Fall 2013 Reading Retake

Training Materials

Fall 2013 Reading Retake ScheduleOctober 7–10 (Paper-based accommodations)

FCAT 2.0 Reading Retake Two half-day sessions over two days*

October 7-18 (Computer-based administration)

FCAT 2.0 Reading Retake Two half-day sessions over two days*

2*Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical school day. Exception: SWD with extended time accommodation and ELL students Levels 1-4.

Hospital/Homebound and Visually Impaired students extended testing window for paper-based accommodations: October 7-16, 2013.

OverviewThese training materials are designed to highlight important information regarding test administration policies and procedures.

Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

These training materials are available at: http://oada.dadeschools.net/Screencasts/2013FCATrkfl/2013FCAT.html

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Appendices

• Appendices in the Fall 2013 Retake Manual include:– Appendix A—Accommodations– Appendix B—Pearson Support and PearsonAccess– Appendix C—Test Security Statute and Rule– Appendix D—Forms, Cover Sheets, Checklists, Signs

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What’s New

FCAT Mathematics Retake

• The FCAT Mathematics Retake was administered for the last time in Spring 2013.

• Students who entered grade 9 in the 2009-2010 school year or earlier and who have not yet earned a passing score on the Grade 10 FCAT Mathematics test must earn a concordant score on the ACT or SAT to satisfy this requirement.

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What’s New

Session Information• Students must complete Session 1 of the FCAT 2.0

Reading Retake before taking Session 2.

• Any students who are absent for Session 1 may NOT take Session 2 of the test until they have completed Session 1. These students should still be tested in two sessions over two days.

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Technology Coordinator Guide• Information and instructions

for technology coordinators to follow before, during, and after testing are now provided in a separate online Technology Coordinator Guide posted at www.FLAssessments.com/EOC.

• Technology coordinators must familiarize themselves with all information in this guide prior to the test administration.

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CBT Test Administrator Quick Reference Guide• This guide lists possible error

messages students may encounter, explanations for each message, and troubleshooting solutions.

• This guide (formerly Appendix D of the manual) is a helpful resource for test administrators during testing and is available at www.FLAssessment.com/AdditionalResources.

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Glossary of Terms

PearsonAccess www.pearsonaccess.com/fl • A website used for almost all test

preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.• Verify that you are working in the correct

test administration each time you log in.• Links to support materials:

www.FLAssessments.com/FallRetake.• PearsonAccess will timeout after 14

minutes of inactivity.

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Glossary of Terms

• Accessed from the Training Center tab on the PearsonAccess Home page.

• Provides an opportunity to− Practice PearsonAccess tasks.− Manage the Infrastructure Trial in

preparation for testing.• Requires a username and

password (different from operational site).

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PearsonAccess Training Center

Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s high-

stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

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Glossary of Terms

TestHear 2.1.0.7 (TestHear)• Platform used to deliver accommodated forms (e.g., large print,

zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS X10.5 or later installed and are running Windows (e.g., via Boot Camp).

• TestHear will not work on Mac OS X10.4 or on Macs that cannot also run Windows.

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Glossary of Terms

Proctor Caching• Proctor Caching is a process of loading test content locally on a

computer at the school level.• Does not require a separate caching server and can run on any

workstation on the network that meets minimum requirements.• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT 2.0/EOC computer-based testing in Florida.• Instructions for proctor caching are provided in the 2013-2014

Technology Coordinator Guide.

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Students to be Tested

• Students who entered Grade 9 in the 2009-2010 school year or after and are pursuing a standard Florida high school diploma must earn a passing score on the Grade 10 FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of the requirements for graduation.

• The following students are eligible to participate in this administration:– Retained Grade 10 or Grades 11–Adult (AD) regular high school

students who have not yet passed the Grade 10 FCAT 2.0 Reading test.

– Students who enrolled in Grade 9 prior to the 2009–2010 school year but have not yet passed the Grade 10 FCAT Reading test. (Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.)

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Students to be Tested, (cont.)

• Students who have received a GED diploma are not eligible to participate in FCAT 2.0 administrations.

• Students enrolled in grade levels below Grade 10 MAY NOT participate in the Reading Retake.

