Federal Geographic Data Committee: Coordination Group Meeting

Proposal:

FGDC Annual Planning Process &

Monthly Performance Management Reviews

Submitted by:Jeffrey Booth

Department of Homeland SecurityDirector, Geospatial Management Office

March 3, 2009

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FGDC Planning Process Proposal:Who, What, When, Where, How & Why

WHO: FGDC Gov FTE - Coord Group, Sub/Workgroups, GLoB Tasks Lead, Secretariat

WHAT: Establish FGDC work planning and performance management review process to execute the consensus driven priorities of the FGDC

WHEN: within 6 weeks, ~ April 15, 2009

WHERE: Off site facility within 50 miles of DC

HOW: Consistent and effective Work Plan review template, briefing, discussion & vote1. Annual 2-Day Off-site to review, determine and approve priority activities

GLoB Workgroups FGDC Working Groups FGDC Theme Subcommittee FGDC Secretariat functions

2. Monthly Performance Reviews (PMRs) at Coordination Group Scope Milestone / Deliverables Budget

WHY: Establish relevance of FGDC activities and provide transparency to stakeholders

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FGDC Planning Process Proposal:Why

WHY: Establish relevance of FGDC activities and provide transparency to stakeholders

1. FGDC - 32 member Organization2. NSGIC3. NGAC4. Industry

Common Solution & Target Architecture (CSTA) August 2006 = 2 ½ Years1. GLoB Workgroups = ROI ? …and at What Co$t ?2. FGDC Working Groups = Work Plans? Alignment to CSTA?3. FGDC Theme Subcommittee = content standards and community involvement?4. FGDC Secretariat functions = how aligned & prioritized?

Annual Planning & Monthly PMRs at Coordination Group1. Rebaseline business plans and ensure focus upon relevant priorities2. Review Budget / Milestone / Deliverables to ensure cost effectiveness3. Assess & prioritize Federal & contractor staff resources4. Open & transparent to entire NSDI stakeholder community

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CSTA Transition Activities: August 2006

Mar 07 Sep 07 Mar 08 Sep 08

GOVERNANCE

PLANNING & INVESTMENT STRATEGY

OPTIMIZE & STANDARDIZE

Mar 09 Sep 09

Define and Implement Standards

PMO OPERATIONS

Program Management Implementation

Complete Funding Strategy Re-evaluation

Complete Performance

Management Plan

Performance Management ImplementationComplete

Performance Management

Strategy

Complete Communications

Strategy

Communications Implementation

Complete Business Requirements

Strategy Business Requirements Planning Implementation

Launch Geospatial Budget coding

Structure

Complete Risk Management Plan

Complete Risk Management Strategy

Complete Investment Management Plan

Complete Investment Management strategy

Complete Portfolio Management strategy

Complete Business Architecture

Portfolio Management Implementation

Shared geospatial business data and services

Coordinated budget planning & cost avoidance

OUTCOME:

Enhanced performance accountability

Complete Business Requirements Plan

SOL. TRACK:

Managed solutions implementation

Milestone

Implementation Activity

Legend:

Complete Program Management Plan

Mar 07 Sep 07 Mar 08 Sep 08

GOVERNANCE

PLANNING & INVESTMENT STRATEGY

OPTIMIZE & STANDARDIZE

Mar 09 Sep 09

Define and Implement Standards

PMO OPERATIONS

Program Management Implementation

Complete Funding Strategy Re-evaluation

Complete Performance

Management Plan

Performance Management ImplementationComplete

Performance Management

Strategy

Complete Communications

Strategy

Communications Implementation

Complete Business Requirements

Strategy Business Requirements Planning Implementation

Launch Geospatial Budget coding

Structure

Complete Risk Management Plan

Complete Risk Management Strategy

Complete Investment Management Plan

Complete Investment Management strategy

Complete Portfolio Management strategy

Complete Business Architecture

Portfolio Management Implementation

Shared geospatial business data and services

Coordinated budget planning & cost avoidance

OUTCOME:

Enhanced performance accountability

Complete Business Requirements PlanComplete Business Requirements Plan

SOL. TRACK:

Managed solutions implementation

Milestone

Implementation Activity

Legend:

MilestoneMilestone

Implementation Activity

Legend:

Complete Program Management Plan

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CSTA: Enhanced Governance

FGDC Coordination Group:

“The FGDC Coordination Group is accountable to, and reports to the FGDC Steering Committee and serves as a coordination board for the operational-level interagency management authority responsible for facilitating OMB Circular A-16 related activities, the implementation of the NSDI, and the execution of the Geospatial LoB. Coordination Group member representation and alternate are appointed by each FGDC Steering Committee member. The Coordination Group is chaired and co-chaired by agency members on a rotating annual basis. The Coordination Group shall serve as the operational management oversight body for the effective and efficient prioritization, execution, and administration of the Geospatial LoB, its tasks, milestones, and deliverables as directed and approved by the FGDC Steering Committee. The Coordination Group will provide management direction to the FGDC Secretariat for the execution of the Geospatial LoB.”

- Common Solution and Target Architecture August 7, 2006

Measurement Indicator Baseline

Complete realignment of FGDC Steering Committee and Coordination Group

12/31/07

300 Performance Information Table

Draft FGDC Coordination Committee Charter March 2008

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FGDC Operational Structure*

* No longer current nor reflects current need?

GLoB Workgroups

Geospatial LoB Workgroups*1. Joint Business Case - Aligns the Joint Business Case (Exhibit 300) to the Geospatial

LoB including: agency contributions, tasks, and task modifications.

2. Performance Management - Provides the mechanism for reporting and accountability within the Geospatial LoB to foster the completion of objectives.

3. Grants and Contracts - Develops common grants language for geospatial information and services as well as for Federal geospatial contracts.

4. Common Services - Evaluates and expands cross-agency procurement opportunities related to geospatial services and data sharing.

5. Lifecycle Management - Evaluates existing geospatial data lifecycle frameworks and develops standard processes for improved lifecycle management.

6. Geo-Enabled Business - Assist federal program managers and executives to identify their geo-enabled business needs, capabilities and opportunities.

7. Technical Architecture - Develops geospatial requirements and recommendations for technology and telecommunications infrastructure.

* Communications Workgroup?

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FGDC Secretariat Support Structure

1. Staff Director2. Deputy Staff Director3. Program Assistant4. Clearinghouse Coordinator5. FGDC Interagency Liaison6. Framework & Cooperating States Coordinator7. Metadata Coordinator8. Standards Coordinator9. Training & Education / Tribal Liaison Coordinator10. NSDI CAP Coordinator11. Webmaster12. Program Analyst13. Geospatial LoB Program Manager14. ?

FGDC Secretariat1. Established to support the FGDC and the NSDI? How justified?2. Exhibit 300 or 53? vs. GLoB 300?3. Budget & Staff?4. How are Federal support activities vetted & prioritized?

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Proposed Next Steps

1. 2 Day Off-Site to rebaseline & establish 2009 priorities

2. GLoB Contract Review & Status: 2 ½ year summary (TEMPLATE = Tasks, $, ODCs, Travel, OH, FTEs, Deliverables…)

3. 10 Minute briefing TEMPLATE for each Federal Lead:1. GLoB Tasks2. FGDC Subcommittees3. FGDC Working Group4. FGDC Secretariat tasks

4. FGDC Coordination Group Charter Approval1. Chair & Co-Chair election

5. Coordination Group PMR TEMPLATE approval1. Schedule of monthly PMRs (est. ~ 3-4/month)

6. Communication / Transparency: website, blog & new strategic direction…