february 18, 2015 packages... · february 18, 2015 . regular meeting – 10:00 a.m. closed session...

February 18, 2015

Regular Meeting – 10:00 a.m.

Closed Session (See Item S) – Following Regular Business (Under Section 239 of the Municipal Act, SO, 2001)

Council Chambers – 4th Floor – City Hall

Members: Regional Councillor G. Gibson – Wards 1 and 5 (Chair)

Regional Councillor E. Moore – Wards 1 and 5 (Vice-Chair, Service Brampton and Facilities)

Regional Councillor M. Palleschi – Wards 2 and 6 (Vice-Chair, Fire Services)

Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10

(Vice-Chair, Transit Services) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

(Vice-Chair, Recreation and Culture)

Staff: Mr. P. Simmons, Chief Corporate Services Officer and Acting Chief Administrative Officer

Ms. M. Ball, Chief Planning and Infrastructure Services Officer Mr. D. Cutajar, Chief Operating Officer Mr. J. Patteson, Chief Public Services Officer Mr. D. Kraszewski, Senior Executive Director, Planning and

Building, Planning and Infrastructure Services Mr. P. Fay, City Clerk, Corporate Services Mr. E. Evans, Deputy Clerk, Corporate Services

For inquiries about this agenda, or to make arrangements for accessibility

accommodations for persons attending (some advance notice may be required), please contact: Terri Brenton, Legislative Coordinator Phone (905) 874-2106, TTY

(905) 874-2130, [email protected]

Note: Some meeting information may also be available in alternate formats, upon request

Agenda Community & Public Services Committee

Committee of the Council of The Corporation of the City of Brampton

mailto:[email protected]


2015 02 18 of 4

Note: Please ensure all cell phones, personal digital assistants (PDAs) and other electronic devices are turned off or placed on non-audible mode during the meeting.

A. Approval of Agenda B. Declarations of Interest under the Municipal Conflict of Interest Act C. Consent

* The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda.

(J 1, J 2, J 3)

D. Announcements E. Delegations

E 1. Janet Atherley, Brampton resident, re: Free Transit for Students Living in Brampton Grades 9, 10 and 11 with a PRESTO Card and Student ID Monday to Friday 6:00 a.m. to 7:00 p.m.

F. Staff Presentations

F 1. Presentation from Sue Connor, Executive Director, Brampton Transit, Public Services, re: Brampton Transit Ridership Update 2015

G. Recreation and Culture

(Vice-Chair – City Councillor Dhillon) H. Fire Services

(Vice Chair – Regional Councillor Palleschi)


2015 02 18 of 4

I. Transit Services (Vice Chair – Regional Councillor Sprovieri

J. Service Brampton and Facilities

(Vice Chair – Regional Councillor Moore) * J 1. Report from Ann Pritchard, Manager, Realty Services, Public Services,

dated January 19, 2015, re: Expropriation of Property Requirements for the Queen Street West Züm Project – Ward 3 (File AF.a).

Recommendation

* J 2. Report from Ann Pritchard, Manager, Realty Services, Public Services,

dated January 20, 2015, re: Amendment to By-law 224-2014 – to Waive Encroachment Application Fee in Specific Circumstances (File AF.c).

Recommendation

* J 3. Report from Ann Pritchard, Manager, Realty Services, Public Services,

dated January 14, 2015, re: Quarterly Report – Real Estate Transactions Executed by Delegated Authority – Q4 2014 (File BH.a).

To be received

K. Minutes

K 1. Minutes – Brampton Sports Hall of Fame Committee – February 5, 2015 (Council Representatives: City Councillor Bowman and City Councillor Dhillon)

To be approved

L. Other/New Business M. Referred Matters

Note: In accordance with the Procedure By-law, the Referred Matters List will be published quarterly on a meeting agenda for Committee’s reference and consideration. A copy of the current Referred Matters List for this Committee is publicly available on the City’s website.

http://www.brampton.ca/EN/City-Hall/meetings-agendas/Documents/2015RML_posting_for%20web.pdf


2015 02 18 of 4

N. Deferred Matters O. Notices of Motion P. Correspondence Q. Councillors’ Question Period R. Public Question Period

15 Minute Limit (regarding any decision made at this meeting) S. Closed Session

S 1. Report from Ann Pritchard, Manager, Realty Services, Public Services, dated January 15, 2015, re: Approval to Negotiate and Execute a Lease at Stafford Drive – Ward 3 – A proposed or pending acquisition or disposition of land by the municipality or local board

S 2. Report from Ann Pritchard, Manager, Realty Services, Public

Services, dated January 20, 2015, re: Authority to Execute Lease Agreement for Retail Space in City Hall Campus – Ward 3 – A proposed or pending acquisition or disposition of land by the municipality or local board

S 3. Report from Ann Pritchard, Manager, Realty Services, Public

Services, dated January 21, 2015, re: Proposed Acquisition of Downtown Property – Ward 1 – A proposed or pending acquisition or disposition of land by the municipality or local board

T. Adjournment Next Regular Meeting: March 4, 2015

E ,.,

~.~~ BRAMPTON Corporate Services ~

Council and Administrative Services I

-. brompton.1II Flower (It~ I ;r,:::-;- Request for Delegation ... ~ ---. '" .~.- .... f >-

I City 'lerk's"Offtt\ir,Clty of ~ampton COMMUNITY & PUBLIC ... ~.

~entiOnU:&=-~=~=~t:~.:tn.ca SERVICES COMMITTEE -.. - ..

. .. Phonp: (905) 871-2100 Fax (905) 874~2119 &.b Ie 5

t= I DATE: (tkJA'( ,2O(

I I I I I' I I I Meeting:' City Council D Planning, Design and Development Committee

y b~ [Committee of Council D Other: ~

Meeting Date Requested: NIght Meeting Please Agenda Item (if applicable): ~

Name of Indlvldual(s): Janet Atherlev

PositionlTiUe: Resident of Ward 2 and 6 OrganizationlPerson being Represented: Students in Brampton

Full Address for Contact: Brampton Ontario

Tele[)hone No. I EmaiV I Fax No.

I

FREE TRANSPORT FOR STUDENTS LIVING IN BRAMPTON ONTARIO GRADES 9· 10 11 WITH A PRESTO CARD AND A S~DENT 1.0. MONDAY TO FRIDAY Sam to 7pm. I am submitting a formal request· Students In Brampton would like Free access to Public Transit. Monday to Friday Sam to 7pm.

Subject Matter to This Is done In Kingston Ontario Argentina, Rnland, Germany, Hong Kong, New Zealand U.K B.C.

be Discussed Sydney Australia and Most European countries. Students would be able to access free Transport to get to and from School and Work. High School Students In Grade 9 and 10 and 11 with a 10 Student card and a presto card. This should be funded by Brampton. The concept of "Free-ness" Student Transport to and from School events.

I am submitting a formal presentE!,tlon via email.

Action Requested ,

- I I I I I I I Attacn aaalllOnaJ page II requited

r am submitting a formal presentation to acco~pany my delegation: I~~ Yes D No -

I will require the following audio-visual equip~ent/software for my presentation:

0 Computer Notebook D.' DVD Player, D .. PowerPoint

Y ES via email in movie format. -

Note:. Delegates are requested to provide to the City Clerkts Office well in advance of the meeting date: (i) 30 copies of all background material and/or presentations for publication with the meeting agenda and/or distribution at the meeting. and (Ii) for PowerPoint and other visual presentations,

. an electronic copy of the presentation (e.g •• DVD, CD, .ppt file) to ensure compatibility with corporate equipment..

