Facilities Report

Zionsville Community Schools

Facilities & Grounds Overviewby the Numbers

Acres—558• Farm Lease--200

Buildings—11• School Buildings—8

o 3 Secondary, 5 Elementaryo 5 have been constructed since 2001o Each of the remaining 3 have had significant refurbishing since no later

than1998• Support Buildings—3• SF Under Roof--1,654,012

Maintenance and Grounds Employees—11 Custodians—43

• Ratio of SF to Custodian o Industry Average—26,000-28,000o ZCS—40,347

Peer District

•20 maintenance

•60 custodians

Facilities & Grounds Overviewby the Numbers

17

K-4 1955 1999 76,670 13

100,265K-4 2007 N/A

Site Area (in Acres)Facility Name and Location Grades

HousedInitial Year of Construction

K-4 1983 1998 189,347 14

Bldg. Sq. Footage

Latest Major Addition or Renovation

15

PK 2003 N/A 97,450 15

K-4 2005 N/A 97,450

775-8 2007 N/A 290,418

1970 2005 457,892 68

51283,811N/A2001

1998

1938

N/A

1977

N/A20,51520011978

10,868

29,726

2

20

Pleasant View Elementary

Eagle Elementary School

Union Elementary School

Stonegate Elementary School

Boone Meadow Elementary School

N/A

N/A

Zionsville West Middle School

Zionsville Middle School

Zionsville Community High School

Educational Services Center

ZCS Transportation Center

N/A

9-12

5-8

ZCS Maintenance Center

ZCS Facilities

Essential Questions

1. How do we pay for the upkeep of our facilities?

2. What are our needs?

3. What are our plans to pay for these needs?

4. Are we adequately accommodating student enrollment?

31.5%

9.3%

10.4%

5.6%

22.2%

21.0%

2013 Capital Projects Fund - Estimated Expenditures

Salaries & Benefits

Energy Savings Contracts

Other Purchased Services

Equip. Supplies & Materials

Building Capital Maint.

Building Utilities & Property Ins

2008 2009 2010 2011 2012 2013 $-

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

$4,500,000.00

$5,000,000.00

$5,500,000.00

$6,000,000.00

$6,500,000.00

CPF ExpendituresHistorical Data 2008-2011Estimated 2012 and 2013

Utilities & Property InsCapital Maint.Supplies & MaterialsPurchased ServicesSavings ContractsSalaries & Benefits

2008 2009 2010 2011 2012 2013 $-

$250,000.00

$500,000.00

$750,000.00

$1,000,000.00

$1,250,000.00

$1,500,000.00

$1,750,000.00

$2,000,000.00

$2,250,000.00

Building Capital Maintenance Expenditures

2010 2011 2012 2013 2014 $-

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

Circuit Breaker CreditsActual 2010 - 2012

with Est. Per Umbaugh Study 2013-2014

Actual 2010 -2012

2010 2011 2012 2013 2014 $-

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

Circuit Breaker CreditsActual 2010 - 2012

and Estimated (Per Umbaugh Study)2013-2014 with Net Loss after Debt Restructuring

Actual 2010 -2012

Net Loss after Debt Restruc-turing

Umbaugh Study's Projec-tion

2008 2009 2010 2011 2012 2013 $-

$250,000.00

$500,000.00

$750,000.00

$1,000,000.00

$1,250,000.00

$1,500,000.00

$1,750,000.00

$2,000,000.00

$2,250,000.00

Building Capital Maintenance Expenditures

Prioritizing Needs

Criteria• Safety and Security• Regulatory Compliance• Structural Integrity

Stratified Approach to Timing Preventative Maintenance and Safety Immediacy Long term

Stratified Approach to Needs

1. Preventative Maintenance & Safety Items• Maintenance Agreements (Boilers, Chillers, Etc.)• Bleacher and Playground Inspections & Maintenance• Parking Lots• High Voltage Inspections & Maintenance• Emergency Shutdown Systems• Gym Floors• Painting• Mandated Upgrade of Radio Communication System

