facilities plan ashley

8/3/2019 Facilities Plan Ashley

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Oakwood

Elementary SchoolMedia Center Facilities Plan


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School Facts

Oakwood Elementary School is located in Oakwood

Georgia in Hall County, approximately 40 minutes northof Atlanta.

Oakwood is the learning home to approximately 450students in Kindergarten through Fifth grade.

At Oakwood, about 75% of students qualify for free and

reduced lunch this qualifies it to be a Title 1 school. Oakwood is in its first year as a Leader in Me School.

Oakwood has won the award for the Title 1 DistinguishedSchool for two years.


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School Facts

Oakwood currently has four Kindergarten teachers, five FirstGrade teachers, four Second Grade teachers, four Third Gradeteachers, three Fourth Grade teachers, three Fifth Gradeteachers, and five Special Education teachers. They also haveone Math Early Intervention teacher, one Reading EarlyIntervention teacher, one Reading Intervention teacher, andone ESOL teacher. They have an Art teacher, Music teacher,

Computer teacher, and Physical Education teacher. They havea number of support Para pros. In addition, OES has a SpeechLanguage Pathologist, an Instructional Coach, a counselor, anAssistant Principal, and Principal. Lastly, OES has a wonderfulMedia Specialist.


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OES Library and Media CenterGuided Tour


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Main Entrance

This is the main entrance tothe Oakwood ElementarySchool Media Center.

The library is located at theend of the main hallway asyou initially enter the building.

Geographically, it serves asthe heart of the school, aswell as the academic heart.


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Media Center Exterior

This wall, Just outside the media centerintroduces the Georgia Childrens PictureStorybook Nominees for 2011-2012.

As you approach the library from themain hall, this board previews some ofthe books available in the library.


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Circulation Desk

The circulation desk isconveniently located just asyou enter the library.

This allows students and staffto drop of their books uponentry to the Media Center, so

that they have a free hand tolook at new books andmaterials.


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Student Seating & Area

The center of the library contains the circular and rectangular work

desks for students to use to read at, or work on projects with agroup.


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Media CenterComputer Area

In addition to an endlesscollection of books, the OESMedia Center also has a smallsection of student computersthat teachers can let theirstudents use to completelessons or other projects. The

computers are also used at adigital card catalogue to helpstudents find books.In total, the library contains12 computers available forstudent use.


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Media ProductionRoom

This is the Media Centersaudio / video productionroom. This room is used forthe daily morningannouncements.

The back wall is covered with

blue construction paper. Thisfacilitates the use of on-screen special effects.


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Conference Room

The Media Center alsocontains a private conferenceroom.

This room can be used byfaculty and staff for variousmeetings or presentations. It

is also used to store variousteacher resources andmaterials.


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Media CenterExterior

This mural is proudlydisplayed just outside thewalls of the Media Center.

The Oakwood Eagle mascotpromotes the importance ofreading.


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Utility Room

The utility room provides avariety of resources toteachers. The laminator, die-cut machine, constructionpaper and more are allavailable for use.


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The Bookshelves


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The Bookshelves

In the provided area of theMedia Center, bookshelves arestrategically placed tomaximize the amount of openfloor space.

Fiction Section Reference Section


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Resources

In addition to books andcomputers, the Media Centeralso has a multitude of othertechnology resources.

A portable laptop cart isavailable for teacher checkout.

A collection of Motorola Xoomsare also available for studentand teacher use.

The media center also has a

projector and screen completewith an impressive PA system toaccommodate presentations.


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The Media Specialist

Mrs. Mary Barge


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Survey Data


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Positive Feedback

From teachers From students

The library is well decorated and is inviting tothose who visit. I love to visit the library and peruse the teacher

resource books. I always find something newthat can help me with my lessons.

I think it is great that the library made theaddition of a newsroom this year. The fifthgraders are really taking on a leadership role tomake the news happen this year.

The library has plenty of seating for largeclasses that want to come to the library.

The kindergarteners love to see all of thestorybook characters in real life. The library is centrally located in the school

which makes it easy for all classes and teachersto visit for whatever they need.

The library has a very flexible schedule and thelibrarian always makes herself available tocollaborate in the library and in our classrooms.

I really like how the librarian takes an interestin what the teachers are teaching in theirclassrooms. She goes above and beyond to

provide teachers with the materials that theyneed. She also orders books based onacademic need.

It has lots of good books. The library has computers and

computers help me find booksand do my work.

I like to go to the library to findresearch for my projects.

Mrs. Mary helped my group

with our projects abouthabitats. I like the library it has lots of

interesting books. I like the library because it has

lots of books in it. I like how they have little kids

books and I like how they haveall the Harry Potter books.


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Negative Feedback

From teachers From students

I wish the library looked a little bitmore up-to-date. I would redesign where the

computers are or move thebookshelves to another placebecause it feels a lot like a maze toget to the teacher resources that Iuse.

It is time to throw out or give awayolder materials. I would move the conference room

up to the front office and changethat room into a place whereteachers could check out classroommaterials that are needed likemeter sticks.

I would like to see the comfy

seating come back. I miss having an area for story

time in library.

