Request for Proposal

for

Fabrication, testing and supply of Stainless

Steel Pallets for SDSC SHAR as per

Technical Specification

Satish Dhawan Space Centre SHAR

Indian Space Research Organization

Sriharikota -524 124, A.P

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A. Preparation of Bids – Information to Bidders

1. Validity of Offer

Bid shall remain valid for acceptance for a period of 6 (Six) months from the

due date of submission of the Bid. The Supplier shall not be entitled during the said period

to revoke or cancel his Bid or to vary the Bid except and to the extent required by

Purchaser and communicated in writing. Bid shall be revalidated for extended period as

required by Purchaser in writing. In such cases, unless otherwise specified, it is

understood that validity is sought and provided without varying either the quoted price

or any other terms and conditions of Bid finalized till that time.

2. Cost of Bidding

All direct and indirect costs associated with the preparation and submission of

Bid (including site visits, if any), shall be to Supplier's account and the Purchaser will in

no case be responsible or liable for those costs, regardless of the conduct or outcome of

the Bid process.

3. Schedule of Prices

The schedule of prices shall be read in conjunction with all the sections of

proposal document.

For Lumpsum contract, the lumpsum prices quoted by the Supplier shall be firm

and fixed for the completion of the work, unless stated otherwise. The price must be filled

in the online format in line with the ‘Schedule of Prices’ given in the document

4. Documents comprising the bid

Bid shall be submitted online in the format ‘documents solicited from the vendor’ and the

following documents shall be attached along with the bid. If sufficient space is not

available for online submission, the same in hard copy form shall be send to Department

by courier/ post to reach before the tender opening date, failing which the on-line bid will

not be considered for evaluation. No attachment with price information shall be attached

along with the technical bid.

i. Submission of bid letter along with one set of proposal document duly signed and

stamped as token of acceptance

ii. Audited balance sheet including profit and loss account for the last three financial

years showing annual turnover.

iii. Latest income tax clearance certificate.

iv. Latest solvency certificate from a scheduled bank.

v. List of projects in hand & completed during the last 3 financial year indicating the

name of client, contact person, contract value, nature of work, work completed,

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work balance, name of Consultant, month & year of commencement & completion

etc.

vi. Schedule Bar chart.

vii. Execution Plan.

viii. Any other relevant document, Supplier desires to submit.

ix. The bidder shall furnish a list of all critical items / sub-assemblies along with offer

which are bought out by the bidder and proposed to be used , along with necessary

details such as manufacturer’s name, brand, model no etc

5. Bid Evaluation

5.1 Vendor shall submit the details in pre-qualification in order to evaluate

5.2 The offer shall be for complete scope of work as specified in tender document.

Part/Spilt offer is NOT acceptable.

5.3 During evaluation, purchaser may request Supplier for any clarification on the bid

upon additional documents which is to be complied with; otherwise offer will be

deemed incomplete.

5.4 Techno-commercial discussion shall be arranged with Supplier, if needed. Supplier

shall depute his authorized representatives for attending discussions. The

representatives attending the discussions shall produce authorization from his

organization to attend the discussion and sign minutes of meeting on behalf of his

organization if required. The authorized representative must be competent and

empowered to settle/decide on all technical and commercial issues.

5.5 The complete scope of work is defined in the Proposal document. Only those Suppliers

who undertake total responsibility for the complete scope of work as defined in the

Proposal document shall be considered.

5.6 In case Bid does not fully comply with the requirement of Proposal document and the

Supplier stipulates deviations to the clauses of the proposal in Schedule of deviations,

which are unacceptable to the Purchaser, the Bid will be rejected.

5.7 Performance of Supplier on similar works executed/ under execution shall be taken

into consideration before selecting the Supplier for opening his price bid.

5.8 Purchaser reserves right to visit client’s site for verification/validation.

5.9 The time schedule for completion is given in the Proposal document. Supplier is

required to confirm the completion period unconditionally.

5.10 Purchaser reserves the right to accept a bid other than a lowest and to accept or

reject any bid in full or part without assigning any reasons. Such decisions by the

Purchaser shall bear no liability on the Purchaser whatsoever consequent upon such

decision.

