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Reserve Bank of India Department of Currency Management

Mumbai

Expression of Interest (EOI) For

Selection of Entity for Comprehensive Consultancy Services for establishment of Automated Banknote

Processing Centre (ABPC)

Reserve Bank of India (hereinafter referred to as “the Bank”) invites Expression of Interest (EOI) from entity/ies having expertise in offering comprehensive consultancy services for advising, planning, designing, construction, supervision and commissioning of an Automated Banknote Processing Centre (ABPC).

Reserve Bank of India ABPC - EOI for selection of Consultant _________________________________________________________________________________________

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Contents

Notice inviting Expression of Interest ................................................................. 3

Schedule for Submission of EOI ........................................................................ 6

DEFINITIONS .................................................................................................... 7

DISCLAIMER ..................................................................................................... 8

1. Introduction .................................................................................................. 9

2. Establishment of an Automated Banknote Processing Centre (ABPC) ....... 10

3. Requirement for the services of consultant ................................................ 11

4. Scope of work ............................................................................................ 11

5. Pre-qualification Criteria ............................................................................. 12

6. Instructions to Applicants ........................................................................... 14

7. Other Instructions ....................................................................................... 15

8. Annex - Evaluation Matrix .......................................................................... 23

9. List of Documents to be attached ............................................................... 28


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Reserve Bank of India

Department of Currency Management Mumbai

Notice inviting Expression of Interest EXPRESSION OF INTEREST (EOI) FOR SELECTION OF ENTITY FOR COMPREHENSIVE CONSULTANCY SERVICES FOR ESTABLISHMENT OF AUTOMATED BANKNOTE PROCESSING CENTRE (ABPC) Reserve Bank of India, Department of Currency Management, Central Office, Mumbai - 400 001 (hereinafter referred to as the Bank), intends to establish an Automated Banknote Processing Centre. The Bank desires to appoint qualified and capable firm /firms of repute to provide comprehensive consultancy services for the said purpose. Accordingly, the Bank invites EOI applications for selection of entity for the proposed work. Eligible entity/ies of repute, having experience in offering comprehensive consultancy services and necessary expertise conforming to the scope of the work, are hereby invited to submit their EOI application forms together with the enclosures as per the prescribed format in sealed covers to Shri Ajay Michyari (by name), Chief General Manager-in-Charge, Reserve Bank of India, Department of Currency Management, Central Office, 4th Floor, Amar Building, Sir P.M. Road, Fort, Mumbai - 400001, so as to reach him on or before the last date of submission, as indicated in the schedule of submission of EOI. For more details, please visit – www.rbi.org.in/ Tenders. Any addition / deletion /modification and correspondence related to the EOI document will be posted on the Bank’s website.

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https://www.rbi.org.in/


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RESERVE BANK OF INDIA

Department of Currency Management, Mumbai

EXPRESSION OF INTEREST (EOI) FOR SELECTION OF ENTITY FOR COMPREHENSIVE CONSULTANCY SERVICES FOR ESTABLISHMENT OF AN AUTOMATED BANKNOTE PROCESSING CENTRE (ABPC) Reserve Bank of India, Department of Currency Management, Mumbai, intends to establish an Automated Banknote Processing Centre (ABPC) and for the purpose, desires to have a panel of consultants. The EOI document has been issued requesting response from consultants of repute so as to finalise a panel of qualified and suitable consultants from whom the Request for Proposal (RFP) would be invited. 2. The scope of work will involve visiting the site and its surroundings, studying the Bank’s existing procedures/processes and understanding the requirements, preparing a detailed project report comprising estimates on cost and timeline, sketch designs of the project including design basis report for the building, services such as structural, MEP, Automation including system integration, logistics, security, etc. shall be furnished to the Bank. The scope of work further includes designing the automation process adopting the latest relevant technologies and works available worldwide, with suitable customisation to local conditions / laws, to the requirements and satisfaction of the Bank. The work includes preparation of plans, obtain all the approvals pertaining to the project from the concerned local authority, appoint consultants for the respective trades in the project namely architectural, structural, MEP, Automation, system integrations, logistics, security, etc. Specifications for the ABPC project, Preparation of Tender Documents for various trades, examination of bids, recommendations for selection of entity for implementation of the ABPC project, preparation of the agreement etc., coordinating with various agencies/parties involved in the execution of the project, supervision of the project implementation, conducting product tests, running tests, removal of defects, if any arising therein, go live of the project and stabilisation of the operations, certification of bills pertaining to the suppliers/vendors handing over the completed project to the Bank and stabilization thereof. The scope will also include preparing the comprehensive project plan for enabling completion of all the activities under the project on approval of the Bank. The detailed scope of work will be indicated in the RFP. 3. The applicant should have at least 5 years of experience in the field of consultancy services and carried out works for Government / Central Banks/ Monetary Authority / Semi-


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Government / PSU / banks / financial institutions / Private Sector organizations either in India or outside India. Such works should have been carried out in large office / commercial / industrial / factory. Any prior experience of a consultancy assignment for a central bank project of establishment of an automated cash centre would be an added advantage. 4. The applicant should have completed three works of consultancy assignment during the last 5 years. Also, the applicant should have sufficient number of qualified professionals of all descriptions/ qualifications who may be required for successful implementation of the project. 5. The EOI Document can be collected from the office of The Chief General Manager-in-Charge, Reserve Bank of India, Department of Currency Management, Central Office, Mumbai 400 001, from May 20, 2019 between 1030 hrs (IST) and 1700 hrs (IST), excluding Saturday and Sunday. It can also be downloaded from the Bank’s website www.rbi.org.in/Tenders. 6. The last date of submission of the duly filled in EOI document alongwith the requisite details to the Bank is June 24, 2019 up to 1500 hrs (IST). (Ajay Michyari) Chief General Manager-in-Charge Date – May 20, 2019

https://www.rbi.org.in/


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Schedule for Submission of EOI Sr. Event Date

1 Date of publishing the EOI on the Bank’s website and in newspapers

May 20, 2019

2 Last date for submission of queries by the prospective applicants for pre-bid meeting

June 4, 2019

3 Date of holding pre-bid meeting June 7, 2019

4 Last date for issue of addendum/corrigendum, if any.

June 10, 2019

5 Last date and time for submission of completed EOI document in a sealed cover

June 24, 2019 up to 1500 hrs (IST)

6 Opening of EOI documents June 24, 2019 at 1600 hrs (IST) 7 Venue for conducting pre-bid meeting,

submission of completed EOI documents (excluding Saturday and Sunday) and opening of EOI documents

Reserve Bank of India, Department of Currency Management, Central Office, 4th Floor, Amar Building, Sir P.M. Road, Fort, Mumbai – 400 001.


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DEFINITIONS

Sr. Abbreviation Description

1 ABPC Automated Banknote Processing Centre 2 AGV Automated Guided Vehicle 3 Applicant A reputed firm / Joint Venture / Consortium having the

required experience and which has obtained / downloaded the EOI document from DCM, RBI, Mumbai / RBI website and applied for the same

4 Application the EOI submitted in the prescribed format by an Applicant interested in the ABPC Project

5 ASRS Automated Storage and Retrieval System 6 Consultant The applicant found suitable after following due process 7 CCTV Closed Circuit Television 8 EOI Expression of Interest for ABPC 9 Eligible

Applicant/s The applicant/s declared technically and financially eligible by Reserve Bank of India for the purpose of selection of consultants for the ABPC project

10 EDI Electronic Data Interchange 11 IST Indian Standard Time 12 Project

The project for establishment of Automated Banknote Processing Centre

13 RBI or the Bank The Reserve Bank of India 14 RFP Request for Proposal 15 RFID Radio Frequency Identification 16 Site of Work The property of the RBI 17 Work Comprehensive consultancy work


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DISCLAIMER

• Reserve Bank of India (RBI), Department of Currency Management, Mumbai - 400 001, has prepared this document to provide background information on the Automated Banknote Processing Centre (ABPC) to the interested parties. While the Bank has taken due care in the preparation of the information contained in this document and believes it to be accurate, neither the Bank nor any of its authorities nor agencies nor officers nor employees, nor advisors give any warranty or make any representation, express or implied, as to the completeness or accuracy of the information contained herein or any information which may be provided in association herewith.

• The information is not intended to be exhaustive. Interested parties are required to

make their own inquiries and respondents will be required to confirm in writing that they have done so and that they do not rely only on the information provided by RBI in submitting -their application document. The information is provided on the basis that it is non – binding on the Bank or any of its authorities or agencies or officers, employees, agents or advisors.

