february 2, 2011 booster meeting minutes review and ... · review and approve november 3, 2010...

Rosemount Girls’ Soccer Booster Club

February 2, 2011 Booster Meeting Minutes

Sandy Knott, Vice President of the Booster Club, called the meeting to order at 7:09 p.m.

Roll Call:

Kevin Adams, Mark Dean, Deb Halterman, Kris Hanson, Sue Haverkamp, Diane Hawkins,

Maureen Kelly-Carroll, Phil Kemnic, Sandra Knott,

Review and Approve November 3, 2010 meeting minutes

November 3, 2010 meeting minutes were approved.

Treasurer’s Report:

Current report indicates previous balance 23, 588.89 on 12/28/10. Current balance as of 02/01/11

is $21, 352.89. There are a few year-end payments to make from the 2010 season (sophomore

uniforms and equipment expenses (Soccer Express), banquet expenses for posters, and gift card to

athletic secretary). Total profit for wreaths sales $9, 287.00. This is an increase of $2800 from the

previous year’s wreath fundraiser.

Officers and Coach Adams met on January 22, 2011 to plan the 2011 budget. Mark reviewed the

budget for the 2011 season. An additional budget item is $2000 for an event for all players from

all teams for a bonding experience. JV/Varsity players will have their end of season banquet fee

paid for by the booster club. Dollars have been placed in the Capital Improvement Fund. Dollars

have been placed in the budget for memory books for varsity players as an end of season gift. The

2011 budget was approved.

Captains’ Comments

No Captains attended the February booster club meeting.

Coaches’ Comments

Game schedule is already put together. Schedule can be found on the South Suburban web site

and rhs gr website. Coach Adams will meet with captains on February 15. He will plan to visit

RMS and SHMS to meet with potential players. Parent/player meeting is set for Sunday April 17

starting at 3:30 p.m. There will be some changes to our program. JV/Varsity will go to Duluth for

a weekend tournament. Coach Adams has a coach bus quote and has arranged with Grandma’s

Restaurant for a team dinner while in Duluth. Coach Adams recognized Shade Pratt’s

accomplishment at the signing of the letter of intent for college soccer play. Coach Adams also

recognized Megan Dean at NDSU, Abby Schimoda at University of Kansas City at Missouri and

Amanda Newman at U of M Crookston, Katie Bercopec at U of W Eau Claire, MacKenzie

Carlson at St. Mary’s, Mikaela Petrich at Kristina McGivern at Northwestern in Iowa.

Old Business

Recruiting new officers – Mark Retterath has resigned as vice president; Sandra Knott

was nominated and approved as vice president; Mark Dean will continue as treasurer and

will agree to be the president if he can find someone to be the treasurer.

Members in attendance plan to invite 2 soccer parents to the February meeting.

2010-11 Scholarships – One $500 scholarship was given out for a 2010 soccer graduate.

The booster club voted and agreed to offer 3 $500 (1 scholarship per 5 players for the

2011 graduating seniors) The booster club will select selection committee members. The

scholarship applications due date will be April1, 2011.

2011-12 Budget planning meeting with Coach – meeting will be set for a date in January.

Sportswear – Deb Halterman shared information about the sportswear orders. There was

some frustration from freshman parents with their orders placed in August which were

not ready until halfway through the season. Coach Adams and Deb will discuss our order

date with Ms. Hennesley.

Booster club approved a $50 gift certificate to Marsha Schultz, athletic secretary.

New Business

Congratulations to Shade Pratt, Coach Adams and RHS Girls’ Soccer Program

Scholarship Committee – Committee members were selected. Coach Adams, Coach

Tompkins, Sue Haverkamp, Sandra Knott and Maureen Kelly-Carroll. The application is

available on the girls’ soccer website and in the RHS career center. The committee will

meet on April 6 at 5:30 p.m.

April Player/Parent Meeting – Scheduled for April 17, 2011 starting at 3:30 p.m. in the

RHS Student Center.

Committee/Chairperson

President – Kevin Newman

Vice President – Sandra Knott

Secretary – Kris Hanson

Treasurer – Mark Dean

Website – Phil Kemnic

Clothing – Deb Halterman

Leprechaun Days – Captains (prepare banners, posters, etc for parade)

Alumni Game – Maureen Kelly-Carroll

Car Wash – Sandra Knott

Varsity Scrimmage Concession Coordinator –

Ball Girl Coordinator –

Game banners for Varsity games – Captains and parents of captains

Concession Stand Coordinator -

Program and Sponsors – Kris Hanson, Diane Hawkins and Sue Haverkamp

Wreath Sales – Kris Hanson, Diane Hawkins, Sue Haverkamp, Maureen Kelly-

Carroll and Sandra Knott

Duluth Trip – Laurie Dorman and Deb Halterman

Faculty Appreciation – Maureen Kelly-Carroll and parent of younger player

Homecoming/Community/Senior Night – David Elliott ? and parent of younger

player

Varsity/JV Banquet Planners – Captains parents chair with help from senior

parents

Important Dates

Alumni Game – Saturday, July 30, 2011 starting at 4:00 p.m.