• Important Note: Grade 11 – Adult students that have obtained a concordant ACT or SAT Reading score do not have to take the FCAT 2.0 Reading Retake test. 15

File Download Manager

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Testing Category• Cohort year• FCAT Read Pass

Fail• ACT Highest

Read• SAT Highest

Verbal

Students to be Tested:Special Programs

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Program District Number

School Number

Participation Status

Registration/Reports

Florida Virtual (FLVS-FT)

Full-Time 9-12

71 0400 MUST Florida Virtual School Program

Miami-Dade Online Academy (M-DOA)

13 7001 MUST Miami-Dade Online Academy

Students to be TestedStudents with Disabilities (SWD)• Eligible students with disabilities participate in the

Retake administration in one of the following with, or without accommodations, as documented on an IEP or 504 Plan.

English Language Learners (ELLs)

• Eligible ELLs are expected to participate in the Retake administration no matter how long these students have been receiving services.

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Students with DisabilitiesAccommodations• Administration Accommodations

−Flexible presentation−Flexible responding−Flexible setting−Flexible scheduling−Assistive Devices and Tools

• Paper-based Accommodations−Regular print−Braille− Large print (New as Unique Accommodation for CBT;

beginning in Spring 2013)

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Students with Disabilities Accommodated Test FormsTest Hear: Assigning an Accommodated Form Click “Specify” or “Override” on the Session Details screen to assign a specific form.

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Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCon Color ContrastScr Rdr Screen ReaderLrg Prt+ Con Large Print and Color ContrastLrg Prt+Scr Rdr Large Print and Screen ReaderLrg Prt+ Con+Scr Rdr Large Print, Color Contrast, and Screen

ReaderZoom+ Con Zoom and Color ContrastZoom+Scr Rdr Zoom and Screen ReaderZoom+Col Con +Scr Rdr Zoom, Color Contrast, and Screen ReaderCon+Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive Devices

English Language Learners Accommodations ESOL Levels 1-4 Only

– Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance In Heritage Language Approved Dictionary

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SWD and ELLRecording Accommodations

NEW!• Student accommodations can

now be recorded in the Test Session Details screen in “Manage Test Sessions” by clicking on a student’s name. – Click the Edit button.

• Select the accommodations used by the student in the drop-down menus.

• Click the Save button. • Click “Go back to Session

Detail” to record accommodations for additional students 22

State and District Requirements• Standards, Guidelines, and

Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp – Adopted by School Board– General Guidelines

• Florida Test Security Statute and Rule

• School Procedural Checklist (FM-6927)

• District Monitors 23

Test SecurityPer Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.Examples of prohibited activities include the following:• Reading or viewing the passages or test items before, during, or after

testing• Revealing the passages or test items• Copying the passages or test items• Explaining or reading passages or test items for students• Changing or otherwise interfering with student responses to test items• Copying or reading student responses• Causing achievement of schools to be inaccurately measured or

reported 24

Reporting Testing Irregularities

• All school staff are professionally responsible for ensuring appropriate test administration procedures and reporting any irregularities.

• Security Breaches: Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately.

• Missing Materials: Schools must investigate ANY report of missing materials immediately. − Specified in Standards, Guidelines, and Procedures for Test

Administration and Test Security School Assessment Coordinator/Principal Student Assessment and Educational Testing Region Center and/or appropriate District Administrative Office Appropriate investigative unit, if applicable

Note: School personnel must be prepared to provide documentation and information in support of investigations of any testing irregularity.

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Electronic Devices• School personnel must ensure that students do not have

access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them.− “Possession” is defined as “within arm’s reach,” even if the

electronic device is not visible.− Students should not have cell phones in their pockets, clipped to

their belts, at their desks, or anywhere they can be easily accessed during testing or breaks.

• If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated.

• Students and parents/guardians must be made aware of this policy prior to testing.

What’s New

Testing Rules Acknowledgment• The last portion of the testing rules read to students now

reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting to blogs or websites like Facebook or Twitter. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.”

• Students and their parents/guardians should be made aware of this clarification to the testing rules prior to testing.

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Caveon Forensic Analyses

• Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test

responses; and – Schools with improbable levels of similarity,

gains and/or erasures.• Only the most extreme results are flagged and

withheld– One in a trillion chance of the pattern occurring by

chance 28

Test Materials Needed: (as applicable)

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Test Administration Manual

• The Fall 2013 Reading Retake Test Administration Manual will be used to read the test administration scripts to students.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications.

• The scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, assistive devices) and paper-based accommodations are provided in Appendix A.