• The Bank reserves the right not to proceed with the Project or to change the

configuration/coverage of the Project, site of Work or to alter the time table reflected in this document or to change the process or procedure to be applied, partly or wholly to matters specified herein. It also reserves the right to decline to discuss the matter further with any party/ies expressing interest in this project. The decision of the Bank in all and such matters shall be final. No reimbursement of cost of any type will be made to the entities expressing interest in this project.

• This document is neither an offer letter nor a legal contract, but an invitation for

expressing interest for selection of qualified Consultants for the Project. No contractual obligation on part of the Bank whatsoever shall arise on the basis of this EOI process. The Bank reserves the right to accept or reject any or all the EOI offers without assigning any reason therefor.

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1. Introduction 1.1 Currency Management in India in brief The Bank as sole issuer of bank notes / currency of the country in terms of the provisions of the Reserve Bank of India Act, 1934 is responsible for management of currency in all its aspects –issuance, distribution, ensuring availability of clean and fit notes in adequate amounts and retrieval of unfit notes from circulation and destruction thereof. It is supplied with banknotes from four printing presses and coins from four Mints. The new bank notes and coins minted are received at nineteen Issue Offices of the Bank across the country from where these are further distributed to over 3800 currency chests operated by banks under an agency agreement with the Bank. The currency chests act as store houses and currency stored thereat is distributed to various bank branches / ATM network through cash in Transit companies for eventual distribution to the public. The banknotes which are soiled and not fit for circulation are withdrawn by banks and deposited into the currency chests from where the Bank collects such notes at its 19 Issue offices. The notes received in the Issue offices of the Bank and chests are subject to several verification processes both manual and automated. In particular, the unfit notes withdrawn from circulation are verified through a computerised Currency verification and Processing Systems (CVPS) and destroyed by shredding. All the activities along the entire chain of distribution are undertaken under tight security for obvious reasons with the assistance of state security agencies. 1.2 Global Scenario in Currency Management World-wide, the central banks have been facing multiple challenges in currency management; due to increase in the volume of banknotes printed, handled and processed as also due to increasing costs associated in handling, transporting and processing these banknotes. To address the issue of increasing volume of banknotes, many central banks have proactively adopted suitable re-engineering of their currency management processes and have set up separate facilities to automate handling of banknotes for its receipt, storage, retrieval and processing. These countries have since reaped economic benefits due to automated handling and processing of banknotes, brought about efficiency in operations, ensured process integrity and improved security. These countries include France, Germany, USA, Japan, Hungary, etc. 1.3 Position in India Cash remains an important mode of payment for the most Indian citizens notwithstanding the growth in digital payments. In fact, the banknotes in circulation have been concurrently growing with the rise in digital payments. The global trend of increasing volume of banknotes in circulation has been witnessed in India as well. The volume of banknotes in circulation has since risen threefold from March 2001 to March 2018.


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Similarly, supply of banknotes by the presses has increased by four times from March 2001 to March 2018 and is expected to increase manifold. Further, with the increase in banknotes in circulation and notes being supplied by printing presses, commensurate increase in the requirement for soiled notes processing is expected. The increase in volume of banknotes likely to be handled by the Bank in future is expected to create stress in the system with possible rise in instances of deficiencies in operations. This has necessitated a relook at the present system of cash management and a need is felt to automate the handling of banknotes for receipt, storage, retrieval and processing in line with the global changes adopting modern technology.

2. Establishment of an Automated Banknote Processing Centre (ABPC)

The Bank, with a view to address the above-mentioned challenges, has proposed to establish a green field Automated Banknote Processing Centre (ABPC). 2.1.2 The indicative activities to be performed at the ABPC are –

• Automated Receipt and storage of fresh banknotes received from the printing presses, automated retrieval and despatch of the fresh banknotes to the identified Issue Offices (IOs)/ Currency Chests (CC) in the jurisdiction of IOs;

• Receipt, storage, retrieval, processing and destruction of soiled banknotes received from the CCs in an automated manner;

• Automated handling, receipt, storage, retrieval, despatch, processing and destruction of banknotes – fresh and soiled banknotes;

• Identification of mutilated / counterfeit notes during processing of the banknotes on Currency Verification and Processing System (CVPS) machines, online and offline destruction and briquetting of soiled banknotes in a mechanised and secure manner;

• Recirculation of re-issuable notes identified during processing of banknotes, if any; • Accounting, reconciliation and report generation of the banknotes received,

despatched, processed and destroyed for future analysis; • The centre should have a robust Business Continuity Management (BCM)/ Disaster

Recovery Plan (DRP) and risk management framework to mitigate / manage all the associated risks including State of the art systems to ensure security of the banknotes and ensure integrity of the process. The ABPC will ensure safety at work - for its staff as also for the banknotes stored. At ABPC, IT systems and logistical tools shall guide the automation process.


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3. Requirement for the services of consultant The Bank intends to establish an Automated Banknote Processing Centre having automated facilities of receipt, storage, retrieval, despatch and processing including disposal of banknotes in line with the best global practices adopted at the automated cash centres consisting of security, technological tools and aids to enhance security capable of handling increasing volumes of currency. For this purpose, the Bank desires to form a panel of qualified consultants of repute who can provide end-to-end comprehensive consultancy services. The engagement of a Consultant from the Consultants short-listed / empanelled by this EOI procedure will be done by inviting an RFP separately.

4. Scope of work

The illustrative scope of work involves – 4.1 visiting the site/s, studying the existing procedures/processes and understanding the requirements, cash cycle / volume analysis; 4.2 planning and designing the automation process adopting the latest relevant technologies and works, best suited for operations in central banks, without compromise to the integrity of the process and security in the Bank, to the requirements and satisfaction of the Bank; 4.3 preparing a comprehensive project report for enabling completion of all the activities under the project under approval of the Bank comprising estimates on total cost, timeline, cost benefit analysis of the Project, suggestions for automation solutions including standardisation of banknote boxes; 4.4 preparation of specifications for ABPC, Tender Documents, estimates, examination of bids, recommendation for selection of agency/firms/company for implementation of ABPC, preparation of the agreement, co-ordinating with various agencies/parties involved in the execution of the project; 4.5 supervision of implementation of ABPC, certification of bills pertaining to the suppliers / vendors, conducting product tests, training to the staff, handing over the completed project to the Bank and stabilization thereof. The consultant would be engaged from the stage of conceptualisation to commissioning of the Project. The detailed Scope of work will be included in the RFP.


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5. Pre-qualification Criteria 5.1 Applications for selection for providing comprehensive consultancy services may be submitted by the firms / agencies / companies by exercising one of the following options –

(i) Independently (ii) As a Joint Venture (JV) or Consortium; maximum three entities are permitted to form a

JV; (iii) A sub-consultancy agreement to complement their respective areas of expertise to

strengthen the technical responsiveness of their proposals and make available bigger pools of experts to provide better approaches and methodologies. Such an association may be for a long term or for a specific assignment. The Bank’s permission should be sought while seeking / drawing such expertise.

5.1.1 In case of JV / Consortium, one of the entities may represent the JV / Consortium as Lead Consultant as may be decided. The Bank will deal only with the lead consultant for all the purposes. All members of the JV shall however sign the contract and they shall be jointly and severally liable for the entire assignment. A firm shall submit only one proposal; either individually or as a JV partner. If a firm, including a JV partner, submits or participates in more than one proposal, all such proposals shall be disqualified. 5.2 The applicant should meet minimum pre-qualification criteria for getting short-listed/empanelled. Only those consultants / firms of consultants, who fulfil the following pre-qualification criteria need apply in the prescribed EOI forms for getting empanelled: 5.2.1 Work experience:

(i) At least 5 years of experience ended as on March 31, 2019, in the field of consultancy for the similar work* for Government / Semi-Government / Central Banks / Monetary Authority / Public Sector Undertaking / banks / financial institutions / Private Sector organizations (Form-B). Such works should have been carried out in office / commercial / industrial / factory building premises. Experience of a consultancy assignment for any central bank or any other authorised agency for establishment of automated cash centre would be an added advantage. *Similar work for the above purpose of work experience - Providing consultancy services for a project which should include the following component: i. Comprehensive Architectural Services including physical and electronic security

systems ii. Automated Storage and Retrieval System (ASRS) iii. Material handling system viz. Conveyor system, AGV & Robotic system iv. Warehouse Management System including Process automation for receipt, storage,

retrieve, process, despatch in accordance with global standards in the supply chain for auto-ID and Electronic Data Interchange (EDI) communication allowing


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identification, capture, track and trace, real time monitoring of products using barcodes / RFID;

(ii) Successfully Completed Works: At least three works of consultancy assignments during the last 5 years ended as on March 31, 2019, in the field of consultancy for the similar work* for Government / Semi-Government / Central Banks / Monetary Authority / Public Sector Undertaking / banks / financial institutions / Private Sector organizations (Form-C). Such works should have been carried out in large office / commercial / industrial / factory building premises. Experience of a consultancy assignment for any central bank or any other authorised agency for establishment of automated cash centre would be an added advantage.