Car Wash – Saturday, August 6, 2011 9:00-3:00 Goodyear in Rosemount (rain

date 08/12/11)

Captains’ Practice – August 8 – 12, 2011

2011 Tryouts – Monday, August 15, 2011

Varsity Scrimmage – Saturday, August 20, 2011 9:00 a.m.-noon

August Player/parent meeting – August 20, 2011

Program Photos/Poster Photos – August 21, 2011

Camp St. Croix – August 23, 2011

JV/Varsity Trip to Duluth – August 26-27

Valley Images Photo – MKC call Valley Images for picture appt

First home game – September 13, 2011

Faculty Appreciation – September 22, 2011

Homecoming/Senior Night/Community Night – October 4 or 6 (Coach Adams

will check with Coach Floersch)

Game film

Recommendation from High School Tech Person-Jim Norris

Booster Club purchases equipment – Camera, dvd recorder, tripod, bag, extension cord

(approximately $800); Hire a student(s) and pay $30-40 per game or require team

manager to record games

Hire student to prepare end of season highlight DVD (approximately $200)

More research is needed to see about hiring someone.

Player benches for 9th

and 10th grade fields – check with woods program at RHS to see if

they will build benches

Meeting was adjourned at 8:50 p.m.

Notes taken by Secretary, Maureen Kelly-Carroll


March 2, 2011 Booster Meeting Minutes

Kevin Newman, President of the Booster Club, called the meeting to order at 7:04 p.m.

Roll Call:

Coach Kevin Adams, Kevin Newman, Sue Haverkamp, Maureen Kelly-Carroll, Phil Kemnic,

Sandra Knott, Carla Grausnick, Tenner Thompson, Kris Hanson

Review and Approve February 2, 2011 meeting minutes

February 2, 2011 meeting minutes were approved


No changes to report


No Captains attended the March meeting. Kevin Newman brought print outs showing the

program t-shirts & sweatshirts with the agreed upon logos and designs that the Captains have been

working on. Next captain meeting is March 13th.

Coaches’ Comments

Shade Pratt was awarded the Athena Award for Rosemount High School. The last soccer

player to get this was Megan Eul. Congratulations!

On Feb. 15th Coach Adams and Coach Tompkins met with the Captains for dinner and a

meeting. The girls were excited about the upcoming season and mentioned they want to do more

program bonding activities this season. Funds from the booster club have been budgeted to

facilitate these activities. They are starting a Big Sister/Little Sister program designed to match up

a Senior player with a Freshman player for the season. The Captains expressed great interest in

the team returning to Camp St. Croix for a bonding day next season. Coach Adams talked to

Camp St. Croix and it is all set up with them for August 23rd. They will bring Jimmy Johns

boxed lunch and enjoy a fun day at the beach together. The Captains are utilizing Facebook to

reach out to players and keep in touch with the team. They will continue to use this as a source of

communication and a forum for the team to express team spirit and unity.

Returning Player Meeting is planned for Monday, March 14th at 2:20 pm at RHS. Coach

will talk about the upcoming season, schedule, parade, car wash, and other important dates.

Handouts will be available for those who can't make it. It is difficult for the Middle School

players to get to this meeting, so Coach Adams, the Captains and a few other players will take the

meeting to them. The Rosemount Middle School meeting is planned for March 11th at 11:20-

11:45 am. The Scott Highland Middle School meeting is planned for March 16th at 11:20-11:45

am.

Coach encouraged feedback from parents/players in regard to all aspects of the program.

He wants to improve the full scope of the program and give our players opportunities to be great

students, athletes and community members.

Old Business

Congratulations to Shade Pratt, Coach Adams and RHS Girls’ Soccer Program

Scholarship Committee – Committee members were selected. Coach Adams, Coach

Tompkins, Sue Haverkamp, Sandra Knott and Maureen Kelly-Carroll. The application is

available on the girls’ soccer website and in the RHS career center. The committee will

meet on April 6 at 5:30 p.m.

April Player/Parent Meeting – Scheduled for April 17, 2011 starting at 3:30 p.m. in the

RHS Student Center. Some new updates and fresh ideas for this.


President – Kevin Newman (to be replaced by Mark Dean)



Treasurer – Mark Dean (being replaced by Carla Grausnick)

Website – Phil Kemnic





Varsity Scrimmage Concession Coordinator – Open Position

Ball Girl Coordinator – Open Position (It was suggested that Freshmen may

be given the opportunity to attend a Varsity game in lieu of their practice.

This was done last year as a way for them to cheer on the Varsity. In

addition, this year they could have the opportunity to be ball girls to help

fill this role. It was also suggested that this be assigned a point value and

added to the 3D Patch program.)


Concession Stand Coordinator - Open Position






Homecoming/Community/Senior Night – David Elliott ? and parent of younger

player. Kevin Newman will send David an email to see if he is planning on

this.


parents

Important Dates

Alumni Game – Saturday, July 30, 2011 starting at 4:00 p.m.

Car Wash – Saturday, August 6, 2011 9:00-3:00 Goodyear in Rosemount (rain

date 08/12/11)

Captains’ Practice – August 8 – 12, 2011

2011 Tryouts – Monday, August 15, 2011

Varsity Scrimmage – Saturday, August 20, 2011 9:00 a.m.-noon

August Player/parent meeting – August 20, 2011 Mark Dean will speak on

behalf of the Booster Club about fundraising, the Booster Club, etc.

Clothing samples will be there for the April order.

