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Family Medicine Residency Training Programs

Capitation & Special Programs Funding Webinar

Presented by:Manuela Lachica, Host: Barbara Zendejas

www.calreach.oshpd.ca.gov to apply

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WELCOME EVERYONE!

Thank you for joining us today

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Raising your hand to ask a question

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Muting your phone

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$5.2 million is available to accredited Family Medicine ResidencyPrograms for capitation funding via state funding and a grant from the California Endowment.

Registration: Open nowRFA release: September 15, 2014RFA deadline: October 15, 2014

Maximum funding requested has remained the same at four (4)cycles per program or $206,460.00

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Getting Started

If you’re a new applicant register nowIf you’re a returning applicant that’s forgotten their password ask to have your password reset now – don’t wait.

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Enter in all required fields. Click SAVE, if there are no errors on the page you will receive a “Registration complete” message, SB staff must approve all users prior to moving forward.You may expect a maximum 24 hr turnaround time for approval

Choose SongBrown only

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Enter username and password to begin

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Click to begin RFA• 2 RFA’s available

Capitation Special Programs

• Messages regarding RFA will be here

• The number of applications you have started

• Show’s where in the process your app is

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Click Apply Now

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This is your application number

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A complete application

will contain all of these forms

Pay attention to icons – they will letYou know what pages have been completedand what pages have errors

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Learn to love it!

Must complete all boxes with an *

Maximum allotted characters

Tips and Tricks

To add additional pages Will show all errors

found on app

Hover text, provides clarifying information

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More Tips and Tricks

When the information has been saved successfully

Error message will display exactly what is wrong with the page

You will receive this message ifyou try and navigate away from the page you are on without hitting SAVEfirst. You must click CANCEL to clear the warning and then SAVE. If you click OKfirst you will lose whatever informationyou’ve already input.

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New items for the 2014 RFA

1. Program Information – Applicants can request expansion cycles for thoseprograms that are expanding;

2. Executive Summary – Additional question on Social Determinantsof Health;

3. Statistics Form – Additional table to capture current resident gender &additional questions on hours spent in areas of unmet need;

4. Underrepresented Minorities – Format change to the table;5. Faculty Qualifications – A table has added to capture faculty qualifications;6. Residency Training – Additional question added to capture what primary care

career pathways and pipelines activities residents of the program participate in; and

7. Required Attachments – programs requesting expansion cycles must provide expansion approval letter from the ACGME.

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Please take the time to correctly fill out this form,incorrect information may delay full execution ofyour contract

1. Make sure the contract organization is correct

2. Contracts Officer must be the post award officer not the pre-award grants officer

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This form is in connectionto new evaluation criteria for FM residencies. The newcriteria asks “Is the payerMix of the Family MedicineCenter more than 50% Medi-Cal,County Indigent, Other Indigent,and Other Payers”?

The Hover text provides the definition of each payer categorybased on OSHPD, Hospital AnnualFinancial Data

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You must fill out a separate page for each graduate you input. On this page you have the following five choices:1) If you are a new program and have no graduates to report for the period requested you click this check box and hit SAVE;2) If you have graduates to report you will start with Section 1, click the SAVE button and use the add/edit feature to find the right practice site name, hit SAVE again and the address will populate for you;3) If you have a graduate not practicing in California or with out a practice location you enter them using Section 2. Click unknown and provide the reason using the dropdown;4) If you can’t locate your practice site using Section 1, type in the name and address in Section 3; and5) If the practice site is a private medical office and can’t be located using Section 1, type in the name and address here.

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5Alert- for returning applicants the ddl has been eliminated in Section 1, navigating this new feature may take you awhile.

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You must fill out a separate page for each training site you input. On this page you have the following three choices:1) If you have training sites to report you will start with Section 1, click the SAVE button and use the add/edit feature to find the right practice site name, hit SAVE again and the address will populate for you;2) If the training site your looking for isn’t in Section 1, type in the name and address here;3) If the training site is a private medical office and can’t be located using Section 1, type in the name and address here.

For each training site you must alsoprovide the type of site • Principal• Secondary• Continuityand the hours spent by residents at the site.

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Alert- for returning applicants the ddl has been eliminated in Section 1, navigating this new feature may

take you awhile.

