Fact Sheet:

Tender Id Admn-IV/VLC/2019-20/112

Date of publishing 19.02.2020

Last date of submission 04.03.2020 at 11:00 am

Bid opening date 04.03.2020 at 12:00 pm

EMD Not applicable.

Bid submission Deputy Accountant General (Admn) O/o Pr. Accountant General (A&E), Haryana, Plot No 4 & 5, Sector -33 B, Chandigarh -160020

Request for proposal

The Database and Application servers being used for running VLC/GPF

application in this office are 7-8 years old and a need has been felt to replace

these servers with new ones to avoid any breakdown of the application. Our

Headquarters Office i.e. O/o the Comptroller & Auditor General of India, New

Delhi has already procured Dell EMC Poweredge T640 servers (Configuration in

Annexure-A) which will be replacing the existing servers.

Presently, this office is running an Oracle based application named VLC

(Voucher Level Computerization) for carrying out its work. There are two

servers one is Production in which database is configured and the other is

application in which Web Logic has been configured and forms and reports run

through this application server. The application is running in Oracle 11g

(database as well as Application) through a client server model. Servers have

Red Hat Linux 5.6 as Operating System and clients have different versions of

Windows Operating Systems.

Scope of Work

1) Installation of Oracle 11g database on one server which is suitable for

running VLC/GPF application with RAID configuration and ensuring its

compatibility with the hardware provided and OS mentioned.

2) Installation of Web logic server, Forms and Reports, other components

required for running VLC/GPF application on the other server and

ensuring its compatibility with the hardware provided and OS mentioned

3) Transfer of entire VLC/GPF database and the application to new servers

4) Checking of Performance of the Server and full load and manage

performance tuning.

5) Ensure the printing and all other normal VLC/GPF application is

functioning smoothly in production environment with Full load of Users.

6) Configuration of the backup server as per business continuity plan.

7) Configuration of networking and networking ports.

8) Any other activity required to run the application in live environment as

is being currently run on the existing server.

9) Provision for automatic creation of backup files (oracle dmp files) in

external storage media for backup and provision for transfer of backup

data to off-site location electronically at pre-determined time intervals

through FTP or other suitable methods

10) As existing VLC/GPF system would continue to function till final testing

of the system, it would be necessary to install the application, forms &

reports and transfer the database on the newly procured hardware. The

work will not be halted on old servers as such all data should be transferred

to new servers

11) Proper training to staff of VLC section regarding taking of backup,

RMAN, creation of dump file, taking backup on DAT tape, recovery on

standby server.

12) Proper documentation of all the work done. The documentation should

not only contain screenshots of the work done but it should also contain

detailed stepwise procedure mentioning therein all the facts.

13) The vendor should provide proper documentation of server

startup/shutdown and close process, backup process. These should be

made scripted(script on Linux) as far as possible.

14) Two client machines, which will be provided by this office should be

made ready in which all the necessary softwares for updation of forms and

reports from time to time and compiling of the same from these machines

can be done. These machines should have Form/Report builder for 11g,

Xmanager, Winscp and other required softwares.

15) Vendor should configure existing production and application server as

backup servers.

16)The newly configured application should be able to run through client

machine through browser.

17) The vendor should give onsite support for one year.

Terms and conditions

1. The registered bidder should be operating with an objective of offering of relevant IT

solutions and services that are the subject matter of this tender.

2. The bidder shall be single point of contact with office of the Principal Accountant General

(A&E) Haryana, Chandigarh and shall be solely responsible for the execution and delivery of

the work. The bidders will submit a prototype for the proposed solution along with the bid.

3. The Bidder should be registered with appropriate tax authorities such as Income Tax and

GST and should submit self-certified copies of valid certificates of registration with these

authorities.

4. The bidder should submit certified copies of their company Balance Sheet for last three

financial years along with signed copy of tender document.

5. The bidder must have successfully executed minimum 3 similar projects. The documentary

evidence in form of work order/contract and performance report must be enclosed on the

clients’ letterhead.

6. The bidder should not have been blacklisted by central/state government departments/

undertakings.

7. At any time before the submission of bids, office of the Principal Accountant General (A&E)

Haryana, Chandigarh may amend the tender by issuing an addendum in writing or by

standard electronics means. If the amendment is substantial, Bidder(s) shall be given

reasonable time to make amendment or to submit revised bid and the deadline for

submission of bids will be extended if required. office of the Principal Accountant General

(A&E) Haryana, Chandigarh has the right to cancel or modify the tender.

8. Even though bidders may satisfy the above requirements, they may be disqualified if the

bidder has made misleading or false representation or facts or deliberately suppressed the

information to be provided in the forms, statements and enclosures of this document.

Record of poor performance such as abandoning work, not properly completing the contract

or financial failures/weaknesses.

9. Work is to be completed within 15days from the date of issue of work order.

10. Payment will be made only after the successful completion of the work. A completion

certificate from the concerned officer will be required.

11. TDS as applicable will be deducted.

12. All disputes arising shall be subject to the jurisdiction of Chandigarh alone. The Office of the

Principal Accountant General (A&E) Haryana, Chandigarh reserves right to award the work/

cancel the award without assigning any reason.