5.11 Purchaser shall not be obliged to furnish any information/ clarification to

unsuccessful Suppliers as regards to non-acceptance of their Bids.

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B. General Terms and Conditions 1. Introduction

SDSC SHAR invites tenders in sealed covers from reputed firms for Fabrication, testing

and supply of Stainless Steel Pallets for SDSC SHAR as per technical specifications

2. Scope of Work

Scope of work includes detailed Fabrication /testing at supplier site and supply of

following items.

3. Terms and Conditions:

3.1 Detailed fabrication drawing shall be submitted based on drawing provided for approval

3.2 Commencement of fabrication shall only start after approval of fabrication drawings by

department.

3.3 All the testing charges like UT of plates/pipes, IGC, mechanical and chemical testing, etc

should be included in the quotation.

3.4 The supplier shall accept to carry out any modification/alternation work required to

meet the functional requirement at any stage with prior approval of department, without

any extra cost.

3.5 Top Surface finish shall be mirror smooth. Pallets will not be accepted if punch marks,

scratch marks, dents etc. are found on the surface of the container.

3.6 One pallet shall be fabricated initially for clearance for other pallets.

3.7 Supplier shall inform in advance about readiness of one pallet for inspection by

department personnel or shall be dispatched to SDSC SHAR for evaluation.

3.8 Based on satisfactory inspection and clearance by department personnel clearance for

fabrication of remaining pallet will be provided. Any modification proposed by

department upon inspection of one pallet to suit our application shall be accepted and to

be incorporated in rest of the pallets.

3.9 Supplier shall inform the readiness of material for final inspection before dispatch to

SDSC SHAR.

3.10 During inspection supplier shall submit material test certificates, DP test reports etc.,

3.11 After satisfactory inspection of department personnel, the pallets and handling

items may be dispatched to SDSC SHAR.

3.12 Each item shall have name plate bearing Purchase order number, name of structure,

SWL, dimensions, month of fabrication, date of acceptance, standard followed for

fabrication, safety factor etc.

3.13 SWL of the pallets shall be painted in contrast color, big and bold.

Item Dwg. No Description Type Qty 1 10-03-63-015/A3 SS Pallet for FIBC Bag Fabrication, testing & supply 100 2 - Pallet Truck for handling

item1 Testing and Supply 5

3 - Anti-static polyester Slings & D shackles for handling item 1

Testing and Supply 5 set (5*4 = 20 no’s each)

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3.14 Supplier shall ensure proper transport, handling and unloading at SDSC SHAR.

Insurance if any, is in scope of supplier.

3.15 WARRANTY/GUARANTEE: Supplier shall provide warranty/ Guarantee for

items supplied for a minimum period of 12 months (One year) from date of receipt and

acceptance of the items at out site (SDSC SHAR) against any bad workman ship, defects

etc. In case, any defects are found during this period supplier shall rectify/ replace them

free of cost. Purchaser will not provide any transport/accommodation for this purpose.

3.16 Upon oral or written notification of defects in or malfunctioning of the goods

during the warranty period which require corrective action, Supplier shall send the

necessary personnel to job site to supervise and assume responsibility for repairs and/or

replacement, if necessary, of the defective goods or material at his own cost. If Supplier

does not, within seven (7) days after receipt of notification, take steps to correct the

breach, Purchaser may do so at the cost and expense of Supplier. Supplier shall reimburse

Purchaser all expenses incurred by Purchaser to repair or replace malfunctioning or non-

conforming goods.

3.17 Where defects items are replaced by new ones, the full warranty period

stipulated in the contract shall apply to such replacement items as from the date of their

delivery.

3.18 Supplier shall submit master file comprising the following documents a. Purchase order b. Fabrication drawings (as built) c. Bill of materials d. Materials test certificates e. WPS, WPQ, PQR and Welding layouts f. Radiographic / DP reports with sketch g. Certificates of clearances h. Name plated details

4. Drawings Supplier shall submit four (4) hardcopies and one (1) softcopies of as built final

drawings of Stainless Steel pallets. The drawings shall be of A1 size not exceeding five (5) sheets per item. The as built drawings are sole property of department and department reserves all rights for their use and distribution.

5. Schedule of Price 5.1 The quoted price shall include all costs of “Fabrication, testing and supply of Stainless

Steel pallets and Handling items as per details provided above for SDSC SHAR as per technical specifications” like fabrication, shop floor testing, packaging, forwarding, unloading, insurance etc till handling over to department.

5.2 Price shall be firm & fixed. 5.3 The taxes applicable shall be indicated separately in terms of percentage in the price bid.

If the offers submitted by the suppliers are silent on taxes, it will be presumed that quoted rates are inclusive of taxes & duties and no claim in this regard will be entertained later.

5.4 In case of any repairs/ replacement at SDSC SHAR of Stainless steel pallets and Handling items to department, the charges for deputing qualified personnel, repair, replacement, supply etc shall be borne by supplier.

6. Delivery Terms The rate quoted shall be on DAP SDSC SHAR, Sriharikota basis.

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7. Mode of Payment

7.1 Supplier can submit the banker details and payments will be made through Electronic Clearance System (ECS).

8. Terms of Payment

General guideline TERMS OF PAYMENTS are as indicted below. Any deviation to these payment terms to be brought out. Our standard payment term is 100% within 30 days after receipt and acceptance of individual items at SDSC SHAR.

9. Delivery Schedule

Supplier shall follow the following schedule for executing the contract

S. No Mile Stone Expected date of

completion T1 Letter of Intent / Purchase order date T1 T2 Submission of Drawings for Approval T1+ 2 weeks T3 Approval of Drawings with comments and suggestions T2+ 2 weeks T4 Submission of items for pre delivery inspection at party’s site T3 + 14 weeks T5 Supply to SDSC SHAR T4 + 2 weeks

10. Delivery Extension 10.1 If the completion of deliveries of equipment, work is delayed, Supplier shall without

delay give notice to the Purchaser in writing of their claim for an extension of time. The Purchaser on receipt of such notice may agree to extend the Contract period or delivery date as may be reasonable but without prejudice to other terms and conditions of the PO.

10.2 Both parties shall keep a record of the circumstances referred to above which are responsible for causing delays in the execution of the services for final extension of original delivery time.

11. Liquidated Damages:

In the event of the SUPPLIER failing to complete the work within the time specified in the

contract agreement or in extension agreed thereto, the Department shall reserve the right

to recover from the SUPPLIER as liquidated damages, a sum of 0.5 percentage per week or

part thereof of the undelivered portion of the total contract price of plant, equipment or

work. The Total liquidated damages shall not exceed the 10 percentage of the total

Contract price.

12. Risk Coverage

Department will not pay any insurance taken by the supplier. The Supplier shall include the cost of arranging comprehensive risk coverage at his own cost covering the value of equipment including transportation to the site from manufacturer’s works, unloading at site.

13. Security Deposit 13.1 The supplier whose tender is accepted will be required to furnish by way of

Security Deposit for the due fulfillment of the contract such a sum as will amount to 3% (Three percent) of the contract price of the work awarded in the form of Bank Guarantee valid till the satisfactory execution of the contract and acceptance.

13.2 The security deposit (bearing no interest) shall be held by the Purchaser as security till satisfactory competition, testing and handing over of all the system and for

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the due performance of all suppliers’ obligations under the contract as per delivery period or extension granted thereof by the Purchaser.

13.3 Within 10 days from the date of receipt of Letter of Intent, supplier shall deposit the security deposit to the Accounts officer, Satish Dhawan Space Centre SHAR, Sriharikota as detailed above by any of the following modes.

(a) By a crossed demand draft in favor of Accounts officer, Satish Dhawan Space Centre SHAR drawn on SBI and payable at Sriharikota.

(b) By an acceptance bank guarantee. The bank guarantee shall be from a reputed international/nationalized/schedule bank.

13.4 In case of breach of contract, the Security deposit shall stand forfeited in addition to other relief available to the Purchaser under this contract.

