional information it may find

necessary or require to supplement or authenticate the Technical Proposal.


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5. I/We acknowledge the right of SEW, DSYA to reject our Technical Proposal without

assigning any reason or otherwise and hereby waive, to the fullest extent permitted by

applicable law, our right to challenge the same on any account whatsoever.

6. I/We certify that in the last three years, we/any of the Consortium Members or our/their

Associates have neither failed to perform on any contract, as evidenced by imposition of

a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration

award, nor been expelled from any project or contract by any public authority nor have

had any contract terminated by any public authority for breach on our part. If the Bidder

is not a Consortium, the provisions applicable to Consortium may be omitted.

7. I/We declare that:

a. I/We have examined and have no reservations to the EOI, including any

Addendum issued by SEW, DSYA; and

b. I/We do not have any conflict of interest in accordance with Clauses 2.1.9 and

2.1.10 of the EOI document; and

c. I/We have not directly or indirectly or through an agent engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable practice

or restrictive practice, as defined in Clause 4.3 of the EOI document, in respect of

any tender or request for proposal issued by or any agreement entered into with

SEW, DSYA or any other public sector enterprise or any government, Central or

State; and

d. I/We hereby certify that we have taken steps to ensure that in conformity with

the provisions of Section 4 of the EOI, no person acting for us or on our behalf

has engaged or will engage in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice; and

8. I/We understand that you may cancel the Bidding Process at any time and that you are

neither bound to accept any Technical Proposal that you may receive nor to invite the

Bidders to Technical Proposal for the Project, without incurring any liability to the

Bidders, in accordance with Clause 2.14 of the EOI document.


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9. I/We believe that we/our Consortium/ proposed Consortium satisfy (ies) the Technical

and Financial Eligibility criteria and meet(s) the requirements as specified in the EOI

document.

10. I/We declare that we/any Member of the Consortium, or our/its Associates are not a

Member of a/any other Consortium submitting a Technical Proposal for the Project.

11. I/We certify that in regard to matters other than security and integrity of the country,

we/any Member of the Consortium or any of our/their Associates have not been

convicted by a Court of Law or indicted or adverse orders passed by a regulatory

authority which could cast a doubt on our ability to undertake the Project or which

relates to a grave offence that outrages the moral sense of the community.

12. I/We further certify that in regard to matters relating to security and integrity of the

country, we/any Member of the Consortium or any of our/their Associates have not been

charge-sheeted by any agency of the Government or convicted by a Court of Law.

13. I/We further certify that no investigation by a regulatory authority is pending either

against us or against our Associates or against our CEO or any of our

directors/managers/employees.

14. I/We undertake that in case due to any change in facts or circumstances during the

Bidding Process, we are attracted by the provisions of disqualification in terms of the

guidelines referred to above, we shall intimate DSYA of the same immediately.

15. The Statement of Legal Capacity as per format provided in Appendix-V of the EOI

document, and duly signed, is enclosed. The power of attorney for signing of application

and the power of attorney for Lead Member of consortium, as per format provided at

Appendix II and III respectively of the EOI, are also enclosed.

16. I/We understand that the Selected Bidder shall be an existing Company incorporated

under the Indian Companies Act, 1956/2013.

17. I/We hereby irrevocably waive any right or remedy which we may have at any stage at

law or howsoever otherwise arising to challenge or question any decision taken by SEW,

DSYA in connection with the selection of the Bidder, or in connection with the Bidding


A2-5026/17/DSYA P a g e | 56

Process itself, in respect of the above mentioned Project and the terms and

implementation thereof.

18. I/We have studied all the EOI carefully and also surveyed the project corridors and the

traffic. We understand that except to the extent as expressly set forth in the Consultant

Agreement, we shall have no claim, right or title arising out of any documents or

information provided to us by SEW, DSYA or in respect of any matter arising out of or

relating to the Bidding Process including the award of the PMC assignment.

19. I/We agree and understand that the Technical Proposal is subject to the provisions of the

EOI. In no case, I/we shall have any claim or right of whatsoever nature if the PMC

assignment is not awarded to me/us or our Technical Proposal is not opened or rejected.

20. I/We agree and undertake to abide by all the terms and conditions of the EOI document.

21. {We, the Consortium Members agree and undertake to be jointly and severally liable for

all the obligations of the PMC under the PMC Agreement till its completion.}

22. I/We shall keep this offer valid for 90 (ninety) days from the Technical Proposal Due

Date specified in the EOI.

In witness thereof, I/we submit this Technical Proposal under and in accordance with the terms

of the EOI document.