*Similar work for the above purpose of work experience - Providing consultancy services for a project which should include the following component:

i. ASRS system for handling pallets loaded with banknote boxes; ii. Conveyor system for transporting banknote boxes for receipt, storage, despatch; iii. AGV system; iv. Robot system for palletising and de-palletising boxes v. Warehouse Management System including Process automation for receipt,

storage, retrieve, process, despatch in accordance with global standards in the supply chain for auto-ID and EDI communication allowing identification, capture, track and trace, real time monitoring of products using barcodes / RFID / any other technology;

vi. Comprehensive Architectural Services for the building including Electronic Security system such as CCTV system, Access control system etc.

5.2.2 Turnover The applicant should have an average annual Financial Turnover (Gross) on consultancy works specific to the similar work as defined of minimum Rs.3.75 crore during the last three consecutive years ending March 31, 2019. Balance sheets of the applicant’s company should be duly audited by Statutory Auditors / any other Auditor up to March 31, 2019. The net worth of the company may also be indicated and duly certified by Statutory Auditors / any other Auditor (Form-F). If the Annual Turnover in respect of the consultancy services is not shown in the Balance Sheet, it should be separately mentioned and certified by the Statutory Auditors / any other Auditor. 5.2.3 Should have qualified professionals matching the expertise expected in the scope of the work who may be required for successful implementation of the project, details of which may be given in the prescribed Form- E. This information is collected for reference.


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6. Instructions to Applicants 6.1 Intending / Interested applicants / firms / agencies are required to submit details about their respective organizations, experience (applicant must produce documentary evidence to show having minimum experience of five years, e.g. work order and satisfactory completion certificate for the work done over the last five years), technical personnel / qualified professionals with their respective educational qualifications and work experiences in their respective expertise, spare capacity, competence and adequate evidence of their financial standing etc. as per the relevant formats in Forms A to H. 6.2 The applicant has to ensure that the following documents are necessarily attached to the application, as indicated in the check list of documents, to be submitted with the EOI: 6.2.1 Self-Certified / Self Attested Copy of Certificate of Incorporation of the firm / company should be enclosed as proof of applicant’s existence in the industry as Consultant for the last minimum 5 years i.e. at least since April 01, 2014. 6.2.2 Self-Certified / Self Attested Copy/ies of the work orders and completion certificate/s issued by the competent authority/ies stating that the applicant had satisfactorily carried out at least one Contract work of similar nature during the period of his existence in the industry as Consultant and the work was started on or before April 01, 2014 in Form – ‘B’ and successfully completed as per Contract entered into therefor. 6.2.3 Copies of the work orders and completion certificates in the areas defined in the scope of the work (i.e. the consultancy work carried out between April 1, 2014 and March 31, 2019 and shown in Form – ‘C’) clearly showing that the applicant has experience in consultancy project / project of similar nature. Nature of work performed, work completion certificates, clearly indicating date of award of work, Contract Price, Time given for completing the work, Time taken for completion, Actual value of the executed work; etc., should be enclosed as proof of the experience of having executed similar works/projects during the last 5 years. 6.2.4 Certificate issued by the Statutory Auditor / any other Auditor in Form–‘F’ together with certified copies of the Balance Sheets, Audit Report and Profit & Loss Account Statements. Also attach copies of Income Tax Returns filed. Copies of the Income Tax Clearance Certificates / Income Tax Assessment Orders should be enclosed as proof of creditworthiness, net worth and turnover for the last three years. 6.2.5 Performance Report (Certificates in Form- ‘G’) shall be obtained from the General Manager / Project Manager / Equivalent Authority of the Client for whom the applicant had carried out consultancy work (as defined under clause 6.2.3) of similar nature showing that the applicant had satisfactorily carried out consultancy work during the last 5 years starting


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from the month of April 2014 (i.e. the work executed between April 2014 and March 2019). The details along with documentary evidence of previous experience, if any, of carrying out consultancy work for the Bank, if any and in any centre, should also be submitted. The Bank reserves the right to inspect & verify the details.

6.2.6 If the Applicant is a foreign entity, it should submit a certificate from the Competent Authority under the law of that land that it is competent and authorised to offer the consultancy services.

6.3 The applicants shall furnish the Banker’s Report as per Form-‘H’.

6.4 Each page of the application shall be signed. The application shall be signed by person / persons on behalf of the organization having necessary authorization/ Power of Attorney to do so.

6.5 Applicant shall not attach any other information other than the above mentioned information to be eligible for consideration for selection.

6.6 Clarifications on the EOI, if any, may be obtained from the Bank through [email protected] as provided in the Schedule of Submission. The concerned officials of the Bank attending to the project may also be contacted over phone at +91 22-2261 0927 / 2261 2879 between 1000 hrs (IST) to 1730 hrs (IST).

7. Other Instructions

7.1 Conflict of Interest

Applicants shall not have a conflict of interest. All applicants found to have a conflict of interest, as mentioned below, will be disqualified. The Bank’s decision will be final.

(a) Applicants in two or more different applications having controlling shareholders incommon.

Or (b) The applicants (including their personnel and sub-consultants) that have a business orfamily relationship (as defined under Companies Act, 2013) with such members of the RBIStaff who are directly or indirectly involved in this project shall not be considered forselection.

(c) A firm / company / agency hired to provide consulting services for the project and eachof its affiliates viz. JV partners, sub-consultants, shall not be eligible in subsequentlyparticipating in the tender process (i.e. other than consulting services) for selection ofvendors resulting from or directly/indirectly related to the firm’s consulting services.

mailto:[email protected]


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7.2 Corrupt or Fraudulent practices The Bank requires that Applicants for selection observe the highest standards of ethics during the currency of the panel. In pursuance of this policy, RBI defines, for the purpose of these provisions, the terms as set forth below: 7.2.1 “Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence decision in matters relating to this project; 7.2.2 “fraudulent practice” means a misrepresentation of facts in order to influence the selection and award of a contract to the detriment of the Bank, and includes collusive practices among Applicants (prior to or after bid submission), designed to establish bid prices at artificially non-competitive levels and to deprive the Bank of the benefits of free and open competition; 7.2.3 "Collusive practice" means a scheme or arrangement between two or more Applicants, designed to establish bid prices at artificially, non-competitive levels; and 7.2.4 "Coercive practice'" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in this tender. 7.2.2 The Bank will reject a proposal for award of work if it is determined that the Applicant recommended for award of work was engaged in corrupt or fraudulent practices in competing for the work in question. The Bank’s decision will be final and binding. 7.2.3 The Bank will declare an Applicant ineligible, either indefinitely or for a stated period of time from being awarded a contract / contracts, if at any time it is determined that the Applicant was engaged in corrupt or fraudulent practices in competing for the award of work/contract or in executing the contract. The Bank’s decision will be final. 7.2.4 Integrity Pact The Applicants shall sign a Pre-Contract Integrity Pact (Form – I) and shall note that the pre-contract integrity pact submitted by them along with the application will be valid for the tenure of the contract and extension of the contract, if any, thereafter. 7.2.5 Non-Disclosure clause a) The Applicant shall treat all documents, information, data and communication of and with the Bank as confidential. b) The successful Applicant shall not, without the Bank’s prior written consent, disclose the contract or any specification, plan, sample or information or data or drawings /designs


