expression of interest of web based child tracking system...

Expression of Interest For Web-based Child Tracking System

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Expression of Interest

of

Web Based Child Tracking System

(Modified)

Bid No.SSA/Esstt/Comp.VER-updation/212/2010/4573 Dated 10.09.2013

Price: 2000/-[The Thousand Only]


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Bid. No.SSA/Esstt/Comp.VER-updation/212/2010/ 10.09.2013

NOTICE INVITING EXPRESSION OF INTEREST

Expression of Interest affixing Court Fee stamp of Rs.8.25/- are invited by Axom Sarba Siksha

Abhijan Mission, Kahilipara, Guwahati -19 for the following works from reputed software solution

provider.

Name of Works Estimated Cost EMD (2.5%)

System Design and Development of

Child Tracking Software and Scanning

of Forms and Data Digitization

Rs.206.431 Lakhs

Rs.5.161 Lakhs

The EMD should be submitted in form of Demand Draft/ Bankers Cheque in favour of Mission

Director, Axom Sarba Siksha Abhijan Mission, Kahilipara, Guwahati -19 payable at Guwahati alongwith

the Technical bid. Only technical bid are to be submitted.

Interested and eligible Bidders may obtain the prescribed document by paying Rs 2,000/- (Rs

Two thousand only) in cash or in the form of a Demand Draft drawn in favour of the Mission Director,

Axom Sarba Siksha Abhijan Mission, Assam, payable at Guwahati, either in person or by Registered post

/ Courier service. The documents may be obtained from the office of the undersigned from 01.09.2013

to 09.10.2013 during the office hours. The last date of submission of bid is 10.10.2013 at 1400 Hours

and will be opened on 10.10.2013 at 1500 Hours in presence of representative of bidders. No separate

calling letter will be issued. For sending through post the Bidder should also pay the necessary postal /

courier charges of Rs 500/- extra. The Bidding document will be sent by Registered post or courier at

the risk and responsibility of the prospective bidder. Interested bidders may download the document

from official website www.ssaassam.gov.in and in such cases the bidder has to deposit the value of the

bid-document of Rs.2000/- along with the EMD.

Mission Director,

SSA, Assam


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Section I

1. Mission Director, Axom Sarba Siksha Abhijan Mission, Assam invites sealed Technical proposals affixing Court Fee stamp of Rs.8.25/- to develop, implement and maintenance of Web Based Child Tracking System from reputed software solution providers. This job will include Systems Study, Analysis & Design, Development and Implementation of Child Tracking System Application Software along with the complete list of deliverables. This will also include training, warranty and support considering a fully integrated and networked on-line architecture.

2. Interested eligible Bidders may obtain further information from the office of the Mission

Director, Axom Sarba Siksha Abhijan Mission, Assam, Kahilipara, Guwahati-19. 3. A complete set of bidding documents may be purchased by an interested eligible bidder on

the submission of a written application to the above and upon payment of a non-refundable fee of Rs. 2000.00 (Two thousand) only in the form of Cash/Demand Draft in favour of Mission Director, Axom Sarba Siksha Abhijan Mission, Assam payable at Guwahati. Interested bidders may download the document from official website www.ssaassam.gov.in and in such cases the bidder has to deposit the value of the bid-document of Rs.2000/- along with the EMD.

4. Interested and eligible Bidders are required to submit only the Technical proposal. The

Technical Bid should be accompanied by a bid security as specified in this Bid Document by the prospective Bidder. The Bid Security should be included in the same envelope containing the Technical Bid and must be delivered to the Office of Mission Director, Axom Sarba Siksha Abhijan Mission, Assam on the date specified below.

5. The envelope containing the Technical Bid and the Bid Security will be opened on the

specified date and time in presence of Bidders or their authorised representative who choose to attend. In the event of the date specified for bid receipt and opening being declared as a holiday for the Office of Mission Director, Axom Sarba Siksha Abhijan Mission, Assam the due date for submission and opening of bids will be the following working day at the appointed times.

Sd/- Mission Director

Axom Sarba Siksha Abhijan Mission, Kahilipara, Guwahati-19, Assam


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1. Scope of Work

1.1 Introduction

Sarva Shiksha Abhiyan (SSA) is a comprehensive and integrated flagship programme of Government of India, to attain Universal Elementary Education (UEE). The programme lays emphasis on enrolling all children of Age group 6-14 years, bridging all gender and social category gaps at elementary education level with time bound objectives. On one hand, SSA is a programme with its own targets, norms and processes and on the other hand it is an umbrella programme covering other programmes like National Programme for Education of Girls at Elementary Level (NPEGEL), Kasturba Gandhi Balika Vidyalaya Programme (KGBV). Now, Govt. of India has enacted the Right to Education Act, 2009 from 1st April, 2010. Under the act, the state Govt. is bound to provide free and compulsory education to each and every children of age group 6-14 years. In this context, it becomes necessary for the govt. to keep track of the educational status of each and every child of age group 6-14 years and upto 18 years in case of children with special needs.