Program Photos/Poster Photos – August 21, 2011

Camp St. Croix – August 23, 2011

JV/Varsity Trip to Duluth – August 26-27

Valley Images Photo – MKC call Valley Images for picture appt

First home game – September 13, 2011

First Conference game is at home September 6, 2011 7pm vs. Burnsville

Finish the Conference schedule at Eagan on October 6th.

Faculty Appreciation – September 22, 2011

Homecoming/Senior Night/Community Night – October 4, 2011 vs. Eastview

Game film

Recommendation from High School Tech Person-Jim Norris

Booster Club purchases equipment – Camera, dvd recorder, tripod, bag, extension cord

(approximately $800); Hire a student(s) and pay $30-40 per game or require team

manager to record games

Hire student to prepare end of season highlight DVD (approximately $200)

More research is needed to see about hiring someone.

Maureen is still researching this. She has an idea of a student that may be able to do

this but needs to get in touch with him. We want to do this so parents can enjoy the

game rather than recording it. Also, Coach is getting several requests for film for

college coaches and players looking for tape to send to possible colleges. After

talking to this lead, we will come back to a discussion about possibly purchasing

equipment.


and 10th grade fields – check with woods program at RHS to see if

they will build benches The instructor of the woods program said they could build

the wood benches. However, we have concerns about permanent wood benches

being ruined outside. We will instead turn to researching portable ones. Maureen

will look into this further.

New Business

Mark Dean will take over as President for Kevin Newman

Carla Grausnick will take over as Treasurer for Mark Dean

Relay for Life team and Feed my Starving children was brought up by MKC as possible

team bonding/community involvement activities. The girls have expressed great interest

in Feed My Starving Children. MKC will look into scheduling FMSC as dates are hard

to secure because it fills up fast. This could be distributed via Facebook amongst the

girls. This could also be added to the 3D Patch point list as well.

Summer training may go to a 3v3 type format. Coach Nicole Tompkins is working with

Coach Adams on this. Because so many players are on summer traveling teams, training

sessions have not been well attended in the past. The coaches may start a 3v3 type

format that would be fun and encourage girls to be there to keep getting touches. BFS

would stay the same as the coaching staff has noticed improvement from the strength

training.

This will be the 30 year Anniversary of the RHS women's soccer program. The first

coach of the program is still on the RHS staff. MKC has asked him to help pull some

historical information together to help acknowledge and celebrate the anniversary. The

Alumni Game and Faculty Appreciation Game would be great events to highlight the

former coach and history of the program.

Meeting adjourned at 7:52pm.

Notes taken by Secretary, Kris Hanson


April 6, 2011 Booster Meeting Minutes

Mark Dean, President of the Booster Club, called the meeting to order at 7:03 p.m.

Roll Call:

Coach Kevin Adams, Mark Dean, Kevin Newman, Sue Haverkamp, Phillip Kemnic, Carla

Grausnick, Deb Halterman, Kris Hanson, Brian Kuznia, Brian Fahey-Bleick, David Elliott, Becca

Newman

Review and Approve February 2, 2011 meeting minutes

March 2, 2011 meeting minutes were approved


Mark Dean distributed an updated Treasurer’s Report, checking ledger, and budget. Sandra Knott,

Carla Grausnick and Mark Dean will be added to the signature card for the checking account as

soon as the final checks clear. Treasurer’s Report was approved.


Becca Newman brought picture samples of what the captains have selected for the program t-shirts

(these are the shirts that every girl in the program receives). On behalf of the captains, Becca

asked for additional funding in order to purchase Dri-Fit material rather than cotton. The price

quote she received for 90 of the Dri-Fit shirts is $16.50/shirt. The cotton price is $12.00/shirt.

Last year (2010) we budgeted $900 and spent $975. The 2011 budget is currently set at $1,500. It

was proposed that we increase the budget to $2,500 to allow for 90 of the Dri-Fit shirts for all

players and 80 of the cotton shirts for ball girls and sales to middle schoolers. Motion to raise the

budget to $2,500 for “Soccer Club T-Shirts” line item was approved.

The sweat pants the captains want are Kelly green with elastic around the bottom. However, in

order to get these, they have to order from two different vendors (one online and one on paper).

Becca asked if this would be more complicated. Deb Halterman said this could be confusing for

the players/parents. The group agreed and decided that they should stick to one vendor rather than

add a second. Therefore, the sweat pants will only be offered in Kelly green without the elastic

around the bottom.

Relay for Life, June 24th

. The Captains want to make this option available and see if there is

enough interest. Coach Adams will add to the 3D patch point system to encourage participation.

Coaches’ Comments

The Section changes have been made by the MSHSL. We are still in Section 3. St. Paul Highland

Park has been added to Section 3 and Farmington has moved out. Farmington wanted out of our

contract to play them during the regular season as a result of this change. Coach Adams released

them from the contract and has booked the International School of Minnesota from Eden Prairie in

their place. This game is on September 1st at 5:00pm at our home field. ISM only has a Varsity

team, so our freshmen, sophomore and JV teams will not have a game to replace Farmington.

The Scholarship committee met Monday, April 4th

. Three recipients were awarded $500

scholarships. The recipients chosen were: Sarah Scinto, Megan Duffy, and Hannah O’Donnell.

Congratulations to all three of these girls!