! .. Once the above information is received by the City Clerk's Office, you will be contacted by a

I Legislative Coordinator to confirm your placement on the appropriate agenda.

Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.P .13 and will be used In the preparation of the applicable counclVcommittee agenda and will be attached to that agenda. Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and Administrative Services, 2 Wel!i~on Street West, Brampton, Ontario, L6Y 4R2, tel. 905·874·2115.

-\ I I I I I I I .- L .. ----.L.----I_. _._._-L. .. _. -II

mailto:[email protected]

Subject FW: Free Transit Students Brampton.

Students in Brampton Grades 9 10 and 11. Want Free Public Transport. From 6 am to 7 pm. moon to Friday.

Students in Brampton Ontario (Grades 9, 10 and 11 with a Valid Student I.D. ) want a fairer tax system, which would provide enough revenue to pay for fare-Free Transit to Brampton Students form Monday to Friday 6am to 7pm. The provincial and federal government would have to contribute their fair share of funding to Canada's 9th Largest City. The amount of taxes that the riders would have to pay would be lower than the amount they spend each year on the cost of commuting today. Right now, the Canadian government subsidizes road and highways that cars use. With the Fare-Free Transit System for Brampton Students, we could save on the cost of the environment mental pollution and diseases caused by our current dependence on private cars. We need to make our tax dollars benefit the common good. At $2.50 per Student. E-Purse - $2.50 Weekly Pass -$27.00 Monthly Pass -$105.00 Brampton Transit is very expensive. Students are poor and are not working. A Fairer Tax System would provide enough revenue to pay for fare-Free transit to Brampton Students. The provincial and federal governments would have to contribute their fair share of funding to Canada's 9th Largest city. The amount of faxes that Students would have to pay would be lower than the amount they spend each year on the cost of commuting today. Public Transit should be a right for all Students in Brampton. It is an essential right, like public education, libraries, water, doctors and hospitals. It should e funded by the City of Brampton and by the Government revenues. Transit should be accessible to every Student in Brampton. That means regardless of their income, which part of Brampton they live in. All of Brampton Students Grade 9, 10, 11, would be able to travel to and from School From 6am to 7pm Monday to Friday. Can you imagine how empowering it would be to go to school and not have to worry about $2.50 each way. Lets help our Children in Brampton to succeed

1

lOI 'I .1T1

Tax Bill Interim 2015 •• 'U \ Corpor".c ~rvIC~ Fu~(' 0", Ion

City of Brampton 1 WeilmtflOo Stred \\~l Bllhng Date January 16. 2015 nrampton. OnlmO ttl\ JJJ

Ttl 311« 90S lS':'J 1000 Lu 905 X~.I.:':!% Customer No , RcluUl thl., bill feu your records ... __ bnmpton ~& conta..

PnQr Ydar

Tax Cla$~ Assessment

RT 468000 Totals 468.000

/'

J/ .#'

/'

•

P,lor '(e .. ,

fa ... Rate '(lib, 1 12633'2

Future Due

Account Balance

IMMEDI,UEI Y rne amount shown as overdue 15 only valid until January 31 2015 Aher thaI date adc1,t,onallnterest will be applied to any overdue ta)ce5

Lare payrnf:fll chdrgtoS ,He apphed to o\l'erdue flues at a (Cite of 1 25%

TaJ( Roll_ Locahon Legal Dscr

Pnor v_, Annual1Zed

Tax Levy

5271 23 Prior Year AnnualIZed Tax Levy 521123

Pnor Year Annualized Taxes $5.271 23

Summary

P:11enm Levy (5O%l ~ess OverpC:lyment

Total Amount Due

on the day aher the due date and on the first day of each month until paid

Inatalment Due Date.

Due Date

The Futur6 Due amount indicated In the above Account Summary also tnClud~ any future Instalment{~) tram previous billings

/

Feb 18. 2015 Mar 18. 2015 Apr 22. 2015

< Q .;JV ,... IVI 'lJI 70~

iii cityofkingston.ca co Grades 9/10/11 students offered free Transit passes · News & Public Notices · Ci ty of Kingston

E\-'-l

Grades 9/10/11 students offered free Transit passes

A ugust 18, 2014 .

Starting September 1. all Grade 9, 10 and 11 students In Kingston and

All'Ihc rstvlow can ndo Kingston Transit for froo. The pass will be valid until

Augu, t 3 1.2015.

"Wo'vo ox tc f'ldod Ihi OffOf1 to Grado 11 studonts this year because the morc

students usc the bus now. the more likely they are to continue using public

transit as a great option for getting around when they are adults " said Mayor

".'lark Garretsun

The City is continUIng the Grade 9 and 10 pilot program and is expanding it to

Grado 11 in padnership wi th the Limestono Distnct School Board and the

Algonquin and Lakeshore Catholic D.stnct School Board for the Sept 1. 2014 to Aug. 31. 20 15 period.

Current Grado 9 and 10 passos con be used unhl August 31 . Eligible students can begin using their new passes on September 1, and can pick them up

starting on Monda y. Aug. 18 as follows:

Grade 9 students:

1. Download a registra tion form at: www. CityofKingston .ca/studentpass

2. Bring the fillod ~in form to City Hall. 216 Ontario SL. or the Guest Services Desk at the Cataraqui Centro. along with:

a 20 14· 15 Grade 9 student photo 1.0. card: or

a 2014· 15 Grade 9 stlldent timetable and a Birth Certifica te.

The in itial S3 fee for the photo 1.0. pass IS waived for Grade 9 students .

Grade 10 and 11 students:

1. Download 0 rogistra tion form ot: www.CityofKingston.ca/s tudenlpass

2. Bring the filled·in form to City Halt. 216 Ontario St. . or the Guest Services Desk at the Cataraqui Centre. along with :

a 20 14· 15 Grade 10 or 11 student photo 1. 0. card: or

a previous Grade 9 or 10 transit bus card and a 2014-15 Grade 10 or 11 student timetable: or

il ya ll do not have a previous Grade g or 10 bus card . bring a 2014· 15 Grade 10 or 11 student timetable and a Birth Certlrlca te.

Tho $3 fee for a now or roplacement card applies to Grade 10 and 11 stude nts.

As this Kingston Transit bus pass is a photo I.D. card , the student mu st be present at registration In order to have his or her picture tak "'I for tho new or replacomont card.

High school students attending one of the following schools are eligible fo r this transit pass:

Bayndge Secondary School

Ecole Secondaire Catholique Mane-Rlvier

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< ottawasun.com CD + El"S

or"CO!TI YAhoO Canada arc h R suits o Freo busing for public board kids I Ottawa & Region I New ...

An OC Tran.po bus driver's rude rani has landed on YouTube. (File photo I

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Brampton Transit Ridership Update

2015

Sue Connor

Executive Director, Transit

1

F 1-1

tbrenton

Text Box

Community & Public Services Committee Date: February 18, 2015

The Road to Growth

� Based on recommendations in the 2004 Transportation and

Transit Master Plan, Brampton Transit updated its system from

a hub and spoke operation to grid-based in 2005.

