february 2007 commercial vehicle drivers hours of service introduction

February 2007

Commercial Vehicle Drivers Hours of Service

Introduction


HoS Presentation - 2

The new Federal Commercial Vehicle Drivers Hours of Service Regulation (SOR/2005-313) came into effect on January 1, 2007.

© Microsoft®



The new Federal Hours of Service Regulation is important to public safety.

Alberta Infrastructure and Transportation would like to assist the commercial truck and bus industry by providing the following resource information that may be used to help develop training material for the industry, its owners, drivers, safety officers and other staff.

© Microsoft®



NOTICE TO READERS The actual legislation supersedes any information provided

in this reference material

Corrections, comments and suggestions are welcomed by Alberta Infrastructure and Transportation using the feedback form in the appendix at the end of the Introduction Module

Electronic versions of this material will be updated periodically and may be viewed on the internet at: www.infratrans.gov.ab.ca

Reproduction of this document is allowed but content should not be altered nor used in a manner that would change the intended meaning of the material or its accuracy.



Table of ContentsGeneral Information - Introduction and Modules 1-4 Introduction, Overview, Application, Responsibilities and Driver Activities

Hours and Limits - Modules 5-9 Daily Limits, Work Shift Limits, Deferral of Off-Duty Time, Splitting of Daily Off-

Duty Time/Sleeper Berths, Cycles

Permits - Modules 10-13 Special Permit – Oil Well Service Vehicle Permits, Special Permit – Commercial

Vehicles Other than Oil Well Service Vehicles, Special Permit – Research/Pilot Project, Permit Process

Exemptions - Modules 14-19 Ferries, North of 60, Daily Logs, Radius Exemption – 160 Kilometres,

Electronic Recording Devices

Enforcement - Modules 20-24 Out-of-Service Declarations, Inspections and Authority, Detecting Falsified

Logs, Enforcement Action, Daily Log Audits.



Purpose of this Reference Guide assist carriers and drivers with understanding the

Federal Commercial Vehicle Drivers Hours of Service Regulation (SOR/2005-313) and the Associated Application Guide.

increase understanding of, and compliance with the legislation in order to:

reduce collisions reduce the incidence and severity of injuriesreduce the associated costs to society and

TO SAVE LIVES© Microsoft®



Owners of trucks and cargo vans registered for more than 4,500 kilograms who have been/will be operating outside Alberta (including farmers) and providers of passenger transportation with buses and passenger vans and their employees who: are unclear about their responsibilities under the new regulations;

want to increase their understanding; want to reduce the risk of a fatigue related collision.

Safety Officers Administrative staff responsible for ensuring that administrative

procedures are identified and used Carrier Management who need to understand their personal and

corporate legislation requirements Shippers, receivers and any others who have responsibilities under

the federal hours of service legislation Law enforcement agencies

Who should use this guide?



OTHER SOURCES OF HELP Alberta Motor Transport Association Legislation Sources:

Queens Printer Bookstore (Alberta)Canadian Publishing Centre (Federal)

Transportation Consultants Red Deer College

Transportation Safety Director Program Lethbridge Community College

Commercial Vehicle Enforcement Program© Microsoft®



APPENDIX The Appendix to this module contains the

following documents:

Commercial Vehicle Drivers Hours of Service Regulations (SOR/2005-313)

Feedback Form

February 2007


Module 1: Overview



What if there were no rules limiting how many hours a driver could drive a commercial vehicle?

What would happen to the commercial vehicle driver?

What affect would it have on highway safety?

© Microsoft®



History and reasons for Hours of Service legislation

How the human body clock affects fatigue How to identify driver fatigue How to avoid sleep debt

What will I learn in this module?

© Microsoft®



Rules that commercial vehicle drivers follow in Canada

Maximum allowable driving times and minimum required off-duty times

Until recently, rules were not based on sleep and fatigue research

Why do we need Hours of Service legislation?



1989 - 1996 $6 million study Driving long hours, day after day, results in

serious fatigue caused by “sleep debt” Fatigue leads to commercial vehicle

collisions

Fatigue and Alertness Study



Need adequate sleep to combat fatigue Need to change Hours of Service

regulations to allow opportunities for additional sleep

10 years of consultations to make changes to regulations

What is fatigue?

© Microsoft®



Caused by work, exertion or stress for long periods of time

People contribute to their fatigue by simply being awake

People become tired and drowsy Increased chance of microsleep

What is fatigue?

© Microsoft®



Body clock tells body processes when to have peaks & low points

Example:Midnight to dawn, clock tells body to lower

body temperature, slow heart rate, lower blood pressure

Body makes these changes whether we are asleep or awake!

How does the human body clock affect fatigue?



Disrupting the clock can lead to a lack of sleep and increase in fatigue

Low points = increase in fatigue-related accidents

How does the human body clock affect fatigue?

© Microsoft®



Decreased judgment Decreased decision-making ability Diminished memory, reaction time,

concentration Worsened mood

What are the symptoms of fatigue?



Only way to combat fatigue is sleep Average person needs 6 - 8 hours of sleep

per day People who do not get sufficient daily

sleep build a “sleep debt” As sleep debt increases, people become

less alert and drowsier

How can I avoid sleep debt?



Take 20 – 30 minute naps Sleep for a longer period of time Relax so the you have a deeper sleep

How can I avoid sleep debt?

© Microsoft®



January 1, 2007 Changes give commercial vehicle drivers

opportunity to obtain adequate sleep Changes are consistent with research on

fatigue, human body clock and sleep debt

Hours of Service Regulations

© Microsoft®

February 2007


Module 2: Application



There are two hours of service regulations:FederalAlberta

What is the difference between these two regulations?

Do the Federal Regulations apply to all commercial vehicles?

© Microsoft®



Definition of motor carrier Commercial vehicles that apply Federal

Regulations Commercial vehicles that are excluded

from Federal Regulations

What will learn in this module?

© Microsoft®



What is a motor carrier?

Transports goods/passengers by truck or bus

Operates vehicle for commercial purposesOperates outside Alberta – “Federal"

Operating StatusOperates solely in Alberta – "Provincial"

Operating Status

© Microsoft®



Motor carriers with Federal Operating Status (as indicated on the carrier's Alberta Safety Fitness Certificate)

Commercial Vehicles that Apply the Federal Regulations



Truck, tractor, trailer or any combination of these vehicles with gross vehicle weight greater than 4,500 kilograms


© Microsoft®



Bus with seating capacity of 11 persons or more, including the driver


© Microsoft®



Commercial Vehicles Excluded from the Federal Regulations Commercial vehicle with total registered

gross vehicle weight of 4,500 kilograms or less

Total Registered Gross Vehicle Weight

≤ 4,500 kilograms

© Microsoft®



2 or 3-axle vehicle transporting farm, forest, sea, or lake productsDriver is producer of productsExemption covers both delivery and return trip

Commercial Vehicles Excluded from the Federal Regulations

© Microsoft®



Emergency vehiclesFire-fighting vehicle, ambulance, police

vehicle, or other vehicle used during an emergency

Tow trucks are not an emergency vehicle


© Microsoft®



Commercial vehicle providing relief in a “public welfare emergency”Fire, flood, drought, storm, earthquake,

hurricane, tornado or other natural phenomenon; disease in human beings, animals or plants; or accident or pollution

Drivers should document emergency exemption


© Microsoft®



Municipality’s public transit bus Travels within 25 kilometres of boundary of

municipality


© Microsoft®



Commercial vehicle driven for personal useRefer to Module 14




Does the motor carrier have

“Federal” Operating Status?

Is the vehicle’s registered gross vehicle weight

more than 4500 kg or does the bus seat 11 or more persons?

NoFederal

Regulations do not apply

No

Yes

Is the vehicle exempt

(see exemptions on pages 5 -

7)?

Yes

Yes

No

Federal Regulations

apply

Federal Regulations do not apply

Federal Regulations do not apply

February 2007


Module 3: Responsibilities



Whose responsibility is it to ensure that drivers are not fatigued?

Is it the motor carrier’s, shipper’s, consignee’s, third party’s or driver’s responsibility?

Answer is all of them – safety is everyone’s responsibility

© Microsoft®




Motor carrier responsibilities Shipper responsibilities Consignee responsibilities Third party responsibilities Driver responsibilities

© Microsoft®



What are the motor carrier’s responsibilities?

Refuse to allow driver to drive if: Driver’s abilities are impaired (by alcohol, drugs,

fatigue, health or unknown causes) and it’s unsafe for driver to drive

Driving risks safety or health of public, driver or motor carrier employees

Driver is subject to an out-of-service declaration Driver is not complying with the Federal

Regulations

© Microsoft® © Microsoft®



What are the shipper’s responsibilities?


fatigue, health or unknown causes) and it’s unsafe for driver to drive



Regulations

© Microsoft®



What are the consignee’s (receiver’s) responsibilities?


fatigue, health or unknown causes) and it’s unsafe for the driver to drive



Regulations

© Microsoft®



What are the third party’s responsibilities?





Regulations

© Microsoft®



What are the driver’s responsibilities?

Refuse to drive if: Driver’s abilities are impaired (by alcohol, drugs,



Driver is subject to an out-of-service declaration Driver who has decided not to drive is protected

under the Regulations




“Due Diligence”

Need to ask:

What would a reasonable person do in the same situation to avoid harm to other persons or their property?

If a reasonable person would not let driver drive, the person must not request, require or allow driver to drive



Motor Carrier

Shipper

Consignee (Receiver)

Driver

= Highway and Public Safety

Third Party

© Microsoft®

© Microsoft®

© Microsoft®

© Microsoft®

© Microsoft®


February 2007


Module 4: Driver Activities



What activities do commercial vehicle drivers perform in a day?