1.2 Scope of Works

Axom Sarva Siksha Abhiyan Mission started a ambitious project of developning a on-line system for collecting individual children profile of age group 0-18 years. For this purpose, SSA, Assam conducted House-to-House survey in ICR format using volunteers. Now, the field level survey has been 95% completed and the remaining part of work has to be completed at specified rates. There are two major works to be done –

(A) Development and Implementation of a Software for Web-based Child Tracking System

(B) Scanning of data in ICR format and digitization of the data

Objectives of CTS

To identify children of every house hold habitation,village wise.

To get information of Educational status of children.

To get reasons of children being ‘out of school’ and also to get gender wise , category wise and religion wise children information.

To get information of migrated children

To get information of Children With Special Needs

To ensure retention and to ensure quality education

Proper Technology has to be used to transfer data to a database for each district.

The school data has to be mapped into the system by giving a unique code

Bi-lingual application accessible over Internet (English & Assamese)

Periodical updation of data

The child data for each district should be consolidated at a central location so that different kinds of reports can be generated. The reports are planning level reports and analytical reports based on the information gathered. The reports should have excellent search facility so that the people can search for particular child information in the entire state. Following are few reports that need to be generated from the CTS database:

Reports on total child population in the state

Reports on out of school children


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Dropout child details

Never enrolled child details

Reports on Migrant children

Reports of Children With Special Need

School wise Enrollment

Enrollment Percentage

Type wise School Details

Village/Ward wise reports of children in form of Education Register

Cluster wise School Details

Block wise School Details

Number of Institutional Family

Institutional wise linguistic minority report

Children of other Block/District

Report on population

Household details

Child Tracking System should have options for adding or modifying child data as well as household data so that in future the information can be added/ modified directly into the system and reports related to planning activity can be generated.

The child data will be made available to the public to view and to suggest any changes. This will lead to citizen satisfaction and authentication of the data.

The school information should also be managed in the proposed application. Proper training sessions should be conducted every year to educate the district users and intervention heads on the software section.

The software should be web enabled such that data can be transferred directly to the central database which should be placed at the Data Center. Platform & Technologies Proposed Web Based MIS Software on Child Tracking System Solution should be on the latest platform and technologies to be specified after awarding the contract to a suitable party.

1.2.1 Conversion of Survey data to digital format

The solution provider needs to do the detailed system study, analysis and feasibility study, prepare the data structure and data dictionary. Accordingly, based on these, the application will be developed in the platform specified in the bid document. During the database design the existing DISE codes for school/ habitation/ Village/cluster/ block/ districts will be used. Such code will be provided to the selected bidder. The bidder needs to convert all the survey data to digital format and these have to be uploaded on to the CTS database.

2. Responsibilities of Solution Provider

The Solution Provider will study the existing system and will design web based application software for activities described in the Scope of Work. For studying the existing system the Solution Provider will have to interact with the officials of the AXOM SARVA SIKSHA ABHIYAN MISSION who will provide the required information. The solution provider will also make an inventory of the hardware and networking equipment available with the department.


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2.1 TASK-I (DETAILED SYSTEM ANALYSIS AND DESIGN AND HOUSEHOLD SURVEY TRAINING)

2.1.1 System Analysis

Documentation containing System Analysis Report covering all the aspects described above.

2.1.2 System Design

System Requirement Specification (SRS) covering all the aspects described above

2.1.3 Technical Consultancy

The acceptance testing of the SRS of the above task, which will be decided by the experts of the Mission, the Bidder will be allowed to start work on next task.

2.1.4 Time Schedule

Task I shall be completed within two weeks or maximum 21 man-days from the date of Contract whichever is minimum.

2.2 TASK-II (SOFTWARE DEVELOPMENT, TESTING AND ACCEPTANCE)

2.2.1 Software Development and Testing

I. System Development for each of the Application system will include:

II. Designing of programs specification on the basis of Systems Specifications freeze during Task-1

III. Programming and testing of the Application. IV. Test Run by the Bidder with test data within 20 days and with live data within 45 days.

2.2.2 Acceptance

The following have to be delivered for acceptance: Program Specifications Program Flow Charts System Manuals User Manuals both in English and Hindi Test Report

Soft and hard copies of each deliverable are to be provided.