� Planning for a bus rapid transit (BRT)

system was taking place at

the same time.

� By 2008, we received funding for

the BRT and in 2010, Züm Queen

Street service was launched.

2

F 1-2

Surpassing Projections

� With the launch of every new Züm route, we

experienced growth on each corridor: Queen Street,

Main Street, Steeles Avenue and Bovaird Drive.

� Ridership projection for Phase I of

Züm was 30%; ridership grew by

58%.

3

F 1-3

10-Year Ridership Growth

12.4%

9.1%

11.4% -0.2%

12.6%

18.0%

12.5%

5.7%

5%

0

5

10

15

20

25

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Mil

lio

ns

Ridership

4

F 1-4

Cumulative Growth in Ridership

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2006 2007 2008 2009 2010 2011 2012 2013 2014

Brampton Transit Canadian National Average

5

F 1-5

Percentage Growth in Population, Ridership and Service Hours

0%

10%

20%

30%

40%

50%

60%

70%

2009 2010 2011 2012 2013 2014

Ridership Population Revenue Service Hours

6

F 1-6

2014 vs. 2013 YTD Increase = 5%

2015, 2014, 2013

1,404,818

1,423,087

1,593,637

1,455,380

1,589,157

1,493,5771,481,207

1,406,662

1,645,960

1,760,938 1,749,291

1,358,488

1,548,678

1,384,153

1,600,810

1,616,303

1,678,574

1,565,498

1,587,927

1,493,160

1,798,271

1,898,337

1,822,211

1,411,881

1,558,852

1,460,886

1,668,8481,648,809

1,773,358

1,689,084

1,695,015

1,541,211

1,949,995

2,000,005

1,823,297

1,596,813

1,350,000

1,400,000

1,450,000

1,500,000

1,550,000

1,600,000

1,650,000

1,700,000

1,750,000

1,800,000

1,850,000

1,900,000

1,950,000

2,000,000

2,050,000

1 2 3 4 5 6 7 8 9 10 11 12

Month

Overall Ridership

7

F 1-7

Service Demand

� Increased demand along

major corridors

� Adding extra buses to Züm

routes because of high

demand

� Experiencing “closed doors”

8

F 1-8

Züm Queen

501/501A

9

F 1-9

York University stop for

Züm Queen 501/501A

10

F 1-10

Züm Corridor Ridership Growth

65%

119%

31%

7%

0

5,000

10,000

15,000

20,000

25,000

Queen (2010) Main (2011) Steeles (2012) Bovaird (2014)

Year before Züm Launch 2014

11

F 1-11

Rides per Capita

0

5

10

15

20

25

30

35

40

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

12

F 1-12

Historical Service Hours/Capita

0.00

0.20

0.40

0.60

0.80

1.00

1.20

1.40

1.60

1.80

2.00

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

CUTA Large System Average

13

F 1-13

Service Hours per Capita

0.00

0.50

1.00

1.50

2.00

2.50

3.00

Source: 2013 CUTA Transit Fact Book

14

F 1-14

Municipal Contribution per Capita

$-

$50.00

$100.00

$150.00

$200.00

$250.00

Source: 2013 CUTA Transit Fact Book

15

F 1-15

Staff Required to Support the Implementation of

10 Züm or 10 Conventional buses

1.2

1.8

2.0

2.5

4.0

22.5

1.2

1.2

2.0

2.5

2.7

22.5

0.0 5.0 10.0 15.0 20.0 25.0

Technical Support

General Service Persons

Part Time Requirement

Supervision/Administrative Support

Mechanics

Operators

Conventional buses Züm buses

16

F 1-16

Infrastructure Growth

� Our successful BRT is also a result of improving our

service in support corridors with increased hours,

buses, shelters and new terminals.

17

F 1-17

Growth of Züm and Conventional Transit Buses

238258 266 278 286

25

4141

4343

2020

35

0

50

100

150

200

250

300

350

400

2010 2011 2012 2013 2014

Conventional Buses 40' Züm BRT 60' Züm BRT

18

F 1-18

Bus Refurbishment Program

� Normal lifecycle of a bus is 18 years

� Buses get refurbished at 10 to 12 years of age

� Average cost: $155,000/bus

� Involves replacement of various

structural and body parts,

rebuilding of engine and

transmission, and repainting.

19

F 1-19

Züm Station Stops and Transit Shelters

404440

463508

533

27

46

65

66

89

0

100

200

300

400

500

600

700

2010 2011 2012 2013 2014

Transit Shelters Züm Stations

20

F 1-20

System Overview

21

F 1-21

Thank You!

22

F 1-22

RRAMPTfiN Report" ""• wl I I \J 11 Community and Public Servicesbmmpton.ca "lOWGF City COMMUNITY &PUBLIC Committee

SERVICES COMMITTEE Committee of the Council of

Date: January 19, 2015DATE. f^^y |8/2QlS The Corporation of the City of Brampton

File: AR-14-202

Subject: Expropriation of Property Requirements for the Queen Street WestZiim project, Ward 3

Contact: Ann Pritchard, Manager of Realty Services, Facility Services, PublicServices, 905-874-2131

Overview:

• In order to ensure delivery of property rights for the Queen Street WestZiim project in a timely manner, so as not to delay the constructionschedule, this report recommends that Council authorize commencementof the expropriation process for fee simple and permanent easementrequirements from the owner listed in Schedule "A" to this report.

• Staff will carry on with the negotiation process in parallel with theexpropriation process with the aim of obtaining agreements throughnegotiation.

• The authorization being sought in this report to acquire the fee simple andpermanent easement requirements is the first step in the expropriationprocess. Another report will be presented to Council to seek approval ofthe actual expropriation after notices of intention to expropriate have beenserved/published, and the Hearings of Necessity, if any, have beencompleted.

Recommendations:

1. That the report from Ann Pritchard, Manager of Realty Services, FacilityServices, Public Services, dated January 19, 2015, to the Community and PublicServices Committee meeting of February 18, 2015, entitled "Expropriation ofProperty Requirements for the Queen Street West Ziim project", bereceived;

2. That a by-law be enacted authorizing The Corporation of the City of Brampton,as expropriating authority, to make an application for approval to expropriate theproperty interests required in connection with the Queen Street West ZUMproject, as described in Schedule 'A' to this report and to complete all proceduralsteps required by the Expropriations Act, RSO 1990, c.E.26, as amended("Expropriations Act') in connection with such application; and

JI-2

3. That the Mayor and City Clerk be authorized to execute all notices, applicationsand other documents required by the Expropriations Act in order to effect theexpropriation of the said property rights.

Background:

As part of Phase 2 of Ziim, Transit will be adding Bus Rapid Transit (BRT) service alongQueen Street West and the property known as 217 Queen Street West has beenidentified as a site from which land and an interest in land are required in order to permitthe installation of a Ziim bus pad and shelter. Transit has chosen 217 Queen StreetWest for its proximity to the McMurchy Avenue intersection. Due to the fact that theneighbourhood has small property frontages, Transit is requesting the smallest Ziim buspad and shelter designed for the least impact to the property owner.