Pick up/drop off load, drive, maintain vehicle, complete paperwork, eat, sleep

Every driver activity can be classified into one of four categories

© Microsoft®




Activities classified as driving time Activities classified as on-duty other than driving

time Activities classified as off-duty time other than

time spent in a sleeper berth Activities classified as off-duty time spent in a

sleeper berth How to use a logbook

© Microsoft®



What is “duty status”?

Four categories of duty status: Off-duty time, other than time spent in a

sleeper berth Off-duty time spent in a sleeper berth Driving time (on-duty time) On-duty time, other than driving time



“On-duty time”

Begins when driver starts work or is required by motor carrier to be available for work

Does not include time when driver is waiting to be assigned work

Ends when driver stops work or is relieved of all responsibility by motor carrier



“Off-duty time”

Any time other than on-duty time

© Microsoft®



Off-Duty Time, Other Than Time Spent in a Sleeper Berth Driver has the freedom to do whatever

driver wants to do Driver is relieved of all duty, responsibility

and obligation for care and custody of vehicle, its accessories, and any passengers or cargo it may be carrying

Driver has freedom to leave vehicle to do something else



Off-Duty Time, Other Than in a Sleeper BerthExamples: Meal break Rest break Sleep Waiting for work assignment Work performed for an organization other than

the motor carrier Vacation time

© Microsoft®



Off-Duty Time Spent in a Sleeper Berth Driver is in sleeper berth area Sleeper berth is in the cab or passenger

compartment of commercial vehicle Specific dimensions and environmental

requirements for sleeper berths will be discussed in Module 8



Off-Duty Time Spent in a Sleeper Berth

Examples: Reading in sleeper berth Relaxing in sleeper berth Sleeping in sleeper berth



Driving Time

Driver operates or controls a commercial vehicle

Example:- Driving a commercial vehicle



On-Duty, Other Than Driving Time Driver performs other activities while

on-duty Inspecting, servicing or repairing

commercial vehicle Loading or unloading commercial vehicle Waiting to be dispatched (at a motor

carrier or shipper facility)

© Microsoft®



On-Duty, Other Than Driving Time Waiting for inspection at customs Traveling in commercial vehicle as a

co-driver Traveling as a passenger in commercial

vehicle to a point where the driver will begin driving

Performing any other work for the motor carrier such as completing paperwork



What is a logbook and how is it used? Logbook is used to record driver activities Each page in a logbook records one day’s

(24 hours) activities Obtain logbooks from motor carriers or

purchase them at truck stops, stationary stores or commercial printing companies



What is a logbook and how is it used? Daily grid



Daily Grid ExampleTime Activity Duty Status

8 hours Sleep Off-duty time other than time spent in a sleeper berth

1 hour Eat breakfast and drive to motor carrier

Off-duty time other than time spent in a sleeper berth

1 hour Supervise loading of vehicle

On-duty, other than driving time

4 hours Drive Driving time

1 hour Eat lunch Off-duty time other than time spent in a sleeper berth


1 hour Eat supper Off-duty time other than time spent in a sleeper berth


1 hour Supervise unloading of vehicle, maintain vehicle and complete paperwork

On-duty, other than driving time

1 hour Relax and sleep Off-duty time other than time spent in a sleeper berth



Daily Grid Example

February 2007


Module 5: Daily Limits



What is a day? How many hours can a driver drive in a

day? How many hours does a driver need to be

off-duty in a day?

© Microsoft®




Definition of a day Daily driving time limit Daily off-duty time requirement

© Microsoft®



What is a day?

24-hour period that begins at hour designated by motor carrier

Hour at which day begins remains constant unless driver takes a cycle reset

Motor carrier can designate different daily start times for different drivers



What is a day?



How many hours can a driver drive in a day? Daily Driving Time Limit

Daily On-Duty Time Limit

© Microsoft®



Daily Driving Time Limit

13 hours in a day (designated 24-hour period)

Driving periods may start and stop throughout day

Total Driving Time ≤ 13 hours

STOP DRIVING AFTER

13 HOURS DRIVING




Driving Time8:00 – 13:00 5 hours14:00 – 19:00 5 hours20:00 – 23:00 3 hoursTotal 13 hours Total Driving Time ≤ 13 hours




Can’t drive after 14 hours On-Duty Time in a day (designated 24-hour period)

On-Duty Time = “Driving Time” + “On-Duty Time Other Than Driving”

Total On-Duty Time ≤ 14 hours

STOP DRIVING AFTER

14 HOURS ON-DUTY




On-Duty Time8:00 – 13:00 5 hours14:00 – 19:00 5 hours20:00 – 24:00 4 hoursTotal 14 hours Total On-Duty Time ≤ 14 hours



How many hours does a driver need to be off-duty in a day? Total Off-Duty Time ≥ 10 hours Off-Duty Time = “Off-Duty Time Other

Than in Sleeper Berth” + “Off-Duty Time in Sleeper Berth”

Must include at least 2 hours off-duty time that aren’t part of 8 consecutive hours of core off-duty time (Module 6)Each block ≥ 30 minutes to be eligible



Daily Off-Duty Requirement




Off-Duty Time0:00 – 8:00 8 hours13:00 – 14:00 1 hour19:00 – 20:00 1 hoursTotal 10 hours Total Off-Duty Time ≥ 10 hours

Includes 2 hours that aren’t part of 8 hours core off-duty time (each block ≥ 30

minutes to be eligible)



Summary of Daily Driving Limits and Off-Duty Requirement



Summary of Daily Driving Limits and Off-Duty Requirement (cont’d)



Summary of Daily Limits

No driving after 13 hours driving No driving after 14 hours on-duty At least 10 hours off-duty before driver can

drive again8 consecutive off-duty hours2 additional off-duty hours (blocks ≥ 30

minutes) that are not part of 8 consecutive hours

February 2007


Module 6: Work Shift Limits



What is a work shift? How many hours can a driver drive in a

work shift? Do daily limits have an effect on work shift

limits?

© Microsoft®




Definition of work shift

Core off-duty time requirements

Work shift limits

© Microsoft®



What is a work shift?

Period of time that driver is “on the job” Begins when driver performs any activity

for motor carrier Ends when driver stops for an extended

period of rest (“core rest period” or “core off-duty time”)



What is core off-duty time?

Opportunity to obtain adequate sleep During core rest period, driver must have

off-duty time ≥ 8 consecutive hours

REST FOR 8 CONSECUTIVE

HOURS



What is the work shift limit?

Driver cannot drive after 16 hours of elapsed time on work shift

STOP DRIVING AFTER

16 HOURS ON WORK

SHIFT




During the work shift following rules apply:No driving after 13 hours driving in work shiftNo driving after 14 hours on-duty in work shiftNo driving after 16 hours of elapsed time in

work shift After 16-hour work shift, driver must stop driving

even if the driver has not reached the daily limits




After work shift, driver must start a core rest period (at least 8 consecutive hours off-duty time)

Once driver has taken core rest period, driver can start a new work shift




Every work shift is anchored on either end with core rest period

Core Rest Period

≥ 8 consecutive

off-duty hours

Work ShiftCore Rest

Period≥ 8

consecutive off-duty hours





Work shift limits are not the same as the daily limits discussed in Module 5

Driver must comply with both the work shift limits and the daily limits



Example #1

Start of Work Shift

End of Work Shift



Example #2

Start of Work Shift

End of Work Shift

STOP DRIVING AFTER

16 HOURS ON WORK

SHIFT



Example #3

Start of Work Shift

End of Work Shift



Can a work shift span more than one “day”? Yes, but all daily limits still apply each day

End of Work Shift

Start of new Work

Shift

STOP DRIVING AFTER

13 HOURS DRIVING AND

14 HOURS ON-DUTY IN A

DAY



Start of Work Shift

STOP DRIVING AFTER

16 HOURS ON WORK

SHIFT

End of Work Shift



Can a driver combine a core rest period with the 2-hour daily off-duty time requirement? No, “double dipping” None of the 8 consecutive hours of off-

duty time (core rest period) can count towards 2-hour daily off-duty requirement

2 hours off-duty time (or a portion of the 2 hours) can occur immediately before or after the core rest period



Summary of Daily and Work Shift LimitsDaily Limits (start time of 24-hour period specified by carrier) No driving after 13 hours driving No driving after 14 hours on-duty At least 10 hours off-duty before driver can drive again

- 8 consecutive off-duty hours- 2 additional off-duty hours (blocks ≥ 30 minutes) that are not part of 8

consecutive hours

Work Shift Limits (period between end of one core rest period and start of next core rest period)

No driving after 13 hours driving No driving after 14 hours on-duty No driving after 16 hours elapsed time (includes all time in work shift)

February 2007


Module 7: Deferral of Off-Duty Time



If driver can’t meet daily off-duty time requirement, driver can defer hours:

How many daily off-duty time hours can a driver defer?

What are the conditions for daily off-duty time deferral?

© Microsoft®




Maximum number of daily off-duty time hours that a driver can defer

Conditions for daily off-duty time deferral

© Microsoft®



How many daily off-duty time hours can a driver defer? Driver can defer up to 2 hours to following

day Total off-duty time for 2 days ≥ 20 hours

© Microsoft®



What are the conditions for daily off-duty time deferral? Deferred off-duty time added to next 8

consecutive hours of off-duty time (core rest period)

Total driving time in two days ≤ 26 hours Driver must declare use of deferral in

“Remarks” section of daily log



What are the conditions for daily off-duty time deferral?