Coach Adams and Coach Tompkins along with the captains took their road show to RMS and

Scott Highland Middle School this past month. 25 girls attended the RMS meeting and 8 girls

attended the Scott Highland meeting. There were over 40 girls that marked soccer on their student

interest sheet during freshman registration. This indicates that we should once again have 2

freshman teams for the 2011 season.

The April 17th

player/parent meeting is set for 3:30-5:00. The captains will be adding their

comments and ideas about program chemistry through a mentoring program. Each varsity player

will be assigned to a freshman player to give the younger kids a mentor to help them acclimate to

the program and school.

Old Business


President – Mark Dean



Treasurer – Carla Grausnick

Website – Phillip Kemnic





Varsity Scrimmage Concession Coordinator – Sue has someone who may be

interested. She will contact her and report back next month.

Ball Girl Coordinator – Deb Halterman


Concession Stand Coordinator - Sue has someone who may be interested. She

will contact her and report back next month.






Homecoming/Community/Senior Night – David Elliott (looking for co-chair

on this….possibly a freshman parent)


parents

The nominations for new positions were approved. Sandra Knott as Vice

President, Mark Dean as President, Kris Hanson as Secretary and Carla

Grausnick as Treasurer.

Kris Hanson will get in touch with Bob McCarthy regarding game film. He currently

films the Varsity Football games. She will report back next meeting with information

from him regarding equipment, prices, and if he or anyone he knows would be interested

in doing our Varsity games.


and 10th grade fields – Coach Adams said two, six-seater benches

have been ordered.

Coach Adams confirmed that the summer training will consist of a once per week 4v4

scrimmage format instead of foot skill training which was done last year. This is due to

the fact that most or all of the girls are getting this type of training through their summer

teams and/or clinics. BFS is still highly encouraged.

This will be the 30 year Anniversary of the RHS women's soccer program. The Alumni

Game and Faculty Appreciation Game would be great events to highlight the former

coach and history of the program. Wally Hartsburg was the 1st women’s soccer coach at

RHS. Maureen is going to start organizing an agenda/plan with him for this.

New Business

Fundraising Buy-Out Program – Mark Dean will do more explanation of this program at

the parent/player meetings this year. It will be a similar format to last year allowing

parents to “buy out” of the fundraising rather than have to sell a minimum amount of

wreaths. Last year there was some confusion when less than 10 wreaths were sold and

the difference needed to be made up with a partial buy out.

Phillip Kemnic suggested that we consider adding a page in the program for senior

recognition. Because of the time constraints when putting the program together (2 weeks

from when pictures are taken and the program is needed for the first game), we have not

been able to do this in the past. Phil suggested that this piece of the program be done in

advance so it is ready before the two week rush begins. Sue Haverkamp will be assisting

Diane Hawkins with the program this year. She will check with her on adding this to the

2011 program.

Meeting adjourned at 8:25 pm.



May 4, 2011 Booster Meeting Minutes

Sandra Knott, Vice-President of the Booster Club, called the meeting to order at 7:05pm.

Roll Call:

Sue Haverkamp, Deb Halterman, Sandra Knott, Kris Hanson, Brian Fahey-Bleick, Coach Kevin

Adams, Maureen Kelly-Carroll, Phillip Kemnic, Carla Grausnick, Kevin Newman, Mark Dean,

Becca Newman, David Elliott

Review and Approve April 6, 2011 meeting minutes

April 6, 2011 meeting minutes were approved


Carla distributed treasurer’s report, budget detail and checking account “snap shot.” The

budget now reflects the increased spending allotment for the t-shirts as approved in the April 6,

2011 meeting.


Dri-Fit shirts will be available for try on in the next week. Sample orders did not arrive

in time for the April meeting. The purchase process should be much easier this year because

orders will be done on IrishProShop.com.

Becca said she would be willing to take the samples to the middle schools to allow the

incoming Freshman to try on shirts for sizing. Coach Adams will get Becca the contact names

from his visits to the middle schools so she can get in touch with those interested players.

In order to ensure we have the apparel before the season, we will be opening the ordering

up sooner than the August meeting.

July 13th

noon-2:00 is when we are scheduled to serve at Feed My Starving Children. We

will need 56 girls and a couple parents for this event. This would follow the 4v4 practice.

Planning to put together a Relay For Life team. Having a fun group event (cook out,

outside games, etc.) then breaking out in groups to collect donations for the event. Relay For Life

is on June 24th

.

Coaches’ Comments

We had a great turnout (75-90 people) at the parent-player meeting in April.

We have added 2 more teams to the Saturday Scrimmage. Park and Minneapolis South

have asked to be added.

He talked to Coach Floersch about the trophy case. We will share it with the boys and

will have half of the case.

Mike Manning sent an email on 5/3 that the High School will be offering a base line

concussion testing @ $5/player. Coach asked if we can add this to the budget and provide this

service so all our players will have this test done. Maureen will check with Jenna Manship about

setting this up prior to the season for our soccer players.

Committee Reports

Maureen is contacting past Alumni Game participants. Coach Adams is ordering the t-

shirts for this.

Varsity Scrimmage. Coach needs some help with this. Setting up fields, opening school

for restrooms, etc. Maureen Kelly-Carroll and Kevin Newman offered to help with this.

Sue is going to talk to someone about running the concessions. Refs are paid through the

4v4 registration fees.

Old Business


Varsity Scrimmage Concession Coordinator – Sue Haverkamp confirmed that

Amy Billings has accepted this position.

