february 20, 2020 page 1 dexter downtown development authority · 2/20/2020 · mcl 15.268 sec. 8...

Dexter Downtown Development Authority January 16, 2020 < > 7:30 AM Dexter Senior Center 7720 Ann Arbor Street

Dexter, MI 48130

MINUTES 1. Call to Order: Called to order at 7:34 AM on January 16, 2020 byChairman Doug Finn.

2. Roll CallBecker, Patrick Bellas, Rich Brouwer, Steve-ab Darnell, Don-ab Finn, Doug Fitzpatrick, Mike Jones, Carol Keough, Shawn Mekas, Phil Schmid, Fred-ab Willis, Randy-ab

Also in attendance: Michelle Aniol, Community Development Manager; Scott Munzel, DDA Attorney; and Courtney Nicholls, City Manager.

3. Approval of Minutes from the Regular Meeting on December 19,2019

Motion Keough; support Bellas to approve the minutes of the Regular Meeting of December 19, 2020 as presented.

Unanimous voice vote approval with Brouwer, Darnell, Schmid and Willis absent.

4. Approval of Agenda:

Motion Mekas; support Fitzpatrick to approve the agenda as presented.

Unanimous voice vote approval with Brouwer, Darnell, Schmid and Willis absent.

5. Pre-arranged Audience Participation: None

6. Non-Arranged Citizen Participation: None

7. Treasurer’s Report: Treasurer Mike Fitzpatrick providedinformation on the January Treasurer’s Report. The following action was taken:

a. January Invoices: Pear Sperling Eggan & Daniels in the amount of$642.88 for Power Wellness Tax Appeal; Pear Sperling Eggan & Daniels in the amount of $571.75 for Chelsea Health 2016 Tax Appeal;

Dexter DDAFebruary 20, 2020

PSLZ, LLP in the amount of $1,500.00 for the Annual Audit; and US Bank in the amount of $500.00 for Bond Fees for a total of invoices of $3,214.63. Motion Keough; support Bellas to pay the invoice for a total of $3,214.63. Unanimous voice vote approval with Brouwer, Darnell, Schmid and Willis absent. b. Approval of January 2020 Treasurer’s Report. Motion Bellas; support Mekas to approve the January 2020 Treasurer’s Report as presented. Unanimous voice vote approval with Brouwer, Darnell, Schmid and Willis absent. c. Budget Amendment – Tax Collection (Revenues) & Attorney Fees (Expenditures) Motion Keough; support Mekas to approve the budget amendment, as presented. Ayes: Becker, Bellas, Fitzpatrick, Finn, Jones, Keough and Mekas Nays: None Absent: Brouwer, Darnell, Schmid and Willis Motion carries 8. Correspondence / Communications: None 9. Action Items: None 10. Discussion and Updates a) Strategic Planning Discussion – Review DDA Strategic Plan Chairman Finn explained the Strategic Plan and the information included in the binder distributed to DDA members at the meeting. b) CIP – DDA CIP project review and discussion for FY 2020- 2024 Ms. Aniol reviewed the CIP Plan and possible changes that may be made due to completion of projects. 11. Reports:

Dexter DDA February 20, 2020

a) Mayor – Shawn Keough Mayor Keough includes his written report per packet and provided the following updates:

Norfolk and team will bring back more information to City Council at a Facility workshop on January 29, 2020 on the 3045 Broad Street project. They are looking to begin building in Unit 3 with possible space for City Offices. Currently they do not have place holders for Units 1 & 2.

I have been discussing the Faith in Action/Avalon Housing Project and the future steps. WXYZ (Channel 7) was in town to cover the story and the upcoming meeting on Saturday.

On Monday, City Council voted to adopt ballot language of $9,900,000 for Fire, Police and City Offices. This will be finalized on February 11, 2020 and go on the May ballot.

Council will hold a Goal Setting Workshop on January 25, 2020.

Plans are underway to update the Zoning Ordinances. There are openings to be filled on various Boards, Committees

and Commissions. b) Staff – Michelle Aniol Ms. Aniol includes her written report per packet and provided the following updates:

Ms. Nicholls and I met with the Dexter Daze Committee about the use of public sidewalks for vendors during Dexter Daze.

I have had two meetings recently – one with Mr. Pound and putting a nano brewery and restaurant at 8180 Main Street, and the other meeting was and individual looking for adoptive reuse of the Adair Printing building for housing and business.

12. Chairman’s Report: Next meeting – February 20, 2020 – Discussion: Scope of Work to Update DDA 13. Non-Arranged Citizen Participation: None 14. Closed Session to Discuss Pending Litigation, In Accordance with MCL 15.268 Sec. 8 Motion Mekas; support Fitzpatrick to go into Closed Session to discuss pending litigation in accordance with MCL 15.268 Sec. 8 with the following non-DDA Members present at the meeting: Michelle Aniol, Community Development Manager; Courtney Nicholls, City Manager; and Scott Munzel, DDA Attorney at 8:09 PM Ayes: Becker, Bellas, Fitzpatrick, Finn, Jones, Keough and Mekas Nays: None Absent: Brouwer, Darnell, Schmid and Willis


Motion carries Motion Bellas; support Fitzpatrick to leave Closed Session at 8:34 PM. Ayes: Becker, Bellas, Fitzpatrick, Finn, Jones, Keough and Mekas Nays: None Absent: Brouwer, Darnell, Schmid and Willis Motion carries Motion Fitzpatrick; support Becker to recommend to City Council to proceed as discussed in Closed Session. Ayes: Becker, Bellas, Fitzpatrick, Finn, Jones, Keough and Mekas Nays: None Absent: Brouwer, Darnell, Schmid and Willis Motion carries 15. Adjournment Motion Keough; support Fitzpatrick to adjourn at 8:36 PM. Unanimous voice vote approval with Brouwer, Darnell, Schmid and Willis absent. Respectfully submitted, Carol J. Jones, Secretary


Memo To: Dexter DDA From: Marie Sherry, City Treasurer & Mike Fitzpatrick, DDA Treasurer Date: February 7, 2020 Re: Treasurer’s Report for Fiscal Year End 06-30-2020 Invoice Approval Notes

No invoices were received.