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Session Roster• School assessment coordinators will provide a Session Roster

(CBT only), which includes the following information:

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− Test Administration− Session Name− Test to be Administered− Test Code (password) − Student Names

− Student ID Numbers− Student Birth Dates− Class Information− Test Form/Form Group Type− Login IDs

• Session Rosters may be used to record required administration information.

• Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

Required Administration Information

Record the following required information on your Session Roster or Administration Record/Security Checklist:• Students assigned to the room• Attendance information• Accommodations provided to students• Accommodations used by students• Test group code• Unique security number of secure documents assigned to each

student (paper-based accommodations only)• Signatures of test administrator and school assessment coordinator• Dates and times for when secure materials are received and

returned

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What’s NewRequired Administration Information• The list of required administration information has been

updated to include both the accommodations provided to students and the accommodations used by students during the test administration.

• The blank Administration Record/Security Checklist has been updated to include fields for recording both accommodations provided and accommodations used.

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Student Authorization Tickets• Each student needs a Login ID and a test

code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets. – Each student will log in using the SAME

Student Authorization Ticket for both test sessions.

• Give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

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Seating Chart• An accurate seating chart must be maintained for each testing

room for each test session. Seating charts must record the following information:− The room name/number− Student names and their locations in the room during testing− The front and back of the room− Direction students are facing− Date− Session starting and stopping times− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)

• If the seating configuration changes during testing, a new seating chart must be created.

• Remember to maintain seating charts for both test sessions.35

Test Group Code• A test group code is a unique four-digit number used as a

security measure to identify groups of students tested together. – Each testing room must utilize a different test group

code.• Students will enter the test group code before beginning the

test, as indicated in the scripts.• The same test group code is used for Session 1 and 2.• If students are absent for a test session, a different unique

code must be used for each make-up session.• The code must be recorded on the required administration

information and on each seating chart. 36

Test Code vs. Test Group Code

Test Code Test Group CodeA six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav/TestHear.

A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav/TestHear and before students see the first question.

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Seal Code

• A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1.

• TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.

• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students.

• Students are not able to return to Session 1 once they have logged in to Session 2. Each student will log in using the same Student Authorization Ticket for both test sessions. 38

Seal Code (cont.)

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Seal Code TestNav

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Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Seal Code TestHear

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Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Security Log

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A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

CBT Worksheets

• CBT Worksheets may be provided for students to make notes. A sufficient number of worksheets should be available for all students taking the computer-based test.

• The worksheet is an 8½ × 11 page (located in Appendix D and posted to PearsonAccess) that may be copied and distributed as indicated in the administration script.

• Students must be provided a new worksheet for Session 2.• Collect used worksheets after each session and return

them to your school assessment coordinator. • Used worksheets are secure materials.

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Reading Passage Booklets• Reading Passage Booklets will be provided for eligible

students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans.

• The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

• Reading Passage Booklets are secure materials.– Written documentation of the number ranges must be

maintained at all times during distribution and return of books. 44

Additional Materials

Pens and/or pencils• Clock or watch• Signs

− Do Not Disturb Sign− Electronic Devices Sign− Session Signs

• Cover Sheets− TO BE SCORED Cover Sheet− NOT TO BE SCORED Cover Sheet

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Preparing for Testing

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Communicate Testing Policies• Electronic Devices Policy––If students are found with ANY electronic devices,

including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days.

• Leaving Campus—If students leave campus before completing a test session (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete that session. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day.

• Testing Rules Acknowledgment—Prior to testing, students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

• Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting to blogs or websites like Facebook or Twitter. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.”

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Receive Test Materials/Maintain Test Security• Inventory the contents of the boxes within 24 hours of

receipt and report missing materials immediately.• Keep materials secure at all times.• Maintain the Test Materials Chain of Custody Form at all

times.• No more than three individuals may have access to the

locked storage area.• Do not open shrink-wrapped materials or begin preparing

them more than three days prior to testing.• Save the original boxes for returning TO BE SCORED

special document materials. • If you need additional materials, contact the Test

Distribution Center at 305-995-3743. 48

Create/Update School User Accounts• School user accounts are necessary to complete the CBT test

activities.• Create or reset your password for each Pearson site (operational

and training center).• Create school user accounts for test administrators in Pearson’s

operational site (optional). • Two different school user accounts may be set up:

− Individual accounts for each test administrator Test administrator will set up unique password.