Concession Stand Coordinator - Open Position, Sue is still working on this.

Kris Hanson had a chance to speak with Bob McCarthy about filming the Varsity games

this season. Bob was able to offer insight on equipment needs, hiring students for the job

and a website the football and boys basketball programs are using to share video. Bob

has graciously offered to attend June’s booster club meeting to discuss his ideas and share

information with us.

Fundraising Buy-Out Program – Coach Adams and Mark Dean will do more explanation

of this program at the parent/player meetings this year. It will be a similar format to last

year allowing parents to “buy out” of the fundraising rather than have to sell a minimum

amount of wreaths. Last year there was some confusion when less than 10 wreaths were

sold and the difference needed to be made up with a partial buy out.

Phillip Kemnic suggested that we consider adding a page in the program for senior

recognition. Because of the time constraints when putting the program together (2 weeks

from when pictures are taken and the program is needed for the first game), we have not

been able to do this in the past. Phil suggested that this piece of the program be done in

advance so it is ready before the two week rush begins. Sue Haverkamp will be assisting

Diane Hawkins with the program this year. She will check with her on adding this to the

2011 program. Phil sent out a sample of the senior page. Diane told Phil that we do not

submit the program template in electronically. More research is needed on this.

New Business

Deb Halterman has been approached with a request for a signed soccer ball for an auction

item at a Shannon Park Elementary fundraiser. Deb has the soccer balls and Becca

agreed to collect autographs from this past season’s Varsity team. The auction event is

on May 19th

.

It was suggested that we change the spring meeting date next year so that the older

players are available to come. Several of these players were gone for soccer tourneys.

We will be making this change next year.

A motion was made and passed to pay the $5/player fee for the base line concussion

testing. This will be added to the budget.

Meeting adjourned at 8:15 pm



June1, 2011 Booster Meeting Minutes

Mark Dean President of the Booster Club, called the meeting to order at 7:05pm.

Roll Call:

Sue Haverkamp, Deb Halterman, Sandra Knott, Kris Hanson, Coach Kevin Adams, Maureen

Kelly-Carroll, Phillip Kemnic, Kevin Newman, Mark Dean, Diane Hawkins, David Elliott, Carla

Grausnick, Shannon Carroll

Review and Approve May 4, 2011 meeting minutes

May 4, 2011 meeting minutes were approved


Mark Dean reported that signature cards can be changed as soon as 3 final checks clear.

Carla Grausnick distributed the updated Treasurer’s Report. No major changes.

Treasurer’s Report approved.


Shannon Carroll reported that Dri-Fit shirt order and cotton shirt order will be placed

tomorrow. These will be in by July 1st and will be worn for the parade.

Sweatshirts, sweatpants, and fan wear will be available for ordering online. The online

orders will be open for a two week period between June 9th

and June 23rd.

We will not be participating in Relay for Life, but will be collecting money to donate.

Friday, June 17th

at 5:00 captains have scheduled a barbeque at High School parking lot. Groups

led by a senior will disburse into neighborhoods to collect dimes in water bottles which will be

donated to Relay for Life.

Tomorrow, June 2nd

– after school, players can try on sweatshirts & sweatpants for

sizing.

Coaches’ Comments

Coach attended the Tea for scholarships. The three recipients of our soccer team

scholarships were in attendance.

Nicole reported to Coach Adams that 56 players have registered for this summer’s 4v4

league. 35 of these are incoming freshmen.

The Chanhassen coach asked to be released from their game on September 12th. We

have replaced this with a home game on September 29th

at 7:00pm vs. North St. Paul. The

contract has not been received yet, so this is pending until that has arrived.

We will be using one RMS field for the scrimmages. Coach will be adjusting time in

between games to accommodate the distance between fields. We would like a couple tents for

information centers. Kevin Newman said he would work on getting tents.

Committee Reports

Community Night (October 4th) – David Elliott, chairperson, reported that Medicar will

be sponsoring a soccer ball raffle again, Jeff Hawkins is donating the hamburger. David

is still working on getting donation of buns. We need to find a co-chair for this event.

Car Wash is on schedule. Sandra Knott, chairperson, reported that Carla Grausnick will

be the co-chair on this event.

Old Business


Varsity Scrimmage Concession Coordinator – Maureen and Kevin will be

contacting Amy Billings to help her plan the concessions and volunteers for this

event.

Concession Stand Coordinator – Amy Billings

Kris Hanson will contact coach Erdmann for information on the website they are using

for video uploads equipment and students they are hiring.

Sue Haverkamp announced that they are moving out of state. We will need to fill the

positions she had volunteered for. The positions are: Programs & Sponsors and Wreath

Sales. We will send out a List Serve requesting volunteers. Board members will make

phone calls to try to recruit help.

Phil Kemnic will be sending out an email out to the 16 senior parents requesting a digital

photo and message to be printed in the program.

Deb Halterman reported that the signed soccer ball auction at Shannon Park Elementary

went well. Thanks to the Varsity girls who signed!

Maureen has contacted Jenna regarding the concussion baseline testing scheduling. She

will report back when details are set.

New Business

Meeting adjourned at 8:20 pm. Next meeting is Wednesday, August 3rd

. No July meeting.