Current Situation:

Negotiations are commencing with the owner from which property is required, however,approval to commence expropriation of the property requirements is required in theevent negotiated agreements cannot be obtained, so as not to delay construction of theproject in 2015/2016.

Corporate Implications:

Financial Implications:

Corporate Services - Financial and Information Services advises that the fundingrequired for the negotiated or expropriated acquisition for this Queen Street West Ziimproject is to be provided from Acceleride - Property.

Other Implications:

Public Services - Transit Division is in agreement with obtaining approval tocommence the expropriation of the property rights from the property listed in Schedule"A".

Corporate Services - Legal Services has reviewed this report and is in agreementwith the commencement of the expropriation process.

J\-3Strategic Plan:

This report supports the City's Strategic Plan priority of Growth Management (Growing).More specifically, it aligns with the strategic initiative of managing traffic congestion andthe Transit Master Plan to achieve a sustainable, balanced future transportationnetwork.

Conclusion:

Approval to commence expropriation of the property interests required in connectionwith the project is required for the owner listed in Schedule "A" to this report.

Ann Pritcnard

Manager of Realty ServicesAl Meneses

Executive Director, Facility Services

Appendix:

Schedule A- Summary of property interests to be expropriated in connection with theQueen Street West Zum project.

Approval for Submission:Initials Date

Chair, SMT

Department Chief kl&kChief Administrative Officer

W-

SCHEDULE "A"

Summary of property interests to be expropriatedIn connection with the Queen Street West Ziim project

Property Owner(s)Home and Mailing

Address

Property Description(Address or Location,

PIN, Legal Description)

PropertyRights

Required

Area (m2)

Nicola Carbone and

Cesidia Carbone

6 Pearson Road

Brampton, ONL6Y2N1

217 Queen Street West,Brampton

Lot 6, Registered PlanA12; Brampton

PIN: 14069-0013

Fee Simple

Permanent

Easement

1.4

6.6

J1-5

THE CORPORATION OF THE CITYOF BRAMPTON

BY-LAWNumber

Toauthorize the expropriation ofthe property requirements for theQueen Street West Ziim Project

Sections 5(3) and 6 of the Municipal Act 2001 authorizes the Council of everycorporation to pass a by-law for acquiring or expropriating any land required for thepurposes of thecorporation. The Council of The Corporation ofthe City ofBramptonhasdetermined that it is necessary and in the interest of The Corporation of the CityofBrampton toacquire the lands herein described for transit purposes.

NOW THEREFORE The Council of The Corporation of the City of BramptonENACTS AS FOLLOWS:

1.

this

The Corporation of the City of Brampton, as expropriating authority, isauthorized to make an application for approval to expropriate the propertyinterests required in connection with the Queen Street West Ziim Project, asdescribed in Schedule 'A' to this By-law, and complete all procedural stepsrequired by the Expropriations Act, RSO 1990.cE.26 as amended("Expropriations Act') in connection with such application; and

That the Mayor and City Clerk be authorized to execute, and cause to beserved and published on behalf ofTheCorporation ofthe City of Brampton, asexpropriating authority, all notices, applications and other documents requiredby the Expropriations Act, in a form approved by the City Solicitor that in hisopinion are necessary in orderto effect the expropriation of the said lands..

READ a FIRST, SECOND and THIRD TIME and PASSED in Open Councilday of February, 2015.

Approved as to

form Legal

Approved as to

contentRealty

Services

LINDA JEFFERY MAYOR

J(L-

tbr^jS PETER FAY CLERK

v>l-&Schedule 'A'

Summary of Property Interests to be Expropriated in Connectionwith the Queen Street West Zum Project

Property Property Description Property Area (m2)Owner(s) (Address or RightsHome and Location, PIN, Legal Required

Mailing Address Description)

Nicola Carbone 217 Queen Street Fee Simple 1.43and Cesidia West, Brampton

Carbone Permanent 6.606 Pearson Road Lot 6, Registered Plan EasementBrampton, ON A12; Brampton

L6Y2N1

PIN: 14069-0013

O BRAMPTON J2"' ReDOrtn f.J w Community &Public Services Committeebrampton.ca rlOWGf LlTy The Corporation of the City of Brampton

COMMUNITY & PUBLIC

Date: January 20, 2015 SERVICES COMMITTEE

File: EN-14-100 DATE: Rk^rWtry iei2o(SSubject: Recommendation Report: Amendment of By-law 224-2014 to Waive

Encroachment Application Fee in Specific Circumstances

Contact: Ann Pritchard, Manager of Realty Services, Facility Services, PublicServices, 905.874.2131

Overview:

• On August 6, 2014, By-law 224-2014 was passed to authorize the Manager,Realty Services, to waive an encroachment charge in circumstances whereall the following criteria have been met:

(a) the enclosing hedge, wall or fence encroachment has been in place sinceSpring 2004 or before as evidenced by the City's archival aerial photographyor otherwise, and

(b) with regard to operations, health and safety, it is acceptable tostakeholder staff that the encroachment remains on City property as is orwith modifications, and

(c) there are no recurring enforcement issues on file regarding theencroaching hedge, wall or fence currently being reviewed by RealtyServices, and

(d) the owner of the property from which the encroaching hedge, wall orfence extends has paid the Encroachment Application Fee and has executedthe City's Encroachment Agreement.

• The "encroachment charge" that may be waived pursuant to By-law 224-2014 isthe equivalent of rent payable by the encroacher for his/her use of the City landparcel that is enclosed by the encroaching feature (hedge/fence/wall). Theamount of the encroachment charge varies depending on the size of theencroachment area.

• The standard "Agreement Application Fee" of $250 is payable if an encroacherwishes to have as encroachment situation assessed for ability to enter into anEncroachment Agreement.

• Subsequent to the passage of By-law 224-2014, staff has reconsidered theappropriateness of imposing the Encroachment Application Fee when the othercriteria to justify the waiving of the Encroachment Charge have been met.

• In light of this, this report is recommending that By-law 224-2014 be amended byrevising the fourth criterion as follows:

(d) the owner of the property from which the encroaching hedge, wall orfence extends has executed the City's Encroachment Agreement without therequirement to pay the Encroachment Application Fee.

J2-2

Recommendations:

1. That the report from Ann Pritchard, Manager, RealtyServices, Facility ServicesDivision, Public Services Department, dated January 20, 2015, to the Communityand Public Services Committee meeting of February 18, 2015, entitled"Recommendation Report: Amendment of By-law 224-2014 to WaiveEncroachment Application Fee in Specific Circumstances", be received; and

2. That By-law 224-2014 be modified by deleting criterion number "d)M and replacingit with the following:

"d) the owner of the property from which the encroaching hedge, wall orfence extends has executed the City's Encroachment Agreementwithout the requirement to pay the Encroachment Application Fee."

said amendment to apply in connection with all qualifying EncroachmentAgreements executed on or after January 1, 2015.

Background:

On August 6, 2014, By-law 224-2014 was passed to authorize the Manager, RealtyServices, to waive an encroachment charge in circumstances where all thefollowing criteria have been met:

a. the enclosing hedge, wall or fence encroachment has been in place sinceSpring 2004 or before as evidenced by the City's archival aerialphotography or otherwise, and

b. with regard to operations, health and safety, it is acceptable to stakeholderstaff that the encroachment remains on City property as is or withmodifications, and

c. there are no recurring enforcement issues on file regarding theencroaching hedge, wall or fence currently being reviewed by RealtyServices, and

d. the owner of the property from which the encroaching hedge, wall or fenceextends has paid the Encroachment Application Fee and has executed theCity's Encroachment Agreement.