2.2.3 Time Schedule

Task II shall be completed within 3 weeks or maximum of 50 man-days from the date of completion of task I. During task II the developed software will be implemented for one (1) month for checking the stability of the software. The above time limit is indicative and shall be decided in Consultation with the Bidder at the time of award of contract.

2.3 TASK-III (SOFTWARE DEPLOYMENT, DIGITIZATION, AND TRAINING)

2.3.1 Software Deployment

After completion of the task II the developed Software will be installed and deployed for use.

2.3.2 Digitization

Have to scan the filled-up ICR Child census forms, edit and clean the data, and upload to the database of the application for all districts within 90 days from the award of contract.


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2.3.3 Training

Solution providers shall provide training to application users for understanding and operation of Application Systems after Task II completion. The Solution provider will provide manpower for training.

The total duration of training will depend on number of participants to be trained. The extent of training and its schedule shall be mutually decided by the user Department and the Bidder. Such trainings should be commensurate with the needs of the user department and may have to be repeated with suitable modifications.

2.4 Application Support The Solution provider will provide Support and Maintenance of the Software for 1 year

from the date of commission of the system.


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3. Qualification of Bidder

3. Qualification Criteria for Bidders

The Bidding is open to all qualified Bidders who fully meet the following qualifying requirements:- 1. The Vendor should have experience of working in Image Based data Processing Environment for

more than 3 years. 2. The Vendor should have experience of more than 5 Govt. organizations, Education/Examination

boards or Universities or Examination / Recruitment bodies of processing using ICR based Scanning & Processing.

3. The vendor should have 5 or more successful installations/Service contract/ work done for

Government organizations within India. 4. The vendor or its partner should have scanning experience of total 40 lakhs or more papers till date. 5. Vendor or its partner should be have own developed ICR Software or should be authorized dealer for

any of the ICR Software. 6. Vendor or its partners should have sufficient number of scanners to execute job without delay. 7. Vendor should be capable of delivering/handing all required modules/services i.e. Scanning &

Database creation on ICR System. No Subcontracting will be allowed. 8. No consortium is allowed. 9. A Company registration & Establishment certificate is must. 10. VAT / Central Tax certificate is compulsory. 11. Employees Provident fund / ESI certificate is to be submitted. 12. Solvency certificate of Rs.25.00 Lakhs from Bank. 13. The Turnover of the Vendor should be more than Rs.1.00 CRORE for leach of the last three financial

years in the similar business. 14. Audit report (Balance Sheet) from CA should be attached for last 3 (Three) completed Financial

year.

15. The Agency shall have clean legal records and there should be no open legal case / petition in any of the courts/high courts.

16. Demonstration of the proposed use of the system/solution, Services & methodology is to be given. 17. All the above clams by the Vendor should be supported by authentic documents and verifiable

Certificates. 18. Selection of vendor will be made purely on merit, past experience and reputation. As the work to be

entrusted is of very sensitive and important nature, merely quoting lower rates will not make the tendered eligible for selection.


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4. Instructions to the Bidder

4.1 Cost of Bidding

The Bidder shall bear all the costs associated with the preparation and submission of its bid, and the Tendering Authority in no case, will be responsible or liable for these costs, regardless of conduct or outcome of the bidding process.

4.2 Bidding Document

The Bidder is expected to examine all instructions, forms, terms and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in rejection of the bid.

4.3 Clarification of Bidding Documents

a. A prospective Bidder requiring any clarification of the bidding documents may notify the Tendering Authority in writing at the Tendering Authorities address indicated in the Invitation for Bids. The Tendering Authority will respond in writing to any request for the clarification of any biding documents, which it receives one day prior to deadline for submission of bids prescribed by the Tendering Authority.

b. Bidders may also seek clarification on the document or about any condition of the Bid in the Pre bid meeting fixed for this purpose. In the event of any clarification required and issued in writing, it shall form the part of the Tender document.

4.4 Amendment of Bidding Documents

a. At any time prior to the deadline for submission of bids, the Tendering Authority may, for any reason, whether on its own initiative or in response to the clarification requested by a prospective Bidder, modify, change, incorporate or delete certain conditions in the bidding document.

b. All prospective Bidders who have received the bidding documents will be notified of the amendment in writing, and will be binding on them.

c. In order to allow prospective Bidders reasonable time to take into consideration the amendments while preparing their bids the Tendering Authority, at its discretion, may extend the deadline for the submission of bids.

4.5 Preparation of Bids

The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Tendering Authority shall be in English only.

4.6 Documents Comprising the Bids

a. Deleted b. Bid Proposal Sheet

Bid Proposal sheet duly filled in and signed and complete in all respects along with field of checklist, Performa in Annexure 1.