− Generic accounts linked to the school assessment coordinator The password will be the same for all test administrators. These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account. 49

See back of Training Packet

PreID File/Test Session/Student Verification • PreID file is based on student information as of August 30 • New students or changes to student demographics after

August 30 will not be included in PearsonAccess. • All students testing on the computer that were captured in

the PreID file will be in a class called FL CLASS• Test sessions were automatically created via the PreID

upload. Test session is named:– Reading

• Print the Session Roster and compare against school generated list to verify:– Student eligibility, and– Student Name and Florida ID number for accuracy

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PreID File/Test Session/Student Verification (cont.)• Place verified students in new test sessions or keep them in

the original session.• Add new students using the “Create New Student wizard”

and place them in test sessions.− Management of student information in PearsonAccess

can begin on September 9.• Maintain a list of test sessions to cache test content for all

sessions.– Test sessions can be cached beginning on September 30.

• Important Note: Grade 11 and 12 students that have obtained a concordant ACT or SAT Reading score are not required to take the FCAT 2.0 Reading Retake test.

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Updates to Student Information

NEW!• A new process has been established to allow incorrect

student profiles that were added to PearsonAccess via the Create New Student Wizard to be updated before or after testing.– The District Assessment Coordinator can submit a request on

the school’s behalf.

• Note: Updates may not be made to student profiles that were created via the PreID upload.

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Training: Test Administratorsand Proctors• Read the Florida Test Security Statute and the

State Board of Education Test Security Rule (Appendix C) in the test administration manual.

• Ensure that test administrators sign the Florida EOC Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement.

• Test Administrators must be certified educators.

• Train your test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers).

• Communicate the process for collecting required administration information to your test administrators.

• If any students who require accommodations are testing at your school, discuss with test administrators how accommodations will be provided (Appendix A).

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Training: Proctors

When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.

*FDOE strongly encourages the use of proctors in all testing rooms, even those with 25 or fewer students.

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1-25 students Test Administrator*26-50 students Test Administrator and 1 Proctor51-75 students Test Administrator and 2 Proctors

Note: Students cannot serve as proctors or volunteers.

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Training: Testing Location• Use classrooms whenever possible.• Make sure that each room is free of

distractions and has– Comfortable seating– Good lighting– Sufficient workspace– Adequate ventilation

• Make sure that:– students are not facing each other when

seated at tables– there is at least three feet between students– students cannot view others’ computer

screens (visual barriers are installed)• Remove or cover all visual aids on student

desks or displayed in the room, such as posters showing mathematical and scientific concepts.

EOC Manual 86-87

Training: Supervise Test Administration

Ensure that students:• Have cleared the area around their workstations of all materials except

for the appropriate test materials.• Have a pen or pencil, and distribute testing materials as indicated in the

scripts.• Check the Testing Rules Acknowledgment box and enter the correct test

group code.• Do not have books, notes, scratch paper, or electronic devices of any

kind during testing or during breaks within a test session, even if they do not use them.

• Do not talk to other students or make any disturbance.• Are working independently.• Are working in the correct session.• Save and Exit (TestNav) or Exit (TestHear) the test on Day 1 and

Submit the test on Day 2 after they complete Session 2. – Are provided with the Seal Code on Day 2 of the test. 56

Training: Supervise Test Administration (cont.)• It is not appropriate to use cell or classroom phones, grade papers, or

work on the computer during testing.• While you may encourage students to continue working, you may not

talk with them about test items or help them with their answers.• If a student’s computer is disconnected from the test, test administrator

must contact the technology coordinator or school assessment coordinator to help diagnose any technical issues and resume the student’s test in PearsonAccess.– If a student has continual difficulty logging in or gets kicked out of the

test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved.

• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

• At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm, as needed. 57

Arrange ePats • Schedule and arrange practice tests (ePATs) as described in the

Fall 2013 Retake Manual. • Before a student can participate in this computer-based

administration, the student must complete the correct ePAT to learn how to use the computer-based system. If a student has previously participated in an ePAT for Grade 10 Reading or the Reading Retake, the student is NOT required to participate in an ePAT for this administration.

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test using the TestHear ePAT with the specific accommodated form or form combination they will use during testing.

• To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs.

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CBT Preparations• Please ensure that:

− TestNav has been properly installed and tested before the first day of testing.