2. Immediate Needs• Roof (ZCHS) • Carpet• Technology--Backup for MDF (ZCHS)• Technology– Cooling System for MDF• Foundation Repairs at Eagle• Athletic Facilities Repairs• Fire Alarm Upgrades• Repair/Maintain Sewage Lift Station (BME)

3. Long Term Needs• Upgrades to Water Heaters• Installation of UV Units for HVAC• Software and Hardware Upgrades for HVAC Controls• Boiler Upgrade/Replacement (PVE)• Upgrade Fire Suppression System (PVE)• Foundation Remediation (EE)• Security Access System (Trans)• Equipment and Vehicle Upgrades or Purchases (Maintenance)

Stratified Approach to NeedsStratified Approach to Needs

Focus on ZCHS Roof

Approach—Avoid Incurring Debt Through Phased Process• 3 Priority Based Phases

o Phase 1—2012-13 40% of Project Bid Process Fall 2012 Implementation Spring/Summer 2013

o Phases 2—2013-14 40%

o Phase 3—2014-15 20%

Building Capacity—Potential Concerns

2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

Grades PK-4 PK-4 PK-4 PK-4 PK-4 PK-4 PK-4 PK-4 PK-4 PK-4Capacity 3,167 3,167 3,167 3,167 3,167 3,167 3,167 3,167 3,167 3,167

Enrollment 2,102 2,215 2,306 2,433 2,476 2,498 2,562 2,629 2,704 2,784% Capacity 66% 70% 73% 77% 78% 79% 81% 83% 85% 88%

Grades 5-8 5-8 5-8 5-8 5-8 5-8 5-8 5-8 5-8 5-8Capacity 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000

ZMS ZMS ZMS ZMS ZMS ZMS ZMS ZMS ZMS ZMS

Enrollment 1,767 1,770 1,846 1,927 2,006 2,042 2,088 2,135 2,195 2,332% Capacity 59% 59% 62% 64% 67% 68% 70% 71% 73% 78%

Grades 9-12 9-12 9-12 9-12 9-12 9-12 9-12 9-12 9-12 9-12Capacity 2,025 2,025 2,025 2,025 2,025 2,025 2,025 2,025 2,025 2,025

Enrollment 1,725 1,752 1,795 1,813 1,820 1,866 1,933 2,029 2,124 2,155% Capacity 85% 87% 89% 90% 90% 92% 95% 100% 105% 106%

8,192 8,192 8,192 8,192 8,192 8,192 8,192 8,192 8,192 8,1925,594 5,737 5,947 6,173 6,302 6,406 6,583 6,793 7,023 7,27168% 70% 73% 75% 77% 78% 80% 83% 86% 89%

Zionsville Community Schools2009 IBRC Enrollment Projection and Current Capacities

Updated with Actual 2009-2010, 2010-2011, and 2011-2012 Enrollments

Actual Projected

Elem

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Total CapacityResident Enrollment% Capacity

ZCHS at 1,839as of 8/1/2012

This EXCEEDS 2013 projection

Capacity Pinch Points:ZCHS and

Stonegate Elementary

2006 2007 2008 2009 2010 2011 2012400

450

500

550

600

650

700

Stonegate Elementary School History of Enrollment

Since Last Population Balancing

Building Capacity Pinch Points

Stonegate Elementary School• 663 Students—110%• Space is maximized• Gained 34 students during last school year

o Present Class Size --metric/+3 across grades • Timeline for action

o December 2012/January 2013—Acquire/Review Demographic Studyo February-March 2013—Gather Optionso April—Recommend Action to School Board

Zionsville Community High School• 1,839 Students—91%• Possible Approaches—Leadership Imperative: No new debt!