4.7 Documents Establishing Bidder’s Eligibility and Qualification

a. The certificate of successful handling of the project from the concerned Department. Performa in Annexure 4

b. Details of the strength of technical personnel with the company. Performa in Annexure 2.

c. Certificate of Registration with PF or ESI.

d. Balance sheet of last three years i.e 2010-11 , 2011-12 and 2012-13


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e. Certificate of Income Tax and Service Tax registration.

f. Certificate of capability to perform the Contract if his Bid is accepted. Performa in Annexure

–2.

g. Bidder’s Authorization Certificate. Performa in Annexure 3.

4.8 Documents Establishing Bidder’s Eligibility and Conformity

a. The Bidder shall furnish, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all goods and services, which the Bidder proposes to supply under the contract. Performa in Annexure 7.

b. The documentary evidence of conformity of goods and services to the bidding documents may be in the form of literature, drawing and data, and shall consist of detailed description of the essential technical performance characteristics of the goods.

c. The Bidder shall furnish, a Self-Declaration in the Performa given in Annexure 6.

4.9 Earnest Money Deposit

a. The Bidder shall furnish, as part of its bid, an Earnest Money Deposit (EMD) in the form of a Demand Draft/ bankers Cheque drawn in favor of Mission Director, Axom Sarba Siksha Abhijan Mission Payable at Guwahati for an amount of Rs 5.16 Lakhs (Five Lakh Sixteen Thousand )

b.The EMD shall be in Indian Rupees only.

4.10 Period of Validity of Bids

a. Bids shall be valid for 90 days after the date of bid opening. A bid valid for a shorter period shall be rejected by the tendering authority as non –responsive.

b. In exceptional circumstances, the Tendering Authority may solicit the Bidders consent to an extension of the period of validity .The request and response thereto shall be made in writing.

c. Bid evaluation will be passed on the bid prices without taking into consideration the above changes.

4.11 Contents of Envelopes

a. It will be a single envelope comprising of technical bid only.

b. and shall contain:

Demand Draft for Earnest Money Deposit (EMD)

The documents establishing Bidder’s eligibility, qualifications and conformity mentioned in the Section 3 and clause 4.7 above

c. The Bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. A Written power-of-attorney accompanying the bid should support the latter authorization. The person or persons signing the bid shall initial all pages of the bid, except for un-amended printed literature.

d. Any interlineations, erasures or overwriting shall be valid only if they are signed by the person(s) signing the bid. The bid will be summarily rejected if all the documents mentioned in clause 4.11.b are not enclosed in technical bid.


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4.12 Submission of Bids

a. Sealing and Marking of Bids

i. The Bidders shall seal the envelope containing Technical proposal along with all relevant enclosures should be addressed to:

The Mission Director, Axom Sarba Siksha Abhijan Mission Kahilipara, Guwahati -19 (Assam)

ii. The envelope shall bear the words:

“Invitation for EOI for System Study, Analysis & design, Development and Implementation and Training of Web Based Software for the Axom Sarva Siksha Abhiyan “

iii. If the envelope is not sealed and marked, the Tendering Authority will assume no responsibility for the Bid’s misplacement or premature opening.

iv. Telex, cable or facsimile bids will be rejected.

b. Deadline for Submission of Proposal

i. Bids must be received by The Tendering Authority at the address, not later than the time and date specified in the Invitation for Bids (Section I). In the event of the specified date for the submission of Bids being declared as a holiday for the Tendering Authority, the bids will be received up to the appointed time on the next working day.

ii. The Tendering Authority may, at its discretion, extend this deadline for submission of bids by amending the bid documents, in which case all rights and obligations of The Tendering Authority and Bidders subject to the deadline will thereafter be subject to the deadline as extended.

c. Late Submission of Proposal

Any bid received by the Tendering Authority after the deadline for submission of bids prescribed by the Tendering Authority, will be rejected and/or returned unopened to the Bidder.

d. Withdrawal of proposal

i. The Bidder may withdraw its bid after the submission, provided that written the Tendering Authority receives notice of the withdrawal, prior to the deadline prescribed for submission of bids.

ii. In case the Bidder wants to withdraw the Bidder’s withdrawal notice shall be prepared, sealed, marked and dispatched to the Tendering Authority in original.

iii. No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of the bid validity specified by the Bidder on the Bid Form. Withdrawal of a bid during this interval shall result in the Bidder’s forfeiture of its bid security.