The library is too quiet. I think the library is kind of old. The library is a little spooky because

people can hide behind the shelves. The library has kind of dull colors in it.

Maybe that is why it looks old. I wish there were a little bit harder books

for me. The fifth graders that read highdo not have as many interesting books

that are on a sixth grade level. They could get some flat screens for the

teachers to checkout and plug in laptopsto it.

It would be nice if we could bring snacksor breakfast into the library.

It would be nice if there was a place forkids to read that was comfortable.


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Facilities Recommendations


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Negative Remarks

The library feels old and out

dated.

Leader in Me Mural

Walls and many bookshelves would receivea makeover with paint! Out with the yellowand blue theme from the 70s. This willhelp the library to feel warm and inviting.

$24.99 per gallon fromDutch Boy

Free though a partnership with theGainesville State College ArtDepartment and West Hall High SchoolArt Students


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Negative Remarks Stylish rug and Round

SofasThe library feels old and out

dated.

$316.00http://www.shopbrodart.com/

$65.00 eachhttp://www.shopbrodart.com/
http://www.shopbrodart.com/http://www.shopbrodart.com/http://www.shopbrodart.com/http://www.shopbrodart.com/


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Negative Remarks Replace 2-3 of the

large bookshelves

with smaller, lessspooky bookshelves.

The library is a little

bit spooky becausethe shelves are reallyhigh.

http://www.shopbrodart.com

$247.00


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Negative Remarks

I wish the library had

more places to sitand was more up todate.


Addition of a fun Reading Loft

Addition of 2-3Kid Sofas.



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Negative Remarks

The placement of

computers is creatinga maze and a veryodd traffic flow.

Relocate the Projector

Because the computers were

moved to that place to makeroom for the projector. Iwould relocate the projectorto the other side of thestudent seating. This wouldallow for everyone to still seeit and for the projector to noteffect the placement of otherfurniture.


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Negative Remarks

I would redesign where the

computers are or move thebookshelves to another placebecause it feels a lot like amaze to get to the teacherresources that I use

Teacher ResourceRoom

As suggested by a teacher,the conference room wouldbe located to the front officeand that room would be thecentral place for all of the

teacher resources found inthe library. This will free up alot of room in the childrenssection of the library for aloft and for the relocation ofthe computers.


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Negative Remarks

-The library is too

quiet.-It would be nice ifwe could bring snacksor breakfast into thelibrary.

Caf Area

Many colleges andbookstores now have a cafarea as a part of the library.It helps to give the library anice smell and the patronslove going there. With this inmind, the addition of a Caf

will replace the librariansoffice. The librarianscomputer and main desk isalready located outside ofthe office and the office ishardly used as it is. This will

be a free addition to thelibrary since the schoolreceive a number of caftables from Chick-fil-a lastyear.


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Revised Floor Plan withmodifications

RelocatedProjector

Caf Area

Reading Loft

SmallerShelves

RelocatedTeacherResources

Rug


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Facilities Policies


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Accessibility

Hall County Policy

A plan for flexibly scheduled media center access for students andteachers in groups or as individuals simultaneously throughout eachinstructional day. Accessibility shall refer to the facility, the staff and theresources and shall be based on instructional need.

Oakwood Policy

The Media Center will be open from 7:10-3:10 for all students. Facultymay use the library whenever the school building is open as long as theyturn off the lights or any equipment they use while they are visiting afterhours.

Changes Made

A survey of parents would be given out to see if these hours meet theneeds of parents and students. If there was a clear need for the library tobe open later in the afternoon, then I would extend hours from 7:00 to4:00.


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Decisions and Staffing

Decision MakingHall County Policy A media committee that makes recommendations and decisions related to planning, operation,

evaluation and improvement of the media program. The committee shall annually evaluate mediaservices and develop a multi-year media plan for budget and services priorities.

Oakwood Policy Oakwood has a technology committee that is comprised of the Media Specialist, the Computer Lab

Teacher, and several teacher representatives.Changes I would have a committee, but I would make sure that the committee is assigned members that

actually know a great deal about technology. Currently many of the members are not computersavvy and do not have the expertise that is needed in many of the larger decisions that have beenmade this year regarding the addition of school technology.

StaffingHall County Policy Each school shall have a media center staffed by media personnel in accordance with Rule 160-5-

1-22.Oakwood Policy Oakwood has one Media Specialist two part time media clerksChanges I would have one full time media clerk instead of two part time clerks. This would help to keep

continuity in many of the tasks and needs of the library. This also helps the students to know the

clerk more well.


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Funding

Hall County Policy

Each school media center is allotted state money each year for the

purchase of books, periodicals, audiovisual materials, software, supplies, and equipment.

This amount is based on a specific dollar amount per FTE count. The media

specialist is responsible for placing orders and following through on shippedorders.

Procedures for purchasing may include one or both of the following:

Complete requisition/order form. Turn in to school secretary/bookkeeper.

Keep a copy of requisition/order form on file.

Set up an AS 400 account through central office. (Your principal can

request an account for you.) Apply and receive training for procedures on

ordering. (See Mentoring chapter.)