The overview of the report presented to Council on August 6, 2014 is appended to thisreport as Schedule A, for reference.

J2-3

Current Situation:

The "encroachment charge" that may be waived pursuant to By-law 224-2014 is theequivalent of rent payable by the encroacher for his/her use of the City land parcel thatis enclosed by the encroaching feature (hedge/fence/wall). The amount of theencroachment charge varies depending on the size of the encroachment area.

The standard "Agreement Application Fee" of $250, as authorized by the User Fee Bylaw, is payable if an encroacher wishes to have as encroachment situation assessed forabilityto enter into an Encroachment Agreement. When approval is given for executionof an Encroachment Agreement, the Application Fee is credited towards theEncroachment Charge. When approval is not given for execution otan EncroachmentAgreement, i.e. the encroaching feature cannot be installed or must be removed, as thecase may be, the Application Fee is not reimbursed.

Subsequent to the passage of By-law 224-2014, staff has reconsidered theappropriateness of imposing the Encroachment Application Fee when the other criteriato justify the waiving of the Encroachment Charge have been met.

This reconsideration is in light of the following:

- The existence of long-standing encroachments is often brought to the attention ofRealty Services via a concern with the encroachment expressed by a neighbouror area resident. In these instances where the current concern is resolvable and

the encroachment has otherwise existed without incident or report, i.e. it meetscriteria (a), (b) and (c) in By-law 224-2014, the normal due diligence procedure toinvestigate the acceptability of the encroachment is minimized.

- The imposition of the Encroachment Application Fee also serves the purpose ofacting as a deterrent to requests for permission to encroach for which there is notserious intent to pursue the request. Such a deterrent does not apply to longstanding encroachment situations.

Accordingly, this report is recommending that By-law 224-2014 be amended by revisingthe fourth criterion as follows:

d) the owner of the property from which the encroaching hedge, wall or fenceextends has executed the City's Encroachment Agreement without therequirement to pay the Encroachment Application Fee

It is proposed that the amended By-law be applicable in connection with all qualifyingEncroachment Agreements executed on or after January 1, 2015.

Corporate Implications:

Financial Implications:

The waiver of the Encroachment Application Fee in accordance with therecommendations of this report would result in a very insubstantial loss of income to theDeferred Land Sales Account, projected to be less than $2,000 per year.

Corporate Services - Legal Services will review and approve the form of the requisiteamending by-law.

Strategic Plan:

The recommendation to waive the Encroachment Application Fee when specifiedcriteria are met, is aligned with the Corporate Excellence (Serving) Strategic Planinitiative of Customer Service Excellence, specifically aligned with the tactic ofimplementing a Corporate Customer Service Strategy that delivers service excellencethat reflects a customer-oriented culture.

Conclusion:

This report recommends that By-law 224-2014 be amended to have the effect ofwaiving the requirement for the payment of an Encroachment Application in instanceswhere the criteria specified in this report have been met.

Ann Pritchara

Manager of Realty ServicesAl

Executive Director, Facility Services

Attachments:

Schedule A: Overview Page from Staff Report to August 6, 2014 Council Meeting

Approval for Submission:Initials

4S£Date

Chair, SMT

ty^-ffip*Department Chief owoCChief Administrative Officer

02-5

SCHEDULE A

Overview Page from Staff Report to August 6, 2014 Council Meeting

...... BRAMPTON""" Flower City

Report

City CouncilThe Corporation of the City of Brampton

Date: July 17, 2014

File: EN-14-100

Subject: Recommendation Report: Waiver of Encroachment Charge inConnection With Certain Long-Standing Encroachments

Contact: Ann Pritchard, Manager of Realty Services, Facility Services, PublicServices, 905.874.2131

Overview:

• When an encroachment situation is brought to the attention of Realty Services,staff is responsible for dealing with the matter in accordance with the City'sStandard Operating Procedure for Encroachment Regularization.Encroachments are not permitted on public open spaces, but are permitted incertain circumstances on City boulevards.

• Depending on the circumstances of the encroachment, the encroaching featuremay (a) remain in the boulevard as is, or (b) remain in the boulevard withmodifications, or (c) need to be removed. In instances when an encroachmentremains on City land, and the encroaching feature, such as a hedge, wall orfence, encloses City property for the private use of the adjacent property owner(the "Encroacher"), an Encroachment Agreement ("Agreement") must beexecuted between the Encroacher and the City.

• The Agreement specifies the terms and conditions upon which the Encroachermay continue to have the encroaching feature remain on City property andcontinue to use public boulevard land for private purposes. An AgreementApplication Fee of $250 is payable by the Encroacher if the Encroacherv/ishesto have the encroachment situation assessed for ability to enter into anAgreement.

• The key terms specified in the Encroachment Agreement are: (a) the payment ofan encroachment charge, which is a one-time, rent-equivalent payment thatvaries in amount depending on the size of the City-owned land area enclosed bythe encroaching feature (hedge, wall or fence), (b) the requirementto add theCity as an additional insured to the Encroacher's home insurance policy, and (c)the registration of the Agreement on title to the Encroacher's property.

• Staff is of the opinion, that if an encroaching hedge, wall or fence has been inplace since the Spring of 2004 or before, and there have been no recurringenforcementissues regarding the encroachment, and it is deemed acceptable bystaff for the encroachment to remain in place as is, or with modifications, uponexecution of an Agreement, then the encroachment charge should be waived.

• This report recommends that the Manager, Realty Services be authorized towaive the market-value-based encroachment charge in instances where thecriteria specified in this report have been met.

J2-fc

THE CORPORATION OF THE CITY OF BRAMPTON

BY-LAW

Number

To amend By-Law 224-2014,A By-law to Waive Encroachment Charges

WHEREAS By-law 224-2014 was passed to permit the waiver ofencroachment charges in connection with approved encroachmentagreements relating to long-standing enclosing encroachments on Cityboulevards in instances where certain criteria are met;

ANDWHEREAS the Council of the Corporation of the Cityof Bramptonwishes to amend the description of the said criteria to have the effect ofwaiving the encroachment application fee in addition to the encroachmentcharge in connection with approved encroachment agreements relating tolong-standing enclosing encroachments on City boulevards in instanceswhere certain criteria are met;

NOW THEREFORE the Council of The Corporation of the City ofBrampton ENACTS AS FOLLOWS:

1. By-Law 224-1014 is hereby amended as follows:

Section 1) d) is deleted in its entirety and replaced with thefollowing:

"d) the owner of the property from which the encroachinghedge, wall or fence extends has executed the City'sEncroachment Agreement without the requirement to paythe Encroachment Application Fee."

READ a FIRST, SECOND and THIRD TIME and PASSED in Council, this25th day of February, 2015.