August 3, 2011 Booster Meeting Minutes

Mark Dean President of the Booster Club, called the meeting to order at 7:00 pm.

Roll Call:

Deb Halterman, Sandra Knott, Kris Hanson, Coach Kevin Adams, Maureen Kelly-Carroll, Phillip

Kemnic, Kevin Newman, Mark Dean, David Elliott, Carla Grausnick, Brian Fahey-Bleick, Ann

Buck, Kelli Heitkamp, Amy Billings, Shellie Wilson, Stefani Stuckey, Kristin Phillips, Deb

Johnson, Jeff Hanson, Paul Berman, Kristie Bohn-Berman, Suzie Levandowski, Greg Twaites

Review and Approve June 1, 2011 meeting minutes

June 1, 2011 meeting minutes were approved


Carla Grausnick distributed an updated Treasurer’s report. The capital improvement fund was

applied to the purchase of Varsity warm ups.


No captains were present. Kevin Newman reported that the team t-shirts were here in time for the

parade. Players that were not present will be able to get their shirts at the car wash.

The clothing orders are in and will be handed out at the August parent/player meeting. At this

point the girls will know their numbers and team placement. There will be an order form at the

meeting that players/parents can fill out to have their uniform numbers put on their clothing.

Captain’s practice will be from 8:00-10:00 am Monday, Aug 8-11th

.

Coaches’ Comments

Coach Adams reported that the coaches have been planning and meeting to prepare for try-outs

and the season.

He brought a sample of the new Varsity warm-ups. He thanked the booster club for allowing this

expenditure from the Capital Improvement Fund.

RAAA camp was very successful. Many players were present to help at the camps. RAAA made

a donation to our booster club for $2,000 in appreciation for the camp.

Attendance at captain’s practice is highly encouraged, but is not required. Coaches cannot have

any contact with the players during this time. Player participation in this does not affect team

placement.

Tryouts are between 9:00-11:00 am and 1:00-3:00 pm the week of August 15th

.

Baseline concussion testing will be done the first Monday of tryouts (after tryouts). This was

funded by the booster club.

Committee Reports Car Wash – on schedule for this Saturday, August 6

th. Still need a few more parent volunteers,

especially during the morning shift. Last year this netted over $2,000.

Program/Sponsors – Sandra Knott and Stefani Stuckey have been contacting businesses for ads

in our program. If anyone knows a business owner in the area, please feel free to connect with

those businesses. There is a form with sponsorship information/opportunities that Sandra Knott or

Kevin Newman can provide for you.

Community Night – David Elliott reported that Tastee will reduce their bun price by 10% and we

can split the cost 50-50 with the boys team. Greg Twaites was in attendance and has volunteered

to be the co-chair with David for this event. David asked if we want to hand out any items/gifts

to the kids in attendance. Mark Dean indicated that these items are good for program PR. The

budget for this event is $1,200 and the group agreed that David could use portions of his budget

accordingly for gift items. Deb Johnson volunteered to take photos during Community Night. If

we are interested in broadcasting the game live streaming, we can have it done for $150. Parents

could then purchase a CD of the game for $10. Mark Dean suggested that the Booster Club

purchase a CD for each player.

Publicity/Street Signs – Deb Halterman mentioned that we should make “RHS soccer game

tonight” signs to have out on the Rosemount streets on game nights. Ann Buck will look into

having these made.

Ball Girls – Deb has reached out to In-House and Dakota Rev to reach out to the younger kids to

serve as ball girls. Deb Halterman and Brian Fahey-Bleick co-chair this committee.

Concessions – For the 20th

, Maureen can get the concession coordinators into the kitchen. We

will still need a few coolers. Teams will be coming in around 9am. Coach will be here around

6:30-7:00am to start setting up. Concession coordinators could use some help from volunteers

(could use about 10). Arrival time for volunteers would be 7:00am. Any help from parents would

be appreciated. Amy Billings and Kelli Heitkamp co-chair this committee.

Wreath Sales – We are going to go with Gertens this year. They should have pricing available in

the next couple weeks. Carla Grausnick, Diane Hawkins, Sandra Knott and Kris Hanson co-chair

this committee.

Alumni Game – Brian Fahey-Bleick is the coordinator for this event next year. We had about 14-

15 alumnus that came to the game this year. In the future we will offer this to returning varsity

players and 1 other player that they invite.

Duluth Trip – Deb Halterman said plans are on track for the Duluth weekend.

Teacher Appreciation Night – Maureen is contacting Lori Mallory as a possible chair for this.

Old Business

Jeff Hanson spoke with coach Erdmann regarding iHigh.com. We can use this to stream

games and post highlights. The board voted to allow Brian Fahey-Bleick to research and

purchase a video camera for taping the Varsity games. We will start with this step then

can re-visit the streaming piece at a later time.

Phillip Kemnic sent out an email out to the 16 senior parents requesting a digital photo

and message to be printed in the program. He’s still waiting for a few pictures.

Maureen has contacted Jenna regarding the concussion baseline testing scheduling. Our

testing time is Monday, August from 3:00-6:00pm, after try-outs.

New Business

The first day of tryouts does overlap with school kick-off and picture day. The

concussion baseline testing will be here from 3:00-6:00pm. Freshmen are scheduled first,

then sophomores, etc.

Meeting adjourned at 8:40 pm. Next meeting is Wednesday, September 7th

.