4.13 EOI Opening and Evaluation

a. The Tendering Authority will open all bids as per schedule mentioned in Section I.

b. After the opening of envelopes the Mission may desire to send officials/ members for site inspection to have a look at the setup at the Bidders place or at the site of bidder. Only if he passes the technical scrutiny and site inspection, then he becomes eligible for the commercial aid.

c. If onsite inspection it is found that the documents submitted by the Bidder are not compatible with the actual situation at site, or if the document supplied by the Bidder are


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found to be fraudulent or misrepresenting the facts then, it will render the Bidder ineligible for participating in the tender process.

d. Technical proposal will be checked for eligibility and meeting the qualifications as per ITB clauses 1 and 8 under section 3, and for meeting the technical specifications of the items bid.

e. Proposals (and modifications sent pursuant to ITB Clause 5.12.D) that are not opened and Proposal out at bid opening shall not be considered further for evaluation, irrespective of the circumstances. Withdrawn bids will be returned unopened to the bidders.

f. The proposals will be evaluated on the basis of qualification criteria.

Criteria for Technical Evaluation in the Presentation Maximum Marks Allotted (Out of 100 marks)

Capabilities Like Existence, Certification, Turnover , IT professional

30

Experience of successful completion of Similar Projects 20 Concept about the project and Approach for implementing the project

30

Project Plan and Scheduling of Tasks 10

Training and support 10

g. The Bidder’s representative who is present shall sign an attendance. In the event of the specified date of bid opening being declared holiday for the tendering authority, the bid shall be opened at the appointed time and location on the next working day.

h. The Bidder’s name, bid modifications or withdrawals, bid prices and presence or the absence of requisite bid security and such other details as, the Tendering Authority at his discretion, may consider appropriate, will be announced at the time of opening. No bid shall be rejected at the openings except for the late bids, which shall be returned unopened to the Bidders.

i. Bids that are not opened and read out at bid opening shall not be considered for further evaluation, irrespective of the circumstances. Withdrawn bids will be returned unopened to the Bidders.

j. Bids will be opened in the presence of Tender Committee Members whoever are present as well as Bidders or their representatives who chose to attend on the specified date and time. No separate call will be sent.

k. The Tendering authority reserves the right to disallow the opening of bid of any of the bidders without assigning any reason.

4.14 Clarification of Bids

During evaluation of bids, Tendering Authority may at its discretion, asks the Bidder for clarification of its bid .The request for clarification and response shall be in writing and no change in prices or substance of the bid shall be sought, offered or permitted.

4.15 Contacting the Tendering Authority

a. No Bidder shall contact the Tendering Authority on any matter relating to its bid, from time of opening to the time the contract is awarded. If he wishes to bring additional information to the notice of the Tendering Authority, he should do in writing. The Tendering Authority reserves the right as to whether such additional information should be considered or otherwise.

b. Any effort by a Bidder to influence the Tendering Authority in its decision on bid evaluation, bid comparison or contract award may result in disqualification of the Bidder’s bid and also forfeiture of his bid security.

4.16 Award of Work

a. The finalization of the tenders will be done by a committee constituted by the Tendering


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Authority for this purpose. b. The Tendering Authority will award the work to the Successful bidder whose bid has

been determined as per the qualification criteria. c. The Tendering Authority’s may vary scope of contract at the time of award.

4.17 Tendering Authority's Right to Accept / Reject Any or All Bids

The Tendering Authority reserves the right to accept or reject any bid, or to annul the bidding process and reject all bids at any time prior to the award of Contracts, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Tendering Authority’s action.

4.18 Notification of Awards

Prior to the expiry of the period of the bid validity, the Tendering Authority will notify the successful Bidder in writing. The Bidder will confirm the same in writing through registered letter.

4.19 Signing of Contract

a. At the same time as the Tendering Authority notifies the successful Bidder that its bid has been accepted, the Tendering Authority will send the Bidder the Contract Form provided by this office.

b. Within 7 days of receipt of the Contract Form, the successful Bidder shall sign the contract and return to the authority.

4.20 Performance Guarantee

Within 15 days after receipt of notification of award of the Contract from the AXOM SARVA SIKSHA ABHIYAN MISSION, the successful Bidder shall furnish performance guarantee bond to the AXOM SARVA SIKSHA ABHIYAN MISSION, which shall be equal to 10% of the total value of the contract and shall be in the form of a bank guarantee bond from a Nationalized Bank in the Performa given in Annexure 5.

4.21 Corrupt or Fraudulent Practices

The Tendering Authority requires that the Bidders/suppliers/ contractors under this tender observe the highest standards of ethics during the procurement and execution of such contracts. In pursuance of this policy, the Tendering Authority: a. Defines for the purposes of this provision, the terms set forth as follows:

i. “Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of the public official in the procurement process or in contract execution; and

ii. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or a execution of a contract to the detriment of the Tendering Authority, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Tendering Authority of the benefits of the free and open competition;

b. Will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.

c. Will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the firm has engaged in corrupt and fraudulent practices in competing for, or in executing, a contract.

d. The past performance of the Bidder will be crosschecked if necessary. If the facts are proven to be dubious the Bidders tender will be ineligible for further processing.