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Required Attachments

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Click the back button to return to the Application Menu

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To submit the RFA click here

An application is not consideredsubmitted until the applicationstatus shows “submitted”

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Enter the last 3 digits of your application number here

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Click here to view, edit

application

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Family Medicine Special ProgramsApplication

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Family Medicine Special Program Applications

Will be released on September 15, 2014 Applications are due on October 15, 2014 The California Endowment has generously awarded the Song-Brown Program with $1.43 million for funding Family Medicine Special Programs

Applicants may request from $125,000 to $150,000 inSpecial Program funding for a project no longer than two years in length.The Commission has the authority to lower requested amounts to a minimum of $100,000 based on the amount of funding available and the competitiveness of the proposal.

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New items for the 2014 RFA

1. Executive Summary – Additional question on Social Determinantsof Health;

2. Statistics Form – Additional table to capture current resident gender &additional questions on hours spent in areas of unmet need;

3. Underrepresented Minorities – Format change to the table;4. Special Program Description – Additional question on the Priorities for Funding5. Faculty Qualifications – A table has added to capture faculty qualifications;

and6. Required Attachments – programs requesting expansion cycles must

provide expansion approval letter from the ACGME.

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The Special Program proposals should emphasize at leastone of the following priorities for funding: Address the social determinants of health; Focus on increasing the number of health professionals from racial/ethnic and/or other underserved communities; Target one of the 14 Building Healthy Communities or Central Valley Counties; Or include activities to increase primary care career pathways/ pipelines.

The Special Program proposal willFocus on these 4 forms of the application

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Special Programs may feature one or a combination of the followinginnovations:

Support model expansion and innovations in training multi- professional teams that deepen language and cultural competence, expand practice, prioritize equity and prevention, and prepare trainees for practice in underserved urban, rural and geographically isolated places; Expand service capacity of health professionals through practice at the top of licensure and multi-disciplinary team care; Test workforce practice design models that support evidence based expansion of roles and autonomy of licensed health professionals (e.g. nurse practitioners, pharmacists, dentists, optometrists, mid- wives, dental hygienists) to provide prevention services, diagnosis and treatment within their respective professional competence; Expand capacity of health professionals through innovative techno- logy such as e-referrals, telehealth, electronic medical records, mobile health and video medical interpreting;

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Special Programs may feature ....

Support linkages and collaboration between public health and clinical professionals; Support school based health center models and the teams needed to staff them; Provide support, technical assistance for practice redesign (including EHR support and training, operations redesign and online curriculum for medical assistants and other team members); Bolster the impact of health professionals through community capa- city-building for health literacy, health consumer empowerment, preparedness and resilience training and community health improve- ments through environmental and policy change; Coordinate and link strategies with programs that aim to develop career pathways for underrepresented groups in health professions and allied health professions.

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Special Programs may feature ....

Support model expansion and innovations in training multi-professional teams that deepen language and cultural competence, expand practice,prioritize equity and prevention, and prepare trainees for practice inunderserved urban, rural and geographically isolate places;

Engage in patient centered medical home transformation through the development of curricula and training of residents in team based care,population health management, chronic care management, and registryuse or registry-type function of an electronic health record; and

Recruit and retain primary care faculty in rural and underservedcommunities.

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Social Determinants of Health (as defined by the World HealthOrganization) are the circumstances in which people are born, grow up, live, work and age, and the systems put in place to deal with illness. These circumstances are in turn shaped by a wider set of forces; economics, social policies and politics.

The Central Valley is defined by OSHPD’s Shortage Designation Unit as Fresno, Kern, Kings, Madera, Merced, Sacramento, San Joaquin, Stanislaus, Tulare and Yolo. (these are also displayedon the next slide)

The 14 Building Healthy Communities identified by the California Endowment are displayed on the next slide and can be found atwww.calendow.org

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California Endowment Building Health Communities1. Boyle Heights2. Central Santa Ana3. Central & SE/SW Fresno4. Central/West Long Beach5. City Heights6. Del Norte County & Adjacent

Tribal lands7. East Oakland8. East Salinas (Alisal)9. Eastern Coachella Vly10.Richmond11.South Kern12.South Los Angeles13.South Sacramento14.Southwest Merced/

East Merced

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Dollar amounts entered throughout the budget sections will auto-fill on the Budget Summary page and total.

The total Song-Brown funding needs to match

the program information

page

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Are there any

Questions? Comments? Concerns?