FAFSA Workshop2012-13

Daniel WaitAssociate Director of Counseling & Outreach

Overview

• The financial aid equation • Who gets the money?

• Types of financial aid – • Grants• Scholarships• Work• Loans

• How to apply for financial aid• Free scholarship searches

What Financial Aid Offers

• Access to funds to help pay for• 4-year public and independent colleges and

universities• Community colleges• Private career colleges

• Choice among schools • Choose the best academic, career, cultural, and

social fit rather than the least expensive program

Sources of Aid

• Federal Government– Grants, Loans and Work Study

• State Government– Cal Grant and Chafee Grant

• Institutions– Grants, Scholarships, Loans and Work Study

• Private foundations/organizations– Scholarships and Loans

Types of Aid

• Grants– Gift aid based on income and circumstances

• Scholarships/Merit Awards– Gift aid based on grades and achievement

• Loans– Aid to be repaid

• Work Study– Work to earn programs that can be used to help with

the costs

Applications

• Federal – FAFSA (Free Application for Federal Student Aid)

• State – FAFSA and GPA Verification Form

• Institutional – Various forms may include the CSS Profile.

California State Funding

• Cal Grant A Entitlement Awards – for students with a GPA of at least 3.0, family income and assets below the state ceilings, and who demonstrate financial need

• Cal Grant B Entitlement Awards – for students from disadvantaged or low income families with a GPA of at least 2.0, family income and assets below the state ceilings, and who demonstrate financial need

• Cal Grant C Awards - for students from low income families pursuing vocational programs of study

California State Funding

• In order to be eligible for the Cal Grant you must also meet the following criteria.– be a U.S. citizen or

eligible non-citizen– be a California resident – attend a California college or university in 2012-2013

California State Funding

• To apply for the Cal Grant you must:– Submit your FAFSA prior to March 2nd, 2012– Submit your GPA verification form prior to

March 2nd, 2012• Many high schools will submit the GPA

verification form on your behalf. Make sure you know how your school handles this form.

What is the FAFSA?

• FAFSA – Free Application for Federal Student Aid• www.fafsa.gov not www.fafsa.com• Used to determine how much need a family has by

looking at income, assets and family size. • Need is determined by the EFC – Expected Family

Contribution.• The FAFSA uses federal methodology to calculate each

family’s EFC.• Each school you list is electronically sent the results of the

application so they can determine your eligible aid.

What is the FAFSA?

Cost of Attendance - Expected Family Contribution

Financial Need*

*Financial Need equals

Financial Aid Eligibility

Federal Application

• 2012-13 FAFSA is not available until January 1st, 2012• File early, but no later than March 2, 2012

• Use estimated 2010 income information if taxes are not complete at time of FAFSA submission

• Student and at least one parent must complete and sign the FAFSA

• Best to complete the form electronically.

Federal Application

Before starting the FAFSA, gather:– Student driver’s license – Student Alien Registration Card– Student and Parent

Social Security cards 2010 W-2 Forms and other records of money earned 2010 federal income tax form Records of untaxed income Current bank statements Business, farm and other real estate records Records of stocks, bonds and other investments

Create a file for copies of all financial aid documents submitted

Federal Application

• Access– You can contact the Department of Education

by:• Phone: 1-800-4-FEDAID or 1-800-433-3243• Email:

federalstudentaidcustomerservice@ed.gov• Live Help (chat): available on website

Early Estimates

• FAFSA4Caster– Allows you to get an estimate if you are not

ready or able to complete the FAFSA– Saves information and imports it to your actual

FAFSA when available– Prepares you for the questions and offers

additional assistance– Available at www.fafsa.ed.gov

Net Price Calculator

• New regulations state that every US school must have a standardized calculator to give families an idea how much it will cost to attend.

• Different schools = different calculators– Some schools use a generic calculator– Some schools have broad ranges– Some schools use the lowest estimate

• Output is only as accurate as the information entered

FAFSA

Make sure you use the student’s demographic information and not parent information when setting up the FAFSA

FAFSA

• Be sure to select 2012-13!

• Request a duplicate PIN or a new one

FAFSA

• PIN serves as the electronic signature

• Both student and at least one custodial parent need PIN to sign the FAFSA electronically

• May be used to:– Check on FAFSA status– Verify and correct FAFSA data– Add additional schools to receive FAFSA data– Change home and e-mail addresses

• If you select your “four number” PIN, it is automatically activated

Apply for a PIN at:

www.pin.ed.gov

Student Information

• Use your proper name• Use student SSN

and DOB• Use student email

to ensure that the report is sent to you as the student• If male, Selective

Service is required to receive federal aid

Student Information• Smart form• You must be a US

citizen or eligible non-citizen for federal aid

• Be careful with stating what degree you will be working on

• Consider marking yes to work study

Student Information – Drug Abuse• If convicted of

drug use, possession or sale, the student is not eligible for federal student aid.

