family records organizer
TRANSCRIPT
Family Records Organizer
Family Records Organizer:Creating A Well-Ordered LifeKeeping important documents and financial records organized and readily available is one of the best gifts you can give those you love. In the event of a catastrophe or serious illness, disability or death, your Family Records Organizer will immediately provide vital, timely information to both your family and professional advisors.
Our process assembles your clear letters of instruction to key individuals, personal information, important contacts and essential documents in one place. Your Financial Advisor will take you through a brief but thorough process, consisting of the following five steps:
1. Fill out the personal information and contact section.
2. Follow the Letters of Instruction Guidelines.
3. Indicate the location of original documents listed on the document locator.
4. Build out your Family Records Organizer.
5. Review this information periodically to be sure it is up to date.
At Morgan Stanley, we look at the full picture of your retirement. That means every plan encompasses all the pieces of your financial life and makes sure they work together to provide and protect the resources you have worked hard to build.
This Document Was Last Updated Onsignature
date
Personal InformationPrimary Person
Spouse/Significant Other
date
name
occupation
date of birth
citizenship
education
primary residence
home phone home fax
work phone work fax
name
occupation
date of birth
citizenship
education
work phone work fax
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal InformationChildren/Dependents
Grandchildren
name date of birth contact number
name date of birth contact number
name date of birth contact number
name date of birth contact number
name date of birth contact number
name date of birth contact number
name date of birth contact number
name date of birth contact number
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal InformationGrandchildren (continued)name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
name date of birth name date of birth
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal InformationOther (Extended Family/Friends, Emergency Contacts)name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
name date of birth contact number relationship
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Letter of Instruction Guidelines
02 Immediate Cash Needs
03 Funeral Arrangements
04 Other (Business Arrangements, Heirlooms, Real Estate, Insurance Proceeds)
Take the time to draft clear instructions to ensure your loved ones have adequate guidance. Making essential decisions and crafting plans may be even more difficult to address under stressful circumstances.
How would you like the following documents handled?
01 People to Notify
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal Advisor List and Document Locator
Personal Advisors
Personal Documents
financial advisor email phone number
attorney email phone number
accountant email phone number
primary physician email phone number
insurance representative email phone number
original will or living trust documents (self) dated last updated
original will or living trust documents (spouse /partner) dated last updated
special estate instructions—written last updated
special estate instructions—video last updated
trust documents last updated
power of attorney last updated
name date
Please indicate the location of the following items.
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal Advisor List and Document LocatorPersonal Documents (continued)birth certificate last updated
health care directive last updated
marriage certificate last updated
citizenship papers last updated
military records last updated
social security card last updated
health info (vaccinations, hospitalizations) last updated
marriage agreements (pre- or postnuptial) last updated
divorce papers last updated
funeral arrangements and burial information last updated
living will last updated
cemetery plot deed last updated
document appointing children’s guardian last updated
education records last updated
employment records last updated
list of professional & fraternal organization memberships last updated
passport last updated
pet registration & records last updated
other, e.g., adoption papers last updated
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal Advisor List and Document LocatorBusiness/Professional
Tax Returns & Records
Insurance Policies
partnership/llc documents last updated
corporate documents last updated
inventory of business assets last updated
buy/sell documents last updated
other employee retirement benefits (e.g., nonqualified deferred compensation) last updated
income tax returns (last 3 years) last updated
records re: tax basis of property last updated
gift tax returns last updated
health/medical company policy last updated
life insurance—individual(s) company policy last updated
life insurance—survivorship company policy last updated
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal Advisor List and Document LocatorInsurance Policies (continued)
Financial Paperschecking accounts last updated
credit card accounts last updated
savings accounts last updated
mortgage /leases last updated
retirement plans (iras, 401(k)) last updated
certificates of deposit last updated
investment accounts last updated
mutual fund accounts last updated
equity compensation (stock option, restricted stock agreements) last updated
bonds last updated
loan payment books last updated
loan statements last updated
stock certificates last updated
life insurance—group company policy last updated
long-term care company policy last updated
property/casualty company policy last updated
disability company policy last updated
dental company policy last updated
automobile company policy last updated
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal Advisor List and Document LocatorProperty Papers
Other
vehicle titles last updated
original deeds to real property last updated
affidavits re: domicile last updated
affidavits re: community property last updated
affidavits re: separate property last updated
boat ownership records last updated
copyrights and patents last updated
guarantees and warranties last updated
home improvement papers last updated
important receipts last updated
location of important passwords & pins (i.e., debit card, alarm, email) last updated
loans payable last updated
loans receivable last updated
loaned jewelry/coveted belongings last updated
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal Advisor List and Document LocatorCredit Card Inventory
Household Inventory
issuer card number expiration card holder credit limit
room or area total cost present value replacement cost
Periodically review this information to ensure it is up to date.Provide copies to applicable parties.