Complete requisition.

Keep blue copy; check when the materials are received; sign, date and

copy blue form.

Send blue form to Karen Acrey in Central Office

Keep up with account balances (book, equipment, and local)

Oakwood Policy

Oakwood follows the Hall County policy with no revisions. Usually money is spent solely on buying

new books that go with academic standards or with the Leader in MeChanges Made

No changes at this time. The librarian already does a very good job of basing purchases on theneeds of the students and teachers.


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Circulation Policy

Hall County Policy

The circulation of the media center materials enables thepatron extended use of resources and materials. Eachindividual school will establish policies regarding

specific circulation areas.

Patrons of the media center include students, teachers,all school staff, and parents/community. Primary usersare of, course students, and teachers.

Circulation periods of resources can be checked out for aperiod of time established by each school. These periodsshould be influenced by the following criteria:

Items that need to be available on a daily basis havemore time limited circulation periods, so they areavailable throughout the day. These often

include reference books, current magazines, and some

audio/visual materials. Some media centers limit the number of materials

checked out. The age of the student and the size of thecollection can influence these limits.

Limits on checked out materials on a particular subjectarea, to prevent one

student from checking out all books on a subject.

Teachers may request that the media center limit checkouts on a particular

subject area so as to make all resources available to allclasses.

Teachers typically have longer circulation periods thanstudents.

Check out proceduresfor students and teachers will be determined byeach individual school. Determining factors mayinclude: age of the student checking out books andteachers presence during checkoutCheck in of books and returning the item to theshelf is the responsibility of themedia center staff.Overdue notices should be sent to students toactively work to have the materialreturned to the media center. Check outprivileges will be suspended as long asthe student has an overdue material checked-out.Fines for overdue materials will or will not beassessed to students, asdetermined by each individual school. Typically,

elementary and middle schoolsdo not charge fines. Check out privileges will besuspended as long as a studenthas a fine equaling a pre-determined amount. It is recommended that if fines are charged afine limit is established based onthe overdue books value.Students will pay for lost books. The schoolsmedia center committee willdetermine the policy for the replacement value forthe book (current

replacement fee, additional processing, etc.).Processing fees can becharged.


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Circulation Policy

Oakwood Policy

All students are allowed to check two books out a time regardless of grade. If a student only returns one book whenthey visit, then they are only allowed to check out one book since they have one still at home.

Students are not charged for books that are turned in late but are charged for lost or stolen books.

Teachers can check out books for as long as they would like but must return all books and equipment checked out atthe end of the year with the exception of overheads and listening centers.

If a teacher loses a book, they are not charged.

Changes Made

I would have some sort of policy in place for teachers that lose books. I would not charge them but I would limit thenumber of books checked out and the amount of time they could keep those books if they have a habit of losingbooks.


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Weeding

Hall County Policy

Materials will be discarded, or weeded, as needed.Typically weeding is conducted during materialcirculation or during inventory. There are two goodacronyms to help in the weeding process:

MUSTIE

Misleading

Ugly

Superceded by newer editions or better books

Trivial

Irrrelevant to patron interests

easily obtained Elsewhere

CREW

Continuous

Review

EvaluationWeeding

Criteria for weeding:

Out-of-date, inaccurate, or misleading information

Poor condition

Parts missing Yellow or brittle pages from age

Newer edition of a book next to an older edition

Age of the material

Excessive duplication Space constrictions

Lack of use

Process for weeding: Identification of materials Replacement of the title - analyze usage-Consider: price, number of titles, material format***Rebinding or repairing is an option on books that arein otherwise goodcondition, valuable or cannot be replaced. (Resource:

American Bindery)

Oakwood Policy Oakwood follows all of the policies put in place by Hall

County

Changes Made

No Changes are needed at this time. I would justput in place a specific time in the year or in eachmonth where the librarian and clerk can take the

time to look through and weed. It was noted inour negative data that this could be done moreoften.


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Inventory

Hall County Policy

Inventory of the entire collection will be conducted at every school on an annual basis. Finalized reports must becompleted and provided to the schools principal and the designated administrator at the Hall County Board ofEducation Central Office.

Inventory

Limited access will be necessary for the school media center duringinventory. This will allow teachers to support the curriculum while allowing the Media Specialist to physically conductinventory.

At what time during the school year an individual school chooses to conduct

their inventory is determined by that school.

InfoCentre has specific guidelines for processing and printing inventory reports.

Benefits of Inventory:

Identifying missing (and found) materials

Preparing for weeding

Knowing the collection Updating collection development goals

Realigning collection for Georgia Performance Standards

Oakwood Policy

Same as above

Changes

No changes at this time. The librarian works very hard at the beginning of the school year to do an inventory on all booksand this year she had the addition of a multitude of other technology resources.


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Work Cited

Sapp, G. (2006). Hall county media specialist handbook.Gainesville, GA:

Hall County Schools.Retrieved fromhttp://www.hallco.org/boe/images/stories/hallctymedia_h

andbk2006.pdf
http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006


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Ashley FriendMedia Center Facilities Plan

FRIT 7132Instructor: Debra Chester

facilities plan ashley

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