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furnished by or on behalf of the Bank to any person other than the person(s) employed by the Agency in the performance of the work. c) Further, any such disclosure to any such person employed by the Applicant shall be made in utmost confidence and should extend only so far as may be necessary and relevant for the purpose of such performance and shall be subject to the terms and conditions of the Non-Disclosure clause. d) The Applicant shall not, without the Bank’s prior written consent, make use of any document or information mentioned in these conditions of the EOI except for the sole purpose of performing this EOI. The Applicants shall abide by the above Non-Disclosure clause and accordingly shall submit a Non-disclosure Agreement in Form – J. e) Further, the operation of the Applicant in Pakistan or China, if any, should be suitably firewalled from the contract / operations with Government of India. The Applicant shall also declare that no employee who has previously worked or been posted in Pakistan or China in any capacity is engaged by the Applicant for this project and that no Pakistan national or person of Pakistan Origin should be engaged by the Applicant for the project. The Applicant shall also furnish a declaration, inter-alia, undertaking to abide by this condition in Form-K. 7.3 Amendment to EOI document 7.3.1 At any time prior to the deadline for submission of EOI applications, The Bank either on its own or on the request of the Applicant/s may amend the EOI Documents by issuing addenda. 7.3.2 An addendum issued under the above clause shall be part of the EOI Documents and shall be posted only at the Bank’s website. 7.3.3 To give Applicants reasonable time to take an addendum into account in preparing their Applications, the Bank may, at its discretion, extend the deadline for the submission of the EOI Applications. Further if requested by a few applicants or as required, Bank may also decide to extend the deadline for submission of the EOI applications. 7.3.4 Pre-bid meeting The Bank will arrange a clarification meeting with all the prospective applicants on June 7, 2019 at the address mentioned in the Schedule of Submission to clarify the details of the requirements of Selection as also any other points/ doubts. Applicant/s is/are requested to inform the names of persons who will be attending this meeting at the email


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[email protected]. A maximum of two persons from an applicant will be allowed to attend the pre-bid meeting. 7.4 Language of Application The language used in the Application as also in the supporting documents shall be English / Hindi. If any of the document/s submitted as part of the EOI is/are in the languages other than English or Hindi, the Applicant shall provide translation of such document/s / certificates in English. 7.5 Filling of Application Forms 7.5.1 All information, as called for in the enclosed forms, shall be furnished against the relevant columns in the forms. If for any reason, information is furnished on a separate sheet, this fact shall be mentioned in the relevant column/s. Even if no information is to be provided in a column, a ‘nil’ or ‘no such case’ entry shall be made in that column. If any particulars / queries are not applicable in case of any applicant, it shall be stated as ‘not applicable’. The applicants are cautioned that not giving complete information called for in the application forms or not giving it in clear terms or making any change in the prescribed forms or deliberately suppressing information may result in the applicant being summarily disqualified. Applications those received late will not be considered. 7.5.2 The application shall be neatly printed. 7.5.3 Notice inviting Expression of Interest placed on the website and released in Newspapers, is part of this document and shall be considered and interpreted for all purposes in connection with selection of consultants. The applicant may furnish any additional information, which is deemed necessary to establish its capability to successfully complete this project. Superfluous information need not be furnished, and no information shall be entertained after submission of EOI document unless specifically called for by the Bank. 7.5.4 Any information furnished by any applicant if found to be incorrect either immediately on opening of the EOI application or at a later date, shall render the applicant liable to be debarred from participating in this project. 7.5.5 The applicant shall submit a checklist as per the format provided along with the application 7.5.6 If space in the proforma is found insufficient for furnishing all the required details, such information shall be supplemented on separate sheet/s stating therein the part of the proforma and Serial Number to which it relates. Separate Sheet/s shall be used for each part for the purpose.

mailto:[email protected]


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7.5.7 Any letter or document, accompanying the pre-tender qualification form, shall be submitted only in original. 7.5.8 The Applicant shall bear all costs associated with the preparation and submission of its EOI Application. The Bank will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the pre-qualification process. 7.6 Signing of the Application and Number of Copies 7.6.1 The Application shall be typed and signed on all the pages by the person/s duly authorized to sign on behalf of the Applicant. The power of attorney duly notarized and on a stamp paper authorizing the person/s to sign and act on behalf of the firm, shall be submitted. 7.6.2 An authorized representative shall have the authority to conduct all business functions and incur liabilities related thereto for and on behalf of the Applicant, during the pre-qualification process and thereafter. 7.7 Sealing of application The original application shall be sealed in a single large envelope and submitted on or before the final date and time for submission of the application, as specified in the Schedule of Submission of the EOI application. 7.8 Deadline and Address for Submission of EOI applications 7.8.1 EOI applications shall be submitted to the address mentioned in the Schedule of Submission of EOI application, by hand or through registered post or courier service and not later than the specified time on the final date of submission, as indicated in the Schedule of Submission. In respect of applications received by post or courier, the Bank shall not assume any responsibility for any delayed delivery. The Applicants may note that under no circumstances, the EOI applications should be submitted by email at the address provided in the EOI document. 7.8.2 The application shall be so sent to the address given in the Schedule of Submission of the EOI application as to reach / to be delivered there before the scheduled hour and date. Application, received after the deadline (i.e. scheduled hour and date) for submission of the application shall not be considered. 7.8.3 All envelopes shall be titled "SUBMISSION OF EOI FOR SELECTION OF CONSULTANTS FOR ESTABLISHMENT OF ABPC" (through the party / agency / company, to be selected by RBI) clearly marked in English / Hindi with also the name and address of the Applicant. Such envelopes, if delivered by hand, shall be dropped in a drop


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box placed for the purpose at the address mentioned in Schedule of Submission during the office hours i.e. between 1000 hrs (IST) and 1730 hrs (IST) excluding Saturday and Sunday. 7.8.4 The Bank may, at its discretion, extend the deadline for the submission of the EOI Application, in which case all the rights and obligations of RBI and those of the Applicants, subject to the previous deadline, shall thereafter be subject to the deadline as extended. 7.9 Clarifications on application 7.9.1 The Applicants shall be evaluated on the basis of the application and the supporting documents submitted by them. RBI shall not be under any obligation to seek any further information or clarifications from any applicant. 7.9.2 Without prejudice to the above clause, in order to assist in the evaluation of applications, RBI may, at its sole discretion, ask any Applicant for any clarification on its application, which shall be submitted by the applicant within a stated period of time. 7.9.3 If an Applicant does not provide clarifications by the date and time as specified in the Bank’s request for clarification, its application shall be liable to be rejected. 7.9.4 It is clarified that Applicants shall not be required to submit on their own, additional information or materials subsequent to the date of submission and such materials, if submitted, shall not be considered. It is therefore, essential to ensure that all questions/queries are answered fully in the proforma or otherwise. The pages of the EOI document, its annexure and additional information (all taken together shall be considered as the EOI application), if any submitted, shall be numbered sequentially and signed. General responses such as “included in brochure” without specific item reference, are to be avoided. 7.10 Responsiveness of Applicants 7.10.1 An application, which does not meet all the requirements of the EOI Document, shall be rejected forthwith and the Bank’s decision will be final. 7.10.2 The Applicants shall note that this EOI is intended to provide preliminary information. The information contained herein shall not in any way be construed as binding on the Bank, its agents, successors or assignees. 7.10.2 The Applicants are advised that the selection of the Consultant for this Project shall be entirely at the discretion of the Bank. Applicants shall be deemed to have understood and agreed that no explanation or justification of any aspect of the EOI process shall be given by the Bank and that the results of the EOI process shall be without any right of appeal to the Applicants, whatsoever.


21

7.10.3 All documents and other information, submitted by an Applicant to the Bank shall become the property of the Bank. Applicants shall treat all information (which they come to have in connection with this project) as strictly confidential. The Bank shall not return any EOI document submitted to it by the Applicants. 7.10.4 The Bank shall inform the applicant/s about the outcome after the due process is completed. 7.11 Withdrawal of applications 7.11.1 No modification or substitution of the submitted application shall be allowed. 7.11.2 An Applicant may withdraw its application after submission, provided that written notice of the withdrawal is received by RBI before the scheduled hour and date for submission of the applications. In case an Applicant wants to resubmit his/her application, he/she shall submit a fresh application following all the applicable conditions. 7.11.3 The withdrawal notice shall be prepared in Original only and each page of the notice shall be signed and stamped by the authorized signatories. The copy of the notice shall be duly marked “WITHDRAWAL”. 7.12 Right to accept / reject any or all applications The Bank reserves the right to accept or reject any or all the applications and to annul the qualification process at any time without any liability or any obligation for such acceptance, rejection or annulment. The Bank’s decision in the matter will be final 7.13 Attachments 7.13.1 Applicants shall attach clearly marked and referenced continuation sheets in the event that the space provided in the EOI Document is found insufficient. 7.13.2 In responding to the EOI application, Applicants shall demonstrate their capabilities in relation to the requirements of the project/work as envisaged, by providing materials/information based on their experience, past performance, their personnel and financial resources. 7.13.3 It is expressly clarified that before submitting the EOI, the Applicant must have examined carefully the contents of all the documents and any failure to comply with any of the requirement of the EOI document will be at the Applicant’s risk only. 7.14 Evaluation of the Consultant on the basis of EOI application


22

Only those applications, which meet the requirements of the EOI Document, shall be processed further. Other applications shall be rejected under the Clause 7.10.1 above. 7.15 Jurisdiction All disputes arising shall be deemed to have arisen at Mumbai, shall be subject to the jurisdiction of the appropriate court at Mumbai, and shall be governed by the laws of India. 8. Process of selection

8.1 All the EOI applications received will be screened as per stipulated Pre-qualification Criteria under clause 5. The applicants found meeting the pre-qualification shall be further subjected to the Evaluation Matrix given as part of the document at Annex. 8.2 The scrutiny of the applications shall be done upon adherence to Make in India guidelines / notification issued by the Government of India as per the extant provisions, to the extent possible. 8.3 Based on the scores secured by eligible applicants, the RFP will be issued to the shortlisted applicants. The decision of the Bank in shortlisting of applicants for RFP will be final and no correspondence in this regard will be entertained.

………………………………….

(Signature, name and address of the Applicant’s executive duly authorized to sign on behalf of the Applicant)

For and on behalf of ………………………

(Name and address of the Applicant)

(Seal of the Applicant)


23

Annex

8. Annex - Evaluation Matrix

Kindly indicate your status and attach the relevant documentary evidence. In case of Consortium / JV, each Applicant will be evaluated on the basis of the scores in their respective expertise / domain and final score will be arrived on the basis of average / weighted average of the all the scores of Consortium / JV. Name of the firm / consortium partner: (i) Work Experience Evaluation – Trade wise

Note:

a) The skill set score shall be worked out for each category i.e. ASRS, AGV etc., for each of the three prequalifying work indicated in response to para 5.2.1 (ii) in the Form “C” as per the formula indicated in the following table and the average of the three will be considered as Applicants score for respective category.

S. No.

Applicant’s competence Max Marks

Marks allotted

Skill set score

ASRS AGV Robot Conveyor System

Architect Services

1 Past project experience (completed projects) of extending consultancy for the similar trade for which the eligibility has been claimed during the last 5 years ending March 31, 2019 in response to para 5.2.1(ii)

10


24

b) The Marks allotted shall be calculated = sum of Applicant’s score in each trade / 5

S.

No. Trade /

Discipline Benchmark values Formula to work out the Applicant’s score with respect to the related

category of work i. ASRS No. of Pallets = 4500 pallets,

Loading capacity of each pallet = 400 kg height of ASRS system = 20 metres

= {(No. of pallets / 4500) + (Height of the ASRS system/20)+(design handling weight of pallet/400) }*(5/3)

ii. Conveyor system

Capacity of conveyor system = Carrying 300 boxes per hour Weight of the each Box = 100 kg

= {(No. of boxes per hour / 300)+(Weight of each box/100)}*(5/2)

iii. AGV System No. of AGVs designed to be used simultaneously = 6

=(No. of AGVs designed to be used simultaneously /6)*5

iv. Robot system No. of Robot system for palletising and de-palletizing boxes =2

= (No. of Robots used in the design /2)*5

v. Comprehensive Architectural Services

building including Electronic Security system such as CCTV system, Access control system etc. with a built-up area of 1,50,000 sq ft

=(Built up area of the building in Sqft / 1,50,000)*5

S. No.

Applicant’s competence Max Marks

Marks allotted

Skill set score

ASRS AGV Robot Conveyor System

Architect Services

2 Past project experience of offering consultancy services for similar projects with central banks

6


25

Note:

a) The Skill set score for Sr. No. 2 and 3 above shall be assigned based on the number of projects in respective skill set.

b) The Marks Allotted for Sr. No. 2 and 3 above shall be average of the skill set scores i.e. Sum of the skill set score for the all the five trades/ 5

during last five years (ending March 31, 2019) in India

6 or more completed projects 6 5 completed projects 5 4 completed projects 4 3 completed project 3 2 completed project 2 1 completed project 1

3 Similar Projects in hand (execution stage) 5 5 or more projects 5 4 projects 4 3 projects 3 2 projects 2 1 projects 1


26

(ii) Applicant wise Financial / Technical manpower evaluation S.

No. Applicant’s competence Max

Mark Marks

allotted Applicant’s score

1 Annual turnover (collectively in case of consortium) from consultancy work during last three years (ending March 31, 2019) in India as stipulated as at 5.2.2

5

Annual turnover of more than 500% of the scale specified in the eligibility criteria

5

Annual turnover from 200% to 500% of the scale specified in the eligibility criteria

4

Annual turnover from 100% to 200% scale of the scale specified in the eligibility criteria

3

Annual turnover of less than specified in the eligibility criteria

Application for selection will not be evaluated/ accepted.

2 Net-worth (collectively in case of consortium) during last three years (ending March 31, 2019)

4

Net-worth more than 5000 Lakh in each year 4 Net-worth more than 2500 Lakh and up to 5000 Lakh in

each year 3

Net-worth more than 1000 Lakh and up to 2500 Lakh in each year

2

Net-worth up to 1000 Lakh in each year 1 Negative Net-worth in any year 0 Total of (ii) Max Total Marks 30 A Applicant’s score { (i) + (ii)}


27

B Presentation

The Applicant shall be required to present briefly about their executed works, the setup of their organisation / JV / Consortium and its capabilities.

10

Total Marks scored by the Applicant (A+B)

All the above competencies/claims of the Applicants may be verified independently by the Bank for their correctness. QUALIFYING CRITERIA FOR EMPANELMENT:

• Applicant/s should obtain a minimum 5 marks in Section B (Presentation) and Minimum 20 marks in (A+B) to qualify for Empanelment.

Note : The Bank’s decision in this regard shall be final and binding and no discussion/ interface will be held with the Applicants whose bids are disqualified/ rejected

………………………………….






28

9. List of Documents to be attached

S. No.

Para No.

Description of Document Attached in support of Page Nos. in EOI

From To 1 6.2.1 Details of Registration - Registering Authority, Date, and

Registration No., business / activity of the firm(s). (Attach an attested photocopy of Certificate of Registration)

Form A- Sr.No.2

2 Legal Status of the Applicant / Type of the organization: (Whether a partnership Firm / Private Limited company/ Public Limited Company / Co-operative Body)

Form A- Sr.No.3

3 Form-A – General Information about the Applicant 4 5.2.1

(i) and 6.2.2

Form-B – Minimum 5 years of experience ended as on March 31, 2019, in the field of consultancy for the similar work as defined in EOI (Self-certified Work orders and respective completion certificates)

11 and 12

5 5.2.1 (ii)

and 6.2.3

Form-C – Self-certified copies three completed works of consultancy assignments during the last 5 years ended as on March 31, 2019, in the field of consultancy for the similar work as defined in EOI (Work orders and completion certificates to be attached)

11 and 13

6 Details of on-going projects

Form D

7 List of Technical Personnel / professionals - Details with their Qualifications, Experience.

Form E

8 5.2.2 and 6.2.4

Form-F - Annual Turnover for last three financial years ended as on March 31, 2019 (Audited Profit & Loss Account statement /Balance Sheet and net worth certified by chartered Accountant)

12 and 13

9 6.2.5 Form G - Client / Performance Reports 13 10 6.3 Form H - Banker’s Report 13 11 7.6.1 Notarised Power of Attorney on a stamp paper authorising

officials to sign the EOI on behalf of the Applicant 16

12 7.2.4 Form I – Integrity Pact 16 13 7.2.5 Form J – Non-Disclosure Agreement 16 14 7.2.5 Form K - Declarations 17 15 6.2.6

Applicable to foreign entities only – A certificate from the Competent Authority under the law of that land that the entity is competent and authorised to offer the consultancy services.

15


29

Note: Other relevant document(s) may be submitted and make the corresponding entry in the above table. ………………………………….





_____________________

Form – A

GENERAL INFORMATION

Note – If the applicant is applying under Joint Venture or under sub-consultancy arrangement, then details of all the entities to the arrangement should be provided. Attach separate sheets, if necessary.

Sr. Particulars Applicant Information 1 Name of the Applicant Please specify, the application is

submitted- (a) Independently or (b) Joint Venture or (c) under sub-consultancy

arrangement If submitted under (b) or (c), provide names of the all the firms / partners included thereunder. In case of JV, name the firm which will represent the JV.