Yours faithfully,

(Signature, name and designation of the Authorized signatory)

Date:

Place:

Name and Seal of Bidder/Lead Member

Note: Paragraphs in curly parenthesis may be omitted by the Bidder, if not applicable to it, or

modified as necessary to reflect Bidder-specific particulars


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7.2 Appendix – III: Details of Bidder

1.

a. Name:

b. Country of incorporation:

c. Address of the corporate headquarters and its branch office(s), if any, in India:

d. Date of incorporation and/ or commencement of business:

2. Brief description of the Company including details of its main lines of business and

proposed role and responsibilities in this Project:

3. Details of individual (s) who will serve as the point of contact/communication for the

SEW, DSYA:

a. Name:

b. Designation:

c. Company:

d. Address:

e. Telephone Number:

f. E-Mail Address:

g. Fax Number:

4. Particulars of the Authorized Signatory of the Applicant:

a. Name:

b. Designation:

c. Address:

d. Phone Number:

e. Fax Number:

5. In case of a Consortium:

a. The information above (1-4) should be provided for all the Members of the

Consortium.

b. A copy of the Jt. Bidding Agreement, as envisaged in Clause 2.2.6(g) should be

attached to the Application.

c. Information regarding the role of each Member should be provided as per table

below:


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Sl. No. Name of

Member

Role*

{Refer Clause

2.2.6(d)}$

1.

2.

* The role of each Member, as may be determined by the Applicant, should be indicated in accordance with instruction 4 at Annex-IV. d. The following information shall also be provided for each Member of the Consortium:

Name of Applicant/ member of Consortium:

No. Criteria Yes No

1. Has the Applicant/constituent of the Consortium been barred by the Central/

State Government, or any entity controlled by it, from participating in any

tender?

2. If the answer to 1 is yes, does the bar subsist as on the date of Application?

3. Has the Applicant/ constituent of the Consortium paid liquidated damages of

more than 5% of the contract value in a contract due to delay or has been

penalized due to any other reason in relation to execution of a contract, in the

last three years?

6. A statement by the Applicant and each of the Members of its Consortium (where

applicable) or any of their Associates disclosing material non-performance or contractual

non-compliance in past projects, contractual disputes and litigation/ arbitration in the

recent past is given below (Attach extra sheets, if necessary):

$ All provisions contained in curly parenthesis shall be suitably modified by the Applicant to reflect the particulars relating to such Applicant.


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7.3 Appendix – IV: Power of Attorney for signing of Technical Proposal

[To be executed on non-judicial stamp paper of the appropriate value in accordance with

relevant Stamp Act. The stamp paper is to be in the name of the company who is issuing the

power of attorney.]

(Refer Clause2.1.4)

Know all men by these presents, We…………………………………………….. (name of the entity and

address of the registered office) do hereby irrevocably constitute, nominate, appoint and

authorize Mr./Ms (name), …………………… son/daughter/wife of ……………………………… and

presently residing at …………………., who is presently employed with us/the Lead Member of our

Consortium and holding the position of ……………………………. , as our true and lawful attorney

(hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all such acts,

deeds and things as are necessary or required in connection with or incidental to submission of

our application for pre-qualification and submission of our bid for the development of a Skywalk

System by SEW, DSYA, GoK, including but not limited to signing and submission of all

applications, bids and other documents and writings, participate in Pre-Applications and other

conferences and providing information/responses to the SEW, DSYA, representing us in all

matters before the SEW, DSYA, signing and execution of all contracts including the PMC

Agreement and undertakings consequent to acceptance of our bid, and generally dealing with

the DSYA in all matters in connection with or relating to or arising out of our bid for the said

Project and/or upon award thereof to us and/or till the entering into of the Consultant

Agreement with the DSYA.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and

things done or caused to be done by our said Attorney pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney

in exercise of the powers hereby conferred shall and shall always be deemed to have been done

by us.

IN WITNESS WHEREOF WE,…………………………., THE ABOVE NAMED

PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY

OF …………. 2…..

For …………………………..

(Signature, name, designation and address)

Witnesses:


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1.

(Notarized)

2.

Accepted

……………………………

(Signature)

(Name, Title and Address of the Attorney)

Notes:

The mode of execution of the Power of Attorney should be in accordance with the procedure, if

any, laid down by the applicable law and the charter documents of the executants (s) and

when it is so required, the same should be under common seal affixed in accordance with the

required procedure.

Wherever required, the Applicant should submit for verification the extract of the

charter documents and documents such as a board or shareholders’ resolution/ power

of attorney in favour of the person executing this Power of Attorney for the delegation

of power hereunder on behalf of the Applicant.

For a Power of Attorney executed and issued overseas, the document will also have to

be legalized by the Indian Embassy and notarized in the jurisdiction where the Power

of Attorney is being issued. However, the Power of Attorney provided by Applicants

from countries that have signed the Hague Legislation Convention 1961 are not

required to be legalized by the Indian Embassy if it carries a conforming Appostille

certificate.


