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Redwood City School District April 24, 2014 FACILITIES MASTER PLAN Facilities Master Plan Committee Mtg #1 “Educating every student for success.”

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Redwood City

School District

April 24, 2014

FACILITIES MASTER PLAN

Facilities Master Plan Committee Mtg #1

“Educating every student for success.”

intro & welcome / FMP Committee Mtg #1

April 24th, 2014

6:00pm – 8:00pm

agenda / FMP Committee Mtg #1

Introductions & Committee Welcome 5 minutes

LPA Team / Process Overview 15 minutes

Facilities Needs Assessment 10 minutes

Process

Educational Program Opportunities 20 minutes

Thought Starters

“If You Could Dream” 45 minutes

Small Group Activity

Present Back 20 minutes

Small Group Activity

Next Steps 5 minutes

2 hours total

welcome / lpa

LPA Irvine 5161 California Ave., # 100

Irvine, CA 92617

LPA San Diego 131 14th Street

San Diego, CA 92101

In numbers

5 National Ranking as Top Green Design Firm

5 Top Education Firm

49 Years in Business

200+ Employees

78% of staff LEED AP BD+C

40+ Facilities Master Plans

LPA named ENR California’s Design Firm of the Year

A design firm that has made sustainability central to

its projects, large and small, was chosen by the

editors of the ENR regional publications as the

Design Firm of the Year 2012.

LPA Roseville 1548 Eureka Rd., #101

Roseville, CA 95661

Redwood City School District

LPA San Jose 60 S. Market St., #150

San Jose, CA 95113

integrated sustainable design

a holistic approach to problem solving

that places the client in the center

fostering participation and direct interaction

with the multidisciplinary team of specialists

INTELLECT

SOCIAL

SUPPORT

COMMUNITY

HEALTH

SECURE

PERSONAL

LEARNING

Architecture Landscape Interiors Engineering Graphics Master Planning

Jim Kisel, AIA / LEED AP BD+C

Principal

Director of School Planning

Donald Pender, AIA / REFP /

LEED AP BD+C

Principal-in-Charge

Steve Newsom, AIA / LEED AP BD+C

Project Director

Lindsay Hayward, LEED AP BD+C

Facility Planner

Specialty Consultants

Tony Harris

Construction Administration

Redwood City

School District

Steve Newsom / Jim Kisel / Lindsay Hayward /

Cost Estimator Cumming

Asawari Dandekar

Project Manager

Heidi Roseler-Kerby

Entitlements

Kim Coffeen

Educational Program Specialist

Karen Folsom

Landscape Architect

Bryan Seamer, PE

Structural Engineer

Erik Ring, PE

Mechanical Engineer

Adam Sloan, PE

Electrical Engineer

Alan Rozier, PE

Civil Engineer

LPA Integrated Design Team

Kim Coffeen / Karen Folsom /

welcome / meet the team

create value| process overview

Cost Estimating

&

Scope

Prioritization

STAKEHOLDER ENGAGEMENT

& PRELIMINARY RECOMMENDATIONS

Facilities

Needs

Assessment

• Field Inspection Survey

• Maintenance Needs

• Healthy/Life Safety Issues

• Code/ADA Compliance

Demographic

Analysis

• Enrollment Projections

• Site Capacities

• Student Loading Standards

• Attendance Boundaries

• Program Goals

• Technical Standards

• Technology Plan

• Community Needs

Educational

Vision

Financial

Analysis

• State Eligibility

• Alternative Funding Sources

• Local Revenue

• Cash Flow Analysis

Community Outreach Strategies

• School Site Master Plan Diagrams

• Proposed Program Scopes

• Phasing Plan

• Cost/Cash Flow Analysis

Finalized

Master Plan

Recommendations

create value / integrated process

create value / schedule

2. Facilities Needs Assessments

Campus Overview

Code, Health & Life Safety Issue

Classroom Counts & Program Functions

Measures of Physical Quality Matrix

Survey Findings

1. Educational Program Vision

Executive Summary

Guiding Principles Vision

ES, K-8 & MS Program Standards

Technology Integration

Sq. Ft. & Physical Characteristics

3. Implementation Planning

Proposed School Site Master Plan Diagrams

Program Cost Estimates

Funding Source Analysis

Scope Prioritization

Communication of Recommendations

create value / deliverable: Facilities Master Plan

3.3 PROJECT IMPLEMENTATION

Construction Cost Mark ups:

% Mark-up

General Contractor, Overhead &Profit 13.50%

Bonds & Insurance 2.00%

Design/Phasing Contingency 10.00%

Subtotal Mark-ups (Compound) 27.35%

Soft Cost Mark ups:

Architect/Engineer Design Fee 9.00%

Division of State Architect Plan Check Fee 0.75%

Printing/Advertising 0.05%

Test/Survey 1.75%

Inspection 1.75%

Project/Construction Management Fees 6.50%

Change Order Contingency 10.00%

Relocation Costs 0.80%

Labor Compliance 0.20%

Builders Risk Insurance 0.80%

Legal 0.03%

Commissioning 0.08%

Program Administration 2.00%

Subtotal Soft Costs (Additive) 33.71%

Define Scope

of Work at

Each Campus

Measure Areas

for Building

Modernization

and Site

Improvements

Develop New

Construction

Programs

Apply Hard

and Soft Cost

Mark Ups

Itemize Scope

into Categories

Detail Scope

Items under

each Category

create value / cost estimating methodology

create value / prioritization

Creating a Funding Program

• Analyze local sources of funding

Current assets

Future development

Re-development

Facility usage fees

• Calculate State eligibility

Modernization

New construction

Proposition 39 – Energy

Impact of LCFF

• Present voter approval options

General obligation bond

inter+act| stakeholder engagement

inter+act / program visioning process

GATHER INPUT

Program Vision Educational Goals/Program Standards: Focused Discussions, Creating Equity between Sites