• Possible alternatives (perhaps in combination)• Additional space at ESC (ESC moves to another location)• Additional space at Pleasant View Elementary• Creative scheduling/calendaring• Hybrid courses/online coursework• Three-year graduate initiative (Mitch Daniels Scholarship)

• Timeline—• Present—Internal discussions ongoing• December 2012-January 2013—Review Demographic Study• Fall 2013—Formalize Discussions• Target to Initiate Solutions—2014

Building Capacity Pinch Points

1. How do we pay for the upkeep of our facilities? • From the Building Capital Maintenance slice of the CPF

2. What are our needs?• Needs are prioritized based upon established criteria. Debt avoidance is

accomplished through this stratified approach and the phasing of large ticket items such as the HS roof.

3. What are our plans to pay for these needs?• Take advantage of the mitigation of circuit breaker loss made possible by the debt

restructuring in 2013-2015.

4. Are we adequately accommodating student enrollment?• Yes, but the over capacity at SGE and the nearing capacity at ZCHS must be

addressed, thus this foreshadowing of planning activities

Essential Questions

Facilities Report

Zionsville Community Schools

BUILDING ITEM EST. COST

ZCHS High voltage switch gear inspection, repairs, and maintenance 13,500.00$ (Includes Freshman Center) Repair/replace hallway automatic gate 7,000.00$

Bleacher inspection/maintenance 17,000.00$ Inspection/maintenance of lift station 1,000.00$ Roof replacements (40% of total area) 620,000.00$ Hallway Carpet Repairs and replacements 20,000.00$ Replace/repair duct work on roof 15,000.00$ Install A/C Back-up for the MDF 10,000.00$ Install emergency back-up power for the MDF 15,000.00$

Subtotal - Zionsville Community High School 718,500.00$

ZMS High voltage switch gear maintenance 7,000.00$ Indoor/Outdoor bleacher inspection/maintenance 5,000.00$ Track repairs/resurfacing 50,000.00$

Subtotal - Zionsville Middle School 62,000.00$

ZWMS High voltage switch gear maintenance 7,000.00$ Generator inspection/service 3,000.00$ Bleacher inspection/maintenance 5,000.00$ Playground inspection, repair, and mulch 5,000.00$

Subtotal - Zionsville West Middle School 20,000.00$

Stonegate High voltage switch gear inspection/maintenance 2,500.00$ Parking lot maintenance & striping 15,000.00$ Playground inspection, repair and mulch 2,000.00$ Bleacher inspection/maintenance 2,000.00$

Subtotal - Stonegate Elementary School 21,500.00$

Eagle High voltage switch gear inspection/maintenance 4,000.00$ Investigate water issue in basement 30,000.00$ Parking lot maintenance & striping 10,000.00$ Playground inspection & maintenance 2,000.00$

Subtotal - Eagle Elementary School 46,000.00$

Union High voltage inspections/maintenance 4,000.00$ Bleacher inspection/maintenance 2,000.00$ Parking lot maintenance & striping 20,000.00$ Playground inspection, maintenance and mulch 5,000.00$

Subtotal - Union Elementary School 31,000.00$

PVE High voltage switch gear maintenance 4,500.00$ Tuck pointing boiler stack PVEU 3,000.00$ Parking lot maintenance & striping 22,500.00$ Playground inspection, repair, and mulch 5,000.00$

Subtotal - Pleasant View Elementary School 35,000.00$

Boone Meadow High voltage switch gear inspection/maintenance 4,000.00$ Inspection/maintenance of two lift station pumps 8,000.00$ Playground inspection, repair, and mulch 2,000.00$ Bleacher inspection/maintenance 2,000.00$

Subtotal - Boone Meadow Elementary School 16,000.00$

Transportation Center High voltage inspection/maintenance 2,000.00$

Subtotal - Transportation Center 2,000.00$

TOTAL - ALL FACILITIES 952,000.00$

Zionsville Community Schools2013 Capital Projects Budget

Priority List for Facilities