− Proctor Caching computers have been set up properly.• Each testing computer is configured to refer to a Proctor Caching

computer in order to obtain test content.− Test content has been cached for all scheduled test sessions. − Each computer station is equipped with a keyboard and mouse (or

other pointing device).− Monitors are correctly displaying test items with shading.− Instant messaging, email notification, screen savers, power savers,

and remote desktop are disabled.− Anti-virus, auto-scan and/or auto-update, system restore utilities,

Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers is disabled or delayed.

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CBT Preparations (cont.)

• Please ensure that:− Test administrators are familiar with how to access TestNav

and TestHear software from student workstations and how to access the student comment forms.

− Proctor Caching computer and Proctor Caching software are turned on and remain running each day of testing.

− CBT Test Administrator Quick Reference Guide is used to help diagnose technical issues during testing.

− Students and teachers not testing refrain from using any streaming media or other high-bandwidth applications while students are testing.

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During Testing

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Monitor Test Administration• Ensure that test sessions have been started in PearsonAccess

• Provide test administrators with additional materials, as necessary.

• Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

• Be available during testing to answer questions from test administrators and to ensure that there are no technical issues.

• In PearsonAccess, monitor session status and resume students’ tests, if necessary

• Arrange for and supervise make-up administrations.62

Concluding Testing

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Test Invalidation• A test MUST be invalidated if either of the following circumstances occurs:

B̶ A student has an electronic device during testingB̶ A student is cheating during testingB̶ A student is given an accommodation not allowed on Retake assessmentB̶ A student is given an accommodation not indicated on the student’s IEP, Section 504 plan, or ELL planB̶ An error occurs in test administration or procedures that could compromise the validity of test resultsB̶ A student is given unauthorized help during testing

• A test MAY be invalidated if one of the following circumstances occurs:B̶ A student becomes ill and is unable to finishB̶ A student is not allowed the correct amount of timeB̶ A student was not provided an allowable accommodation indicated on the student’s IEP, Section 504 plan, or ELL planB̶ A disruption occurs during testing (e.g., severe weather)B̶ A student is disruptive during testing 64

Marking Tests CompleteStudents should be in “Completed” status after they submit the test on Day 2 after they complete Session 2. Student tests should only be Marked Complete in one of the following circumstances:• A student had to stop testing (e.g., due to illness) and will

not finish the test. (After being marked complete, school personnel may invalidate the test.)

• A student finished the test but exited instead of submitting the test and the test should be scored.

• A student completed Session 1 and never started Session 2.

• As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. 65

• CBT clean-up activities must be completed by 4:00 pm on October 18.

• “Delete” all not started sessions and “Stop” all started sessions• Please remember the following:

– Absent students should be removed from the test session (not marked complete).

If absent students have already been marked complete, nothing else needs to be done. 

– Students in “Ready” status must be removed from the session before it can be stopped.

– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete. 

• Invalidate tests, if applicable. • Record accommodations for ESE and ELL students, if applicable.• Ensure that school technology coordinators purged test content from

the Proctor Caching computer(s). 66

CBT Clean-up Activities

Organizing CBT Materials• Verify that all distributed secure materials have been returned. • Report any missing materials to Student Assessment & Educational

Testing and conduct the necessary investigation.• Organize materials and return originals in the District Assessment

Coordinator ONLY boxes as instructed in the “Friendly Reminder” (Training Packet). − Copy the seating charts, required administration information, Session

Rosters, Seal Codes, Chain of Custody forms, and Security Logs, and file your copies

− Return used and unused CBT Worksheets (if applicable)− Keep Student Authorization Tickets, signed copies of the Florida EOC Test

Administration and Security Agreement and Test Administrator Prohibited Activities Agreement Forms for one calendar school year, and then destroy them.

− Keep test administration manuals until test results are reported, then recycle them.

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The following slides relate to the administration of paper-based tests (Reading Passage Booklets, regular print, large print, or braille), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

Paper-based large print is available as a unique accommodation for eligible students.

The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only.

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Paper-Based Tests (PBT)

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix D of the Fall 2013 Retake Manual and at www.FLAssessments.com/FallRetake.

• The purpose of this form is to track test materials at all times, including:– their location– the dates and times they are handled– the names of the persons performing various

activities involving the materials• Schools must retain copies (electronic or

hardcopy) of completed forms for their files after materials are packaged for return and originals are placed in District Assessment Coordinator Only Box.

• A certified educator must be present at all times that test materials are handled directly.