Cash Status

General Ledger Fund Account Name Balance Notes

248 - DDA General TCF Pooled Account -$ 394 - DDA Debt TCF Pooled Account -$

Total DDA Pooled Checking -$

248 - DDA General TCF Money Market Account 195,607.86$

Total DDA Pooled Savings 195,607.86$

248 - DDA General Huntington Bank 208,520.17$ Does not include 01/2020 interest

Total Investments 208,520.17$

Total General Cash 404,128.03$ Total Debt Cash -$

404,128.03$

404,128.03$ 254,766.39$

(547,155.19)$

111,739.23$ Projected Year End Cash

DDA Cash Balances Report1/31/2020

Month End CashProjected FY 19/20 Revenue All FundsProjected FY 19/20 Expenditures All Funds


Fiscal Year 2019-2020 Revenue Expenditure Report

02/07/2020 REVENUE AND EXPENDITURE REPORT FOR CITY OF DEXTER

PERIOD ENDING 01/31/2020

% Fiscal Year Completed: 58.74

END BALANCE 2019‐20 YTD BALANCE AVAILABLE

06/30/2019 ORIGINAL 2019‐20 01/31/2020 BALANCE % BDGT

GL NUMBER DESCRIPTION NORM (ABNORM) BUDGET AMENDED BUDGET NORM (ABNORM) NORM (ABNORM) USED

Fund 248 ‐ DOWNTOWN DEVELOPMENT AUTHORITY

Revenues

Dept 000 ‐ ASSETS, LIABILITIES & REVENUE

248‐000‐405.000 TAX CAPTURE REVENUE 363,807.17 430,000.00 430,000.00 357,354.43 72,645.57 83.11

248‐000‐574.001 PERSONAL PROPERTY TAX REIMBURSEMENT 9,978.71 4,000.00 4,000.00 13,575.71 (9,575.71) 339.39

248‐000‐664.000 INVESTMENT GAIN 5,294.48 3,000.00 3,000.00 1,989.77 1,010.23 66.33

248‐000‐665.000 INTEREST EARNED 2,828.90 1,000.00 1,000.00 174.93 825.07 17.49

248‐000‐671.000 OTHER REVENUE 5,000.00 0.00 39,800.00 39,813.18 (13.18) 100.03

Total Dept 000 ‐ ASSETS, LIABILITIES & REVENUE 386,909.26 438,000.00 477,800.00 412,908.02 64,891.98 86.42

TOTAL REVENUES 386,909.26 438,000.00 477,800.00 412,908.02 64,891.98 86.42

Expenditures

Dept 248 ‐ ADMINISTRATION

248‐248‐802.000 PROFESSIONAL SERVICES 0.00 10,000.00 10,000.00 0.00 10,000.00 0.00

248‐248‐803.000 CONTRACTED SERVICES 1,500.00 1,700.00 1,700.00 3,045.00 (1,345.00) 179.12

248‐248‐810.000 ATTORNEY FEES 42,492.83 20,000.00 40,000.00 20,689.18 19,310.82 51.72

248‐248‐841.000 CITY ADMINISTRATIVE COSTS 0.00 7,000.00 7,000.00 0.00 7,000.00 0.00

248‐248‐955.000 MISCELLANEOUS 15.00 0.00 0.00 0.00 0.00 0.00

248‐248‐957.002 DDA CAPTURE REFUNDS 0.00 500.00 500.00 59.45 440.55 11.89

Total Dept 248 ‐ ADMINISTRATION 44,007.83 39,200.00 59,200.00 23,793.63 35,406.37 40.19

Dept 442 ‐ DOWNTOWN PUBLIC WORKS

248‐442‐803.015 CITY MAINTENANCE 10,000.00 10,000.00 10,000.00 0.00 10,000.00 0.00

Total Dept 442 ‐ DOWNTOWN PUBLIC WORKS 10,000.00 10,000.00 10,000.00 0.00 10,000.00 0.00

Dept 901 ‐ CAPITAL IMPROVEMENTS

248‐901‐972.001 PURCHASE OF HOUSE 20,000.00 44,000.00 44,000.00 0.00 44,000.00 0.00

248‐901‐972.002 DTE SUBSTATION MOVE 0.00 156,000.00 156,000.00 78,000.00 78,000.00 50.00

248‐901‐974.001 OTHER CAPITAL IMPROVEMENTS 6,684.00 0.00 0.00 0.00 0.00 0.00

Total Dept 901 ‐ CAPITAL IMPROVEMENTS 26,684.00 200,000.00 200,000.00 78,000.00 122,000.00 39.00

Dept 965 ‐ TRANSFERS OUT ‐ CONTROL

248‐965‐999.394 TR OUT FOR BOND PAYMENTS ‐ 394 266,970.68 275,600.00 275,600.00 85,725.59 189,874.41 31.11

Total Dept 965 ‐ TRANSFERS OUT ‐ CONTROL 266,970.68 275,600.00 275,600.00 85,725.59 189,874.41 31.11

TOTAL EXPENDITURES 347,662.51 524,800.00 544,800.00 187,519.22 357,280.78 34.42

Fund 248 ‐ DOWNTOWN DEVELOPMENT AUTHORITY:

TOTAL REVENUES 386,909.26 438,000.00 477,800.00 412,908.02 64,891.98 86.42


NET OF REVENUES & EXPENDITURES 39,246.75 (86,800.00) (67,000.00) 225,388.80 (292,388.80) 336.40


Required Reporting

Form 5176 – Request for State Reimbursement of Tax Increment Finance Authority. Deadline to file is June 15th.