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4.22 Interpretation of the clauses in the Tender Document / Contract Document

In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the Contract Document, the Tendering Authority’s interpretation of the clauses shall be final and binding on all parties.

4.23 Decision Taken

The decision taken by the SSA, Assam in the process of Tender evaluation will be full and final.


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5. GENERAL CONDITIONS OF CONTRACT

Deleted


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6. Special Conditions of Contract

The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract.

6.1 Solution Provider’s Integrity

The Solution Provider is responsible for and obliged to conduct all contracted activities as defined in the scope of work in accordance with the Contract.

6.2 Solution Provider’s Obligations

a. The Solution Provider is obliged to work closely with the Tendering Authority’s staff, act within its own authority and abide by directives issued by the Tendering Authority.

b. The Solution Provider will abide by the job safety measures prevalent in India and will

free the Tendering Authority from all demands or responsibilities arising from accidents or loss of life the cause of which is the Solution Provider’s negligence. The Solution Provider will pay all indemnities arising from such incidents and will not hold the Tendering Authority responsible or obligated.

c. The Solution Provider is responsible for managing the activities of its personnel and will hold itself responsible for any misdemeanor.

d. The Solution Provider will treat as confidential all data and information about The Tendering Authority, obtained in the execution of his responsibilities, in strict confidence and will not reveal such information to any other party without the prior written approval of the Tendering Authority.

The bidder will submit all deliverable specified in Bid Document. The detail compatible Software Specifications for the Web- Application Software is mentioned as below:

The Application Software is to be developed on App Server and database server in environment of latest technology.

All the source code along with help files of the complete Application software must be submitted to AXOM SARBA SIKSHA ABHIJAN MISSION in a CD which will be verified by the Technical person of AXOM SARBA SIKSHA ABHIJAN MISSION or any other Technical person engaged by AXOM SARBA SIKSHA ABHIJAN MISSION.

The Web Server Software will be run on Microsoft IIS 6.0 and Browsers is Internet Explorer 6.0 or higher or any compatible browser.

The Application will be accessed through Broadband or leased line.

Specification of ICR Format to be scanned: Specification of ICR format is A4 (210 mm X 297 mm) size of minimum 100 GSM

The bidder will be bound by the decision of the AXOM SARVA SIKSHA ABHIYAN MISSION for the evaluation of the completion of the project.

7. Payment

All the payment will be made only after the successful completion of the complete works or may be district wise data digitization in the on-line system.


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Payment for Scanning and data digitization is Rs.1.94 for format including all taxes

Payment for Development of web-based CTS software along with One year

maintenance is Rs.2205982.00

7.1 Expected Outcomes

7.1.1 Child Tracking System

The main objective of this part of the project is to collect the information of child from each house in all the villages across the state.

To identify children for enrollment to schools.

To get information of Educational status of 0-18 age group children.

To get reasons of children ‘out of school’ and also to get gender wise , category wise and religion wise children information.

To ensure retention and quality education.

Proper Technology has to be used to transfer data to a database for each district.

The school data has to be mapped into the system by giving a unique code.

Proper Technology is to be used to transfer these data to a database for each district. Also the school data has to be mapped into the system by giving a unique code. AXOM SARVA SIKSHA ABHIYAN MISSION will provide the list of schools in each village of the state alphabetically in proper format which needs to be transferred to the school database.

The child data for each village/ward/block/district should be consolidated at a central location so that different kinds of reports can be generated. These reports are planning level reports and analytical reports based on the information gathered. Following are the few reports that can be generated from the CTS database.

Report on Total Child Population in the state Reports on out of school Drop out child Details Never enrolled child details School wise Enrollment Enrollment Percentage Type wise School details EGS school details Block wise school details Number of Institutional Family Institution wise Linguistic Minority Report Children of other Block/District Report on disabled children Report on population Household Details

CTS should have options for adding or modifying child data as well as household data so that in future the information can be fed in directly into the system and reports related to planning activity can be generated. The child data should be made public to view and suggest for any changes. This will lead to citizen satisfaction and authentication of the data. Reports can be developed for the people to view information related to child as well as household. Search facility can also be given for the people to search a particular child in the entire state.


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Infrastructure Development

In order to carry out and mange such a project, it is very much necessary to have good infrastructure in the state office for setting up the Data Center. Also Installation & Maintenance of servers for smooth execution of the project at the State data center.