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PBT Security Numbers

• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check digit located in the

upper right corner of test and answer books.• Packing list shows the number ranges assigned to each school, and written

documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists with security numbers for all test and answer books are provided in PearsonAccess.– Blank Administration Record/Security Checklist also provided in

PearsonAccess and in Appendix D of the manual. • The test administrator should maintain a list of all secure materials assigned

to him or her, including any additional materials assigned throughout the administration.

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PBT Sample Student Grid Sheet

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If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, Florida ID number, district number, and school number.

• If the student name, Florida ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.

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PBT School Assessment Coordinator After Testing

Return Test Materials to Your District Assessment Coordinator1.Verify that all distributed secure materials have been returned. Complete

your Chain of Custody form. Notify Student Assessment & Educational Testing immediately if any secure materials are missing.

2.Copy records of required administration information, Security Logs, and seating charts, and file the copies.

3.If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results.

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PBT School Assessment Coordinator After Testing

Complete Document Count Forms1. Verify that all documents from make-

up sessions are included. 2. Do not copy blank count forms;

however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.

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PBT School Assessment Coordinator After Testing

Paper Bands• Documents from more than one grade level may be banded

together (e.g., Grade 11 and Grade 12).• Documents for each special program (FLVS Full-Time High

School and Miami –Dade Online Academy) must be banded separately, if applicable.

• Complete all fields on the paper band.

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PBT Pack Materials

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Package Materials for ReturnPrepare the following types of boxes for return to your

district assessment coordinator (as appropriate):• RED-labeled boxes – TO BE SCORED Regular Print Materials• WHITE-labeled boxes – TO BE SCORED Large Print Materials• PINK-labeled boxes – TO BE SCORED Braille Materials• YELLOW-labeled boxes – All NOT TO BE SCORED Materials• District Assessment Coordinator ONLY box – No Label

Return Schedule

77Training Packet (see Friendly Reminder)

 “TO BE SCORED”

 “NOT TO BE SCORED”

 REGULAR PRINT (RED LABEL)  (YELLOW) Label

 BRAILLE (PINK LABEL)

“LARGE PRINT” Unique Accommodation Only

(WHITE LABEL)

Hand-deliver paper-based materials to the Test Distribution Center (TDC) by 3:30 pm on Wednesday or Thursday, October 16 or 17, 2013.

District Assessment Coordinator ONLY Box

• Hand-deliver the “DISTRICT ASSESSMENT COORDINATOR ONLY BOX” to TDC by 3:30 pm on OCTOBER 22 or 23, 2013.– Original Administration Record/Security Checklist or school’s developed form with

all the required information – Session Rosters – Seal Codes (CBT only)– Original Chain of Custody Form (PBT Only)– Original Seating Chart – Original Security Logs– CBT Worksheets (used and unused) – Original School Procedural Checklist

• Note: The Student Authorization Tickets will remain at the school for one calendar school year. Do not make copies of the CBT worksheets.

Write District Assessment Coordinator Only on this box and number the box 1 of 1. Do not place a colored label on the box or pack any test materials.

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Comment Forms

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• After testing, test administrators, school assessment coordinators, and technology coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake.

• FDOE and Pearson appreciate feedback from district and school personnel.

Reminders• Inappropriate actions by school or district personnel

before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

• ALL test administrators must be certified educators.

• All personnel involved in test administration must read and sign an FCAT 2.0 Test Administration and Security Agreement, provided in Appendix D of the Fall 2013 Retake Manual.

• Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix D. 80

Pearson Support and PearsonAccessContact Pearson Support at:

• 1-877-847-3043 (Monday – Friday, 7:00 am – 8:30 pm EST)• Florida@support.pearson.com

Appendix B in the Fall 2013 Retake Manual provides the following information:• PearsonAccess

−User Accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.)

−Browser requirements−Logging in for the first time−Resetting passwords

• Training Center−Test Setup Exercise 81

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Student Assessment and Educational Testing

Maria C. Bruguera, Director

mbruguera@dadeschools.net

Mara Ugando, Staff Specialist

mugando@dadeschools.net

Phone: 305-995-7520

Fax: 305-995-7522

Contact InformationITS - Infrastructure and

System Support

Mr. Javier Perez, Executive Director

JPerez@dadeschools.netTelephone Number: 305-995-

3331 

Mr. Roly Avila, SupervisorRAvila@dadeschools.net

Telephone Number: 305-995-3334