14. Packing and Forwarding 14.1 The Supplier shall arrange to have all the material suitably packed as per the

standards & statutes and as specified in the contract. Unless otherwise provided for in the contract, all containers (including packing cases, boxes, tins, drums, and wrappings) used by the Supplier shall be non-returnable.

14.2 All packing and transport charges, transit handling costs, transit risk coverage and transport fees of agents employed at the place of delivery or elsewhere, shall be deemed included in the price to be paid to the Supplier.

15. Performance Bank Guarantee

The supplier shall guarantee for the performance of the contract by providing bank guarantee in favour of the Purchaser for an amount equivalent to 3% (Three Percent) of the total value of this contract valid till the warranty period of the contract. The performance bank guarantee shall be submitted by the supplier with in fifteen days from the date of accepting the equipment as per the CONTRACT. The format for the performance bank guarantee shall be obtained from Purchaser.

16. Disclosure and Use of information by the supplier

Supplier shall take all necessary steps to ensure that the requirements of the contract or any specification, plan, drawing, pattern, sample or information supplied by, or on behalf of, the Purchaser in connection therewith shall not be disclosed to any person other than a person employed or engaged by the Supplier, whether under sub-contract or otherwise, for the performance of the contract.

17. Applicable Law and Jurisdiction

The laws of India shall govern this contract for the time being in force. The Courts of Andhra Pradesh, India only shall have jurisdiction to be with and decide any legal matters or disputes what so ever arising out of the contract.

18. Force Majeure

Should a part or whole work covered under this agreement be delayed due to reasons of Force Majeure which shall include legal lockouts, strikes, riots, civil commotion, fire accident, quarantines, epidemic, acts of God and Government, embargoes, the

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completion period for work, equipment referred to in this agreement shall be extended by a period not in excess of the duration of such Force Majeure. The occurrence shall be notified by either party within reasonable time.

19. Safety and Security

Supplier shall follow the safety regulations / codes or safety instructions issued by department and shall take necessary measures at his own cost. The supplier personnel has to undergo security checks by security force i.e. CISF when entering and working in SDSC SHAR.

All the working personnel shall comply with code of conduct during there stay inside the SHAR campus.

20. General

20.1 Site Details

The indented “Stainless Steel Bins and Handling Tackles” shall be supplied to SDSC SHAR, Sriharikota, The place ”Sriharikota” is 20 km East of Sullurupeta ( nearest town ) which is 80 km North of Chennai, Tamilnadu, INDIA.SDSC SHAR, Sriharikota is prohibited place. Hence, no contractor, working personnel will be allowed to stay and they have to be accommodated in Sullurupeta by his own arrangement.

The supplier may have to transport working personnel on day to day basis by his own arrangement. Location of the site is worked out to be 32km(Approx.) from Sullurupeta.

20.2 Work Rules

Generally, NO work shall be carried out during night or public holidays unless a written permission is obtained from Purchaser.

20.3 Sub-Contracts

Whole of the work shall not be subcontracted. The portion of the work for which the supplier is not expert, shall be sub -contracted to proven / reputed OEM in that field. Such sub- contract if any shall be given with prior approval of the purchaser including choice of subcontractor.

21. Cancellation

The Purchaser shall have the right at any time to cancel a contract either wholly or in part by giving one month written notice. From the time of receipt of the written notice the Supplier shall undertake to observe the instructions of the Purchaser as to the winding up of the contract both on his own part and on the part of his sub-suppliers.

In the event of such cancellation, the Purchaser shall unless otherwise specified in the contract, only pays.

- In the case of a fixed-cost contract for the supply of equipment or material. The

contractual value of items delivered and accepted under the contract before receipt

of notification of cancellation, or to be accepted under the special conditions of

cancellation.

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C. Technical Specifications

The technical specifications for the items are provided in this section. The items to be

supplied are

Technical Specifications:

General:

1. MOC provided in the drawings shall be strictly followed.

2. Detailed drawing for Item 1 is provided vide Dwg. No. 10-03-63-015/A3. Detailed

fabrication drawing along with necessary details like sheet joining, welding etc shall be

submitted by supplier for approval by department. The items fabrication shall be started

only upon approval from department.

3. For item 2 & 3, the datasheet or catalogue of brought items shall be submitted for

approval prior to procurement.

4. The above item shall be fabricated as per general fabrication procedures

5. Each item shall have name plate bearing Purchase order number, name of structure,

SWL, dimensions, month of fabrication, date of acceptance, standard followed for

fabrication, safety factor etc.

6. The lifting bracket for the pallet shall be single plate and it shall be designed to be handled with D-Shackles, sling.

Welding:

7. 100 % by GTAW process shall be adopted with high purity Argon gas purging and

shielding, right from root to final passes for all butt welds and all internal and external

welds including fillet welds.

8. The welding and electrode details shall be provided to department for approval prior to

commencement of fabrication.

9. Welding consumables (filler wire) shall be used as per AWS classification

10. The welding procedure qualification and welder performance qualification shall be

carried out. Only qualified welders (6G) shall be employed for fabrication.

11. All welds shall be deburred, free from under cuts, overlap ridges and valleys.

12. Tungsten inclusion and porosity are not allowed in the weldments. 13. The Dye used for dye penetration shall not have chlorides more than 50 ppm.

DP Tests:

14. All welds shall be DP tested. The Dye used for Dye penetrant test shall not have chlorides more than 50 ppm (Preferable brands: Magna flux/ Checkmate).

Item Dwg. No Description Type Qty 1 10-03-63-015/A3 SS Pallet for FIBC Bag Fabrication, testing &

supply 100

2 - Pallet Truck for item1 Testing and Supply 5 3 - Antistatic polyester

Slings & D shackles for item 1

Testing and Supply 4 set (5 x 4 = 20 no.s each)

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Testing:

15. Supplier shall submit detailed Quality Assurance Plan (QAP) for design and fabrication of items. Tentative QAP is provided in Annexure 1. Supplier shall submit detailed QAP to department for approval. Details of third party inspection, employed if any, shall be provided to department.

16. TESTING OF MATERIALS: Materials of construction is given in the drawings. All materials used shall be tested as per code in the reputed Govt. approved testing labs before fabrication.

17. LOAD TESTING: Pallets shall be load tested at the rate of 1.25 times safe working load at the time of inspection at party’s site.

Item 1: Stainless Steel Pallets for FIBC Bag: 10-03-63-015/A3 18. The SWL of the SS pallets is 2000 kg. 19. Load test for the items shall be carried out at 1.25 times of SWL 20. SWL shall be marked on the pallet as indicated above. 21. The surface and edges shall be free from sharp projections, burrs etc 22. The pallet shall rest evenly on the surface. The legs shall be ensured at same level.

Item 2 & 3 Handling items for Item 1:

23. Hydraulic Pallet trucks of 2500 kg nominal capacity shall be provided along with pallets 24. The hydraulic pallet truck shall be of reputed make. 25. Testing shall be carried out at 1.25 times SWL. 26. Two sets of essential spares like hydraulic seals, wheels etc shall be provided along with

each units. 27. Anti-static Polyester slings along with suitable d-shackles shall be provided for handling

and position of the SS pallets 28. Anti-static Polyester slings and D shackles shall be of reputed make. 29. Anti-static Polyester slings and D shackles shall be tested for 1.25 times SWL before

supply. 30. Details of Make / Model for Pallet trucks, Slings and D-shackles shall be submitted before

procurement for department approval. 31. Interfaces and handling scheme shall be studied by supplier and the same shall be

submitted for approval.

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D. Vendor Evaluation

Vendors submitting offer will be verified for criteria defined below. These criteria are to

set to verify compliance of vendor to design, fabricate, test and supply the above mentioned

structures with excellent standards, quality, workmanship and time commitment. This vendor

evaluation sheet shall be submitted by supplier with signature for authorized personnel and

company seal.

Sl. No. Criteria / Requirement Reply / Eligibility from M/s….

1. Technical Qualification Requirements: The bidder should meet the following technical qualifying requirements and shall submit relevant certificates/data to establish his credentials.