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8. Annexure

ANNEXURE – 1

Proposal Sheet

Bidders Proposal Reference No. and Date : Bidders Name and Address : Person to be contacted

Name : Designation : Phone/Mobile No : E-mail : Telephone No(s) : Telex No. : Fax No. : To Mission Director, Axom Sarba Siksha Abhijan Mission Kahilipara, Guwahati -19 (Assam)

Subject: Proposal for providing services for Systems Analysis and Design, Development and Implementation of Web based Child Tracking System to Achieve the Objectives Of SARVA SHIKSHA ABHIYAN.

Madam, We, the undersigned Bidders, having read and examined in detail the Specifications and all the bidding documents in respect of Consultancy Services for Computerization do hereby propose to provide Services as specified in the EOI documents no. _< ______________ >.

1. Price and Validity We agree with the terms as specified in EOI documents. We will abide by as per the prices offered and other terms and conditions and our proposal will be valid for a period of 90 calendar days from the date of opening of the EOI.

We are an Indian firm and do hereby confirm that our Bid prices include all taxes including Income Tax and Professional Tax. 2. We have studied the Clause relating to Service Tax and hereby declare that if any Income Tax, Surcharge on Income Tax, Professional Tax and other Corporate Tax is altercated under law, we shall pay the same.

3. Unit Rates We will work as per the unit rate offered in the EOI by the SSA, Assam.

4. EMD We have enclosed a Demand Draft in favor of Mission Director, Axom Sarba Siksha Abhijan Mission for a sum of Rs. 5.16 Lakhs only (Rupees Five Lakhs Sixteen Thousand). This EMD is liable to be forfeited in accordance with the provisions of Bid documents. We declare that all the Services/Works shall be performed strictly in accordance with the Scope of Work.


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5. Bid Pricing We further declare that the our technical proposal are in accordance with your Instructions to Bidders included in bidding documents. 6. Bid Price We declare that the entire scope of the work as specified in the technical specification and bid documents.. 7. Contract Performance Guarantee We hereby declare that in case the Contract is awarded to us, we shall submit the Contract Performance Guarantee Bond in the form prescribed at Annexure 5. We hereby declare that our proposal is made in good faith, without collusion or fraud and the information contained in the proposal is true and correct to the best of our knowledge and belief.

Thanking you,

Yours faithfully,

(Signature)

Name and Designation of Authorized Person

Seal

Date:

Place:

Business Address:


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ANNEXURE- 2

CAPABILITY STATEMENT

Name and Address of the Bidder:

Location Year of Establishment

No. of skilled IT Professionals

No. of Employees

Sectors in which firm has provided solutions covering System Analysis, Design, Development,

Annual turnover of company in each of last 3 years [i.e. 2010-11 , 2011-12 and 2012-13](Enclose supporting

Yours faithfully,

(Signature)

Name and Designation of Authorized Person

Seal

Date:

Place:

Business Address:


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ANNEXURE- 3

BIDDER’S AUTHORISATION CERTIFICATE

To Mission Director, Axom Sarba Siksha Abhijan Mission Kahilipara, Guwahati -19 (Assam)

<Bidder’s Name>___________________________________, <Designation> ____________________

is hereby authorised to sign relevant documents on behalf of the company in dealing with Tender of

reference <Tender No. & date> ____________________. He is also authorised to attend meetings &

submit technical & commercial information as may be required by you in the course of processing above

said tender.

Thanking you,

Authorised Signatory.

_________________________________

<Company Name>

Seal


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ANNEXURE- 4

WORK EXPERIENCE CERTIFICATE FOR SOFTWARE DEVELOPMENT AND TRAINING

Name of the firm: ______________________________________________

Address:

Period from: _______________ to _________________.

Signature and seal of the Bidder:

Date: ________________

Place: _________________

Date of completion URLs that point to web sites that resemble the proposed Internet based MIS

Remarks indicating reasons for delay , if any

Order Number and date

Order Placed by (full contact address of such agencies)

Solution provided

(Outcome of the Project)

Value of order in Rupees

As per contract

Actual


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Annexure - 5

PROFORMA OF PERFORMANCE GUARANTEE BOND

Ref: Date Bank Guarantee No with date Name of Bank and Branch of issuing the Bank Guarantee To, The Mission Director, Axom Sarba Siksha Abhijan Mission, Kahilipara, Guwahati -19 (Assam)

Against Contract vide Advance Acceptance of the Tender No………………. Dated …………… of the

Axom Sarva Siksha Abhiyan Mission covering the Systems Analysis and design, development, testing and implementation of Application Software for AXOM SARVA SIKSHA ABHIYAN MISSION.