VALIDATE

Master Plan Recommendations Project Scope, Budget, Schedule & Priorities Check for Understanding

EXPLORE

What If Scenarios Visioning Future Teaching & Learning Policies, Programs, Facilities, Operations

community students

facilities

where we learn matters

inter+act / committees & stakeholder input

District Focus Groups

Community Outreach

Redwood City SD

Board of Trustees

Facilities

Master Plan

Committee

School Site Input

Elementary & K-8

Programs

5 BoT

Site

Information

Technology

Town Hall Forums

Number of Meetings/Interactions

6 Community Surveys

Preschool &

Childcare

Steering

Committee

SC 8

FMPC

Community

Food Services/

Nutrition

Special

Education

ELD &

DELAC

Middle School

Programs

Charette

Charette

1

1

1

1

1 Principal Surveys

School Site

Focused Interactions

Students

1+1

1x ON- LINE

ASB

1x ON- LINE

2

#

Facilities Assessment &

Educational Program Vision

overlay to develop school site master plans

Maintenance, Facilities

& Operations 1

Facilities Master Plan Committee (FMPC)

(25-40 Committee Members Total)

District Participants

• Board Member(s)

• Superintendent

• Asst. Supt. Business Services

• Asst. Supt. Instructional Services

• Director Facilities

• (6-8) Teachers & Administrators Representatives

(Cross Section of Roles/Disciplines)

• Teacher Union Representative

• Classified Employee Representative

• Director of Technology

• Parent Representatives

Community Members

• (4-6) Community Leaders Representatives

• (4-6) Business Community Representatives

(Nucleus of Future Campaign Effort)

• Community College Representative

• Senior Community Representative

• Tax Group Representative

• Chamber of Commerce Representative

• Real-estate Organizations Representative

(Purpose is to develop District wide vision and standards with

a goal to equally weight the total number of District and local

community participants on the FMPC group.)

create value / process participants inter+act / FMP committee members

Mtg #1 – April 24th

, 2014 – “If You Could Dream”

Process & Schedule Overview

Program Visioning Concepts Thought Starters

Group Perceptions & Priorities for the Plan

Mtg #2 – May 13th

, 2014 – Educational Program Opportunities

Draft Guiding Principles

School Site Walks Needs Assessment Findings

ES & MS Program Opportunities

Mtg #3 – June 9th

, 2014 – Draft Educational Standards

Overview of Proposed Facilities Standards

Demographic Trends & Capacity Analysis

Educational Technology Goals

Mtg #4 – Sept. 16th

, 2014 – Proposed School Improvements

Scopes of Work / Needs Categories

Draft ES & K-8 School Diagrams

Draft Middle School Diagrams

Mtg #5 – October 21st

, 2014 – Stakeholders Engagement

School Site Committee Priorities

District Wide Town Hall Input

Community Outreach Processes

Mtg #6 – November 18th

, 2014 – Implementation Planning

Total Program Cost

Preliminary Funding Opportunities

Prioritization Activity

create value / process participants inter+act / FMPC meeting agendas

S u m m e r B r e a k

build smart| site assessments

“Educating every child for success.”

Redwood City School District

in numbers:

• 100+ years established

• 8,800+ students

• (6) elementary schools

• (8) k-8 schools

• (1) 3-8 school

• (2) middle schools

• (1) opportunity program

• Cities of Redwood City, San

Carlos, Menlo Park, Atherton &

Woodside

build smart / district data

ELEMENTARY SCHOOLS

Adelante Spanish Immersion School (K-5)

John Gill Elementary School (K-5)

Fair Oaks Community School (K-5)

Henry Ford Elementary School (K-5)

Orion Alternative School (K-5)

Taft Elementary School (K-5)

MIDDLE SCHOOLS

Kennedy Middle School (6-8)

McKinley Institute of Technology (6-8)

North Star Academy (3-8)

SPECIALIZED PROGRAMS

Opportunity Program

District Office

Maintenance & Operations

K-8 SCHOOLS

Clifford Elementary School (K-8)

Roy Cloud Elementary School (K-8)

Connect Community Charter School (K-8)

Garfield Community School (K-8)

Hawes Elementary School (K-8)

Hoover School (K-8)

Roosevelt Elementary School (K-8)

Selby Lane Elementary School (K-8)

build smart / school site surveys

2. Facilities Needs Assessments

Campus Overview

Code, Health & Life Safety Issues

Classroom Capacity & Program Functions

Maintenance & Operational Standards

Building/Systems Condition

1. Staff Engagement

Principal Questionnaire

Principal/Staff Interview

Site Walk/Observation

Future School Site Committee

Town Hall & 1on1 Mtg’s

3. Data Research

Meeting w/ M&O Staff

Review of District Data & As Built Documents

Past Improvement Projects

Deferred Maintenance Plans

Follow-Up Engineer Assessments Paramount USD – Facilities Master Plan

build smart / facilities needs assessment

• Integrated Sustainable Design

Early Planning

Multi-Disciplinary Approach

Energy Savings Strategies

Prop 39 Funding

• Sustainable Features

Day-Lighting & Occupancy Controls

Energy Management Systems

Capturing Storm Water Runoff

Native Plantings

• Appropriate Use of Materials

Durability to Withstand Heavy Use

Doing More w/ Less, Exposed Systems

Recycled & Reused Materials

Teachable Moments, Buildings & Site

• Triple Bottom Line

Benefits the Students

Reduced Maintenance & Operating Costs

Respects the Environment

build smart / sustainable design

LPA creating sustainable places and spaces that enrich the lives of those who use them