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7.4 Appendix – V: Statement of Legal Capacity

(To be forwarded on the letterhead of the Applicant/ Lead Member of Consortium)

Ref. Date:

To

The Chief Engineer,

Sports Engineering Wing,

Directorate of Sports & Youth Affairs,

Chandrasekharan Nair Stadium,

Palayam, Thiruvananthapuram – 695 033

Kerala

Dear Sir,

We hereby confirm that we/our members in the Consortium (constitution of which has been

described in the application) satisfy the terms and conditions laid out in the EOI document.

We have agreed that …………………… (insert member’s name) will act as the Lead Member of our

consortium.*

We have agreed that ………………….. (insert individual’s name) will act as our representative/will

act as the representative of the consortium on its behalf* and has been duly authorized to submit

the EOI. Further, the authorized signatory is vested with requisite powers to furnish such letter

and authenticate the same.

Thanking you,

Yours faithfully,

(Signature, name and designation of the authorized signatory)

For and on behalf of……………………………..

*Please strike out whichever is not applicable.


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7.5 Appendix – VI: Power of Attorney for Lead Member of Consortium

(Refer Clause2.9.2)

Whereas the Chief Engineer, SEW, DSYA has invited applications from interested parties for the

Skywalks Project (the “Project”).

Whereas, …………………….., …………………….., ……………………..and …………………….. (collectively the

“Consortium”) being Members of the Consortium are interested in bidding for the Project in

accordance with the terms and conditions of the Expression of Interest (EOI), Request for

Proposal (RFP) and other connected documents in respect of the Project, and

Whereas, it is necessary for the Members of the Consortium to designate one of them as the

Lead Member with all necessary power and authority to do for and on behalf of the Consortium,

all acts, deeds and things as may be necessary in connection with the Consortium’s bid for the

Project and its execution.

NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS

We,……………………..having our registered office at ………………………..,M/s. ……………………..

having our registered office at ………………………..,M/s. ……………………..having our registered

office at ……………………..,and ……………………..having our registered office at

……………………..,(hereinafter collectively referred to as the “Principals”) do hereby irrevocably

designate, nominate, constitute, appoint and authorize M/s …………………….. having its

registered office at……………………..,being one of the Members of the Consortium, as the Lead

Member and true and lawful attorney of the Consortium (hereinafter referred to as the

“Attorney”). We hereby irrevocably authorize the Attorney (with power to sub-delegate) to

conduct all business for and on behalf of the Consortium and any one of us during the bidding

process and, in the event the Consortium is awarded the contract, during the execution of the

Assignment and in this regard, to do on our behalf and on behalf of the Consortium, all or any of

such acts, deeds or things as are necessary or required or incidental to the pre-qualification of

the Consortium and submission of its bid for the Project, including but not limited to signing

and submission of all applications, bids and other documents and writings, participate in

bidders and other conferences, respond to queries, submit information/ documents, sign and

execute contracts and undertakings consequent to acceptance of the bid of the Consortium and

generally to represent the Consortium in all its dealings with the DSYA, and/or any other

Government Agency or any person, in all matters in connection with or relating to or arising out


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of the Consortium’s bid for the Assignment and/or upon award thereof till the Consultant

Agreement is entered into with the SEW, DSYA.

AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and

things done or caused to be done by our said Attorney pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney

in exercise of the powers hereby conferred shall and shall always be deemed to have been done

by us/Consortium.

IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS …………………. DAY OF ……….

For ……………………..

(Signature)

……………………..

(Name & Title)

For ……………………..

(Signature)

……………………..

(Name & Title)

For ……………………..

(Signature)

……………………..

(Name & Title)

Witnesses:

1.

2.

………………………………………

(Executants)

(To be executed by all the Members of the Consortium)


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Notes:

The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executants (s) and when it is so required, the same should be under common seal

affixed in accordance with the required procedure.

Also, wherever required, the Applicant should submit for verification the extract of the

charter documents and documents such as a board or shareholders’ resolution/power

of attorney in favour of the person executing this Power of Attorney for the delegation

of power hereunder on behalf of the Applicant.

For a Power of Attorney executed and issued overseas, the document will also have to

be legalized by the Indian Embassy and notarized in the jurisdiction where the Power

of Attorney is being issued. However, the Power of Attorney provided by Applicants

from countries that have signed the Hague Legislation Convention 1961 are not

required to be legalized by the Indian Embassy if it carries a conforming Appostille

certificate


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7.6 Joint Bidding Agreement (shall be shared with the selected Bidder)


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7.7 Appendix –VIII: Format for past experience

Guidelines

1. Member Code: NA= Not Applicable in case of a single entity Bidder, LM =Lead member,

AM= Associate Member

2. The Chartered Accountant issuing the certification for Experience of the Bidder must

hold a valid Certificate of Practice.

3. Any Bidder consisting of a Single Entity should fill in details as per the row titled Single

Entity Bidder and ignore the other rows mentioned below. In case of a Consortium, the

details need to be provided as per the lower rows and the row titled Single Entity Bidder

may be ignored.

7.7.1 Bid Response Sheet 1

S

No.

Name

of

project

Type:

Similar

or

Core

Project Date of Name

of

client

Location Cost

(INR

crore)

Award Commencement Completion


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7.8.2 Bid Response Sheet 2

Name of Bidder Member Code

Category

1.

Name of contract

Country

2.

Name of employer/client

3.

Employer’s address, telephone and fax no.)

4

Role (strike out whichever is not applicable) PMC/Design & Engineering Consultant

5.

Value of the Total Contract (in specified currencies and INR)

6.

Value of the Bidder’s Contract (in specified currencies and INR)

7.

Certified Billings till date (in specified currencies and INR and exchange rate)

8.

Date of Award

9.

Date of Commencement of Project/Contract

10.

Date of Completion/ Commissioning

Note:

1. Information provided in this section is intended to serve as a backup for information

provided in accordance in Bid Response Sheet 1.

2. The Projects cited must comply with the work orders and client/performance certificate

3. A separate sheet should be filled for each of the Eligible Projects.


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7.9 Appendix – IX: Format for Financial Capability of the Bidder

Name of Bidder/ Lead Member of Consortium: ………………………………..

Annual Turnover (in INR)

% share in the

Consortium

2013-14 2014-15 2015-16 2016-17(if

audited)

Name of the Bidder/ Lead

Member of Consortium

Name of the Associate

Member

Average Turnover for 3

years

Net Worth

Name of Consortium

Member

Net worth as per last audited

statement (INR in crore)

[as on 31-March-2015/2016]

Name of Lead Member

Name of Associate Member

Further, we confirm the Net-worth of [Name of the other Consortium members] whose net

worth has not been considered above for meeting the Financial Capability is not negative as at

the end of the financial year ending 31-March-2016/2017.

Date:

________________________________

Signature of the Authorized Person

Name:

Designation:

[Name and rubber seal of the Applicant/ Lead Member]


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7.10 Appendix – X: Design Parameters

7.10.1 Overall design guidelines – for reference of Bidders

The Overall Design Guidelines are indicative

Sheltered weather proof Skywalk incorporating state-of-the-art technology

Innovative & integrated design for Skywalks and as per Specified guidelines followed in

India

User friendly & Disabled Friendly Design: At all Entry and exit points provide

Escalators/Elevators for going from the street to skywalk level, elevators/staircase/ramp

for coming down as per design standards to encourage patronage

To examine feasibility of air-conditioned Skywalk with travelators at identified stretches;

especially uphill stretches;

Aesthetically pleasing design merging with the natural surroundings, heritage and

culture

Green Eco-Friendly design – Solar Panels on the roof to be examined

Adequate lighting must be provided as per relevant government guidelines

CC TV Surveillance for safety & security

Adequate resting places and seating must be provided

Signage indicating the location of various activity zones as per standards must be

provided as per standard. Where appropriate, particularly near pedestrian attractors,

way-finding/information maps must be provided.

To follow universal design principles incorporating barrier free design.


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7.11 Appendix –XI: Project Concept

The Project Concept should include the following (but may not be limited to):

1. Brief understanding of the Project;

2. Project layout and conceptual/schematic plan for all components - parking, commercial

development, skywalk;

3. The concept should factor in the heritage status of the East fort area Concept should

incorporate features for generating solar power from roof top of the Skywalk

4. The concept should incorporate features for Eco-friendly (generating solar power from

roof top of the Skywalk) & and should ensure adherence to green protocol.

5. The concept should incorporate features for safely and security and should be user

friendly and Disabled friendly

6. Method statement justifying the selection of the technology chosen for implementation

and prudence for capital and O&M cost;

7. Detailed method statement justifying the area allocation and role of commercial space

for viability of the Project; and

8. Any other point to explain the proposed plan and concept.

9. Provide Perspective & 3 D views, walk through videos of the conceptual design and

brochures, technical specifications for the proposed technology;

10. The Technical presentation shall cover proposed technology, conceptual plan of the

Project, inputs on the alignment, concept of integration and overall vision for the Project.


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7.12 Appendix – XII: Format for submission of queries

Name of Bidder:

Contact Details of Bidder:

S. No. Clause Reference Page Reference Details of Query