To be implemented in Axom Sarva Siksha Abhiyan Mission (Hereinafter called " The Said Contract") entered into between the Axom Sarva Siksha Abhiyan Mission and the___________ (Hereinafter called the "The Bidder"), this is to certify that at the request of the Bidder we Bank________ are holding in trust in favor of the client < Name of the Bidder> (the amount _____________(write the sum here in words) to indemnify and keep indemnified the department against any loss or damage that may be caused to or suffered by the AXOM SARVA SIKSHA ABHIYAN MISSION by reason of the said Contract and / or in the performance thereof. We agree that the decision of the AXOM SARVA SIKSHA ABHIYAN MISSION, whether any breach of any of the terms and conditions of the said contract and / or in the performance thereof has been committed by the Bidder and the amount of loss or damage that has been caused or suffered by the AXOM SARVA SIKSHA ABHIYAN MISSION shall be final and binding on us and the amount of the said loss or damage shall be paid by us forthwith on demand and without demur to AXOM SARVA SIKSHA ABHIYAN MISSION.

We Bank further agree that the guarantee herein

contained shall remain in full force and effect during the period that could be taken for satisfactory performance and fulfillment in all respects of the said Contract by the Bidder i.e. till (viz. The date upto 24 months after the date of successful implementation and acceptance of each of the application software by the AXOM SARVA SIKSHA ABHIYAN MISSION) hereinafter called the said date and that if any claim accrues or arises against us______ Bank by virtue of this guarantee before the said date, the same shall be enforce able against us Bank notwithstanding the fact that the same is enforced within six months after the said date, provided that the notice of any such claim has been given to us__________ Bank by the purchaser before the said date. Payment under this letter of guarantee shall be made promptly upon our receipt of notice to that effect from AXOM SARVA SIKSHA ABHIYAN MISSION.

It is fully understood that this guarantee is effective from the date of the said Contract and that we _____________Bank undertake not to revoke this guarantee during its currency without the consent in writing of AXOM SARVA SIKSHA ABHIYAN MISSION.

We undertake to pay AXOM SARVA SIKSHA ABHIYAN MISSION any money so demanded not withstanding any dispute or disputes raised by the Bidder in any suit or proceedings pending


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before any Court or Tribunal relation thereto our liability under this present bond being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge or our liability for payment there under and the Bidder shall have no claim against us for making such payment.

We ________________Bank further agree that AXOM SARVA SIKSHA ABHIYAN MISSION shall have the fullest liberty, without affecting in any manner our obligation hereunder to vary any of the terms and conditions of the said Contract or to extend time of performance by the Bidder from time to time or to postpone for any time or from time to time any of the powers exercisable by AXOM SARVA SIKSHA ABHIYAN MISSION against the said Bidder and to forebear or enforce any of the terms and conditions relating to the said Contract and we, __________________________Bank shall not be released from our liability under these guarantee by reason of any such variations or extension being granted to the said forbearance and / or omission on the part of AXOM SARVA SIKSHA ABHIYAN MISSION or any other matter or thing whatsoever, which under the law relating to sureties, would but for this provisions have the effect of so releasing us from our liability under this guarantee.

The guarantee is for an amount of Rs. ________________________________ (In figures Rs. _____________).

This guarantee shall not be discharged due to the change in the constitution of the Bank or the Bidder.

DATE: -

PLACE: SIGNATURE: -

WITNESS: - PRINTED NAME:

............................................... (BANK’S COMMON SEAL)


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ANNEXURE-6

SELF-DECLARATION

Ref: ________________________________ Date: ________________

To, The Mission Director, Axom Sarba Siksha Abhijan Mission, Kahilipara, Guwahati -19 (Assam)

In response to the tender No. __________________________________ dt.

____________Of Ref._____________________________________ as an

owner/partner/Director of ___________________________________________ I / We hereby

declare that our Agency ___________________is having unblemished past record and was not

declare ineligible for corrupt & fraudulent practices either indefinitely or for a particular period of

time.

Name of the Bidder: -

Signature: -

Seal of the Company: -


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ANNEXURE–7

CERTIFICATE OF CONFORMITY

Date:

To, The Mission Director, Axom Sarba Siksha Abhijan Mission, Kahilipara, Guwahati -19 (Assam)

C E R T I F I C A T E

This is to certify that, the service for system analysis and design, development

and implementation of Application Software which I shall provide, if I am awarded with the

work, are in conformity with the Scope of Work in the Tender document.

I also certify that the price I have quoted per unit cost basis is inclusive of all the

cost factors involved in the execution of the project, to meet the desired standards set out in the

Conditions of the contract.

Name:

Designation:

Seal: