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FREMONT UNIFIED S C H O O L D I S T R I C T

Facilities Advisory Committee (FAC)

Report:

Reprioritization of Measure E

Bond ProjectsBoard of Education Meeting

June 5, 2019

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Initial Status• $116.9 million of projects complete

• $365.8 million of projects in progress

• $171.6 million of projects placed on hold that were not

currently underway or related to MS conversions

o $90.3 million allocated to the middle school

conversion projects

• $97.8 million to be reallocated to remaining or other

projects

o FAC asked to review and suggest this reprioritization

* Based on 9/30/18 Financial Report

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Background and Process

• Jan. 30, 2019 - Board requested FAC make a recommendation on

how to reprioritize remaining Measure E Bond funds

• Discussed at Feb, March, April and May FAC meetings

• Priorities established and ranked

• Modernization vs. Trade Package approach

• Project-by-project scope and cost analyses developed

• Considerations:

o Washington High School Theater approved at $3.9 million

o Inclusion of Kennedy High School modernization (per

developer mitigation agreement) estimated at $28 million

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Themes and Thoughts

• Asbestos flooring removal clear top priority • Fidelity to the original Measure E scope of work• Prioritize work based upon greatest need or age• Maintain equity among attendance areas• Various priorities might be grouped in more

comprehensive site modernizations

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Previous Prioritization Concept

Priority 1

Priority 2

Priority 3

Priority 4

Priority 5

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Project

Unfunded

Funded

Priority 6

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Option 1 – Prioritize Based on Attendance Area

Group 2

Blacow ES

Mattos ES

Vallejo Mill ES

Brookvale ES

Cabrillo ES

WHS Theater

Azevada ES

Ardenwood ES

Hirsch ES

Glenmoor ES

Mission San Jose ES

Millard ES

Warwick ES

Maloney ES

Warm Springs ES

Chadbourne ES

Durham ES

Forest Park ES

Green ES

Parkmont ES

Gomes ES

Brier ES

Patterson ES

Leitch ES

Weibel ES

Niles ES

Attendance Area

American

Irvington

Kennedy

Mission

Washington

Group 3 UnfundedGroup 1Completed

Grimmer ES

Mission Valley ES

Oliveira ES

Kennedy HS

Total Cost of Work: Group 1 + 2 + 3 = $82.7 Million

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Option 2 – Prioritize Based on Asbestos Flooring(Recommended by FAC)

Mattos ES

Vallejo Mill ES

Brookvale ES

Green ES

Mission San Jose ES

WHS Theater

Ardenwood ES

Warwick ES

Cabrillo ES

Brier ES

Glenmoor ES

Niles ES

Forest Park ES

Patterson ES

Parkmont ES

Blacow ES

Azevada ES

Millard ES

Hirsch ES

Maloney ES

Chadbourne ES

Durham ES

Warm Springs ES

Leitch ES

Weibel ES

Gomes ES

Attendance Area

American

Irvington

Kennedy

Mission

Washington

Group 2 Group 3 UnfundedGroup 1Completed

Grimmer ES

Mission Valley ES

Oliveira ES

Kennedy HS

Total Cost of Work: Group 1 + 2 + 3 = $87.6 Million

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2020 2021 2022 2023

1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q

Sample Schedule

Group 1 – ES Modernization & WHS Theater

Group 2 –ES Modernization

Group 2 –Kennedy High School

Group 3 –ES Modernization

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Budgets

Descriptions Option 1 Option 2

Funds available for re-prioritization (1/30/19 BOE Meeting) $97.8 $97.8

Plus funds made available by project contingency sweep (5/22/19 Measure E Financial Report) $5.6 $5.6

Plus savings made available from scope realignment $0.4 $0.4

Total funds available to re-prioritize $103.8 $103.8

Budgets for Group 1, 2 and 3 projects (*) $82.7 $87.6

New Measure E contingency $21.1 $16.2

(*) Represents estimates and are subject to change pending the outcome of the finalized Implementation Plan

$ in millions

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Next Steps

• Receive Board feedback and direction

• Produce a comprehensive revised implementation plan, budget and cash flow analysis

• Bring back to Board for consideration

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Facilities Advisory Committee Members

• Antonio Birbeck-Herrera, Chair, parent/guardian in the Mission attendance area

• Tarrah Henrie, Vice Chair, parent/guardian in the Kennedy attendance area

• Sharon Coco, Secretary, community member for the American attendance area

• Akshaya Aradhya, community member for the American attendance area

• Liz Fischer, community member in the Washington attendance area

• Henry Fung, FUDTA representative, teacher at Irvington High School

• Bryan Gebhardt, parent/guardian in the Washington attendance area

• Michele Hartmangruber, SEIU representative, campus supervisor at Irvington High School

• Robert Hou, community member for the Mission attendance area

• Andrew Law, community member in the Washington attendance area

• Mariam Mustafa, student representative from SurfBoardE

• Judy Nye, FSMA representative, principal at Grimmer Elementary School

• Irene Shen, parent/guardian in the American attendance area

• Pon Sivongxay, parent/guardian in the Irvington attendance area

• Mary Vigil, CSEA representative, paraeducator at Washington High School

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FAC Ranked List of Priorities

Priority 1 (10 pts)Priority 2 (8 pts)Priority 3 (6 pts)Priority 4 (4 pts)Priority 5 (2 pts)Priority 6 (1 pt)

Priority Score First-place votesAsbestos Flooring 84 pts 5HVAC 52 pts 2Roofing 24 ptsLighting 24 ptsHS Modernizations 14 ptsHealth & Safety 12 pts 1WHS Theater 12 pts 1

Others priorities receiving votes:• Original Measure E Priorities• Elementary School Multipurpose Rooms• Athletic Facilities• Electrical Wiring• AHS Wing 500

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Site Budget Project StartProject Finish

2012 Building

Condition Score

Asbestos Flooring Removal

New Classroom Buildings

Attendance Area

Fun

ded

WHS Theater $ 3,900,000

Kennedy HS $ 28,041,989 9/1/2021 10/21/2023

Blacow ES $ 2,062,496 1/15/2020 8/7/2021 72.85 K

Mattos ES $ 3,831,276 1/15/2020 8/7/2021 73.91 K

Vallejo Mill ES $ 6,586,236 1/15/2020 8/7/2021 75.63 W

Brookvale ES $ 5,854,259 1/15/2020 8/7/2021 76.11 A

Cabrillo ES $ 2,164,503 1/15/2020 8/7/2021 77.45 W

Azevada ES $ 4,210,982 1/15/2021 8/8/2022 75.50 K

Ardenwood ES $ 1,648,426 1/15/2021 8/8/2022 76.63 A

Hirsch ES $ 2,902,569 1/15/2021 8/8/2022 77.33 I

Glennmoor ES $ 4,158,334 1/15/2021 8/8/2022 78.07 W

Mission San Jose ES $ 2,383,658 1/15/2021 8/8/2022 79.16 M

Millard ES $ 3,043,895 1/15/2022 8/8/2023 77.28 K

Warwick ES $ 4,743,219 1/15/2022 8/8/2023 77.34 A

Futu

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un

din

g So

urc

e

Maloney ES $ 1,484,482 1/15/2022 8/8/2023 78.17 W

Warm Springs ES $ 2,657,908 1/15/2022 8/8/2023 78.50 I

Chadbourne ES $ 3,011,339 1/15/2022 8/8/2023 80.35 M

Durham ES $ 3,076,508 1/15/2023 8/7/2024 77.30 K

Forest Park ES $ 3,790,463 1/15/2023 8/7/2024 78.16 A

Green ES $ 5,129,869 1/15/2023 8/7/2024 78.71 I

Parkmont ES $ 3,385,054 1/15/2023 8/7/2024 80.93 W

Gomes ES $ 3,945,249 1/15/2023 8/7/2024 87.74 M

Brier ES $ 4,036,587 1/15/2024 8/7/2025 77.86 K

Patterson ES $ 3,367,666 1/15/2024 8/7/2025 78.30 A

Leitch ES $ 2,128,801 1/15/2024 8/7/2025 78.82 I

Weibel ES $ 4,712,562 1/15/2024 8/7/2025 80.02 I

Niles ES $ 6,425,351 1/15/2024 8/7/2025 84.27 W

Complete

In Progress

On Hold

No Scope

90+ Excellent

80-89 Good

65-79 Fair

50-64 Poor

Below 50 Unsatisfactory

* Needs Assessment & School Facilities Scores

• All schools have had IT infrastructure upgrades

• All schools have new clock, bell, speaker and telephone system in progress

• No schools have had sitewidemodernizations

• No schools have 21st-century furniture

Op

tion

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Site Budget Project StartProject Finish

2012 Building

Condition Score

Asbestos Flooring Removal

New Classroom Buildings

Attendance Area

Fun

ded

WHS Theater $ 3,900,000

Kennedy HS $ 28,041,989 9/1/2021 10/21/2023

Mattos ES $ 3,831,276 1/15/2020 8/7/2021 73.91 K

Vallejo Mill ES $ 6,586,236 1/15/2020 8/7/2021 75.63 W

Brookvale ES $ 5,854,259 1/15/2020 8/7/2021 76.11 A

Green ES $ 4,641,076 1/15/2020 8/7/2021 78.71 I

Mission San Jose ES $ 2,302,290 1/15/2020 8/7/2021 79.16 M

Ardenwood ES $ 1,648,426 1/15/2021 8/8/2022 76.63 A

Warwick ES $ 4,587,412 1/15/2021 8/8/2022 77.34 A

Cabrillo ES $ 2,241,052 1/15/2021 8/8/2022 77.45 W

Brier ES $ 3,662,742 1/15/2021 8/8/2022 77.86 K

Glennmoor ES $ 4,158,334 1/15/2021 8/8/2022 78.07 W

Niles ES $ 6,030,506 1/15/2022 8/8/2023 84.27 W

Forest Park ES $ 3,669,514 1/15/2022 8/8/2023 78.16 A

Patterson ES $ 3,159,874 1/15/2022 8/8/2023 78.30 A

Parkmont ES $ 3,277,102 1/15/2022 8/8/2023 80.93 W

Blacow ES $ 2,208,760 1/15/2022 8/8/2023 72.85 K

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Azevada ES $ 4,496,622 1/15/2023 8/7/2024 75.50 K

