Facilities Plan Financial Update

November 27, 2018

Background Building Condition Survey completed by H2M

Architects & Engineers (Spring 2015)

Facilities Committee

$41.4M bond approved by voters on December 8, 2015 (73% support)

Park East, Construction Manager

Multi-Year Capital Plan

What is a Change Order? A change order is a change to the original planned/bid

work on a particular project.

Change orders typically result from unforeseen issues that are uncovered and/or opportunities to address specific unanticipated items in a cost effective way.

Examples from recent and past work: Cement pad under track/field bleachers at KPHS

Additional irrigation at KPHS

Additional parking and stairs at San Remo

Additional paving and cement island at WTR

Additional cement sidewalks at PV

Phase 1 Work Estimated Cost

Budget Contract Award/CO Variance

Asphalt/MS $490,500 $693,785 - $203,285

Flooring/MS $239,800 $109,737 +$130,062

Turf Field-Track-FI-GS/HS

$2,207,250 $2,574,380 -$367,130

Roof-Gym/HS $4,170,449 $3,140,762 +1,029,687

Asphalt/SR $610,400 $644,173 -$33,773

Flooring/SR $156,960 $86,381 +$70,579

Asphalt/FS $599,500 $330,870 +$268,630

Flooring/FS $408,750 $261,182 +$147,568

Fuel Pump/Transportation

$54,500 $240,390 -$185,890

Total $8,938,109 $8,216,078 +$722,031

Phase 2 Work

Estimated Cost

Budget

Contract Award/CO

Variance

Track Field Lighting/HS $545,000 $616,770 -$71,770

Media Center/HS $872,000 $1,532,052 -$660,052

HVAC/HS $828,400 $1,480,395 -$651,995

Auditorium/HS $129,710 $276,761 -$147,051

ED/Switchgear $436,000 $1,148,000 -$816,020

Asphalt/PV $790,250 $416,306 +$373,943

Flooring-Ceiling/PV $340,080 $474,483 -$134,403

ED-Switchgear/PV $190,750 $326,251 -$135,501

Bathroom Renovation/PV

$283,400 $354,534 -$71,134

Phase 2 (Continued) Work

Estimated Cost

Budget

Contract Award/CO

Variance

Asphalt/RJO $413,110 $440,727 -$27,617

Flooring/RJO $425,100 $175,758 +$249,341

Auditorium Upgrade/RJO

$136,250 $211,019 -$74,769

Ceilings/RJO $337,900 $525,675 -$187,775

ED-Switchgear/RJO $163,500 $288,123 -$124,623

Drainage/FS $78,018 -$78,018

Total $5,891,450 $8,448,898 -$2,557,448

Phase 3 Work

Estimated Cost

Budget

Contract Award/CO

Variance

Locker Room/MS $245,250 $206,622 +$38,628

Irrigation/MS $81,750 $83,610 -$1,860

*Roof/MS $5,177,500 1,000,000 +4,177,500

Comfort Station/HS $490,500 $430,653 +$59,847

Asphalt/HS $735,750 $570,800 +$164,950

HVAC/PV $635,470 $430,000 +$205,470

Total $2,188,720 $2,705,571 $4,660,648

* The WTRMS roof was only partially completed due to the discovery of asbestos on the upper roof area.

Phase Totals Work

Estimated Cost Budget

Contract Award/CO

Variance

Phase 1 $8,938,109 $8,216,078 +$722,031

Phase 2 $5,891,450 $8,448,898 -$2,557,448

Phase 3 $7,366,220 $2,705,571 +$4,660,648

*Total $22,195,779 $19,370,548 +$2,825,231

*Again, the WTRMS roof still needs to be completed next summer. To date, we have spent $1M on the lower portions of the roof, with the upper portions, where asbestos was found, still in need of completion.

Why Were the Construction Awards & Costs Higher Than Budgeted Amounts?

Delays in state approval resulted in aggressive and truncated timelines, which may have increased vendor bid amounts in Phase 2.

Initial H2M cost estimates on some projects missed the mark.

Increase in construction costs (increased demand). With school district construction at an all time high in this region, supply & demand has pushed prices up.

“This old house” – our facilities are old and in some cases we have uncovered items that need of a bit more attention than originally planned. This increased the scope of some projects.

The SED review process often requires changes and/or additional items that were not in the original plans/budget i.e. media center.

Additional work was needed at FS and HS to address drainage issues.

How do we Plan on Addressing These Cost Overages?

ALL remaining projects have already been approved at the NYS level. This should eliminate pricing issues related to timelines.

We are reviewing work that can be done in-house and reducing scope of some projects.

We may need to consider less change orders and project “adds” moving forward.

Continue to rebid or redesign projects certain projects to keep costs down i.e. Comfort Station

We may need to consider omitting some work at San Remo where we do not benefit from building aid.

If needed, the district has a Capital Reserve and remaining EXCEL money on the order of $1.2M. While we would only use this money as a last resort, it is there if we need it.

Current Work

Door & Lock Replacement – FS/PV

Bathroom Renovations – KPHS

Vestibules – KPHS/WTRMS (not funded through Bond Budget)

Preliminary Plans for Summer ‘19

Locker rooms/KPHS

Roof/WTRMS

Windows/WTRMS

Bathrooms/RJO-FS

Roof/FS (Not Bond)

Track/RJO (Not Bond)

KPCSD PRIDE

Athletics

Heritage

Museum

Transportation

Aides & Security

WTRMS

Teachers

Special Education

kpHS

Clericals

Fort Salonga

PTA

TA’s & Nurses