Take 8 consecutive hours of off-duty time (core rest period):

After 13 hours of driving time in work shift After 14 hours of on-duty time in work shift After 16 hours of elapsed time in work shift



STOP DRIVING AFTER

13 HOURS DRIVING IN A WORK SHIFT

STOP DRIVING AFTER

13 HOURS DRIVING IN A WORK SHIFT



STOP DRIVING AFTER

14 HOURS ON-DUTY IN A WORK SHIFT

STOP DRIVING AFTER

14 HOURS ON-DUTY IN A WORK SHIFT



How often can a driver apply the off-duty time deferral? Driver can use the off-duty time deferral

option every second day

Monday Deferral of Off-Duty Time Used – Day 1Tuesday Deferral of Off-Duty Time Used – Day 2Wednesday Deferral of Off-Duty Time Used – Day 1Thursday Deferral of Off-Duty Time Used – Day 2Friday Deferral of Off-Duty Time Used – Day 1Saturday Deferral of Off-Duty Time Used – Day 2



Summary of Daily Deferred Time and Work Shift LimitsDaily LimitsDeferred Time (option to move up to 2 hours of off-duty time to 2nd

day): Total driving time in 2 days ≤ 26 hours Total off-duty time in 2 days ≥ 20 hours Off-duty time for Day 1 and Day 2

- At least 8 consecutive off-duty hours taken in Day 1- At least 10 consecutive off-duty hours taken in Day 2- 2 additional off-duty hours (blocks ≥ 30 minutes) that are not part of 10

consecutive hours in Day 2 (but they can be consecutive)

Work Shift Limits No driving after 13 hours driving No driving after 14 hours on-duty No driving after 16 hours elapsed time

February 2007


Module 8: Splitting of Daily Off-Duty Time / Sleeper Berths



Drivers can use sleeper berths and team drivers to increase off-duty time flexibility

What is a sleeper berth? How can a single driver use a sleeper berth to

increase off-duty time flexibility? What are team drivers? How can team drivers use a sleeper berth to

increase off-duty time flexibility?

© Microsoft®




Sleeper berth construction criteria Sleeper berth rules for a single driver Sleeper berth rules for team drivers

© Microsoft®



What is a sleeper berth?

Area of commercial vehicle used for sleeping accommodation

Sleeper berths must meet specific construction requirements

Driver cannot “make” a sleeper berth using driver, passenger or back seat area



Sleeper Berths in Commercial Vehicles In cab or securely attached to cab In cargo space if separated from rest of cargo

space Cannot be in sleeping facilities being transported

as cargo (example: boats, campers, travel trailers)

Cannot be in or on a semi-trailer or full trailer



Sleeper Berths in Commercial Vehicles 1.9 metres x 60 cm x 60 cm Easy and direct access Adequate heating, cooling, ventilation and

protection from exhaust, leaks, dust and rain Mattress ≥ 10 cm; adequate sheets and blankets

(sleeping bag is adequate) Means of preventing ejection of occupant

© Microsoft®



Sleeper Berths in Buses

In passenger compartment 1.9 metres x 60 cm x 60 cm Solid walls and locking door Window shades to control lighting levels Adequate heating, cooling, ventilation and

protection from exhaust, leaks, dust and rain Mattress ≥ 10 cm; adequate sheets and blankets

(sleeping bag is adequate) Means of preventing ejection of occupant



What are the sleeper berth rules for a single driver? Driver can split 10 hours daily off-duty time

into sleeper berth periodsDriver must rest in the sleeper berthEach sleeper berth period ≥ 2 hours Total for 2 consecutive sleeper berth periods

≥ 10 hours



Possible Combinations of Sleeper Berth Periods

Sleeper Berth Period


Total Sleeper Berth Time

3 hours 7 hours 10 hours





Example #1



Eligible Sleeper Berth Periods

Sleeper berth period >= 2 hours This sleeper berth period + another sleeper

berth period >= 10 hours Driving time <= 13 hours (before and after the

sleeper berth period) No driving after 14 hours on-duty (before and

after the sleeper berth period) No driving after 16 hours elapsed time (before

and after the sleeper berth period)



Daily Limits When Using Sleeper Berth Stop driving after 13 hours driving time in

a “day” Stop driving after 14 hours on-duty time in

a “day” At least 10 hours off-duty in a “day”

and none of the off-duty time can be deferred to the next day

© Microsoft®



Work Shift Limits When Using Sleeper Berth Stop driving after 13 hours driving time (before

and after each eligible sleeper berth period) Stop driving after 14 hours on-duty time (before

and after each eligible sleeper berth period) Stop driving after 16 hours of elapsed time

(before and after each eligible sleeper berth period)



Work Shift Limits When Using Sleeper Berth Include all activities since the end of

previous sleeper berth period until start of next sleeper berth period

Exclude current sleeper berth periodPrevious Sleeper Berth Period

Work Shift

(Part A)

Current Sleeper Berth Period

Work Shift

(Part B)

Next Sleeper Berth Period

© Microsoft®



Start of Work Shift

#1

Start of Work Shift

#2

Start of Work Shift

#3

End of Work Shift

#1

End of Work Shift

#2

End of Work Shift

#3

A

CB

Example #1 (cont’d)



Switch to a Regular Work Shift

8 consecutive hours off-duty time to make the switch

Can be combination of off-duty time and time spent in the sleeper berth as long as the time is continuous


HOURS



What are the sleeper berth rules for team drivers? Team drivers (co-drivers) can split 10

hours daily off-duty time into sleeper berth periodsDriver must rest in the sleeper berthEach sleeper berth period ≥ 4 hours Total for 2 consecutive sleeper berth periods

≥ 8 hours2 additional off-duty hours for each co-driver



Possible Combinations of Sleeper Berth Periods

OptionSleeper

Berth Period


Additional Off-Duty

Time

Total Off-Duty Time

1 4 hours 4 hours 2 hours 10 hours

2 4 hours 5 hours 1 hour 10 hours



Example #2



Eligible Sleeper Berth Periods

Sleeper berth period >= 4 hours This sleeper berth period + another sleeper

berth period >= 8 hours Driving time <= 13 hours (before and after the

sleeper berth period) No driving after 14 hours on-duty (before and

after the sleeper berth period) No driving after 16 hours elapsed time (before

and after the sleeper berth period)



Daily Limits When Using Sleeper Berth Stop driving after 13 hours driving time in

a “day” Stop driving after 14 hours on-duty time in

a “day” At least 10 hours off-duty in a “day”

and none of the off-duty time can be deferred to the next day

© Microsoft®



Work Shift Limits When Using Sleeper Berth Stop driving after 13 hours driving time (before

and after each eligible sleeper berth period) Stop driving after 14 hours on-duty time (before

and after each eligible sleeper berth period) Stop driving after 16 hours of elapsed time




Work Shift Limits When Using Sleeper Berth Include all activities since end of previous

sleeper berth period until start of next sleeper berth period

Exclude current sleeper berth periodPrevious Sleeper Berth Period

Work Shift

(Part A)

Current Sleeper Berth Period

Work Shift

(Part B)

Next Sleeper Berth Period



Start of Work Shift

#1

Start of Work Shift

#2

Start of Work Shift

#3

End of Work Shift

#1

End of Work Shift

#2

End of Work Shift

#3

A B

C D

Example #2



Co-Driver Daily Log



Switch to a Regular Work Shift

8 consecutive hours off-duty time to make the switch

Can be combination of off-duty time and time spent in the sleeper berth as long as the time is continuous


HOURS



Switch from Team Drivers to Single Driver Record change in the daily log

Follow rules for new driving situation (i.e., single driver) from that point forward



Team Drivers

Single Driver



Summary of Daily and Work Shift Limits (Sleeper Berth) Daily LimitsRegular Time: No driving after 13 hours driving No driving after 14 hours on-duty At least 10 hours off-duty

Work Shift LimitsSingle Driver Using Sleeper Berth: No driving after 13 hours driving on either side of each eligible sleeper berth period No driving after 14 hours on-duty on either side of each eligible sleeper berth period No driving after 16 hours elapsed time on either side of each eligible sleeper berth period

(excluding time in eligible sleeper berth period) (Eligible sleeper berth period ≥ 2 hours; total for 2 eligible sleeper berth periods ≥ 10 hours)

Team Drivers Using Sleeper Berth: No driving after 13 hours driving on either side of each eligible sleeper berth period No driving after 14 hours on-duty on either side of each eligible sleeper berth period No driving after 16 hours elapsed time on either side of each eligible sleeper berth period

(excluding time in eligible sleeper berth period) (Eligible sleeper berth period ≥ 4 hours; total for 2 eligible sleeper berth periods ≥ 8 hours. Require 2 additional hours of off-duty time.)

February 2007


Module 9: Cycles



In addition to daily and work shift limits, drivers need to work within cycle limits

What are cycle limits? How many off-duty hours must a driver take

to reset the cycle? What is “mandatory 24 hours off-duty”? How do drivers switch cycles, restart their

current cycle, or change the start time of their day?

© Microsoft®




Cycle limits

Cycle resets

Cycle switching© Microsoft®



What are the cycle limits?

Cycle 1 – limits on-duty time over a period of 7 days


Reach cycle limit - driver must stop driving



What are the cycle resets?