September 7, 2011 Booster Meeting Minutes

Mark Dean President of the Booster Club, called the meeting to order at 7:00 pm.

Roll Call:

Deb Halterman, Sandra Knott, Kris Hanson, Coach Kevin Adams, Maureen Kelly-Carroll, Kevin

Newman, Mark Dean, David Elliott, Shellie Wilson, Shannon Carroll, Diane Hawkins, Amy

Billings, Karen Collins, Stefani Stuckey, Jennifer Pinnow, Angela Maxson, Teri Lemke

Review and Approve August 3, 2011 meeting, minutes

August 3, 2011 meeting minutes were reviewed and approved.


Carla Grausnick was not able to attend tonights meeting. Sandra Knott announced that if anyone

has reimbursements that they need a check for they can turn it in to her tonight and she will pass

on to Carla.


Shannon Carroll reported that about 70 girls attended captain’s practice this fall. There was good

energy and good opportunities to meet all the girls. The Duluth trip was a success! The captains

organized tie dye and other activities to keep girls together. Camp St. Croix was also a great trip –

all the girls are getting along well and have enjoyed these bonding experiences.

Sandra Knott announced that Old Chicago has donated pizzas for 2 different groups of 20-22. She

asked if the captains want to organize these outings and possibly a bowling night. Maureen Kelly-

Carroll suggested that the top wreath sales teams should get the pizza nights as an incentive. The

board agreed that this would be a great idea too.

Stefani Stuckey reported that Ole Piper donated $200 worth of pizza as well. It was suggested that

the underclassmen teams have a pizza party in the student center at RHS then attend the Varsity

game together. It was agreed that this will be planned for September 13th

. Maureen will reserve

the room; Stefani Stuckey and Shellie Wilson will organize this. Teri Lemke will pick up the

drinks for all teams. The cost of the drinks will be split and paid from the team budgets. Players

should wear their RHS soccer shirt in order to get into the game free.

Coaches’ Comments

Coach Adams reported that he will need a 10 day notice between the end of the season and the

team banquets. He needs some lead time to order plaques.

The mentor program is new this year and is up and running. He has heard some feedback that the

younger girls are enjoying the connections with the older girls. There is a Freshmen game on

September 15th

in the stadium. They will mix up the teams and have a scrimmage. Jeff Smith will

announce the game, replicating the feel of a Varsity game. In future years, we will try to schedule

this when Varsity does not have a game so they can support the teams as well.

Memory book for the team is being organized by Anne Marie Riley. Parents of Varsity should be

preparing to provide pictures, etc. to put this together.

Coach spoke to Brian Fahey-Bleick. The camera commitment will be $1500-$1700. The video

streaming will be a secondary goal.

Committee Reports Program/Sponsors – Sandra reported that there are about 15 businesses that we are waiting on

checks from. They collected about $6500 this year from businesses. Fireside has offered us a

fundraising option where patrons can mention that they are there for RHS Soccer and 10% of sales

would go to our booster club. We can choose an entire month for this fundraiser. Sandra will

pursue this and select a month.

Diane Hawkins reported that the program printing totaled over $1500 and the Ideal printers said to

pay what we could. We will discuss payment for this in New Business section.

Community/Homecoming/Senior Night – Seniors and parents will be announced after the girl’s

game & before the boy’s game. The boy’s team parents will arrive by 4:30 to start grilling and

preparing concessions (David Elliott will be picking up the buns). The girl’s team parents will

provide this same service during the boy’s game. Soccer Express has donated gift cards for the

kid raffle. Two autographed Varsity posters will also be given as prizes. It was suggested that

kids get their hand stamped after registering for the raffle, etc. Maureen will laminate a boy’s

team poster and a girl’s team poster to hang on the fence for during the game. We will utilize the

PA system to congregate all the groups (teams, seniors, etc.) when announcements need to be

made.

Publicity/Street Signs – The A-Frame signs are a success. Newman’s have been putting them up

on game day. Yard signs are done and will be distributed to team parents by Ann Buck.

Concessions – Volunteers have been difficult to come by. Amy said next year she plans to assign

game nights to specific teams. Then those team parents will be responsible for filling those spots.

Teacher Appreciation Night – teachers will be announced with the girls after the game (before

the boys game). Maureen will let players know if their teacher RSVP’s that they cannot make it.

Old Business

The board voted to allow Brian Fahey-Bleick to research and purchase a video camera for

taping the Varsity games. We will start with this step then can revisit the streaming

piece at a later time. The estimated price for this would be $1500-$1700 to get

equipment. This will be ready to go for next Tuesday night’s game. A motion was made

to approve up to $2000 for recording video equipment. Motion was approved.

Phil Kemnic sent out an email to the 16 senior parents requesting a digital photo and

message to be printed in the program. Update: Phil received photos and messages from

all seniors. The final document was emailed to the Program Coordinators and added to

the Program.

Concussion Base Line Testing was performed on Monday, August from 3:00-6:00pm,

after try-outs. It was suggested that this be scheduled next year on an evening that

doesn’t overlap with Freshman Orientation.

A motion was made to approve payment of the A-Frame street signs which were

approximately $1100. Motion was approved.

New Business

Review “Template” from Greg Twaites. We will use this packet of information he

compiled as a template for future teams. This is excellent information – thanks Greg!