Approved as toform

Legal Services

<e

Approved as tocontent

RS LINDA JEFFREY MAYOR

PETER FAY CITY CLERK

J3-I

i I BRAMPTON ReP°rt™™ Pnuinr r;!w Community and Public Services Committeebrompton.ca riOWer LITy Committee of the Council of

The Corporation of the City of Brampton

noffl. , ll^/1/ OM- COMMUNITY & PUBLICDate. January 14,2015 ftrmilArft ^^..m..-—™

y SERVICES COMMITTEE

File: RE-06-105 DATE: &bftwy ®,2DlSSubject: Quarterly Report, Real Estate transactions executed by delegated

authority-Q4 2014

Contact: Ann Pritchard, Manager, Realty Services, 905-874-2131

OVERVIEW:

• By Consolidated Delegated Authority By-law 191-2011, as amended, authority isdelegated to department heads to execute certain real estate transactions.

• In order to keep Council apprised on the quantity and financial implications ofagreements executed by delegated authority, Realty Services provides Councilwith a summary of such executed agreements on a quarterly basis.

• This report provides information on real estate agreements executed bydelegated authority for the fourth quarter in 2014, being October 1, 2014 toDecember 31, 2014.

• This summary does not include agreements arising as a condition ofdevelopment (site plan/subdivision/consent) approval.

Recommendation:

1. That the report from A. Pritchard, Manager, Realty Services, dated January 14,2015, to the Community and Public Services Committee of Council meeting ofFebruary 18, 2015 - entitled Quarterly Report, Real Estate transactionsexecuted by delegated authority- Q4 2014, be received.

Background:

By By-law 191-2011, as amended, authority is delegated to department heads toexecute certain real estate agreements. Delegated authority is granted for routine, non-controversial transactions up to specified dollar amounts.

Realty Services reports to Council on a quarterly basis, on the real estate activitiesauthorized by delegated authority.

February 5, 2015

COMMUNITY & PUBLIC SERVICES COMMITTEE DATE: February 18, 2015

Council Members: City Councillor J. Bowman – Wards 3 and 4 (left 8:22 p.m.)

City Councillor G. Dhillon – Wards 9 and 10 (left at 8:43 p.m.)

Citizen Members: Dean McLeod, Chair Carmen Araujo, Treasurer Ron Noonan, Curator Norman Da Costa Don Doan Ken Giles Harnek Singh Rai Elizabeth Harris-Solomon

Members Absent: Stephen Clarke, Vice-Chair (regrets)

David Carruthers (regrets) Nathan John (regrets) Sindy Maguire (regrets)

Staff: Earl Evans, Deputy City Clerk, Corporate Services Department Erica McDonald, Manager, Sports Brampton, Public Services Supa D.A. Meikle, Recreation Coordinator, Sports Services, Public

Services

Minutes Brampton Sports Hall

of Fame Committee Committee of the Council of

The Corporation of the City of Brampton

K1-1

Minutes Brampton Sports Hall of Fame Committee

2015 02 05 Page 2 of 15

The meeting was called to order at 7:07 p.m. and adjourned at 9:27 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. SHF001-2015 Approval of Agenda B. Declarations of Interest under the Municipal Conflict of

Interest Act C. Previous Minutes D. Delegations/Presentations E 1 SHF002-2015 Lighting requirements in the Sports Hall of Fame.

Suggestion for Committee Member business cards. Recommendation to become a member of the Peel Art Gallery Museum (PAMA)

E 2. SHF003-2015 Update Regarding Preliminary Sports Hall of Fame

Expansion E 3. SHF004-2015 Treasurer’s Report E 4. SHF005-2015 Appointment of New 2015 Sports Hall of Fame Nominees E 5. SHF006-2015 Member of Council Appointments F 1. SHF007-2015 Proposed Nomination Procurement Committee F 2. SHF008-2015 Appointment of Sports Hall of Fame Event Chair F 3. SHF009-2015 Sports Hall of Fame Strategic Plan and Next Steps F 4. SHF010-2015 Ticket Price and Ticket Protocol for 2015 Sports Hall of

Fame Event F 5. SHF011-2015 Announcement of Sports Hall of Fame Class of 2015:

• Council Announcement • Brampton Beast • Brampton A’s

F 6. SHF012-2015 Dates For Regular Meetings of The Sports Hall of Fame

Committee and Critical Dates

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2015 02 05 Page 3 of 15

G 1. SHF013-2015 Brampton Sports Hall of Fame Committee - Terms of Reference

G 2. SHF014-2015 Citizen Appointments Process G 3. SHF015-2015 Feedback Received Regarding Nomination Form G 4. SHF016-2015 Inductee Films and Sports Hall of Fame Promotional

Film G 5. SHF017-2015 A Review of Roles and Responsibilities of the

Committee G 6. SHF018-2015 Revised Cover Page for the Sports Hall of Fame

Constitution H. Correspondence I 1. 2015 Schedule of Meetings for Sports Hall of Fame J. Question Period K. Public Question Period L. Closed Session M. SHF019-2015 Adjournment

________________________________________ Dean McLeod, Chair

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2015 02 05 Page 4 of 15

A. Approval of Agenda SHF001-2015 That the agenda for the Brampton Sports Hall of Fame Committee

Meeting of February 5, 2015 be approved, as printed and circulated.

Carried

Note: Later in the meeting on a two-thirds majority vote to re-open the question, Item G 6 was added to the agenda.

B. Declarations of Interest under the Municipal Conflict of Interest Act C. Previous Minutes

Supa Meikle, Recreation Coordinator, Sport Services, Public Services, advised Committee that closed session minutes are normally distributed in closed session. Earl Evans, Deputy City Clerk, Corporate Services, explained the process for closed session minutes. He also mentioned that previous minutes were not included on the agenda for this meeting as the Committee is starting fresh with the addition of a Legislative Coordinator. Therefore, the Sports Hall of Fame minutes will be posted on the web starting with this meeting. Mr. Evans suggested acknowledging the previous minutes from the last meeting, to be documented in the current minutes.

Committee acknowledged the minutes of the Sports Hall of Fame meetings held in November 2014 and January 2015.

D. Delegations/Presentation - nil E. Reports

E 1. Report from Ron Noonan, Curator, re: • Lighting requirements in the Sports Hall of Fame. • Suggestion for Committee Member business cards • Recommendation to become a member of the Peel Art Gallery

Museum (PAMA)

Ron Noonan, Curator, Citizen Member, expressed his concern regarding the lack of lighting at the venue. He advised the Committee that it has been a struggle for approximately one year trying to have the lights

K1-4


2015 02 05 Page 5 of 15

replaced. One of the main lights that used to shine on the brass sign has been removed.

Mr. Noonan suggested the possibility of having business cards made for Sports Hall of Fame citizen members to assist with networking when at functions. Mr. Noonan also suggested approaching the Peel Art Gallery Museum (PAMA) regarding the possibility of displaying several artifacts. He advised the Committee that he is waiting to hear back from PAMA to arrange an appointment.

The following motion was considered. SHF002-2015 That the verbal advisory from Ron Noonan, Curator, to the Sports Hall

of Fame Committee meeting of February 5, 2015, re: • Lighting requirements in the Sports Hall of Fame • Suggestion for Committee Member business cards • Recommendation to become a member of the Peel Art Gallery

Museum (PAMA) be received.