Personal Advisor List and Document Locator
location
location of keys
contents date deposited date removed notes
© 2012 Morgan Stanley Smith Barney LLC. Member SIPC. PS24015 2012-PS-495 (05/12) 7263303 08/12
Safety Deposit Box Inventory (If necessary, Safety Deposit Box Combination)
Personal Information• Contact information• Family member information• Advisors’ information
(attorney, CPA, etc.)• Employment information
Financial and Personal Plans• For your career• Financial Planning Reports• Plans and goals during retirement• Family focus
Financial Statements• Net worth statements• Year-End Bank and
Brokerage statements• List of credit card issuers• Letters of instruction
Retirement Benefits• Employer Retirement Plan
Information and Statements - 401(k) - Pension - 403(b)
• Other plans• IRA Statements• 457 Deferred Compensation Statements• Beneficiary Designation Forms
Taxes• Last individual income tax return• Any business tax returns• Any CPA or tax advisor reports or
relevant correspondence
Liabilities• List of creditors and amounts owed• Lines of credit• Mortgages outstanding
Legal• Copies of wills, living trusts, other
trust documents or list and location of these items
• Powers of Attorney• Important documents such as birth,
marriage, divorce, death, military discharge certificates
Insurance• Life insurance policies and statements• Long-term care, disability, car,
umbrella insurance information• Annuity contracts and statements• Individual health insurance information • Medigap health insurance policy• Beneficiary Designation Forms
Real Estate • Primary and vacation home information• Investment properties • Mortgage notes and deeds• Home contents inventory• Contact information of realtors, lenders,
real estate attorney
Government Benefits • Social Security Benefit
Estimate Statements or Benefit Amount statements
• Medicare• Veterans Administration benefits
ContentsHealth and Medical• Health care proxy/advance
medical directive • Durable health care power of attorney• Doctor and other health professional
contact information• Pharmacy• List of medications
Beneficiaries• Beneficiary documents for retirement
accounts, investment accounts, 529 plans, life insurance policies, annuities, trusts, etc.
Miscellaneous Information• Church and charity information• Funeral and cemetery information• Safe deposit box contents and location
of box and keys
Personal Information
Personal Information• Contact information• Family member information• Advisors’ information
(attorney, CPA, etc.)• Employment information
Financial and Personal Plans
Financial and Personal Plans• For your career• Financial Planning Reports• Plans and goals during retirement• Family focus
Financial Statements
Financial Statements• Net worth statements• Year-End Bank and
Brokerage statements• List of credit card issuers• Letters of instruction
Retirement Benefits
Retirement Benefits• Employer Retirement Plan
Information and Statements - 401(k) - Pension - 403(b)
• Other plans• IRA Statements• 457 Deferred Compensation Statements• Beneficiary Designation Forms
Taxes
Taxes• Last individual income tax return• Any business tax returns• Any CPA or tax advisor reports or
relevant correspondence
Liabilities
Liabilities• List of creditors and amounts owed• Lines of credit• Mortgages outstanding
Legal
Legal• Copies of wills, living trusts, other
trust documents or list and location of these items
• Powers of Attorney• Important documents such as birth,
marriage, divorce, death, military discharge certificates
Insurance
Insurance• Life insurance policies and statements• Long-term care, disability, car,
umbrella insurance information• Annuity contracts and statements• Individual health insurance information • Medigap health insurance policy• Beneficiary Designation Forms
Real Estate
Real Estate • Primary and vacation home information• Investment properties • Mortgage notes and deeds• Home contents inventory• Contact information of realtors, lenders,
real estate attorney
Governm
ent Benefits
Government Benefits • Social Security Benefit
Estimate Statements or Benefit Amount statements
• Medicare• Veterans Administration benefits
Health and M
edical
Health and Medical• Health care proxy/advance
medical directive • Durable health care power of attorney• Doctor and other health professional
contact information• Pharmacy• List of medications
Beneficiaries
Beneficiaries• Beneficiary documents for retirement
accounts, investment accounts, 529 plans, life insurance policies, annuities, trusts, etc.
Miscellaneous Inform
ation
Miscellaneous Information• Church and charity information• Funeral and cemetery information• Safe deposit box contents and location
of box and keys
© 2012 Morgan Stanley Smith Barney LLC. Member SIPC. 2012-PS-495 (05/12) 7263303 09/12