Form 2604 – Tax Increment Financing Plan Report for Capture of Property Taxes. Deadline to file is July 31st.

Qualifying Statement – Deadline to file is December 31st. Audit – Deadline to file is December 31st. Annual Report of Status of Tax Increment Financing Plan.

Deadline to file is December 31st.

Fund 394 ‐ DDA DEBT FUND

Revenues

Dept 000 ‐ ASSETS, LIABILITIES & REVENUE

394‐000‐695.248 TRANSFER IN FROM DDA FUND 248 266,970.68 275,600.00 275,600.00 85,725.59 189,874.41 31.11

Total Dept 000 ‐ ASSETS, LIABILITIES & REVENUE 266,970.68 275,600.00 275,600.00 85,725.59 189,874.41 31.11

TOTAL REVENUES 266,970.68 275,600.00 275,600.00 85,725.59 189,874.41 31.11

Expenditures

Dept 850 ‐ LONG‐TERM DEBT

394‐850‐992.000 BOND FEES 500.00 500.00 500.00 500.00 0.00 100.00

394‐850‐997.005 2011 REFUNDING BOND ($620K) 72,638.34 74,700.00 74,700.00 38,076.75 36,623.25 50.97

394‐850‐997.006 2015 REFUNDING ‐ TAXABLE BOND 87,340.00 81,300.00 81,300.00 28,137.50 53,162.50 34.61

394‐850‐997.007 2017 REFUNDING ‐ NON‐TAXABLE BOND 106,492.34 119,100.00 119,100.00 19,011.34 100,088.66 15.96

Total Dept 850 ‐ LONG‐TERM DEBT 266,970.68 275,600.00 275,600.00 85,725.59 189,874.41 31.11


Fund 394 ‐ DDA DEBT FUND:

TOTAL REVENUES 266,970.68 275,600.00 275,600.00 85,725.59 189,874.41 31.11


NET OF REVENUES & EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL REVENUES ‐ ALL FUNDS 653,879.94 713,600.00 753,400.00 498,633.61 254,766.39 66.18

TOTAL EXPENDITURES ‐ ALL FUNDS 614,633.19 800,400.00 820,400.00 273,244.81 547,155.19 33.31

NET OF REVENUES & EXPENDITURES 39,246.75 (86,800.00) (67,000.00) 225,388.80 (292,388.80) 336.40


OFFICE OF COMMUNITY DEVELOPMENT 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614

STAFF MEMO To: Downtown Development Authority Courtney Nicholls, City Manager From: Michelle Aniol, Community Development Manager Re: DDA Strategic Plan Update Process Date: February 18, 2020

The City of Dexter Downtown Development Authority prepared a Strategic Plan in 2006. Since that time, the DDA has undertaken a number of projects outlined in the Plan, put several on hold, due to the impacts of the 2008 recession on its budget, and elected not to taken on others. The Dexter DDA recognizes that Dexter is a growing and desirable community, and that managing the District, especially the downtown is a balancing act, which requires sound fiscal management, careful planning, and diligent management and maintenance of its assets. It’s with that understanding that the Board has determined that’s it time to update its Strategic Plan. However, it’s important to make sure that the scope of work for updating the Strategic Plan is exactly what the Board wants, so we move in the direction the Board desires.

To begin the update process staff suggests the DDA consider a strategy, similar to the one employed by the city, prior to the Master Plan Update. It’s called Plan2Plan. The Plan2Plan process calls for the DDA, City Council and City Staff to participate in a workshop to help determine the direction and scope of the update to the DDA Strategic Plan. The workshop would be facilitated by a professional consultant.

A “Plan2Plan” exercise is a thoughtful process to engage the Board and allow it to determine the direction and focus of an update to the Strategic Plan. The exercise would contain the following steps:

1) Review and analysis of the existing Strategic Plan. The current Plan has 3 main parts:

Part 1) The Strategic Plan Purpose, which has four (4) components: i. Community Vision ii. Downtown Overview iii. Downtown Market iv. Framework Plan

Part 2) Downtown Development Strategic Plan.

Part 3) The Tax Increment Financing Plan.

The four components of the Strategic Plan Purpose are the foundation on which the Downtown Development Strategic and Tax Increment Financing Plans are constructed.

A summary report would be prepared and would provide the background for a Joint Workshop in Step 2, below.

2) Joint Workshop DDA/CC. Some DDA’s concentrate on capital projects, such as streetscapes, parking lots, property acquisition, etc. Others focus on programing projects, such as communications, events, marketing & promotion, tourism, etc. The current DDA Strategic Plan prescribes both capital and programing projects. However, due to the recession, the DDA concentrated solely on capital projects.

The purpose of the joint workshop would be to review the summary report (described above), and then guide workshop participants through an interactive exercise to help determine if the DDAs focus should include programming projects, or continue to focus only on capital projects.


