extended notification enablement

SAP GRC RIG - Risk ManagementAugust, 2008

Version 1.0

SAP Risk Management 2.0Extended Workflow Notification Enablement

Intended Audience and Purpose

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? This document is intended for useby Technical Consultants andSolution Consultants

? Its purpose is to give detailedinstructions on how to setupextended workflow notifications sothat emails can be sent when newworkflow items are generated. It alsoenables the inclusion of a link to theworkflow inbox in the generatedemail

Contents

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Contents

Business Scenario Configuration

Delivery ScheduleSchedule Selection

General Settings

Overview

Scheduling the Background JobExamples

Overview

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To e-mail notifications when workflow items are created orchanged, configuration needs to be done in transactionSWNCONFIG

Program SWN_SELSEN needs to be scheduled to runregularly (background job). It will read the configurationsettings and determine which workflow items requirenotifications sent (based on the Business Scenario andGeneral Settings), look at when each item is due to beselected (based on the Schedule Selection) and then deliverthe notifications (based on the Delivery Schedule)

Note this document assumes that transaction SCOT hasbeen correctly configured to deliver e-mail externally


All the configuration to run SWN_SELSEN is done in transactionSWNCONFIG. The path to this transaction is shown below:

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Contents

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Contents



General Settings

Overview



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1. Click on Workflow under Business Scenario on the right

2. Double-click on Category under Dialog Structure on the left


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3. Click on New Entry (F5)

4. Enter an appropriate name for the Category and fill in the remaining fields as shown.

5. Click Save (cntrl + s) and use the green Back Arrow (F3) to get to the overviewscreen


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6. Click on ZRiskManagement under Category on the right side

7. Double-click on Assigned Message Templates under Dialog Structure on theleft


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8. Click on New Entry

9. Fill out the table as shown

10. Click Save and use the green Back Arrow to get to the Category overviewscreen


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11. Click on ZRISKMANAGEMENT or the Category that was created on the right

12. Double-click on Subscription Basic Data under Dialog Structure on the left


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13. Click on New Entry

14. Fill out the fields as shown

15. Click Save


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16. Double-click on Subscription Settings

17. Fill out the table as shown

18. Click Save and use the green Back Arrow to get to the Category overviewscreen


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19. Double-click on Filter Basic Data

20. Select ALL_Delta and click on Copy As (F6)

21. Change the categoryappropriately

22. Click save and use the greenBack Arrow to get to the overview


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23. Select ALL_Full and click on Copy As (F6)

24. Change the categoryappropriately

25. Click save and use the greenBack Arrow to get to the overview

Contents

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Contents



General Settings

Overview


Schedule Selection

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Fill out the table below for each Scenario and Filter

Days of the week determine which days workflow notifications should be selected

From and To times of the day workflow notifications should be selected

Interval interval in minutes between each selection (how often should the systemcheck for new workflow items and send relevant notifications)

Schedule Selection

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In this example, the selection is scheduled to occur every 10 minutes.

Contents

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Contents



General Settings

Overview


Delivery Schedule

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Double-click on Delivery Schedule and fill out the fields similar to below

Days of the week determine which days workflow notifications should be sent

From and To times of the day workflow notifications should be sent

Interval interval in minutes between each send (how often should the systemcheck for new workflow items and send relevant notifications)

Contents

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Contents



General Settings

Overview


General Settings

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1. Double-Click on GeneralSettings and

2. Maintain the link to yourPortal in theINBOX_LINK_URL

3. Click Save

Contents

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Contents



General Settings

Overview


Create Variant

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1. Run Transaction SE38

2. Program Name = SWN_SELSEN

3. Subobjects = Variants

4. Click Change

Create Variant

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5. Variant = Notification (for example)

6. Subobjects = Values

7. Click Create

Create Variant

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8. Select No Time Check During Send

9. Click Save

Schedule SWN_SELSEN

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1. Run Transaction SM36

2. Enter a job name (eg Notification)

3. Job Class = C

4. Exec. Target =

Schedule SWN_SELSEN

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5. Click on Define Steps (F6)

6. Program name = SWN_SELSEN

7. Variant = Notification (or whatever was defined)

8. Click Save

Schedule SWN_SELSEN

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9. Click on Start Condition

10. Click on Date/Time

11. Enter the date and time the program should start (scheduled start)

12. Click Periodic Job, then Period Values, then Other Period

13. Enter the time between job runs in minutes

14. Click Save 3 times (once per pop-up window)

15. Click Save again to save the whole job

Contents

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Contents



General Settings

Overview


Example 1

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Schedule Selection Interval = 10 minutes

Delivery Schedule Interval = 10 minutes

Background Job Schedule = 10 minutes

In this scenario, the program SWN_SELSEN will be run every 10 minutes. When itruns, it will select the items every 10 minutes and deliver the messages at thattime

Minute 0 SWN_SELSEN is run

Minute 5 Wofkflow Item 1 created

Minute 10 SWN_SELSEN is run, selects Workflow item 1 and and sends thenotification for Workflow item 1

Minute 11 Workflow item 2 created

Minute 20 SWN_SELSEN is run, selects Workflow item 2 and and sends thenotification for Workflow item 2

Minute 30 - SWN_SELSEN is run

Example 2

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Schedule Selection Interval = 10 minutes

Delivery Schedule Interval = 15 minutes

Background Job Schedule = 10 minutes

In this scenario, the program SWN_SELSEN will be run every 10 minutes. When itruns, it will select the items every 10 minutes and deliver the messages every 15minutes.

Minute 0 SWN_SELSEN is run

Minute 5 Wofkflow Item 1 created

Minute 10 SWN_SELSEN is run, selects Workflow item 1 and flags it to indicate anotification should be sent

Minute 11 Workflow item 2 created

Minute 20 SWN_SELSEN is run and selects Workflow item 2 and flags it toindicate a notification should be sent. The notification for Workflow item 1 is sentat this time

Minute 30 - SWN_SELSEN is run and sends the notification for Workflow item 2

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extended notification enablement

Documents

purpose sap

generatedemailcontents

configuration needs

sap risk management

dialog structure

email notifications

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