Driver can take extended period of off-duty time (cycle reset)

After reset period – accumulated on-duty hours set back to zero, driver starts new cycle and resumes driving

Driver does not have to take cycle reset – driver can reduce hours so as not to exceed 70 or 120 hours



Cycle 1

No driving after 70 hours on-duty time during any period of 7 consecutive days

Driver must take at least 36 consecutive hours off-duty time to reset cycle

STOP DRIVING AFTER

70 HOURS ON-DUTY IN

7 DAYS



Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Off-Duty Off-Duty

14 hours on-duty

14 hours on-duty

14 hours on-duty

14 hours on-duty

14 hours on-duty 24 hours

off-duty

12 hoursoff-duty

Start a new cycle – resume driving

Cycle 1 Example

STOP DRIVIN

G

STOP DRIVIN

G




Off-Duty Off-Duty 13 hours on-duty

8 hours on-duty

12 hours on-duty

10 hours on-duty

11 hours on-duty

3 hours on-duty

10 hours on-duty

10 hours on-duty

13 hours on-duty

13 hours on-duty

24 hours off-duty

12 hoursoff-duty

Start a new cycle – resume

driving

Cycle 1 Example

STOP DRIVIN

G

STOP DRIVIN

G



Day # Total On-Duty for Day Total On-Duty for 7 Days

1 13

2 8

3 12

4 10

5 11

6 3

7 10 67

8 10 64

9 13 69

10 13 70

Sliding Window



Cycle 2

No driving after 120 hours on-duty time in any period of 14 consecutive days

Driver can’t exceed 70 hours of on-duty time without taking at least 24 consecutive hours off-duty time


STOP DRIVING AFTER

120 HOURS ON-DUTY IN

14 DAYS




Off-Duty Off-Duty Off-Duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours on-duty

24 hours off-duty

14 hourson-duty

14 hours

on-duty

14 hours

on-duty

8 hourson-duty

16 hours off-duty

24 hoursoff-duty

24 hoursoff-duty

8 hoursoff-duty

Start a new cycle – resume

driving

Cycle 2 Example

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G





13 hours

on-duty

8 hours on-duty

12 hours

on-duty

10 hours

on-duty

11 hours

on-duty

6 hours on-duty

10 hours

on-duty

24 hours off-duty

10 hours

on-duty

9 hours on-duty

8 hours off-duty

9 hours on-duty

5 hours on-duty

8 hours on-duty

10 hours

on-duty

11 hours

on-duty

24 hoursoff-duty

14 hours

on-duty

14 hours

on-duty

12 hourson-duty 24 hours

off-duty

24 hoursoff-duty

24 hoursoff-duty

Start a new

cycle – resume driving

Cycle 2 Example

STOP DRIVING

STOP DRIVING

STOP DRIVING

STOP DRIVING

STOP DRIVING



Sliding WindowDay # Total On-Duty for Day Total On-Duty for 14 Days

1 13

2 8

3 12

4 10

5 11

6 6

7 10

8 0

9 10

10 9

11 8

12 9

13 5

14 8 119

15 10 116

16 11 119

17 0 107

18 14 111

19 14 114

20 12 120



What is “mandatory 24 hours off-duty”? No driving after 14 consecutive days

(regardless of number of on-duty hours)

After 14 consecutive days on-duty, driver must take at least 24 consecutive hours off-duty time before driver resumes driving

STOP DRIVING AFTER 14 DAYSON-DUTY




24 hours off-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty 24 hours

off-duty

On-duty

On-duty

On-duty

On-duty

On-duty

Day Off Example

STOP DRIVIN

G

STOP DRIVIN

G



How do drivers switch cycles, restart their current cycle, or change the start time of their day? Switch from Cycle 1 to Cycle 2 –

36 consecutive hours off-duty time Switch from Cycle 2 to Cycle 1 –

72 consecutive hours off-duty time Change start time of day or restart cycle using

Cycle 1 – 36 consecutive hours off-duty time Change start time of day or restart cycle using

Cycle 2 – 72 consecutive hours off-duty time



Change Start Time Example



Switch from Cycle 2 to Cycle 1 Example



Summary of Cycle Limits

Cycle Limits (cycle specified by carrier)Cycle 1: No driving after 70 hours on-duty in any 7 consecutive days At least 36 consecutive hours off-duty (to reset cycle)Cycle 2: No driving after 120 hours on-duty in any 14 consecutive days No driving after 70 hours on-duty at any time in the cycle without

taking 24 consecutive hours off-duty At least 72 consecutive hours off-duty (to reset cycle)Day Off: No driving after 14 consecutive days (regardless of the number of

on-duty hours) without taking at least 24 consecutive hours off-duty

February 2007


Module 10: Oil Well Service Vehicle Permits



Motor carriers can apply for a special permit for oil well service vehicles

What is a special permit for oil well service vehicles?

How does a motor carrier apply for this permit?

What are the conditions for this permit?

© Microsoft®




Special permit for oil well service vehicles Application for a special permit for oil well

service vehicles Conditions for a special permit

for oil well service vehicles

© Microsoft®



What is an oil well service vehicle? Specially constructed, altered or equipped to

accommodate specific service requirement associated with oil or natural gas industry

AND Used exclusively in oil and natural gas industry

for transporting equipment or materials to and from oil and natural gas facilities, or for servicing and repairing oil or natural gas facilities



What is an oil well service vehicle permit? Oil well service vehicle drivers may need

to work for longer periods than the cycle limits allow

Permit authorizes motor carrier and driver to operate under special terms and conditions for a maximum of 1 year



How does a motor carrier apply for this special permit? Motor carrier submits information and

documentation required for permit application (We will discuss permit applications in Module 13)

© Microsoft®



What are the conditions for this special permit?Provincial director may issue permit: If vehicle and operation meet the oil well service

vehicle definition and policy limits If driver has successfully completed training

directly related to safety requirements associated with operating within field services sector of oil or natural gas industry

AND Safety and health of the public, driver or

employees of motor carrier are not at risk



What are the conditions for this special permit? Alberta Infrastructure and Transportation

conducts safety review of applicant’s compliance levels and may require periodic re-verification of safety performance



What are the conditions for this special permit? Regular cycle limits and requirements do not

applyMinimum 3 periods of off-duty time, each at

least 24 hours long, in any period of 24 days

Minimum 72 consecutive hours of off-duty time once no longer driving under the provisions of permit (i.e., before beginning driving under regular cycle limits)



What are the conditions for this special permit? Waiting time and standby time recorded as

off-duty time if:Driver performs no work during the timeDriver records the time as off-duty time on

the daily grid and as waiting or standby time in the “Remarks” section

Time is not included in minimum 8 consecutive hours core off-duty time



What are the conditions for this special permit? None of the daily off-duty time can be

deferred to the next day Use of radius exemption is prohibited (i.e.,

driver must fill out a daily log for each day) – refer to Module 17 and Module 18

All other regulation requirements apply (Standby time counts toward 16-hour elapsed time limit)





14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

24 hours off-duty

14 hours

on-duty

14 hours

on-duty

14 hours

off-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

24 hoursoff-duty

14 hours

on-duty

14 hours

on-duty

14 hourson-duty

24 hoursoff-duty

14 hours

on-duty

14 hours

on-duty

14 hours

on-duty

24 hoursoff-duty

24 hoursoff-duty

24 hoursoff-duty

Start a new


STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G

February 2007


Module 11: Special Permit –

Commercial Vehicles Other than Oil Well Service Vehicles



Motor carriers can apply for a special permit for commercial vehicles other than oil well service vehicles

What is a special permit for commercial vehicles other than oil well service vehicles?

How does a motor carrier apply for this permit? What are the conditions for this permit?

© Microsoft®




Special permit for commercial vehicles other than oil well service vehicles

Application for a special permit for commercial vehicles other than oil well service vehicles

Conditions for a special permit for commercial vehicles other than oil well service vehicles

© Microsoft®



What is a special permit for commercial vehicles other than oil well service vehicles? Driver may need to reduce off-duty time or

increase driving time to: Allow a driver following a regular schedule to

reach driver’s home terminal or destination Deliver perishable goods Accommodate a significant temporary increase

in the transportation of passengers or goods by the motor carrier



What is a special permit for commercial vehicles other than oil well service vehicles? Authorizes motor carrier to operate under

special terms and conditions for a maximum of 1 year

© Microsoft®



How does a motor carrier apply for this special permit? Motor carrier submits information and




What are the conditions for this special permit? Alberta Infrastructure and Transportation

considers safety and health of public, driver and employees of motor carrier when reviewing special permit application

Department also conducts safety review of applicant’s compliance levels



What are the conditions for this special permit? Decrease daily off-duty hours by up to 2

hours if the commercial vehicle is operating south of latitude 60°NDriver must still take 8 consecutive

hours core off-duty time each day

© Microsoft®



What are the conditions for this special permit?

Increase daily driving and on-duty time by up to 2 hoursDrive for 15 hours in a “day” On-duty for 16 hours in a “day”

Use other special operating conditions



Summary of Permit Conditions for Commercial Vehicles Other than Oil Well Service Vehicles


10 hours – 2 hours

= 8 hours

Daily Driving Limit

13 hours + 2 hours

= 15 hours

Daily On-Duty Limit

14 hours + 2 hours

= 16 hours

Other Special Operating

Conditions (as specified in

the permit)

February 2007


Module 12: Special Permit –

Research / Pilot Projects



Drivers involved in research or pilot projects may need a special permit

What is a special permit for research / pilot projects?

How does a motor carrier apply for this special permit?

What are the conditions for this special permit?

© Microsoft®




Special permit for research / pilot projects Application for a special permit for

research / pilot projects Conditions for a special permit for

research / pilot projects

© Microsoft®



What is a special permit for research / pilot projects? Authorizes motor carrier to operate under

special terms and conditions for a specific period of time

© Microsoft®



How does a motor carrier apply for this special permit? Applicant (project coordinator) submits

detailed work plan to federal director Motor carrier submits information and




What are the conditions for this special permit? Daily limits and requirements may not apply Work shift limits and requirements may not apply Cycle limits and requirements may not apply Daily log requirements may not apply

(We will discuss daily logs in Module 17) Special conditions may apply to driver, carrier,

other parties, etc.

February 2007


Module 13: Permit Process



Application process and obligations of permit holders are the same for all permits

How does a motor carrier apply for a permit? Who approves and issues a permit? What obligations does a motor carrier have while

operating under a permit? Can a permit be changed, cancelled or

suspended?

© Microsoft®




Application for permits Approval and issuance of permits Obligations of permit holders Amendment, cancellation and suspension

of permits

© Microsoft®



How does a motor carrier apply for a permit?

Application to the director must include: Name of motor carrier Names of the drivers who will operate a

commercial vehicle under the permit Driver licence numbers of drivers and

provinces of issuance List of commercial vehicles



How does a motor carrier apply for a permit? List of all accidents involving motor carrier

or any driver of motor carrier in 6 months before date of application

Requested duration of permit If commercial vehicle will be traveling

across provinces, detailed description of load and provinces in which permit will apply



How does a motor carrier apply for a permit? If commercial bus will be traveling across

provinces, detailed description of routes to which the permit will apply

Requested schedule Reasons for application, with supporting

evidence

© Microsoft®



How does a motor carrier apply for a permit? Copy of every permit issued to motor

carrier in previous 5 years (if requested) Identify any other permit application in 6

months before date of application Any other information relating to safety or

health of public, driver or employees of motor carrier



How does a motor carrier apply for a permit? Director may also require daily logs,

supporting documents or records of on-duty times, for 6 months before application date, of every driver operating under the permit



Who approves and issues a permit? Director (federal or provincial) approves

and issues permit Permit specifies:

Reason for permitDuration for permit

– maximum 1 yearTerms or conditions

© Microsoft®



What obligations does a motor carrier have while operating under a permit? Copy of permit in each commercial vehicle

that will operate under the permit List of commercial vehicles operating

under the permit and notify of any changes If requested, submit daily logs and

supporting documents of the drivers operating under permit



What obligations does a motor carrier have while operating under a permit?

Notify the director of any accident involving any commercial vehicles operating under the permit

Ensure that every driver, who is driving under the permit, follows terms and conditions of permit

© Microsoft®



Can a permit be amended, cancelled or suspended?

Director who issues permit can amend, cancel or suspend the permit if:

Motor carrier or driver violates Regulations or any condition of permit

Safety and health of public, driver or employees of motor carrier are at risk

February 2007


Module 14: Exemptions



Situations when a driver is exempt from driving, on-duty or off-duty limits:

Emergencies Adverse driving conditions Driver traveling as a passenger Commercial vehicle used for personal use

© Microsoft®




Emergencies Adverse driving conditions Traveling as a passenger Commercial vehicle for personal use

© Microsoft®



What is an emergency?

Sudden, urgent, unexpected situation that requires immediate action

Safety or security of people is at risk or likely to be in jeopardy

Does not include driver’s desire to get home, shipper’s demands, loading/ unloading delays, market declines or a shortage of drivers



What can a driver do in an emergency? Driving, on-duty, off-duty, and cycle limits

do not apply in an emergency Drive to the first available safe location Remove persons and load from

emergency situation Record emergency in “Remarks” section

of daily log



What are adverse driving conditions? Snow, sleet, fog, or other adverse weather

conditions, that were not known to a driver or a motor carrier immediately before driver began driving from last place of rest

Includes unusual road conditions Does not include delays at border

crossings© Microsoft®



What can a driver do in adverse driving conditions (south of 60°N)?

Increase driving and on-duty time in the cycle by up to 2 hours

Decrease daily off-duty time by up to 2 hours


10 hours – 2 hours

= 8 hours

Daily Driving Limit

13 hours + 2 hours

= 15 hours

Daily On-Duty Limit

14 hours + 2 hours

= 16 hours



What can a driver do in adverse driving conditions (south of 60°N)?

Driver must stop driving after 16 hours of elapsed time in a work shift

Record adverse driving conditions in the “Remarks” section of daily log



Example



Summary of Adverse Driving Condition Limits (South of Latitude 60°N)Daily Limits (start time of 24-hour period specified by carrier) No driving after 13 hours driving + maximum 2-hour extension No driving after 14 hours on-duty + maximum 2-hour extension At least 8 hours of off-duty time which form part of 8 consecutive

core off-duty hours

Work Shift Limits (period between end of one core rest period and start of next core rest period)

No driving after 13 hours driving + maximum 2 hour extension No driving after 14 hours on-duty + maximum 2 hour extension No driving after 16 hours elapsed time (includes all time in work

shift)



What can a driver do in adverse driving conditions (north of 60°N)?

Increase driving time by up to 2 hours Driver must take required 8 consecutive

hours of off-duty time We will discuss driving north of latitude

60°N in detail in Module 16

© Microsoft®



When is a driver traveling as a passenger? Motor carrier asks driver to travel as

passenger in commercial vehicle, car, train, aircraft or boat to destination where driver will begin driving

Upon reaching the destination, driver takes 8 consecutive hours of off-duty time before driving



Example



When is a driver traveling as a passenger? Co-driver (team driver) who has been, or

is about to be, the driver must rest in the sleeper berth (cannot sleep on passenger seat)

© Microsoft®



When can a driver use a commercial vehicle for personal use?

Vehicle is unloaded Any trailers are unhitched Distance traveled does not exceed 75 kilometers

in a day (actual distance not radius distance) Driver records odometer reading in logbook at

beginning and end of personal use Driver is not subject of an out-of-service

declaration



When can a driver use a commercial vehicle for personal use?

Using vehicle for personal use/reasons, travel time is off-duty (example: use commercial vehicle as a personal vehicle for weekend)

Returning to home terminal at end of work shift, travel time is on-duty driving time

Driving to home terminal to report for work, travel time is off-duty



Example

If driver uses vehicle to perform business for motor carrier, must record as on-duty time

February 2007


Module 15: Ferries



Drivers who travel more than 5 consecutive hours by ferry are eligible for an off-duty exemption

How is the ferry duration time calculated? What are the requirements when traveling

by ferry?

© Microsoft®




Requirements when traveling by ferry

© Microsoft®



How is the ferry duration time calculated? Actual scheduled departure and arrival

times (i.e., actual “propeller-churning” time)

“Check-in and check-out” times are not applicable (i.e., waiting time at the terminal and off-loading time are not included)



What are the requirements when traveling by ferry? Driver who travels more than 5

consecutive hours by ferry does not have to take the 8 consecutive hours of core off-duty time

Driver must meet 4 conditions tobe eligible for off-duty exemption

© Microsoft®



What are the requirements when traveling by ferry? Time spent in a sleeper berth while waiting at

the ferry terminal+

Time spent in rest accommodations on the ferry

+Time spent at a rest stop located no more than 25 kilometers from the ferry disembarkation point (off-loading point)

=8 hours minimum



What are the requirements when traveling by ferry? Driver records the hours listed in first

condition in the daily log as off-duty time spent in a sleeper berth

Driver keeps receipts for the ferry crossing and rest accommodation fees

Supporting documents are consistent with daily log entries



Example

February 2007


Module 16: North of 60



Drivers face harsh driving conditions and long stretches between communities north of latitude 60°N so Regulations include a modified set of rules for these drivers

What are the requirements when traveling north of 60?

© Microsoft®




Driving, on-duty and work shift limits Off-duty requirements Sleeper berth rules for single

driver and team drivers Cycle limits, cycle resets

and cycle switching© Microsoft®



What are the driving limits when traveling north of latitude 60°N? Driving time limit increased by 2 hours Driver must stop driving after 15 hours

driving

Driving Limit

13 hours + 2 hours

= 15 hours

STOP DRIVING AFTER

15 HOURS DRIVING



What are the on-duty limits when traveling north of latitude 60°N? On-duty time limit increased by 4 hours Driver must stop driving after 18 hours

on-duty

On-Duty Limit

14 hours + 4 hours

= 18 hours

STOP DRIVING AFTER

18 HOURS ON-DUTY



What are the work shift limits when traveling north of latitude 60°N?

Work shift limit increased by 4 hours Driver must stop driving after 20 hours on

a work shift

STOP DRIVING AFTER

20 HOURS ON WORK

SHIFT

Work Shift Limit

16 hours + 4 hours

= 20 hours



When do the limits apply?

Driver is eligible to apply new limits as soon as a driver crosses the latitude 60°North

Driver does not have to record this change in limits on daily log

When driver is north of latitude 60°, driver applies north of 60° limits

When the driver is south of latitude 60°, driver applies south of 60° limits



What are the off-duty requirements when traveling north of latitude 60°N? Off-duty time decreased by 2 hours Driver must take 8 consecutive hours off-

duty (core rest period)


10 hours – 2 hours= 8 hours



What are the off-duty requirements when traveling north of latitude 60°N?

Core Rest Period

8 consecutive off-duty hours

Work Shift

Core Rest Period

8 consecutive off-duty hours



What are the sleeper berth rules for a single driver when traveling north of latitude 60°N? Eligible Sleeper Berth Periods Sleeper berth period >= 2 hours This sleeper berth period + another sleeper

berth period >= 8 hours Driving time accumulated before and after the

sleeper berth period <= 15 hours No driving after 18 hours on-duty accumulated

before and after the sleeper berth period



What are the sleeper berth rules for a single driver when traveling north of latitude 60°N?

Work Shift Limits When Using Sleeper Berth Stop driving after 15 hours of driving time


Stop driving after 18 hours of on-duty time (before and after each eligible sleeper berth period)



What are the sleeper berth rules for a single driver when traveling north of latitude 60°N?

STOP DRIVING AFTER

15 HOURS DRIVING

STOP DRIVING AFTER

18 HOURS ON-DUTY



What are the sleeper berth rules for team drivers when traveling north of latitude 60°N?Eligible Sleeper Berth Periods Sleeper berth period >= 4 hours This sleeper berth period + another sleeper

berth period >= 8 hours Driving time accumulated before and after the

sleeper berth period <= 15 hours No driving after 18 hours on-duty accumulated

before and after the sleeper berth period



What are the sleeper berth rules for team drivers when traveling north of latitude 60°N?

Work Shift Limits When Using Sleeper Berth Stop driving after 15 hours of driving time


Stop driving after 18 hours of on-duty time (before and after each eligible sleeper berth period)



What are the sleeper berth rules for team drivers when traveling north of latitude 60°N?

STOP DRIVING AFTER

15 HOURS DRIVING

STOP DRIVING AFTER

18 HOURS ON-DUTY



How does a driver to switch to a regular work shift (no sleeper berth)? 8 consecutive hours of off-duty time


HOURS



What are the cycle limits when traveling north of latitude 60°N?


Cycle 2 – limit of on-duty time over a period of 14 days

Reach cycle limit - driver must stop driving



What are the cycle resets when traveling north of latitude 60°N? Driver can take extended period of off-duty

time (cycle reset) After reset period – accumulated on-duty

hours set back to zero, driver starts new cycle and resumes driving

Driver does not have to take cycle reset – driver can reduce hours so as not to exceed cycle limits



Cycle 1

No driving after 80 hours on-duty time during any period of 7 consecutive days


STOP DRIVING AFTER

80 HOURS ON-DUTY IN

7 DAYS




Off-Duty Off-Duty

10 hours on-duty

16 hours on-duty

18 hours on-duty

18 hours on-duty


off-duty

24 hours off-duty

10 hours on-duty

Cycle 1 Example

STOP DRIVIN

G

STOP DRIVIN

G




Off-Duty Off-Duty 11 hours on-duty

12 hours on-duty

14 hours on-duty

11 hours on-duty

11 hours on-duty

10 hours on-duty

10 hours on-duty

10 hours on-duty

13 hours on-duty


off-duty

12 hoursoff-duty

Start a new cycle – resume driving

Cycle 1 Example

STOP DRIVIN

G

STOP DRIVIN

G



Sliding Window

Day # Total On-Duty for Day Total On-Duty for 7 Days

1 11

2 12

3 14

4 11

5 11

6 10

7 10 79

8 10 78

9 13 79

10 15 80



Cycle 2

No driving after 120 hours on-duty time in any period of 14 consecutive days

Driver can’t exceed 80 hours of on-duty time without taking at least 24 consecutive hours off-duty time


STOP DRIVING AFTER

120 HOURS ON-DUTY IN

14 DAYS





12 hours

on-duty

18 hours

on-duty

18 hours

on-duty

18 hours

on-duty

14 hours

on-duty

24 hours off-duty

10 hourson-duty

10 hours

on-duty

12 hours

on-duty

8 hourson-duty

12 hours

on-duty

Cycle 2 Example

STOP DRIVIN

G

STOP DRIVING

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G

STOP DRIVIN

G





14 hours

on-duty

16 hours

on-duty

8 hours on-duty

7 hours on-duty

7 hours on-duty

10 hours

on-duty

18 hours

on-duty

24 hours off-duty

9 hours on-duty

7 hours on-duty

9 hours off-duty

4 hours on-duty

4 hours on-duty

4 hours on-duty

10 hours

on-duty

11 hours

on-duty

7 hours on-duty

15 hours

on-duty

24 hoursoff-duty

18 hourson-duty

4 hours on-duty

18 hours

on-duty

24 hoursoff-duty

24 hoursoff-duty

24 hoursoff-duty

Start a new


Cycle 2 Example

STOP DRIVING

STOP DRIVING

STOP DRIVING

STOP DRIVING

STOP DRIVING



Sliding WindowDay # Total On-Duty for Day Total On-Duty for 14 Days

1 14

2 16

3 8

4 7

5 7

6 10

7 18

8 0

9 9

10 7

11 9

12 4

13 4

14 4 117

15 10 113

16 11 108

17 7 107

18 15 115

19 0 108

20 18 116

21 4 102

22 18 120



What is “mandatory 24 hours off-duty”? No driving after 14 consecutive days

(regardless of number of on-duty hours in cycle)

After 14 consecutive days on-duty, driver must take at least 24 consecutive hours off-duty time before driver resumes driving

STOP DRIVING AFTER 14 DAYSON-DUTY




24 hours off-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty

On-duty 24 hours

off-duty

On-duty

On-duty

On-duty

On-duty

On-duty

Day Off Example

STOP DRIVIN

G

STOP DRIVIN

G



How do drivers switch cycles?

Switch from Cycle 1 to Cycle 2 – 36 consecutive hours off-duty time

Switch from Cycle 2 to Cycle 1 – 72 consecutive hours off-duty time



Summary of North of 60 LimitsDaily Off-Duty Requirement At least 8 hours off-duty

Work Shift LimitsNo Sleeper Berth Used: No driving after 15 hours driving No driving after 18 hours on-duty No driving after 20 hours elapsed time (includes all time in work shift)

Single Driver Using Sleeper Berth: No driving after 15 hours driving on either side of each eligible sleeper berth period No driving after 18 hours on-duty on either side of each eligible sleeper berth period

(excluding time in sleeper berth) (Eligible sleeper berth period ≥ 2 hours; total for 2 eligible sleeper berth periods ≥ 8 hours)

Team Drivers Using Sleeper Berth: No driving after 15 hours driving on either side of each eligible sleeper berth period No driving after 18 hours on-duty on either side of each eligible sleeper berth period

(excluding time in sleeper berth) (Eligible sleeper berth period ≥ 4 hours; total for 2 eligible sleeper berth periods ≥ 8 hours)



Summary of North of 60 Limits

Cycle Limits (cycle specified by carrier)Cycle 1: No driving after 80 hours on-duty in any 7 consecutive days At least 36 consecutive hours off-duty (to reset cycle)Cycle 2: No driving after 120 hours on-duty in any 14 consecutive days No driving after 70 hours on-duty at any time in the cycle without

taking 24 consecutive hours off-duty At least 72 consecutive hours off-duty (to reset cycle)Day Off: No driving after 14 consecutive days (regardless of the number of

on-duty hours) without taking at least 24 consecutive hours off-duty

February 2007


Module 17: Daily Logs



Commercial vehicle drivers must fill out a daily log each day that accounts for all of the driver’s on-duty and off-duty time for that day

What is required in a daily log? What are the rules regarding the possession,

production and distribution of daily logs? What happens if there is tampering to a daily

log?

© Microsoft®




Daily log requirements Possession of daily logs and documents Production of daily logs Distribution and keeping of daily logs Tampering with daily logs

© Microsoft®



What is required in a daily log?

Start of each day Date and start time (if other than midnight) Driver name and co-driver name

(if applicable) Declaration of Cycle 1 or Cycle 2 Licence (unit) numbers Odometer reading at start of day

© Microsoft®




Start of each day (continued) Motor carrier name and principal place of

business address Home terminal address of motor carrier “Remarks” section – Use of off-duty deferral and

if Day 1 or Day 2 (if applicable) “Remarks” section - Total number of on-duty and

off-duty hours on any day during previous 14-day period when a log page was not required




During each day Hours for each duty status Location of each change of duty status Start and end odometer readings when

commercial vehicle used for personal use “Remarks” section – any extension to driving,

on-duty or elapsed time (work shift) because of emergency or adverse driving conditions




End of each day Total hours for each duty status Odometer reading at end of day Total distance driven excluding any

distance driven for personal use Driver signature

© Microsoft®



Example



What are the rules regarding the possession of daily logs? Must possess the following before starting to drive: Copy of the daily logs for preceding 14 days Daily log for current day, completed up to time

when last change of duty status occurred Any supporting documents or relevant records

that driver receives during the current trip - receipts for meals, fuel, or repairs; bills of lading; violation tickets and roadside inspections



What are the rules regarding the production of daily logs?

Must produce the following for inspector: Daily logs and supporting documents and

other relevant records for current trip Daily logs for preceding 14 days Any permit(s) under which

the driver is operating© Microsoft®



What are the rules regarding the distribution and keeping of daily logs? Within 20 days after completing daily log,

driver must forward the original daily log and supporting documents to home terminal

© Microsoft®



What are the rules regarding the tampering with daily logs?

Daily log tampering violations: Driver keeps more than one daily log for any day Driver records inaccurate information in daily log

(handwritten or electronic device) Driver falsifies, mutilates or defaces daily log or

supporting documents Inspector can issue out-of-service declaration for

any of the violations

February 2007


Module 18: Radius Exemption – 160 Kilometers



Some drivers may qualify for a daily log exemption

What criteria must a driver meet to qualify for a daily log exemption?

What is a record of duty status? What documentation does an exempt

driver need to possess?

© Microsoft®



What criteria must a driver meet to qualify for a daily log exemption?

Driver operates a commercial vehicle within a radius of 160 kilometers of home terminal

Driver returns to home terminal each day to start minimum 8 consecutive hours of off-duty time

Driver works for motor carrier that maintains record of duty status

Driver is not driving under a permit issued under these Regulations



What is a record of duty status?

Motor carrier must maintain a record of duty status that includes:

Driver’s name and date Driver’s duty status and elected

cycle Hour at which each duty status

begins and ends

© Microsoft®



What is a record of duty status?

Total number of hours spent in each duty status for each day

Use of off-duty deferral and if Day 1 or Day 2 (if applicable)

Use of adverse driving and emergency exemptions (if applicable)

Odometer readings for any personal use of the commercial vehicle (if applicable)



2007 Record of Duty Status Duty Status Codes1 = Off-Duty2 = Driving3 = On-Duty, Not Driving

Driver’s Name: Month: February Year: 2007

Start time for the day: Midnight

Date Duty Status 1 3 2 3 2 3 1 2 1 Total Time

27

Time Started at

0:00 6:00 6:30 7:30 9:30 10:45 12:15 13:45 17:30 Off-Duty: 14.0

Time Finished at

6:00 6:30 7:30 9:30 10:45 12:15 13:45 17:30 24:00 Driving: 6.0

Time spent 6.0 0.5 1.0 2.0 1.25 1.5 1.5 4.0 6.5 On-Duty, Not Driving: 4.0

Remarks: Cycle 1: X Cycle 2: Total: 24.0

Note: Record the following in the Remarks section:1. Deferral of off-duty time2. Driver extends driving time or reduces off-duty time because of unforeseen adverse driving condition or an

emergency3. Driver uses vehicle for personal use (odometer readings)

Example



Example



Record of Duty Status(For drivers operating within 160 km of home terminal)

Driver’s Name: Month: February Year: 2007


Date Duty Status Time Block from/to (every hour of the day must be accounted for)24 hour day

Total hours for each duty status

27

Time Started at 0:00 6:00 6:30 7:30 9:30 10:45 12:15 13:45 17:30

Time Finished at 6:00 6:30 7:30 9:30 10:45 12:15 13:45 17:30 24:00

Time Off-Duty 6.0 1.5 6.5 Off-Duty: 14.0

Time Driving 1.0 1.25 3.75 Driving: 6.0

Time On-Duty not driving

0.5 2.0 1.5 On-Duty, not driving: 4.0


Note: Record the following in the Remarks section:1. Deferral of off-duty time2. Driver extends driving time or reduces off-duty time because of unforeseen adverse driving condition or an emergency3. Driver uses vehicle for personal use (odometer readings)

Example



Example



Can a motor carrier simplify the record of duty status for delivery and school bus drivers? Motor carrier can combine the periods of

driving time on a record of duty status Motor carrier can combine the periods of

on-duty time (other than driving) on a record of duty status

© Microsoft®



Record of Duty Status(For drivers operating within 160 km of home terminal)

Driver’s Name: Month: Year:


Date Duty Status Time Block from/to (every hour of the day must be accounted for)24 hour day

Total hours for each duty status

27

Time Started at 0:00 7:00 9:30 14:00 16:15

Time Finished at 7:00 9:30 14:00 16:15 24:00

Time Off-Duty 7.00 0:30 4:30 7:45 Off-Duty: 19:45

Time Driving 1:15 1:45 Driving: 3:00

Time On-Duty not driving

0:45 0:30 On-Duty, not driving: 1:15


Simplified Record of Duty Status



What documentation does an exempt driver need to possess? Any supporting documents or relevant

records that the driver receives during the current trip - receipts for meals, fuel, or repairs; bills of lading; tickets and inspections

Driver must be able to explain to the inspector why the driver qualifies for daily log exemption



What does a driver need to do when a motor carrier changes the location of the home terminal?

On the day that the trip from the old location to the new location occurs, driver must record the change using a daily log because driver has not returned to normal home terminal

© Microsoft®



What does a driver need to do when the driver exceeds the 160-kilometer radius?

Fill out daily log for day the driver does not qualify for exemption

Record all driving hours in day regardless of whether driver qualified for exemption or not

Record, in the Remarks section of the daily log, number of off-duty and on-duty hours for each day in the previous 14 days

February 2007


Module 19: Electronic Recording Devices



Electronic recording device is alternative to daily log

Device is installed in a commercial vehicle and records each period of duty status for driver

Electronic recording device must meet specific conditions

When can a driver use an electronic recording device?

© Microsoft®



When can a driver use an electronic recording device? Must meet the following conditions: Device records time spent in each period of duty

status Information contained in the device is same

information that driver would record on daily log in paper format

Device automatically records when it is disconnected and reconnected and keeps a record of time and date of these occurrences




Must meet the following conditions: Device is capable of displaying:

Driving time and other on-duty time for each day

Total on-duty time remaining and total on-duty time accumulated in cycle used by driver

Sequential changes in duty status and time at which each change occurred




Must meet the following conditions: Driver signs each hard copy page of daily

log when generated from information stored in device to verify its accuracy

If requested by an inspector, driver is able to prepare handwritten daily log from information stored in device



When can a driver use an electronic recording device?Must meet the following conditions: If requested by an inspector, driver must provide

information for previous 14 days: On digital display screen of device In handwritten form On printout or any other readable output Any combination of above

Motor carrier provides blank daily log forms in commercial vehicle for driver’s use

© Microsoft®

February 2007


Module 20: Out-of-Service Declarations



If a driver violates maximum allowable driving times and minimum required off-duty times, driver can be subject to an out-of-service declaration

What is an out-of-service declaration? What happens if a driver is subject to an

out-of-service declaration?

© Microsoft®



What is an out-of-service declaration? Director or inspector can issue out-of-

service declaration for 5 types of violations Director or inspector notifies driver and

carrier in writing Driver cannot operate a commercial

vehicle while subject to out-of-service declaration



Out-of-Service Violation #1

Driver's faculties are impaired to point where it is unsafe for driver to drive or driving would risk the safety or health of the public

Out-of-Service Period- 10 consecutive hours (from time of check) © Microsoft®




Driver exceeds driving time limitsOut-of-Service Period

- 10 consecutive hours Driver fails to meet off-duty time requirement

Out-of-Service Period - Number of hours needed to correct failure




Driver is unable or refuses to produce his/her daily logbook

Out-of-Service Period- 72 consecutive hours (from time of check)

© Microsoft®




Evidence that driver completed more than one daily log, entered inaccurate information in the daily log or falsified information in the daily log

Out-of-Service Period - 72 consecutive hours (from time of check)




Driver mutilates or defaces daily log or supporting document in such a way that the director or inspector cannot determine whether the driver has followed the driving time and off-duty requirements

Out-of-Service Period- 72 consecutive hours (from time

of check)© Microsoft®

February 2007


Module 21: Inspections and Authorities



Federal Commercial Vehicle Hours of Service Regulations give inspectors the authority to enter a commercial vehicle or a motor carrier’s home terminal or principal place of business to conduct an inspection

Who is an inspector? What authorities does an inspector have? What documents does a motor carrier need to

make available for inspection?

© Microsoft®



Who is an inspector?

Two groups of officers are “inspectors”: Peace officers Any other person designated by a director

In Alberta, Commercial Vehicle Enforcement Officers, Carrier Services Investigators and Vehicle Safety Investigators are inspectors



What authorities does an inspector have? During business hours, inspector can

enter motor carrier’s home terminal or principal place of business to inspect daily logs, supporting documents and other relevant records

© Microsoft®



What authorities does an inspector have? Examples of supporting documents:

Fuel, toll and ferry receiptsAccommodation and meal receiptsShipping documents, manifests, trip

envelopes, bills of ladingAny enforcement documents (violation

reports, notice and orders, CVSA reports)



What authorities does an inspector have? At any time, inspector can stop and enter

commercial vehicle to inspect daily logs and supporting documents (Module 17)

At any time, inspector can stop commercial vehicle and enter its sleeper berth to verify that sleeper berth meets sleeper berth requirements (Module 8)



What authorities does an inspector have?

No person can obstruct or hinder, or knowingly make any false or misleading statements whether orally or in writing to director or inspector under these Regulations

© Microsoft®



What documents does a motor carrier need to make available for inspection? Daily logs, supporting documents and

other relevant records Any permit under which driver is / was

operating



What documents does a motor carrier need to make available for inspection?Inspector will do the following: Immediately return permit if it is a current permit

and provide a receipt for any expired permit as well as for daily logs, supporting documents and other relevant records

Return expired permits, daily logs, supporting documents and other relevant records within 14 days after receiving them

February 2007


Module 22: Detecting Falsified Logs



Drivers may falsify daily log by driving while recording off-duty or sleeper berth time, or failing to accurately record on-duty or driving time

How can inspectors detect falsified logbooks?

© Microsoft®



How do drivers falsify daily logs? Compression Dropped Trip Ghost Driver Failing to Record On-Duty Time Driving While Recording Off-Duty or

Sleeper Berth Time

© Microsoft®



Systematic Interview Procedure

1) Greet the driver2) Engage in small talk and establish

rapport 3) Listen to what the driver says 4) Do a visual inspection of the cab 5) Obtain basic documents 6) Obtain logbook



How can an inspector detect a falsified logbook? Physical Indicators

Examine condition of logbookInspect for missing pagesCheck for loose pages in logbookCheck for originals in logbook

© Microsoft®



How can an inspector detect a falsified logbook? Obvious Indicators

Check for currencyCheck entries for reasonablenessLook for obvious violations of Hours of

Service rulesObserve time and distanceCompare driver and co-driver logs



What supporting documentation can an inspector use to verify a logbook? Trip envelope Fuel receipts Shipping papers Meal receipts Toll receipts

© Microsoft®



What supporting documentation can an inspector use to verify a logbook? Warning notices Tickets Special permits Weight tickets Driver / vehicle inspection reports Tach card Other time-dated materials

© Microsoft®



What outside resources can an inspector use to verify a logbook?

Company / Dispatcher Shipper Port of entry or other law enforcement

agencies

© Microsoft®



How should an inspector confront a driver who has falsified a logbook?

Make a direct statement to driver about suspicions

Try to keep interview friendly for as long as possible, focusing discussion on discrepancies in the documents

Inspector can place a driver out-of-service or prohibit a driver from driving for falsified log (refer to Module 23)

February 2007


Module 23: Enforcement Action



Inspectors can use a five-step guide to check for compliance with Regulations

How does an officer check for compliance?

What happens if a driver is not in compliance?

© Microsoft®



How can an officer check for compliance with the Regulations?

Five-step guide to check for compliance: Ensure log is current to last change of duty

status Ensure logbook is true and accurate Check the day Check the work shift Check the cycle

© Microsoft®



Step 1 - Ensure the Log Is Current to Last Change of Duty Status

Note time when driver was stopped Note time and date of last entry in logbook (copy

log and then allow driver to update logbook from last change of duty status to time when driver stopped)

If driver claims to be a 160-kilometre radius exemption driver, check criteria (Module 18)

Be aware that times recorded in logbook reflect local time at driver’s home terminal



Step 1 - Ensure the Log Is Current to Last Change of Duty Status

Check logbook form and manner (check for required entries)

Ensure full 24 hours recorded for each day Check that driver possesses daily log for current

day plus copies of daily logs for previous 14 days (refer to Module 17)

Check that driver has supporting documentation for current trip

© Microsoft®



Step 2 - Ensure Logbook Is True and Accurate Review bills of lading, fuel receipts, trip

permits, toll receipts, custom documents, violation notices, inspection reports, payroll records, meal receipts, and then compare dates, times, and locations with those in logbook

Check distance traveled against driving time

© Microsoft®



Step 2 - Ensure Logbook Is True and Accurate Question driver about discrepancies

between logbook and supporting documents If discrepancy can’t be resolved, determine if

the driver produced a false logbook or an inaccurate logbook

If inspector determines logbook is false, driver can be placed out-of-service (refer to Enforcement Action later in this module)



Step 2 - Ensure Logbook Is True and Accurate If driver continues to produce false

logbook on subsequent demands, driver not permitted to drive (out-of-service)

Once driver produces true and accurate logbook, continue with steps 3 - 5



Step 3 – Check the Day

No driving after 13 hours driving No driving after 14 hours on-duty At least 10 hours off-duty before driver can

drive again8 consecutive off-duty hours (i.e., core rest

period)2 additional off-duty hours (blocks ≥ 30

minutes) that are not part of 8 consecutive hours

© Microsoft®



Step 3 – Check the Day

If driver used deferral of off-duty time option: Total driving time in 2 days ≤ 26 hours Total off-duty time in 2 days ≥ 20 hours At least 8 consecutive hours off-duty in

Day 1 10 consecutive hours plus 2 additional hours

off-duty in Day 2



Step 4 – Check the Work Shift

No Sleeper Berth (Module 6) No driving after 13 hours driving in a work

shift No driving after 14 hours on-duty in a work

shift No driving after 16 hours

elapsed time© Microsoft®




Single Driver Using Sleeper Berth (Module 8) No driving after 13 hours driving on either side of

each eligible sleeper berth period No driving after 14 hours on-duty on either side of

each eligible sleeper berth period No driving after 16 hours elapsed time on either

side of each eligible sleeper berth period (excluding time in eligible sleeper berth period)

(Eligible sleeper berth period ≥ 2 hours and total for 2 eligible sleeper berth periods ≥ 10 hours)




Team Drivers Using Sleeper Berth (Module 8) No driving after 13 hours driving on either side of each

eligible sleeper berth period No driving after 14 hours on-duty on either side of

each eligible sleeper berth period No driving after 16 hours elapsed time on either side

of each eligible sleeper berth period (excluding time in eligible sleeper berth period)

(Eligible sleeper berth period ≥ 4 hours and total for 2 eligible sleeper berth periods ≥ 8 hours. Require 2 additional hours of off-duty time)



Core Rest Options

Type Option Description

Single Driver – No Sleeper Berth

1 8 consecutive and uninterrupted hours off-duty

Single Driver – Sleeper Berth

1 10 consecutive and uninterrupted hours off-duty in the sleeper berth

2 Two separate eligible sleeper berth periods that total 10 hours, with each period in the sleeper berth a minimum of 2 hours duration

Team Drivers – Sleeper Berth

1 8 consecutive and uninterrupted hours off-duty in the sleeper berth

2 Two separate eligible sleeper berth periods that total 8 hours, with each period in the sleeper berth a minimum of 4 hours duration



Step 5 – Check the Cycle

Cycle 1 - limit of 70 hours on-duty time over a period of 7 consecutive days

Cycle 2 - limit of 120 hours of on-duty time over a period of 14 consecutive days (with at least 24 consecutive hours off-duty time before reaching 70 hours of on-duty time)

Day Off Regardless of Cycle – 24 consecutive hours off-duty in preceding 14 days



Number of days in Cycle

Calendar date

Total on-duty hours

Total hours accumulated

7

6

5

4

3

2

1

Total Hours___________

Hours Over __________

Date eligible to drive _________

for _____________hours



What enforcement action is available to inspector? Issue a verbal warning to driver explaining

violation(s) Issue a written warning (Commercial

Vehicle Inspection Report) to driver outlining violation(s)Report can also serve as out-of-service

declaration (Module 20)



What enforcement action is available to officer? Issue an appearance notice to driver and

then complete a long-form information formally charging the driver with the violation(s)

February 2007


Module 24: Daily Log Audits



Motor carriers and Carrier Services Investigators monitor driver compliance with the Regulations using daily log audits

What are the motor carrier’s responsibilities?

What is a daily log audit?

© Microsoft®



What are the motor carrier’s responsibilities? Distribute and keep daily logs Prevent daily log tampering Monitor driver compliance with

Regulations Produce daily logs and supporting

documents for inspection



Distribute and Keep Daily Logs

Deposit daily logs and supporting documents at its principal place of business within 30 days after receiving them from driver

Keep daily logs and supporting documents in chronological order for each driver for a minimum of 6 months



Prevent Daily Log Tampering

No one can alter a daily log, electronic log or scanned log

If Safety Officer finds an error on a daily log and wants to “correct” a log, officer must copy log and edit the copy

Cannot alter original record because it is a legal document



Monitor Driver Compliance with the Regulations Motor carriers are liable for actions of their

employees even if the carrier contends that it did not require or permit violations to occur

Neither intent to commit, nor actual knowledge of a violation is a necessary element of liability



Monitor Driver Compliance with the Regulations Carriers “permit” violations of Regulations

by their employees if they fail to have management systems in place that effectively prevent such violations

© Microsoft®



Monitor Driver Compliance with the Regulations Motor carrier needs to conduct internal

daily log audit Verify that all drivers have a record for all

calendar days Check all drivers to ensure that drivers

apply the Regulations to all roads, both public and private (forestry roads), as well as waterways (ferries) in Canada



Monitor Driver Compliance with the Regulations Check all drivers for all form and manner

compliance (i.e., name, date, etc.) Check all drivers in detail at least once a

year for fatigue-related violations (i.e., driving over hours, two logs for 1 day, false logs, etc.)

Have written policies in their Safety program



Produce Daily Logs and Supporting Documents for Inspection

Motor carrier must make available for inspection:

Daily logs, supporting documents and other relevant records

Any permit under which the driver is operating or has been operating

© Microsoft®



Produce Daily Logs and Supporting Documents for Inspection

Investigator will do the following: Immediately return permit (if current permit) Give carrier a receipt for any expired permit as

well as daily logs, supporting documents and other relevant records

Return expired permits, daily logs, supporting documents and other relevant records within 14 days after receiving them




Process for testing accuracy and completeness of information contained in a driver’s daily logs

Carrier Services Investigators conduct daily log audits and issue reports on results of the audit




Carrier Services Investigator performs the following activities:

Consults with Manager of Investigations prior to audit start

Recognizes that audit is not a one- or two-day process

© Microsoft®





Confirms motor carrier’s full legal name, motor vehicle identification (MVID) and National Safety Code (NSC) identification details

Gathers all available data on carrier history Establishes game plan prior to meeting with

carrier





Provides motor carrier with a detailed description of audit process

Ensures that carrier understands that charges may be laid or an Administrative Penalty may be levied as a result of audit





Follows established document sampling procedures

Does not take a sample that will require use of carrier’s current accounting records as this may disrupt carrier’s business too much





Does not demand records and supporting documents to which investigator has no right

Obtains MVID and Operator’s licence of all drivers sampled

© Microsoft®





Copies two sets of daily logs, one clean copy initialed and dated for court purposes and second for notes, to accompany investigator’s final report and audit report for carrier’s review

Tests to see if logbook entries look reasonable





Completes “Driver's Hours of Service Worksheets” (Complete Hours of Service in Audit section of ARC Program), one for each driver reviewed

Investigator submits these worksheets with Audit report (Complete Audit Report in ARC Program)





Identifies on worksheet, all hours worked and violations identified

Uses same violation guidelines contained in ARC Audit Manual

Calculates all daily, work shift and cycle violations

© Microsoft®





Checks off form and manner violations by exception (i.e., marks those items missing on each daily log)

If investigator finds a work shift violation, investigator notes shift start and end times adjacent to dates involved





Arranges and identifies daily logs, worksheets and supporting documents alphabetically by driver

february 2007 commercial vehicle drivers hours of service introduction

Documents

service vehicle permits

service vehicles

service declarations

commercial truck

driver activities hours

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