Strategic Plan Update Process February 18, 2019 Page 2

Based upon the input from the joint workshop, a Plan-2-Plan report, with a clear direction of proposed changes to the DDA Strategic Plan, would be presented. From that report, the DDA could then develop a request for proposals.

Staff estimates the cost for this process would range between $1,000-$1,500.

Staff looks forward to discussing the Plan2Plan process with the DDA. In the meantime, please let me know if you have any questions or comments.


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Mayor Report – By Shawn Keough Prepared on February 5, 2020

Hello Residents and Council, Here is my report of recent activities and my calendar of planned Dexter activities looking ahead: Recent Activities since the January 27, 2020 City Council meeting January 29, 2020 – Facility Workshop with Norfolk Development regarding potential City office location at 3045 Broad Street – at this workshop Council, staff and members of the public were able to view concept plans for potential City space in a potential new building at Broad & Forest. Norfolk originally proposed this new building as part of our 3045 Broad public workshops. City space at this location could include City offices, possible room for our Sheriff and Senior Center/Youth Center shared space. Norfolk will be preparing more detailed floor plans to verify the preliminary space meets the programming needs of these three potential uses. This building would be mixed use and have additional retail on the first floor, office space on the second floor and residential condonimiums or apartments on the third floor. I am very excited about this potential option for creating a shared public space for our seniors and youth. Council will be discussing this in more detail at a future work session. Appointment Recommendations On the consent agenda, Council will see two appointment recommendations for Council affirmation. I am recommending Ray Tell to fill the election commission vacancy. I am also recommending Abby Briggs to fill the vacancy on the Arts, Culture and Heritage Committee. I need to schedule meetings to complete interviews with applicants for the open Economic Development Corporation vacancy and the Downtown Development Authority vacancy. Proposed Avalon/Faith in Action Housing and Potential Ballot Questions (Same as my previous report) As I am sure Council and residents are aware, there has been a lot of discussion, comments and questions on social media and in the papers related to the proposed affordable/supportive housing project on Dan Hoey. The most recent concerns by the group in opposition to the Avalon/Faith in Action project are now aimed at whether or not public property should be sold without a vote of the public. It is interesting to me that this petition is conveniently proposed as a mechanism that could potentially stop this development, yet it is presented in a manner that would increase transparency. It doesn’t include any language related to the purchase of property. As I understand it, the petition that is currently being circulated would propose a Charter Amendment that would require the City to seek a vote of the people prior to the sale of any city property. I would like all citizens and interested community members to know that the Village and City cannot currently sell land that has been designated as a public park without approval by eligible voters in the City. That requirement is a current Charter requirement that was approved by the voters when residents of the Village approved the Charter as part of the City’s Incorporation process in November 2014. As additional background, the Village/City has bought and sold property for many important projects over the years. Buying and selling property is a common decision for most municipalities to do (through their elected Councils) as opportunities present themselves. In most cases, these opportunities are identified through public input sessions and public discussions and they often relate to creating something positive for the City. There are several recent examples of where that has been done here in the Village/City over the past 15 to 20 years. Several properties were purchased/acquired in approximately 2008 to help create Mill Creek park. The


City of Dexter

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Agenda: 2/10/2020 Item: I-6

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City has also bought property on Huron Street near our Wastewater Treatment Plant and along Broad street to remove failing deteriorated housing structures. The first example of a sale of property is the property where the Monument Park building (large building next to Dairy Queen) is currently located. That was once public property owned by the Village/DDA. I believe it was previously a gas station before it was acquired by the Village/DDA to find a better use. It served as a temporary gravel parking lot and was then sold in 2004 to create the development that now includes Aubrees restaurant. A portion of the property currently used for the new condominium project at 150 Jeffords across from Mill Creek Park was also previously owned by the City. It was sold over 10 years ago to help create the parcel for what is now the 150 Jeffords project. Both of those land sales were completed with the goal of helping the Village/City/DDA grow and add building uses within the frameworks of the Village/City Master Plan or DDA Framework plan. The City also has a current sale of property pending. A couple years ago, the City swapped a portion of our Dan Hoey property with Detroit Edison so that the substation downtown on Broad street could be removed (and potentially relocated if the need arises in the future). This sale is still technically pending until DTE removes the substation and the property is ready to be turned over to the City. I wanted to share this information because it illustrates that the Village/City/DDA has sold public property in the recent past. In my opinion, all of these projects have been contributed positively to our downtown. From my experience, I believe that the petition that is being circulated (and ultimately the proposed charter amendment) is not necessary and would not be in the best interest of the City/DDA. I welcome all questions on this topic and would be happy to speak to anyone to help get them answers to their questions, comments or concerns. Please feel free to call me on my cell number or email me at the contact information shown below if you would like to discuss this topic or anything related to it. I continue to feel that the Avalon/Faith in Action project is good for the City of Dexter and our community. Upcoming Activities February 6, 2020 – Avalon/Faith in Action Public Information Meeting – I am traveling on this day but will be trying to attend this meeting upon my return. February 10, 2020 – City Council meeting February 20, 2020 – Dexter Downtown Development Authority meeting February 20, 2020 – Dexter Area Fire Department (DAFD) meeting February 24, 2020 – City Council meeting Future Facility Workshop – Discussion focused on City offices – As a follow up to our January 29th workshop, we need to schedule our next workshop to continue our discussion on City offices and Sheriff location. It sounds like we have a workshop on February 24th prior to our council meeting related to a potential trail system connection from Mill Creek Park to the proposed path on Dexter Chelsea Road. Please review your calendars so that we can discuss when to have this next workshop. I look forward to seeing you around our town and I hope everyone has a great week! Shawn Keough, Mayor, City of Dexter [email protected] (313) 363-1434 (cell)


mailto:[email protected]

OFFICE OF COMMUNITY DEVELOPMENT 8140 Main Street Dexter, Michigan 48130-1092 (734) 580-2233 Fax (734) 426-5614

STAFF REPORT To: Downtown Development Authority Courtney Nicholls, City Manager

From: Michelle Aniol, Community Development Manager RE: Staff Report for February 20, 2020

Date Prepared: February 18, 2020

1. Upcoming Meetings: February/March 2020

• Small Business Development Center Partners Summit, Feb 21st

• City Council, Feb 24th

• Planning Commission, Mar 2nd

• Urban County Executive Committee, Mar 4th

• City Council, Mar 9th

• ZBA, Mar 16th

• MEDA Capital Day, Mar 18th

2. General Updates:

A. 3045 Broad Street Project Update:

1) The Planning Commission may recall the 3045 Broad St Committee met with the Norfolk Team on July 11th. During that meeting the Norfolk Team presented cost estimates for Building 3, as requested by the Committee. Following the presentation the Committee asked the Norfolk Team to make a presentation to City Council and DDA. The purpose of a joint meeting was to allow Norfolk to explain a possible path forward for Building 3; one that could include new City (and sheriff) offices on the first floor and to get much needed feedback from the DDA and Council. While the DDA was supportive of the idea, you may recall the feedback from Council was mixed; however, Norfolk was invited and did attend the August 26th Council work session to continue to discuss the idea of locating city offices in Building 3 (of the 3045 Broad Street project).

Norfolk attended a Council worksession on January 29th to continue the discussion. Following the worksession, staff was directed to set up a meeting between Norfolk and Senior Center reps to determine senior center spaces needs. Norfolk will use that information to prepare cost estimates and update options for considering Building 3 for city offices and a senior center. The information, when ready will be presented to the 3045 Broad Street Committee, and then to City Council at a date TBD.

2) DTE has removed all of the transmission equipment from the Broad Street station. Staff issued zoning compliance for the demolition of the building, and the applicant has applied for a permit from the Washtenaw County Building Department.

B. Encore Theatre Pre-Pre-App Meeting: On Feb. 3, 2020 city staff, CWA, and pre-app committee members, Councilmen Michaels and Cousins, and Planning Commissioners Stewart and Roberts, met with Encore Theatre reps to discuss the process options available for the adaptive reuse of the Copeland Administrative building for a professional theatre company.

Staff explained the issue for Encore will be the current zoning, R-1B, One Family Residential - Small Lot, does not allow commercial uses. A Theatre Company, with ancillary uses like the café bar (intent is to serve alcohol for sale) requires a commercial zoning district. The recently approved Master Plan update recognizes the Copeland building/property as having adaptive reuse potential, within a new Village Residential land use category. A written description of the Encore Theatre’s


CDM Report to DDA February 20, 2020 Page 2

project description, along with relevant excerpt from the updated Master Plan accompanies this report.

With that foundation established the next step was to explore the review options available. Those options include:

i) Planned Unit Development (PUD) – While the PUD provides flexibility for both the City and The Theatre, it is unlike the interior improvements proposed and contemplated by the Encore Theatre would qualify for a PUD. Additionally, this is a very costly option.

ii) Rezoning – A straight rezoning, to C-1 General Commercial, PB Professional Business, VC Village Commercial, or CBD Central Business District, is an option. At first blush, the VC district could be the most relevant of the commercial districts for a theatre company use. However, when considering a straight rezoning, the Planning Commission and City Council must consider all the uses, both principal and special, in a given district, not just the desired use.

iii) Conditional Rezoning – A conditional rezoning allows an applicant to voluntarily offer conditions relating to the development/redevelopment of land for desired use or uses desired within a specific zoning district. The key here is voluntary. Per state law, once an application for a conditional rezoning is submitted, neither the Planning Commission nor City Council has the ability to negation conditions of approval during their meetings.

City staff is scheduled to meet with Encore and DCS officials on Tuesday, Feb 25th to help them understand the process and establish a time line.

C. Avalon Housing Update: The Pre-Application/Site Plan Review Committee (Keough, Bell, Smith, in place of Fisher, Schmid, Marsh, staff and planning consultant) conducted a pre-app meeting with Avalon Housing. The purpose of the meeting was to review Avalon’s revised elevation plans and get feedback, before submitting for final site plan review. As you may recall, one of the conditions of approval recommended by the Planning Commission and approved by City Council (for Hilltop View Apartments) was that the applicant (i.e. Avalon) needed to improve the design, architecture, layout and type of structures by providing more variation in the architecture, including the use of better materials and better trim detail, and providing more windows, including double hung with mullions.

Feedback from the committee was overwhelmingly positive, as the revised plan demonstrated significant improvements to the architectural design, façade materials and slight reconfiguration of the interior of the community building, which allowed the outside patio to be relocated adjacent to the playground. Some minor suggestions were made regarding overhangs, landscaping, and consistent architectural design for all buildings.

Avalon Housing submitted its Application for Final Site Plan Review and will be on the Planning Commission’s March 2, 2020 agenda for consideration.

D. 8180 Main St (f/k/a Mill Creek Sports): City staff met with property owner, Nate Pound and his potential business partners to continue discussing the regulations and process for considering a restaurant and nano-brewery, as well as funding assistance programs, such as a Brownfield TIF, MEDC’s Community Revitalization Program (CRP), and a commercial tax abatement. Council is well versed on Brownfield TIF and MEDC’s CRP, but the city has not used or been asked to consider allowing a commercial tax abatement. Therefore, staff would like to explore the use of commercial tax abatement, as an economic development tool, and possible engage the Economic Development Preparedness Committee in the process.

E. Housing Task Force Report: Councilmember Bell requested additional information about the employee inflow/outflow data included in the Housing Task Force report, as well as some additional information regarding area housing costs relative to household income.

The inflow/outflow data, as well as a one-pager regarding the data source accompanies this report. Additionally, a copy of a presentation provided by Teresa Gillotti, the Director of the Washtenaw


CDM Report to DDA February 20, 2020 Page 2

County Office of Community & Economic Development, accompanies this report. Ms. Gillotti's presentation provides an overview of the different affordability "thresholds" based on household size, income, and area housing costs.

The presentation also includes an inflow/outflow map that shows different figures than those included in the HTF's report. Ms. Gillotti believed that the Census had updated the data since May, and recommended we use the most-recent figures.

F. Planning Commission Update:

• Zoning Ordinance Update: The Planning Commission considered the Zoning Update proposal submitted by CWA, at its February 3rd meeting. The Planning Commission did not act, instead they want level of comfort know that any regulations regarding use of alleys and lot splits is coordinated with staff’s research into alleys in the city. Consequently, additionally time for coordinating with staff, may need to be incorporated in the CWA proposal. The Planning Commission also wanted the input on the proposal from those members who were not in attendance (there was a basic quorum). The Planning Commission will reconsider the proposal at its March meeting, with the expectation a recommendation will be made to city council. If that happens, staff expects the proposal to be on Council’s March 9, 2020 agenda.

• Short-Term Rentals (STRs): Staff review the results of the exercise conducted with the Planning Commission at its February meeting, and clarified Commissioners concerns regarding potential adverse impacts, along with STR characteristics that raised concerns. Staff also provided an overview and summary of STR regulations from other communities, similar to Dexter, with key takeaways identified. The PowerPoint Presentation was included in the Planning Commission’s February 3rd packet and can be accessed by clicking the following link: https://www.dextermi.gov/Boards_Commissions/Planning_Commission/2020/Packets/2020.02.03.PC.Packet.pdf.

The next step is for staff to begin drafting ordinance language for Planning Commission review. Based on feedback from the Commission, regulations must work with the market, make it easy to operate safely (but do not over-regulate) and update enforcement tools.

G. Quarterly Report(s): The 1st and 2nd quarterly Community Development Report accompanies this report.

3. On-going Projects (Not Updated Since Last Report):

A. MDOT Tourist Destination Signage: Washtenaw County Road Commission has issued a permit for a Jolly Pumpkin Trailblazer sign on Baker Road. Staff has reviewed Michigan Logos request of a ROW permit for Dan Hoey Road and Bishop Cr. Issuance of the permit is waiting on the submittal of the logo sign image.

B. Urban County: The call for CDBG project was issued by the County’s Office of Community and Economic Development (OCED). Our due date for submittal has been extended to Feb 3rd. Staff is working with the city engineer to complete the application and provide required documentation for new sidewalk ramps in the City.

C. New Businesses: Inland Pipe Restoration (IPR), Wolfe Pet Grooming, and Thompson Recycling are the newest businesses to locate in the City. IPR will be located at 7100 Huron River Dr; Wolfe Pet Grooming will be located at 7047 Dexter Ann Arbor Road; and Thompson Recycling (new office) will be located at 7061 Dexter Ann Arbor Road.

D. LaFontaine- Staff asked the City Engineer to determine if a traffic control order was warranted for a “No Parking” sign, before the LaFontaine driveway approach on Ryan Drive. According to the City Engineer such signage is not advised because Section 257.674(1)(b) of the Michigan Vehicle Code states, a vehicle shall not be parked…in front of a public or private driveway. Staff believes LaFontaine is doing its level best to keep the driveway clear. However, staff did forward the information to the Sheriff.


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Michelle Aniol

From: Dan Cooney <[email protected]>Sent: Wednesday, January 29, 2020 1:12 PMTo: Michelle AniolSubject: Encore project description

Hi MICHELLE - Here’s the description from The architects: Renovation of the Copeland Auditorium and Administration building for the Encore Theatre. The building was built in 1936 with numerous alterations and previously used for the Dexter school system. The occupancy classification of the first floor will change from Educational Group E to Assembly Group A-1. The new facility will include a café bar, rehearsal room, dressing rooms, green room, public restrooms and administrative support areas.

The project scope for the existing theatre includes a new access stair from the second-floor administration building to the theatre mezzanine level, relocation of the sound booth and a new access stair to the basement.

Mechanical modifications of the existing ductwork will be minimal and only as required to accommodate work area.

New barrier free public restrooms will be added and result in plumbing modifications.

Melissa Cox

Project Manager | Designer

O|X Studio, Inc.

Office: (734) 929-9000


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Direct: (734) 828-1850

Mobile: (734) 474-0880

imagine | integrate | innovate

www.oxstudioinc.com

We Moved!

Our new address is:

2373 Oak Valley Drive Suite 180, Ann Arbor, MI 48103

Our phone numbers wi l l remain the same.

From: paulekoch.koch <[email protected]> Sent: Tuesday, January 28, 2020 4:32 PM To: Melissa Cox <[email protected]> Subject: Encore project description

Hi Melissa,

This is just a reminder that tomorrow late morning I will need to provide City of Dexter the description for our proposed adaptive reuse of Copeland School building by the Encore Theatre for the pre-app meeting.

I would like to use the same wording that will be on our project documents cover sheet so we are all on the same page with our language to the committee.

Looking forward to seeing you at the scheduled engineer's site visit.

Thank you kindly,

pekoch


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Sent from my Sprint Samsung Galaxy S10.


City of Dexter 1st and 2nd Quarter Report FY 2019-20

July 1- December 31, 2019

Planning & Zoning Processes

Development review activity during the 1st and 2nd quarters of FY19-20 included the following:

o Application for Preliminary PUD Site Plan Review- Hilltop View Apartments (7651 Dan Hoey)

o ZBA Variance request for 7565 Ann Arbor Street

o Application for Combined Site Plan Review – k-Space, Inc Industrial Building(2182 Bishop Cr W)

o Amendment (Administrative) to Approved Site Plan – k-Space, Inc, detached accessory storage building (2182 Bishop Cr W)

Dexter Crossing Residential

VICTORIA CONDOMINIUMS – Deputy Homes

Preliminary Zoning Compliance 0 Final Zoning Compliance 0 Units Not Sold (Total Units) 1

West Ridge of Dexter

Preliminary Zoning Compliance 0 Final Zoning Compliance 1 Spec House (Trowbridge) 0 Vacant Lots 6

There are 6 vacant units (lots) available for development in Westridge (Trowbridge 5; IDG Properties 1)

Old Village Neighborhoods Currently there are 11 vacant lots available for infill development in the old village. There are currently 4 vacant lots that have alley frontage, but not road frontage.

Plan Reviews/Approvals and Other Development Activity

Planning Commission recommended approval of a combined site plan for a new 13,680 sq. ft. manufacturing building for k-Space, Inc., to City Council.

Planning Commission conducted a public hearing to consider an application for preliminary site plan, submitted by Avalon Housing Inc., for a mixed used, multiple family development which includes a food pantry, community center and 24 residential apartments. Following the public hearing, the Planning Commission recommended preliminary site plan approval to City Council.

Planning Commission completed its update to the Master Plan and conducted a public hearing to obtain input from the community. Following the public hearing, the Planning Commission recommended adoption to City Council.


1st and 2nd Quarter Reports FY 2019-20 July 1 - December 31, 2019

Page 2 1/28/2020

Planning Commission conducted an evaluation of aesthetic & practical features ofthe proposed k-Space industrial building, as part of the k-Space Industrial Facilities TaxExemption request. The Planning Commission determined the proposed developmentwas “well-designed” and approved a recommendation to that fact, to City Council.

The Planning Commission began research into short-term rentals, bed and breakfastinns regulations and other overnight accommodations.

The Planning Commission requested a city attorney opinion regarding phone-inattendance at its meetings.

City Council conducted a public hearing to consider a Payment-in-lieu-of-Taxes(PILOT) Ordinance for Hilltop View Apartments. Following the public hearing, CityCouncil approved the PILOT Ordinance for Hilltop View Apartments.

City Council accepted the recommendation of the Planning Commission andapproved the preliminary site plan for Millennium Place (7956/7960 Grand St).

City Council conducted a public hearing to consider removing the public hearingcontingency from the purchase agreement with Avalon Housing, Inc., for the sale of aportion of 7651 Dan Hoey Road. Following the public hearing, City Council approvedthe removal of the public hearing contingency.

City Council recommended approval of an on-premise liquor license for Erratic AlesCo, LLC to the Michigan Liquor Control Commission.

City Council accepted the recommendation of the Planning Commission andapproved the combine site plan for the k-Space industrial building at 2218 BishopCircle W.

City Council accepted the Planning Commission’s recommendation and approvedthe preliminary site plan for Hilltop View Apartments at 7651 Dan Hoe Road.

City Council approved the extension of the Pre-Development Agreement with NorfolkHomes, for the 3045 Broad Street Redevelopment Project.

City Council conducted a public hearing to consider an Industrial Facilities TaxExemption Certificate, submitted by k-Space, Inc. Following the public hearing, CityCouncil approved the requested exemption.

City Council approved a multi-year tap payment request for 3075 Baker Road.

City Council approved a contract proposal from Urban Wireless Solutions, forassistance with a 5G/small cell ordinance, not to exceed $8,000.

City Council conducted a public hearing to consider a request to vacant a portion ofa public alley on Forest Street. Following the public hearing, City Council approvedthe alley vacation request.

City Council approved a request from Avalon Housing to extend the inspectionperiod, pursuant to the purchase of a portion of property at 7651 Dan Hoey Road.

The following pre-application meetings were held:

o k-Space new industrial building (7-16-19)


City of DexterQuarterly Activity ReportFY19-20

1st QtrJul 1-Sept 30

2nd QtrOct 1-Dec 31

3rd QtrJan 1-Mar 31

4th QtrApr 1-Jun 30

YTD FY19-20

YTD FY18-19

YTD FY17-18

YTD FY16-17

Total FY15-16

Total FY14-15

PERMITSPreliminary Zoning Compliance New Construction

Single Family 0 2 9 12 15 15Multiple Family 2 2 31 12 21 10 5Commercial-Retail/Office 4 4 2 1 1 1 0Industrial 1 1 0 0 0 0 0

Total 6 1 0 0 7 35 22 34 26 20Additions

Residential 1 3 4 5 4 6 10 9Non-residential 0 2 0 3 1 3

Total 1 3 0 0 4 7 4 9 11 12Interior Remodel

Res 4 4 8 19 14 12 17 0Non-res 6 4 10 16 20 9 9 0

Total 10 8 0 0 18 35 34 21 26 0Exterior Remodel

Resident 1 1 11 3 2 5 19Non-Resi 1 1 2 2 1 3 3 22

Total 1 1 0 0 3 13 4 5 8 41Interior & Exterior Remodel

Res 2 2 2 1 2 0 0Non-res 0 0 3 3 2 3

Total 0 2 0 0 2 2 4 5 2 3Accessory Structures 2 2 2 2 2 2 1Decks 7 1 8 18 17 16 12 19Fence 3 2 5 11 5 12 0 7Pool 0 0 0 2 0 1Other Property Alteration 0 0 1 3 3 1

Total PZC permits 28 20 0 0 48 123 93 109 90 105Final Zoning Compliance New ConstructionSingle Family 1 1 2 6 11 10 11 22Multiple Family 2 2 22 31 6 8 0Com 0 1 0 1 0 0Ind 0 0 0 0 0 0

Total 1 3 0 0 4 29 42 17 19 22AdditionsResidential 0 7 1 4 3 1Non-residential 2 2 0 3 2 1 0

Total 0 2 0 0 2 7 4 6 4 1Interior RemodelResidential 3 3 18 3 13 4 1Non-residential 5 3 8 13 4 9 4 9

Total 8 3 0 0 11 31 7 22 8 10Exterior RemodelResident 1 1 1 0 0 0 0Non-Resi 0 6 1 1 0 1

Total 0 1 0 0 1 7 1 1 0 1Interior & Exterior Remodel 0Residential 0 0 0 0 1 1Non-residential 0 2 3 0 3 1

Total 0 0 0 0 0 2 3 0 4 2Accessory Structures 0 2 1 2 1 0Decks 0 9 2 3 1 2Fence 0 0 1 0 9 0Other Prop Alterations 0 2 0 0 1 1

Total FCZ 9 9 0 0 18 89 61 51 47 39Other Zoning PermitsChange of Tenant 4 5 9 14 10 11 6 5Demolition 2 1 3 5 5 17 9 2Hawkers/ Peddlers 0 0 0 0 0 1Home Occupations 0 0 0 0 0 2Outdoor Seating 0 5 10 3 1 0Signs

Building sign 3 3 6 8 9 11 10 9Ground sign 2 1 3 8 3 4 5 5Temp pp 0 0 0 0 0 0Sandwich 1 1 6 6 3 0 1Temp commercial 4 1 5 7 8 9 4 8Main St banner 0 0 0 0 0 0

Total 10 5 0 0 15 29 26 27 19 23ROW (new construction) 2 10 11 18 20ROW (work in) 9 4 13 41 32 12 18 9Temporary Special Event (Public Property) 0 1 0 0 0 3Temporary Special Event/ Use/ Structure (Private Property) 0 0 6 4 14 4 2Temp. Employment Housing(new in FY17-18) 0 0 1 0 0 0

Total Other Zoning Permits 25 15 0 0 40 103 98 95 75 67Grand Total All Permits 62 44 0 0 106 315 252 255 212 211


City of DexterQuarterly Activity ReportFY19-20

1st QtrJul 1-Sept 30

2nd QtrOct 1-Dec 31

3rd QtrJan 1-Mar 31

4th QtrApr 1-Jun 30

YTD FY19-20

YTD FY18-19

YTD FY17-18

YTD FY16-17

Total FY15-16

Total FY14-15

City of DexterQuarterly Activity ReportFY17-18 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

YTD FY19-20

YTD FY 18-19

YTD FY17-18

YTD FY16-17 Total FY15-16 Total FY14-15

PLANNING AND ZONING PROCESSES

Development ReviewPre-App/Site Plan Review Committee 0 0

PSP 0 0 0 3 0FSP 1 1 0 0 3 0 1CSP 0 0 2 3 2 1SPA EX 0 0 0 2 0 1SLU 0 2 4 4 1 1PUD-AREA 0 0 0 1 1 1PUD-PSPR 1 1 1 0 0 0PUD-FSPR 0 0 1 1 0Amend SPR/SLU/PUD 1 1 0 2 5 0Admin SPR 0 1 0 1 1Annexation 0 0 2 3Land Division/Combo 3 2 5 0 0 2 1 2

TOTAL 5 3 0 0 8 4 11 28 6 7Enforcements

1st notices 14 36 50 60 91 28 19 122nd notices 2 1 3 8 4 5 8tickets issued 0 1 0 0 4court dates 0 2 0 2 1court orders 0 0 0 1 0

TOTAL 16 37 0 0 53 71 95 36 32 12ZBA cases

Residential 1 1 5 3 3 0 3Non-Residential 0 0 0 4 2 3

TOTAL 1 0 0 0 1 5 3 7 2 6Zoning Ord. Amendments

Text 0 1 5 4 0 4Map 0 1 0 0 1 1

TOTAL 0 0 0 0 0 2 5 4 1 5REVENUE FY 19-20 1st Qtr. 2nd Qtr. 3rd Qtr. 4th Qtr. YTD

Zoning Compliance Permits: $5,110.00 $1,300.00 $6,410.00

ROW Fees: $1,275.00 $160.00 $1,435.00

Development Review Fees: $1,190.00 $300.00 $1,490.00

ZBA Fees: $250.00 $250.00

Tap Fees: Sewer $40,156.00 $10,000.00 $50,156.00

Tap Fees: Water $24,084.00 $6,000.00 $30,084.00


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