Millard ES $ 3,144,096 1/15/2023 8/7/2024 77.28 K

Hirsch ES $ 3,099,836 1/15/2023 8/7/2024 77.33 I

Maloney ES $ 1,533,872 1/15/2023 8/7/2024 78.17 W

Chadbourne ES $ 3,110,508 1/15/2023 8/7/2024 80.35 M

Durham ES $ 3,174,603 1/15/2024 8/7/2025 77.30 K

Warm Springs ES $ 2,833,437 1/15/2024 8/7/2025 78.50 I

Leitch ES $ 2,128,801 1/15/2024 8/7/2025 78.82 I

Weibel ES $ 4,712,562 1/15/2024 8/7/2025 80.02 I

Gomes ES $ 4,070,744 1/15/2024 8/7/2025 87.74 M

Op

tion

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Complete

In Progress

On Hold

No Scope

90+ Excellent

80-89 Good

65-79 Fair

50-64 Poor

Below 50 Unsatisfactory

* Needs Assessment & School Facilities Scores

• All schools have had IT infrastructure upgrades

• All schools have new clock, bell, speaker and telephone system in progress

• No schools have had sitewidemodernizations

• No schools have 21st-century furniture

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Building Condition Score• Original WLC/MGT facility assessments measured condition of school buildings• “Building Condition Assessment” is one of four components measured• Result is weighted score by square footage of all the buildings at a school (excluding portables)

The scores are interpreted as follows:

90+New or Like New: The building and/or a majority of its systems are in good condition, less than one year old, and only require preventive maintenance

80‐89Good: The building and/or a majority of its systems are in good condition and only require routine maintenance

65‐79Fair: The building and/or some of its systems are in fair condition and require minor to moderate repair

50‐64 Poor: The building and/or a significant number of its systems are in poor condition and require major repair or renovation

Below 50

Unsatisfactory: The building and/or a majority of its systems should be considered for replacement

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Elementary School Status

Complete

In Progress

On Hold

No Scope

90+ Excellent80-89 Good65-79 Fair

50-64 PoorBelow 50 Unsatisfactory

* Needs Assessment & School Facilities Scores

Site (sorted by BCS)

2012 Building Condition Score

IT Infra-structure Upgrade

Clock, Bell, Speaker, Telephone

Asbestos Flooring Removal

SitewideModern-ization

New Classroom Buildings

21st Century Furniture

Blacow ES 72.85

Oliveira ES 73.69

Mattos ES 73.91

Azevada ES 75.50

Vallejo Mill ES 75.63

Brookvale ES 76.11

Grimmer ES 76.41

Ardenwood ES 76.63

Millard ES 77.28

Durham ES 77.30

Hirsch ES 77.33

Warwick ES 77.34

Cabrillo ES 77.45

Mission Valley ES 77.70

Brier ES 77.86

Glennmoor ES 78.07

Forest Park ES 78.16

Maloney ES 78.17

Patterson ES 78.30

Warm Springs ES 78.50

Green ES 78.71

Leitch ES 78.82

Mission San Jose ES 79.16

Weibel ES 80.02

Chadbourne ES 80.35

Parkmont ES 80.93

Niles ES 84.27

Gomes ES 87.74

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Middle School Status

Site

Building Condition Score

IT Infrastructure

Upgrade

Clock, Bell, Speaker,

Telephone

Asbestos Flooring Removal

SitewideModernization

New Classroom Buildings

21st-Century Furniture

Centerville MS 76.38Hopkins MS 79.40Horner MS 77.95Thornton MS 78.54Walters MS 75.48

Complete

In Progress

On Hold

No Scope

90+ Excellent

80-89 Good65-79 Fair50-64 Poor

Below 50 Unsatisfactory

* Needs Assessment & School Facilities Scores

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High School Status

Site

Building Condition

Score

IT Infrastructure

Upgrade

Clock, Bell, Speaker,

Telephone

Asbestos Flooring Removal

SitewideModernization

New Classroom Buildings

21st-Century Furniture

Swimming Pool

Modernization

American HS 74.37Kennedy HS 75.41Irvington HS 79.35Mission SJ HS 77.84Washington HS 77.69Robertson HS 65.79

Complete

In Progress

On Hold

No Scope

90+ Excellent

80-89 Good65-79 Fair50-64 Poor

Below 50 Unsatisfactory

* Needs Assessment & School Facilities Scores

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Other Facilities Status

Site

Building Condition

Score

IT Infrastructure

Upgrade

Clock, Bell, Speaker,

Telephone

Asbestos Flooring Removal

SitewideModernization

New Classroom Buildings

21st-Century Furniture

Glankler 79.64Corp Yard 76.33District Office 55.00Adult School 83.07Mission V. ROP 75.50TAK 75.44

Complete

In Progress

On Hold

No Scope

90+ Excellent

80-89 Good65-79 Fair50-64 Poor

Below 50 Unsatisfactory

* Needs Assessment & School Facilities Scores