1.1 The Bidder shall be an organization with previous experience at least 5 years in having executed contracts for design, fabrication, testing and supply of stainless structures, and load lifting beams or pallets.

1.3 The Party should have successfully completed design, fabrication, testing and supply of stainless steel structures and lifting beams or pallets of minimum 2000 kg capacity. (Enclose documentary evidence).

1.4 Party shall have experience and infrastructure for testing like DP, load tests etc

2.0 Financial Qualification Requirements: The bidder should also meet the following financial qualification requirements:

2.1 The Bidder should have annual turnover of not less than a value of Rs. 135 lakhs per year for last three financial years ending 31-03-2019.

2.2 Last 3 years financial audited results atleast upto 2018 -2019.

3.0 The following documents shall be submitted along with the application for prequalification of Bid:

3.1 Party establishment certificate and nature of work 3.2 Duly filled “Questionnaire” (enclosed here with) with

signature, name, phone no and company seal.

3.3 Structure and Organizational Chart 3.4 List of Machinery & Equipment available to carry out

fabrication of stainless steel structures.

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Annexure I Scope of Inspection (As per QAP)

The items should be fabricated under the inspection of purchaser representative as per QAP. The QAP provided here is tentative and supplier shall send detailed QAP for approval of department.

QUALITY ASSURANCE PLAN

SN Characteristic/Type of check Ref. Document

Method of check

Quantum of check

Manufacture QC

Purchaser

1.a Identification of plate material with mill test certificates including ultrasonic test reports

As per PO

Review 100 % H R

1.b Sample selection & witness of physical, IGC test for plates

As per PO Visual 100% W R

1.c Sample selection & witness of ultrasonic testing of plates

As per PO visual 100% W R

2 Review of fabrication drawings As per PO/ drawing

As per ref. drawing

100 % H R

3 Review of welding procedure and qualification

As per PO Review 100 % H R

4 Checking of root run and final weld by dye penetrant test (welds)

As per PO visual 100% W R

5 Dye penetrant test for all fillet welds As per PO Visual 100% W W/R 6 Visual and dimensional inspection As per

approved drawing

Dimension 100% W R

7 Mechanical cleaning and buffing As per PO Visual 100% W R 8 Load test As per PO Visual 100% H W 9 Verification of materials certificates As per PO Review 100% H R 10 Production master file As per PO Document 100% H R 11 Load test details of brought out items As per PO Review 100 % H R

Legend: R – Review, W – Witness, H – Hold

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Annexure II Questionnaire

(Information to be provided by Party)

Name

Phone:

Fax:

Address:

Mobile:

E-mail:

Sl. No. Items/ Information

Specification/ details of

items Remarks

1 Type of Industry (SSU, Medium, Govt, etc.,)

2 Year of Establishment

3 Annual Turnover (in Rs. lakhs) for last three years, year ending up to 31-03-19

a. Turnover – 2018-19

b. Turnover – 2017-18

c. Turnover – 2016-17

4 No of Employees

Design team a. Engineers b. Draft man

Fabrication Team a. Engineers b. Supervisors c. Technicians

Quality control engineers

Safety Engineers

5 Welding /Fabrication Workshop (Type/capacity/ Quantity of machines shall be provided in detail)

6 Details of Instruments available

Date : Signature of competent person Name:

Designation: Company seal:

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Annexure III

Deviations (Information to be provided by Party)

Deviations, if any shall be provided in this Annexure III. Deviations mentioned elsewhere

will be not considered.

Name

Phone:

Fax:

Address:

Mobile:

E-mail:

Sl. No. Tender Specifications Deviations Remarks 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Date : Signature of competent person Name : Designation : Company seal :

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Annexure IV

Schedule of Prices

Sl. No. DESCRIPTION QTY Unit price Tax Total Price

1.1 Fabrication, testing and supply of Stainless steel pallets for FIBC Bags

100

1.2 Testing and supply of hydraulic pallet truck for handling item 1

5

1.3 Testing and supply of antistatic polyester slings and D shackles for item 1

5 sets

(5 x 4 = 20

no’s)

2 Packing and forwarding charges for total

system Lump sum

3 Transport charges for total system Lump sum

Total cost