2 Details of Registration - Registering Authority, Date, and Registration No. etc. Please mention the business / activity of the firm(s). (Attach an attested photocopy of Certificate of Registration)

3 Legal Status of the Applicant / Type of the organization: (Whether a partnership Firm / Private Limited company/ Public Limited Company / Co-operative Body)

4 Address and other details of the Applicant (a) Registered Address: (b) Telephone (c) FAX/Tele-fax (d) E-mail id (e) Website

5 Name of the Proprietor/ Names and titles of Partners/ Directors of

the Organization/ Firm 6 In case the company is subsidiary,

the involvement, if any, of the Parent Company in the Project

7 Number of years of Consultancy experience

8 (A) Number of consultancy projects carried out and successfully completed during the last 5 years (Details to be given in Form-‘B” separately) (B) In (A) above, please mention the number and name of the organisations if any consultancy work for any Central Bank project/s

9 Names of Bankers and their full address (Solvency certificate from the Bank shall be attached separately).

10 Ability to provide Bank Guarantee or other equivalent forms of security from a Scheduled Bank

11 A. State whether in-house expertise is available for all services/sub-systems. B. If not, details of sub-consultants to be involved in the project under sub-consultancy arrangement (applicable if applied under sub-consultancy arrangement)

12 Technical personnel / qualified professionals available in the organization who can be posted for the proposed work in the Bank. (Details to be given in Form-‘D’ separately)

13 Name, Address and other details of the Chartered Accountants of the Firm

14 Was the applicant ever required to suspend the project for a period of more than six months continuously after commencement?

15 Has the applicant or any constituent partner in case of partnership firm, ever abandoned the awarded project before its completion? If so, give name of the project and reasons for abandonment.

16 Has the applicant or any constituent partner in case of partnership firm, ever been debarred / black-listed for competing in any organization at any time? If so, give details

17 Whether any Civil Suit/ Litigation arisen in the contracts executed during the last 5 years/ being executed. If yes, please furnish the name of the project, employer, and nature of work, contract value, work order and date and brief details of litigation.

18 Name, Address and other details of the legal advisors/solicitors, if any, of the applicant firm

19 Has the applicant or any constituent partner in case of partnership firm, ever been convicted?

20 Communication details for resolving queries, if any, with regard to EOI (a) Name of the contact Person (b) Designation (c) Full Postal Address (d) Telephone / Mobile: (e) FAX/Tele-fax: (f) email id

21 Address of office through which the proposed work of Reserve Bank of India will be handled and

the name and designation of the Officer-in-Charge.

…………………………………. (Signature, name and address of the Applicant’s executive duly authorized to sign on behalf of the Applicant) For and on behalf of ……………………… (Name and address of the Applicant) (Seal of the Applicant)

FORM – ‘B’

Name and address of the consortium Partners: Lead Consultant : 1st Member Consultant : 2nd Member Consultant :

Format in support of Applicant having minimum five years of relevant experience as on March 31, 2019 S.

No. Trade /

Consultancy domain

Name and address of the consultant/s

claiming eligibility in the required

domain

Name and address of the

client where the consultancy for similar work has been extended.

work order number and date

Date of completion of the work

Brief of the work

Value of the work (Rs. In

lakh)

Any other information

1 Comprehensive Architectural Services

2 Automated Storage and Retrieval System (ASRS)

3 Conveyor system

4 Automated Guided Vehicle (AGV)

5 Robotic system for material handling

6 Warehouse Management System including Process automation

Note – Self-certified copies of the relevant work orders and completion certificates shall be attached …………………………………. (Signature, name and address of the Applicant’s executive duly authorized to sign on behalf of the Applicant) For and on behalf of ……………………… (Name and address of the Applicant) (Seal of the Applicant)

Form – C

DETALS OF ELIGIBLE PROJECTS COMPLETED DURING THE LAST 5 YEARS

Format for Information in support of applicant being qualified against eligibility criteria having carried out three similar works during last five years.

1. Comprehensive Architectural Services

Name and address of the consultant

claiming eligibility in the required domain

Name and address of the clients where the

consultancy for similar works has been

extended.

work order number and

date

Date of completion of

the work

Brief of the work in support of the

required qualifying

parameters

Built up area (in sq. ft)


2. Automated Storage and Retrieval System (ASRS)



Name and address of the clients where the consultancy for similar works has been extended.

work order

number and date



required qualifying

parameters

Number of

Pallets

Design Weight on each pallet (in

kg)

Height of

ASRS (in

metres)

Any other informatio

n

3. Conveyor System

Name and address of

the consultant claiming

eligibility in the required

domain


consultancy for similar works has

been extended.

work order

number and date



required qualifying parameters

Load carrying capacity


Kgs of Weight per

unit

No. of Units per hour

4. Automated Guided Vehicle (AGV)

Name and address of

the consultant claiming


domain


clients where the consultancy for

similar works has been extended.


date


the work

Brief of the work in support of the required qualifying parameters

No. of AGVs used in the

project


5. Robotic system for material handling


consultant claiming


domain

Name and address of the clients

where the consultancy for



date


the work

Brief of the work in support of the required qualifying

parameters

No. of Robots used in the

Project


6. Warehouse Management System including Process automation


consultant claiming eligibility

in the required domain



extended.



Brief of the work in support of the required

qualifying parameters



Form – D

DETALS OF ONGOING PROJECTS (Current Commitments)

1. Comprehensive Architectural Services

Name and address of the consultant claiming

eligibility in the required domain


clients where the consultancy for



date

Expected Date of

completion of the work


required qualifying parameters

Built up area (in sq. ft)


2. Automated Storage and Retrieval System (ASRS) Name and

address of the consultant claiming

eligibility in the required domain





Expected Date of

completion of the

work

Brief of the work in

support of the required

qualifying parameters

Number of

Pallets

Weight on each pallet (in

kg)

Height of

ASRS (in

metres)


3. Conveyor System Name and

address of the consultant

claiming eligibility in the required

domain




work order

number and date

Expected Date of


Brief of the work

Load carrying capacity


Kgs of Weight per

unit

No. of Units per hour

4. Automated Guided Vehicle (AGV)







date

Expected Date of completion of

the work

Brief of the work

No. of AGVs used in the

project


5. Robotic system for material handling Name and address of

the consultant claiming eligibility in the required

domain

Name and address of the clients where the consultancy for similar works has been extended.

work order

number and date

Expected Date of


Brief of the work No. of Robots used in the

Project


6. Warehouse Management System including Process automation

Name and address of the consultant claiming eligibility

in the required domain



extended.


date

Expected Date of completion of

the work

Brief of the work Any other information


Form – E

List of Technical Personnel, Giving Details About their Technical staff with their Qualifications, Experience

Domain /

Consultancy expertise

Name Age Qualification Total Experience in

the relevant field in number of

years

Nature of works handled

Name of the projects handled

Date from which

employed in your

organization 1 2 3 4 5 6 7 8

Comprehensive Architectural Services

Automated Storage and Retrieval System (ASRS)

Conveyor system

Automatic Guided Vehicle (AGV)

Robotic system for material handling

Warehouse Management System including

Process automation


Form – F

Format for information about the Turnover from the similar business during last three years

S. No.

Name of the Firm

Status of the firm in JV / consortium

Turn Over (Rs in Lakhs) Net Worth (Rs. In Lakhs) FY 2016-17 FY 2017-18 FY 2018-19 FY 2016-17 FY 2017-18 FY 2018-19

FY – Financial Year beginning of April to March Certification by an Auditor …………………………………. (Signature, name and address of the Auditor’s executive duly authorized to sign on behalf of the Auditor) For and on behalf of ……………………… (Name and address of the Auditor) (Seal of the Auditor)

Form – G

{To be Issued by the General Manager / Project Manager/ Equivalent Authority of the Client (on their Letter Head ) for whom the applicant had carried out Eligible Works of similar nature} To The Chief General Manager-in-Charge, Reserve Bank of India, Department of Currency Management, Central Office, Mumbai 400 001. Subject – Certificate regarding performance of the consultant 1 Name of the Consultant: 2 Name and address of the authority under

whom works executed:

3 Name of Project with brief particulars of work and location of worksite:

4 Agreement No. and date: 5 Agreement amount: 6 Date of commencement of work: 7 Stipulated date of completion: 8 Actual date of completion: 9 Details of Reward compensation granted in

case of early completion / Liquidated Damages, etc. levied for delay in completion of the project, if any, (please indicate amount):

10 Gross amount of the work completed and paid (please attach a copy of the TDS Certificate):

11 Performance report: (Please Rate the Service of the Consultant)

Whether the consultant employed qualified Engineer/Overseer /Supervisors during execution of work?

Yes / No

Quality of work (indicate grading) Outstanding / Very Good / Good / Satisfactory /Poor

12 i) Did the consultant go for arbitration? ii) If yes, total amount of claim

iii) Total amount awarded 13 Comments on the capabilities of the

consultant.

a) Technical proficiency Outstanding / Very Good / Good / Satisfactory /Poor

b) General behavior Outstanding / Very Good / Good / Satisfactory /Poor

Note : All columns should be filled in properly

“Countersigned” Signature of the Reporting Officer with Office seal

Form – H

FORMAT OF BANKER’S CERTIFICATE

1 Composition of the firm (whether Partnership/ Private Limited/

Proprietorship/ Public Limited.)

2. Name of the Proprietor/ Partners/ Directors of the firm 3. Turnover and Net Worth of the firm for the last 3 financial years

(year wise)

Year Turn Over Net worth

2016-17

2017-18

2018-19

4. Credit facility/ Overdraft facility enjoyed by the firm. 5. Dealings 6. The period from which the firm has been banking with your

bank.

7. Any other remarks

You may also kindly forward your opinion whether the above firm is considered financially sound to be entrusted with the contract for works estimated to cost Rs.500 Lakhs.

(Signature) For the bank

Note:

1. Bankers' certificates should be on letterhead of the bank, sealed in cover addressed to The CGM-in-Charge, Department of Currency Management, Central Office, Reserve Bank of India, Fort, Mumbai - 400001.

2. In case of partnership firm, certificate should include names of all partners as recorded with the bank.

Form - I

PRE-CONTRACT INTEGRITY PACT 1. General This pre-bid pre-contract Agreement (hereinafter called the “Integrity Pact”) is made on ______ day of the month of ______ 2019 between, on one hand, the Department of Currency Management, Reserve Bank of India acting through Shri Ajay Michyari, Chief General Manager-in-Charge, Department of Currency Management, Mumbai (hereinafter called the "PRINCIPAL", which expression shall mean and include, unless the context otherwise requires, his successors in office and assigns) of the First Part and M/s ________ represented by Mr / Ms________ , …………(Add designation of the APPLICANT) (hereinafter called the "APPLICANT" which expression shall mean and include, unless the context otherwise requires, his successors and permitted assigns) of the Second Part. WHEREAS the PRINCIPAL proposes to receive comprehensive consultancy services for establishment of Automated Banknote Processing Centre (ABPC) and the APPLICANT is willing to offer/has offered the services and WHEREAS the APPLICANT is a (please indicate category e.g. private company/public company/Government undertaking/partnership, etc.) constituted in accordance with the relevant law in the matter and the PRINCIPAL is a statutory body performing its functions under the Reserve Bank of India Act, 1934 and other relevant legislations. NOW, THEREFORE, To avoid all forms of corruption by following a system that is fair, transparent and free from any influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be entered into with a view to :- Enabling the PRINCIPAL to receive the desired services at a competitive price in conformity with the defined specifications by avoiding the high cost and the distortionary impact of corruption on public procurement, and Enabling APPLICANT to abstain from bribing or indulging in any corrupt practice in order to secure the contract by providing assurance to them that their competitors will also abstain from bribing and other corrupt practices and the PRINCIPAL will commit to prevent corruption, in any form, by its officials by following transparent procedures. The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:

2. Commitments of the PRINCIPAL 2.1.1 The PRINCIPAL undertakes that no official of the PRINCIPAL, connected directly or indirectly with the contract, will demand, take a promise for or accept, directly or through intermediaries, any bribe, consideration, gift, reward, favour or any material or immaterial benefit or any other advantage from the APPLICANT, either for themselves or for any person, organisation or third party related to the contract in exchange for an advantage in the bidding process, bid evaluation, contracting or implementation process related to the contract. 2.1.2 The PRINCIPAL will, during the pre-contract stage, treat all APPLICANTs alike, and will provide to all APPLICANTs the same information and will not provide any such information to any particular APPLICANT which could afford an advantage to that particular APPLICANT in comparison to other APPLICANTs. 2.1.3 All the officials of the PRINCIPAL will report to the appropriate authority any attempted or completed breaches of the above commitments as well as any substantial suspicion of such a breach. 2.2 In case any such preceding misconduct on the part of such official(s) is reported by the APPLICANT to the PRINCIPAL with full and verifiable facts and the same is prima facie found to be correct by the PRINCIPAL necessary disciplinary proceedings, or any other action as deemed fit, including criminal proceedings may be initiated by the PRINCIPAL and such a person shall be debarred from further dealings related to the contract process. In such a case while an enquiry is being conducted by the PRINCIPAL the proceedings under the contract would not be stalled. 3. Commitments of APPLICANT 3.1 The APPLICANT commits itself to take all measures necessary to prevent corrupt practices, unfair means and illegal activities during any stage of its bid or during any pre-contract or post-contract stage in order to secure the contract or in furtherance to secure it and in particular commit itself to the following:- 3.1.1 The APPLICANT will not offer, directly or through intermediaries, any bribe, gift, consideration, reward, favour, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the PRINCIPAL , connected directly or indirectly with the bidding process, or to any person, organisation or third party related to the contract in exchange for any advantage in the bidding, evaluation, contracting and implementation of the contract.

3.1.2 The APPLICANT further undertakes and declares/represents that it has not given, offered or promised to give, directly or indirectly any bribe, gift, consideration, reward, favour, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the PRINCIPAL or otherwise in procuring the Contract or forbearing to do or having done any act in relation to the obtaining or execution of the contract or any other contract with the PRINCIPAL for showing or forbearing to show favour or disfavour to any person in relation to the contract or any other contract with the PRINCIPAL 3.1.3 APPLICANT shall disclose in writing the name and address of representatives and Indian APPLICANTs shall disclose their foreign principals or associates. 3.1.4 APPLICANT shall disclose in writing the payments to be made by them to any intermediary, in connection with this bid/contract. 3.1.5 The APPLICANT, either while presenting the bid or during pre-contract negotiations or before signing the contract, shall disclose in writing payments, if any, he has made / is committed to or intends to make to officials of the PRINCIPAL or their family members or any other intermediaries in connection with the contract or otherwise and the details of services agreed upon for such payments. 3.1.6 The APPLICANT will not collude with other parties interested in the contract to impair the transparency, fairness and progress of the bidding process, bid evaluation, contracting and implementation of the contract. 3.1.7 The APPLICANT will not accept any advantage in exchange for any corrupt practice, unfair means and illegal activities. 3.1.8 The APPLICANT shall not use improperly, for purposes of competition or personal gain, or pass on to others, any information provided by the PRINCIPAL as part of the business relationship, regarding plans, technical proposals and business details, including information contained in any electronic data carrier, without written consent of the PRINCIPAL. The APPLICANT also undertakes to exercise due and adequate care lest any such information is divulged. 3.1.9 The APPLICANT commits to refrain from giving any complaint directly or through any other manner without supporting it with full and verifiable facts.

3.1.10 The APPLICANT shall not instigate or cause to instigate any third person to commit any of the actions mentioned above. 3.1.11 If the APPLICANT or any employee of the APPLICANT or any person acting on behalf of the APPLICANT, either directly or indirectly, is a relative of any of the officers of the PRINCIPAL, or alternatively, if any relative of an officer of the PRINCIPAL has financial interest/stake in the APPLICANT's firm, the same shall be disclosed in writing by the APPLICANT at the time of filing of tender. The term 'relative' for this purpose would be as defined in Section 2(77) of the Companies Act, 2013 of India. 3.1.12 The APPLICANT shall not lend to or borrow any money from or enter into any monetary dealings or transactions, directly or indirectly, with any employee of the PRINCIPAL 4. Previous Transgression 4.1 The APPLICANT declares that no previous transgression occurred in the last three years immediately before signing of this Integrity Pact, with any other company/entity in any country in respect of any corrupt practices envisaged hereunder or with any Public Sector Enterprise in India or any Government Department in India that could justify APPLICANT's exclusion from the tender process. 4.2 The APPLICANT agrees that if it makes incorrect statement on this subject, APPLICANT can be disqualified from the procurement process or the contract, if already awarded, can be terminated for such reason. 5. Earnest Money (Security Deposit) 5.1 While submitting the Bid in the main tender, the APPLICANT shall deposit an amount as may be specified by the PRINCIPAL in the main tender (as Earnest Money/Security Deposit) with the / PRINCIPAL through instruments, the detail of which along with the amount will be notified by the PRINCIPAL in the main tender. 5.2 In case of the successful APPLICANT, a clause would also be incorporated in the Article pertaining to Performance Bond in the Purchase Contract that the provisions of Sanctions for Violation shall be applicable for forfeiture of Performance Bond in case of a decision by the PRINCIPAL to forfeit the same without assigning any reason for imposing sanction for violation of this Pact.