• Schools may offer a means to rehabilitate this status.

Student Information – Schools• List a California

college or university first (for Cal Grant consideration)

• It’s important that you get your FAFSA information to the right schools.

• You can select up to 10 schools & after this submission, can substitute the original schools for additional schools.

• Select housing status

Student Information - Dependency• These questions

determine if a student is independent

• Age: 18 versus 23• Claiming a student on

a tax return• Foster youth• Emancipated minors• Legal guardianship

does not include biological parents

Student Information - Dependency• If found to be a

dependent student, you must provide parent information.

• You can skip this step if you are a dependent student that should be considered a special circumstance.

• Documentation will be required.

Parent Information• Provide Information on:

– Biological or adoptive parent(s)– Stepparent (regardless of any prenuptial agreements)

• Do not provide information on:– Foster parent(s), student is automatically considered an

independent student– Legal guardian(s) or grandparent(s) or other relative(s)

unless they have legally adopted you.

Student may request a dependency override in certain circumstances, contact a Financial Aid Office for more

information

Parent Information• Use parent SSN and DOB• List your email

– Schools may use to communicate

• Legal residence– Cal Grant eligibility

• Household size– Children, parents,

anyone else supported > 50%

• Number in college– Parents in college

Parent Information Undocumented• Do not use your Federal Tax Payer ID Number as a social

security number.• When asked to provide your social security number,

enter all zeroes.• When asked if you have filed taxes for 2011, answer

“not going to file.”• You will not be able to apply for a pin number to sign

the FAFSA. You will need to print a signature page and mail it immediately.

Parent Information – Marital Status• What is your parent’s marital status as of today?• When did your parents get married or remarried?• 1213 FAFSA will allow marriage update for parent and

student. – Up to each school to approve each request

• If your custodial parent is not married, this “smart form” will ask for which parent you are completing the form.– The parent that provides more than 50% of the

support over the past 6 months will list financial information and sign with PIN.

Parent Information• Don’t wait until

your taxes have been completed to file your FAFSA!

Parent Information• You can estimate

using the income estimator if needed

• Hints on the side help you locate AGI and wages based on 1040 or W-2

Parent Information – Work Status• Is Parent a Dislocated Worker?• A person may be considered a dislocated worker if he / she:

– is receiving unemployment benefits due to being laid off or losing a job and is unlikely to return to a previous occupation;

– has been laid off or received a lay-off notice from a job; – was self-employed but is now unemployed due to economic

conditions or natural disaster; or – is a displaced homemaker.

• Note: If you answer Yes, the financial aid administrator at your college may require proof that your parent is a dislocated worker.

Parent Information

• How much did your parents pay in income tax?

– Line 55 of IRS 1040 federal tax return

• Taxes paid is not the amount withheld on the W-2 Form!!! It is:

• amount withheld plus any check sent with the tax return or/

• the amount withheld minus any refund.

Parent Information

• Enter the number of tax exemptions your parents will claim for 2010. – IRS Form 1040 – Use Line: 6d

• This does not need to match the household size (but it often does).

• The student does not need to be claimed on the tax return of the custodial parent!

Parent Information• Some untaxed income

information is found on your 1040 tax return, other items are not.

• If you answer yes to the asset question, you will provide:– Current cash balance– Investment net worth– Business net worth

Student Tax InformationThe directions to complete the student section are the same as those outlined for the parents.

Student Assets• Do not report a 529 account as a student asset. Report as a parent asset! • Any other asset in the student’s name MUST be

reported.

Signing the FAFSA• It is recommended that you sign the FAFSA

electronically with a PIN number for the student and the parent.

Confirming Submission

Scholarship Opportunities• Outside Resources• Community: Rotary, YMCA, Elks• Parent’s Employer • Web Sites: www.fastweb.com• Time spent on searches… Worthwhile?• Outside Scholarships can replace loans/work

• Tips• Be Cautious• Limit Dependency• Do your Homework• Refer to institutional resources on the web

Special Circumstances

• Contact the Financial Aid Office if: • Loss or reduction in parent or student income or

assets• Death or serious illness• Unusual medical or dental expenses not covered

by insurance• Reduction in child support, social security benefits

or other untaxed benefit• Financial responsibility for elderly grandparents• Any other unusual circumstances that affect a

family’s ability to contribute to higher education

Summary of the Financial Aid Process

• Submit all required forms, including FAFSA, by each college’s published deadlines (but no later than March 2)

• By March 2 submit a Cal Grant GPA Verification Form

• Keep a copy of all forms submitted

• Review the electronic Student Aid Report (SAR)

• Acknowledgement or the paper SAR sent to the student

• Review the California Aid Report (CAR)

• Watch for financial aid award notifications from colleges to which the student has been admitted

• Be sure to apply for financial aid this year and every year as soon as possible after January 1 to receive the best financial aid award possible

• ASK QUESTIONS!

Thank You!

Questions?