Carried E 2. Report from Ron Noonan, Curator, re: Update Regarding Preliminary

Sports Hall of Fame Expansion. Erica McDonald, Manager, Sport Brampton, Public Services, advised the

Committee that a meeting was held with the interior designer. The interior designer offered to help with the PowerAde Centre location and was advised of the concepts and ideas the members were seeking for the new expansion. Ms. McDonald advised that the interior designer will work on a few ideas and present the scope and costs associated.

Committee discussion included the following:

• Noted professional sketches will be draft first, followed by a discussion • Suggestion to include the word “Museum” in the Sports Hall of Fame

title. • Staff was asked for clarification of the reasons.

Ms. McDonald indicated that staff would look into the advantages of

adding Museum to the name and report at a future meeting. The following motion was considered.

K1-5


2015 02 05 Page 6 of 15

SHF003-2015 That the verbal advisory from Erica McDonald, Manager, Sport Brampton, Public Services to the Sports Hall of Fame Committee meeting of February 5, 2015, re: Update Regarding Preliminary Sports Hall of Fame Expansion, be received.

Carried E 3. Report from Carmen Araujo, Treasurer, re: Treasurer’s Report. Carmen Araujo, Treasurer, provided a brief overview of the report. The following motion was considered. SHF004-2015 That the verbal advisory from Carmen Araujo, Treasurer, to the

Sports Hall of Fame Committee meeting of February 5, 2015, re: Treasurer’s Report, be received.

Carried

E 4. Report from Supa Meikle, Recreation Coordinator, Sport Services, Public Services, re: Appointment of New 2015 Sports Hall of Fame Nominees.

Supa Meikle, Recreation Coordinator, Sport Services, Public Services, provided an overview and answered questions regarding the Appointment of New 2015 Sports Hall of Fame Nominees. The following motion was considered.

SHF005-2015 That the verbal advisory from Supa Meikle, Recreation

Coordinator, Sport Services, Public Services, to the Sports Hall of Fame Committee meeting of February 5, 2015, re: Appointment of New 2015 Sports Hall of Fame Nominees, be received.

Carried

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2015 02 05 Page 7 of 15

E 5. Correspondence from Sonya Pacheco, Legislative Coordinator, Corporate Services, dated January 29, 2015, re: Member of Council Appointments.

Committee acknowledged the correspondence. The following motion was considered. SHF006-2015 That the correspondence from Sonya Pacheco, Legislative

Coordinator, Corporate Services, dated January 29, 2015, to the Sports Hall of Fame Committee meeting of February 5, 2015, re: Member of Council Appointments be received.

Carried F. Discussion Items F 1. Discussion at the request of Dean McLeod, Chair, re: Proposed

Nomination Procurement Committee.

Dean McLeod, Chair, proposed establishing a Procurement Committee with the purpose of seeking information on selected inductees and writing their biography.


• Noted some inductees have refused in the past when asked to give a biography.

• Clarification was made indicating the Procurement Committee would research information of a selected inductee and write the biography.

• Staff advised one of the committee’s top six priorities is to create an inclusive plan that inspires. The suggestion described is one of the steps in the outline.

The following motion was considered. SHF007-2015 That the verbal advisory from Dean McLeod, Chair, to the Sports

Hall of Fame Committee meeting of February 5, 2015, re: Proposed Nomination Procurement Committee, be received.

Carried

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2015 02 05 Page 8 of 15

F 2. Discussion at the request of Dean McLeod, Chair, re: Appointment of Sports Hall of Fame Event Chair.

Dean McLeod, Chair, advised the Committee that Nathan John would no

longer be the Sports Hall of Fame Event Chair. Mr. McLeod asked Committee members for a volunteer to assume this role.

Elizabeth Harris-Solomon, advised the Committee that she would take on

the responsibility.

Supa Meikle, Recreation Coordinator, Public Services, Ron Noonan, Don Doan, and Norman Da Costa, volunteered to work with Ms. Harris-Solomon.

The following motion was considered.

SHF008-2015 1. That the following verbal advisory from Dean McLeod, Chair, to

the Sports Hall of Fame Committee meeting of February 5, 2015, re: Appointment of Sports Hall of Fame Event Chair, be received; and,

2. That an Event sub-committee be established with the following

members: • Supa Meikle – Staff Support • Ron Noonan, Curator • Don Doan • Norman Da Costa.

Carried F 3. Discussion at the request of Erica McDonald, Manager, Sport Brampton, Public

Services, re: Sports Hall of Fame Strategic Plan and Next Steps

Erica McDonald, Manager, Sports Brampton, Public Services distributed two documents: The Values Document and Brampton Sports Hall of Fame Document. Ms. McDonald also provided a brief overview of the Committee’s strategic plan and advised that a third meeting is required.


• Review of the material outlined in the documents • Noted the difference between vision and mission statements. • Noted once the report is finished, the report will be presented to

Council for consideration • Suggestion to hold a third meeting on Thursday, February 26,

2015 at 6:30 p.m. at the Flower City Community Campus

K1-8


2015 02 05 Page 9 of 15


SHF009-2015 That the verbal advisory from Erica McDonald, Recreation

Manager, Central Services, Recreation & Culture, Public Services Department, to the Sports Hall of Fame Committee meeting of February 5, 2015, re: Sports Hall of Fame Strategic Plan and Next Steps be received.

Carried

F 4. Discussion at the request of Supa Meikle, Recreation Coordinator, Sports Services, Public Services, re: Ticket Price and Ticket Protocol for 2015 Sports Hall of Fame Event.

Dean McLeod, Chair, provided an overview of the letter prepared for the

class of 2015. Mr. McLeod asked for feedback and suggestions regarding ticket prices.


• Noted the ticket price last year was $40.00 per person • Understanding that the events committee would meet first to discuss

the cost of the event and then determine ticket price • Clarification that a ticket price would assist the events team. The

events team will inquire what costs the Committee is considering • Suggestion to consider ticket pricing is $40.00 per person, subject to

recommendations from the events team • Clarified the price of tickets is to cover the cost of the reception • The events team will provide options for the menu with pricing.

Recommendation to have the events sub-committee present menu suggestions

The following motion was considered. SHF010-2015 That the verbal advisory from Dean McLeod, Chair, to the Sports

Hall of Fame Committee meeting of February 5, 2015, re: Ticket Price and Ticket Protocol for 2015 Sports Hall of Fame Event, be received.

Carried F 5. Discussion at the request of Dean McLeod, Chair, re: Announcement of

Sports Hall of Fame Class of 2015: • Council Announcement

K1-9


2015 02 05 Page 10 of 15

• Brampton Beast • Brampton A’s

Dean McLeod, Chair, provided an overview and suggested the Committee

make an announcement at a future Council meeting as well as introducing inductees at a future Brampton Beast game.

Supa Meikle, Recreation Coordinator, Sports Services, Public Services,

explained that an announcement at Council and attending a Brampton Beasts game may bring more recognition to the annual event through a sponsor. The Committee would host the inductees and their guests in a suite belonging to Kotak Law Firm.