6. Sanctions for Violations 6.1 Any breach of the aforesaid provisions by the APPLICANT or any one employed by it or acting on its behalf (whether with or without the knowledge of the APPLICANT) shall entitle the PRINCIPAL to take all or any one of the following actions, wherever required:- 6.1.1 To immediately call off the pre contract negotiations without assigning any reason or giving any compensation to the APPLICANT. However, the proceedings with the other APPLICANT(s) would continue. 6.1.2 The Earnest Money Deposit (in pre-contract stage) and/or Security Deposit/Performance Bond (after the contract is signed) shall stand forfeited either fully or partially, as decided by the PRINCIPAL and the PRINCIPAL shall not be required to assign any reason therefore. 6.1.3 To immediately cancel the contract, if already signed, without giving any compensation to the APPLICANT. 6.1.4 To recover all sums already paid by the PRINCIPAL, and in case of an Indian APPLICANT with interest thereon at 2% higher than the prevailing six months Marginal Cost of funds based Lending Rate (MCLR) of State Bank of India, while in case of APPLICANT from a country other than India with interest thereon at 2% higher than the six months LIBOR. If any outstanding payment is due to the APPLICANT from the PRINCIPAL in connection with any other contract for any other stores, such outstanding payment could also be utilised to recover the aforesaid sum and interest. 6.1.5 To encash the advance bank guarantee and performance bond/warranty bond, if furnished by the APPLICANT, in order to recover the payments, already made by the PRINCIPAL, along with interest. 6.1.6 To cancel all or any other Contracts with the APPLICANT. The APPLICANT shall be liable to pay compensation for any loss or damage to the PRINCIPAL resulting from such cancellation/rescission and the PRINCIPAL shall be entitled to deduct the amount so payable from the money(s) due to the APPLICANT.

6.1.7 To debar the APPLICANT from participating in future bidding processes of the PRINCIPAL for a minimum period of five years, which may be further extended at the discretion of the PRINCIPAL. 6.1.8 To recover all sums paid in violation of this Pact by APPLICANT(s) to any middleman or agent or broker or any other intermediary with a view to securing the contract. In cases where irrevocable Letters of Credit have been received in respect of any contract signed by the PRINCIPAL with the APPLICANT, the same shall not be opened. 6.1.9 Forfeiture of Performance Bond in case of a decision by the PRINCIPAL to forfeit the same without assigning any reason for imposing sanction for violation of this Pact. 6.2 The PRINCIPAL will be entitled to take all or any of the actions mentioned at para 6.1.1 to 6.1.9 of this Pact also on the commission by the APPLICANT or any one employed by it or acting on its behalf (whether with or without the knowledge of the APPLICANT), of an offence as defined in Chapter IX of the Indian Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted for prevention of corruption. 6.3 The decision of the PRINCIPAL to the effect that a breach of the provisions of this Pact has been committed by the APPLICANT shall be final and conclusive on the APPLICANT. However, the APPLICANT can approach the Independent Monitor(s) appointed for the purposes of this Pact. 7. Fall Clause The APPLICANT undertakes that it has not supplied/is not supplying similar product/systems or subsystems at a price lower than that offered in the present bid in respect of any other Ministry/Department of the Government of India or PSU or any other unit owned by Government of India / the PRINCIPAL and if it is found at any stage that similar product/systems or sub systems was supplied by the APPLICANT to any Ministry/Department of the Government of India or a PSU or any other unit owned by Government of India / the PRINCIPAL at a lower price, then that very price, with due allowance for elapsed time, will be applicable to the present case and the difference in the cost would be refunded by the APPLICANT to the PRINCIPAL, if the contract has already been concluded. 8. Independent Monitors

8.1.1 The PRINCIPAL has appointed Mr. Jayant Kumar Banthia, Office of the Chairman SICOM, Mumbai, as the Independent monitor (hereinafter referred to as Monitor) for this Pact. 8.1.2 The task of the Monitor shall be to review independently and objectively, whether and to what extent the parties comply with the obligations under this Pact. 8.1.3 The Monitor shall not be subject to instructions by the representatives of the parties and perform their functions neutrally and independently. 8.1.4 Both the parties accept that the Monitor have the right to access all the documents relating to the project/procurement, including minutes of meetings. 8.1.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he will so inform the Authority designated by the PRINCIPAL. 8.1.6 The APPLICANT(s) accepts that the Monitor has the right to access without restriction to all project documentation of the PRINCIPAL including that provided by the APPLICANT. The APPLICANT will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to his project documentation. The same is applicable to sub-consultants. The Monitor shall be under contractual obligation to treat the information and documents of the APPLICANT/Subcontractor(s) with confidentiality. 8.1.7 The PRINCIPAL will provide to the Monitor sufficient information about all meetings among the parties related to the project provided such meetings could have an impact on the contractual relations between the parties. The parties will offer to the Monitor the option to participate in such meetings. 8.1.8 The Monitor will submit a written report to the designated Authority of PRINCIPAL within 8 to 10 weeks from the date of reference or intimation to him by the PRINCIPAL / APPLICANT and, should the occasion arise, submit proposals for correcting problematic situations. 9. Facilitation of Investigation In case of any allegation of violation of any provisions of this Pact or payment of commission, the PRINCIPAL or its authorized agencies shall be entitled to examine all the documents including the Books of Accounts of the APPLICANT and the APPLICANT shall

provide necessary information and documents in English and shall extend all possible help for the purpose of such examination. 10. Law and Place of Jurisdiction This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the PRINCIPAL, i.e., Mumbai, India. 11. Other Legal Actions The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow in accordance with the provisions of the extant law in force relating to any civil or criminal proceedings. 12. Validity 12.1 The validity of this Integrity Pact shall be from the date of its signing and extend upto 5 years or the complete execution of the contract to the satisfaction of both the PRINCIPAL and the APPLICANT, including warranty period, whichever is later. In case a APPLICANT is unsuccessful, this Integrity Pact shall expire after six months from the date of its execution. 12.2 Should one or several provisions of this Pact turn out to be invalid; the remainder of this Pact shall remain valid. In this case, the parties will strive to come to an agreement to their original intentions. 13. The parties hereby sign this Integrity Pact at __________on ________________ PRINCIPAL APPLICANT Name of the Officer Name of the Authorised Signatory Designation Designation Reserve Bank of India Name of the Applicant Department of Currency Management Witness Witness 1._________________________________ 1. _________________________ 2.________________________________ 2. __________________________

Form - J

Non-Disclosure Agreement I, ……………………….(Name of the applicant), hereby agree to abide by the following conditions - a) The Applicant shall treat all documents, information, data and communication of and with the Bank as confidential. b) Successful Applicant shall not, without the Bank’s prior written consent, disclose the contract or any specification, plan, sample or information or data or drawings /designs furnished by or on behalf of the Bank to any person other than the person(s) employed by the Agency in the performance of the work. c) Further, any such disclosure to any such person employed by the Applicant shall be made in utmost confidence and should extend only so far as may be necessary and relevant for the purpose of such performance and shall be subject to the terms and conditions of the Non-Disclosure clause. d) The Applicant shall not, without the Bank’s prior written consent, make use of any document or information mentioned in these conditions of the EOI except for the sole purpose of performing this EOI. …………………………………. (Signature, name and address of the Applicant’s executive duly authorized to sign on behalf of the Applicant) For and on behalf of ……………………… (Name and address of the Applicant) (Seal of the Applicant)

Form - K

Declarations The Applicant declares / undertakes that -

I. The signatory is competent and legally authorized to submit the tender and / or to enter into legally binding contract.

II. The Applicant is not in the list of blacklisted /debarred firms of any Government

Agency anywhere in the world, for participating in the EOI, under that country's laws or official regulations.

III. The Applicant accepts all the terms and conditions of this EOI and abides by it

without any counter conditions. IV. The information given in the documents is correct and the Applicant is aware that

any information provided is found to be false at a later stage, the Bank reserves the right to reject / disqualify the Applicant at any stage without assigning any reason.

V. No agents are engaged or proposed to be engaged for participation in this EOI.

VI. The operation of the Applicant in Pakistan or China, if any, would be suitably

firewalled from the contract / operations with Government of India. No employee who has previously worked or been posted in Pakistan or China in any capacity would be engaged by the Applicant for this project and that no Pakistan national or person of Pakistan Origin would be engaged by the Applicant for the project.