Fundraising Updates:

o Wreath Sales – Sales end on September 22nd

. Checks should be made out to

RHS Girls Soccer. Phil Kemnic needs electronic copies of the letter and sales

sheet for the website. Once on the website, Phil would like us to initiate an

email out via list server in case families have not yet received their packets.

Only 2 weeks left to sell! Included in the list serve email will be the

announcement that the top 2 selling teams will get an Old Chicago pizza party.

o Choice Loyalty Program – Kris Hanson has cards for meeting attendees that

would like to sign up for the Choice Loyalty Program. Phil Kemnic has drafted

a letter announcing the program. Copies are at the meeting for review. The

letter was reviewed and can be sent to Nicole for distribution via list server.

Shared Photo Website – team photographers have asked if we have a place to share and

store photos. Two team photographers (Greg Twaites and Brian Kuznia) have created

team photo websites this year. The group agreed that each team can set up their own

picture hosting website and forward the link to Phil to post on the website.

Parent Contact List – We have a contact list for 77 of 87 kids in the program. Phil

Kemnic has updated the contact list format for easier updating in future years.

A motion was made to pay Ideal Printers $650 for the programs. Motion was approved.

Meeting adjourned at 9:00 pm. Next meeting is Wednesday, October 7th.



October 5, 2011 Booster Meeting Minutes

Sandra Knott, Vice-President of the Booster Club, called the meeting to order at 7:05 pm.

Roll Call:

Deb Halterman, Sandra Knott, Kris Hanson, Coach Kevin Adams, Maureen Kelly-Carroll, Kevin

Newman, David Elliott, Shellie Wilson, Shannon Carroll, Amy Billings, Karen Collins, Stefani

Stuckey, Angela Maxson, Lonnie Lemke, Diane Hawkins, Phillip Kemnic, Carla Grausnick,

Dawn Anderson, Deb Johnson

Review and Approve September 7, 2011 meeting, minutes

September 7, 2011 meeting minutes were reviewed and approved.


Carla Grausnick presented the Treasurer’s Report. We still have a few sponsors that haven’t sent

in their checks. Sandra will mail another reminder invoice to them.

Receipts and/or quotes for team banquets can be turned into Carla and she will mail payments to

team managers right away.

Treasurer’s Report was approved


Shannon Carroll reported on how fun and successful the Senior/Community/Homecoming night.

She thanked the Booster Club for their efforts in planning the evening.

Coaches’ Comments

Sections will be on Oct 11 and Oct 13.

If we beat Eagan, we could be a 1 or 2 seed. If we get a 1 seed, we could get 2 home field games.

We will for sure have a home game next Tuesday at 7pm. Coach will have definitive schedule by

Sunday night.

Coach will be asking for feedback through a survey at the end of the season. Please take this

opportunity to communicate your thoughts on the program so coach can continue to improve it.

Committee Reports Program/Sponsors – We still have quite a few outstanding sponsor checks to come in. Sandra

will continue to work on this.

Wreath Sales – Our total sales were around $21,000. We don’t have the profit amount yet. There

was 98% participation so far. Varsity had $8,000 in wreath sales. 9 Green had $3,700. JV had

$3,600. Sophomore had $3,012, 9 Blue had $3,029.

Community/Homecoming/Senior Night – Great Job David!! Thank you for all your work!!!

David thanked everyone for their help. We grilled 800 hamburgers! The door prizes were a huge

hit. Three prizes were not claimed, so we drew names. Lindsay Lutterman, Marisa Knott, and

Colleen Sachse were drawn for the remaining prizes. Several of our Platinum Sponsors did come

to the game as a result of our invitations and free tickets to the game. The RMS 7A team came to

the game after their practice. It was a great idea to send an invitation to RMS and need to do this

again next year. David reported that he got a better deal on the buns than expected. The board

agreed to not bill the boys team for half of the buns.

It was brought up that we should really make an effort to not schedule away games for the other

level soccer teams. Coach Adams said they did work hard to make this happen, but it is very

difficult to work this out with conference scheduling.

Publicity/Street Signs – Many commented that they have received very positive feedback on the

street signs.

Concessions – We will have concessions for Sectional Games. Amy will work on getting

volunteers set for this.

Teacher Appreciation Night – Laurie Mallory will take over this committee next year.

Ball Girls – Deb reported that this is going well and has the next week set up.

Old Business

Fundraising Updates:

o Choice Loyalty Program – 30 cards have been handed out.

Video Update – we need to identify somebody to be a film editor if we want to have this

as a useful teaching tool. This is a work in progress and will be a part of future

discussions.

Shared Photo Website – A Google website called Picassa was suggested as a possibility.

We should consider this or another site for a group photo share site. Sandra will send out

a notice on ListServ that this is an open committee position.

New Business

Section game support. Shannon and Maureen will pick up tokens for Varsity players to

hand out to friends/fans for Sectional

Recap of Homecoming, Sr. Night, Community Night.

Details of Banquets – dates for each team are posted on the website.

Officers for next year: Sandra Knott – President, Carla Grausnick – Treasurer, Kris

Hanson – Secretary. Open position – Vice President. Coach Adams will bring up the

need for volunteers at the team banquets.

Meeting adjourned at 8:18 pm. Next meeting is Wednesday, November 2nd.


february 2, 2011 booster meeting minutes review and ... · review and approve november 3, 2010...

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