• Identified two possible dates to see the Brampton Beast, March 6 and March 20, 2015

• Noted possibility of increasing awareness regarding the annual event through the sponsor

• Noted a meeting has been scheduled with the Brampton A’s. The Sports Hall of Fame will be introduced

• Questions relating to basketball inductees • Indication that there have been no basketball inductees • Suggestion to acknowledge Brampton’s youth, to invigorate and inspire

youth. Acknowledgement could be in the form of an individual or an entire school team. This would increase awareness of the Sports Hall of Fame to another generation

• Comment that creating recognition at different levels be seriously considered

• Indicated the Committee should give direction as to how they would proceed with the acknowledging Brampton’s youth.

• Explained that recognition of a team will increase the numbers and expenses


SHF011-2015 That the verbal advisory from Dean McLeod, Chair, to the Sports

Hall of Fame Committee meeting of February 5, 2015, re: Announcement of Sports Hall of Fame Class of 2015: • Council Announcement • Brampton Beast • Brampton A’s be received.

Carried

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2015 02 05 Page 11 of 15

F 6. Discussion at the request of Dean McLeod, Chair, re: Dates For Regular Meetings of The Sports Hall of Fame Committee and Critical Dates.

Supa Meikle, Recreation Coordinator, Sports Services, Public Services,

advised the committee of two critical dates: • May 12, 2015 – Inductee Ceremony • February 4, 2016 – Election Meeting

The Committee acknowledged scheduled 2015 meeting dates approved by Council.

Earl Evans, Deputy City Clerk, Corporate Services, explained the process

when the Chair is unable to attend a future meeting. The following motion was considered. SHF012-2015 That the verbal advisory from Dean McLeod, Chair, to the Sports

Hall of Fame Committee meeting of February 5, 2015, re: Dates For Regular Meetings of The Sports Hall of Fame Committee and Critical Dates, be received.

Carried G. Other/New Business G 1. Brampton Sports Hall of Fame Committee - Terms of Reference

Earl Evans, Deputy City Clerk, Corporate Services, provided an overview of the Brampton Sports Hall of Fame Committee Terms of Reference and answered questions from the Committee.


• Questions relating to Section 2.2 of the Sports Hall of Fame Constitution (membership)

• Questions regarding the process to increase membership numbers. • Concerns regarding the Citizen Appointment Process • Clarification regarding the Citizen Appointment Process. • Explanation that staff would propose constitutional changes which

would require Council approval • Subject specialist(s) for the Committee will be invited to sit in on the

Citizen Appointment Interviews • Clarified the difference between membership positions: Chair, Vice

Chair, Curator, and Treasurer. Each citizen member, regardless of title, was appointed in 2011 by Council as a citizen member.

K1-11


2015 02 05 Page 12 of 15

The following motion was considered. SHF013-2015 That the verbal advisory from Earl Evans, Deputy City Clerk, Corporate

Services, to the Sports Hall of Fame Committee meeting of February 5, 2015, re: Brampton Sports Hall of Fame Committee - Terms of Reference, be received.

Carried G 2. Verbal update from Earl Evans, Deputy City Clerk, re: Citizen

Appointments Process.

Earl Evans, Deputy City Clerk, Corporate Services, provided an overview that included the following: • Subject specialist for the Committee will be invited to sit in on the

Citizen Appointment Interviews • There were 441 applications for all 14 Committees. • Current members are asked to stay on the Committee until the new

citizens are appointed – new Committee effective after May event • Everyone who applied will be interviewed • An individual does not necessarily have to live in Brampton to be a part

of a Committee – may be business representative

The following motion was considered. SHF014-2015 That the verbal advisory from Earl Evans, Deputy City Clerk, Corporate

Services, to the Sports Hall of Fame Committee meeting of February 5, 2015, re: Citizen Appointments Process, be received.

Carried G 3. Verbal update from Don Doan, Sub-Committee Chair, re: Feedback

Received Regarding Nomination Form.

Don Doan, Sub-Committee Chair, advised the Committee that the changes to the nomination form have been made and are ready for distribution.


• Concerns raised regarding the inconsistency of selection criteria • Noted some sports do not have a professional league, therefore,

athletes move outside Brampton to further their career

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• Suggestion to establish a sub-committee to look into the constitutional criteria

The following motion was considered. SHF015-2015 That the verbal advisory from Don Doan, Sub-Committee Chair, to the

Sports Hall of Fame Committee meeting of February 5, 2015, re: Feedback Received Regarding Nomination Form, be received.

Carried G 4. Verbal update from Elizabeth Harris-Solomon, Marketing Sub-Committee

Chair, re: Inductee Films and Sports Hall of Fame Promotional Film. Elizabeth Harris-Solomon, Marketing Sub-Committee Chair, provided a

review of the cost associated with the previous year’s promotional films. In 2014, five videos cost approximately $4000. This year there are five videos to be filmed, and suggested lowering the cost. Inductees will receive a copy of the video, to be aired on Rogers Television.


• Noted selection of the film company has not been determined • Noted the budget has not been approved for this year • Clarification that the Committee must abide by the purchasing policy. A

budget amount must be provided to individuals who wish to participate in the procurement process

• Explained that a budget over $5000.00 would go through the City’s purchasing department

• The Committee to decide the successful vendor for the inductee films by the March 5, 2015 meeting


SHF016-2015 1. That the verbal advisory from Elizabeth Harris-Solomon,

Marketing Sub-Committee Chair, to the Sports Hall of Fame Committee meeting of February 5, 2015, re: Inductee Films and Sports Hall of Fame Promotional Film, be received; and,

2. That it is the position of the Sports Hall of Fame Committee that

a budget of $6000.00 be allocated for the inductee Films and Sports Hall of Fame Promotional Film.

Carried

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2015 02 05 Page 14 of 15

G 5. Verbal update from Stephen Clarke, Nomination Review Sub-Committee Chair, re: A Review of Roles and Responsibilities of the Committee

Dean McLeod, Chair, advised the Committee that Stephen Clarke, Chair of the Nomination Review Sub-Committee was unable to attend the meeting and requested the matter be deferred to the March 5, 2015 meeting.

The following motion was considered. SHF017-2015 1. That the verbal advisory from Dean McLeod, Chair, to the

Sports Hall of Fame Committee meeting of February 5, 2015, re: A Review of Roles and Responsibilities of the Committee, be received; and,

2. That the matter be deferred to the March 5, 2015 Sports Hall of

Fame Committee meeting. Carried

G 6. Discussion at the request of Dean McLeod, Chair, re: Revised Cover Page for the Sports Hall of Fame Constitution

Note: On a two-thirds majority vote to re-open the question, Item G 6 was

added to the agenda. Dean McLeod, Chair, proposed a revised cover page for the Sports Hall of

Fame Constitution and circulated the proposed revision for Committee review.


SHF018-2015 That the revised cover page for the Sports Hall of Fame

Constitution be implemented. Carried H. Correspondence - nil

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2015 02 05 Page 15 of 15

I. Information I 1. 2015 Schedule of Meetings for Sports Hall of Fame This matter was dealt with under Item F 6. J. Question Period J 1. Dean McLeod, Chair, asked about the on line availability of the

constitution. Supa Meikle, Recreation Coordinator, Sports Services, Public Services, advised that the constitution is not available on line at this time.

K. Public Question Period - nil L. Closed Session - nil M. Adjournment SHF019-2015 That the Brampton Sports Hall of Fame Committee do now adjourn to

meet again on Thursday, March 5, 2015 at 7:00 p.m.

Carried

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