Federal Programs NetworkCommunity Schools Sponsors

Fall 2015

Topics

Overview of Title I

Maintenance of Effort (MOE)

Required School Board Policies

Title I

Purpose of Title I

Improve academic achievement

Hold schools accountable

Target funds in the schools

Funds to make a difference

Use of Title I FundsTargeted Assistance

Supplemental instructional services for students • Failing • At-risk of failing• Achieve academic proficiency

Targeted Assistance means that services are provided to a select group of children

Is not eligible yet or has chosen not to operate as a Title I Schoolwide program

Title I Targeted AssistanceSection 1115 Title I Part A

Title I Targeted Assistance

Students are identified for services on the basis of multiple, educationally related criteria

Rank order

Title I Targeted AssistanceEligible Students

Section 1115(B)

Migrant children, Immigrant or LEP who received services under other federal grants

Children who participated in Title I-funded preschool programs, Head Start, Even Start or Early Reading

Neglected or delinquent Children

Homeless children

Benefits of TA School

Title I funds exclusively serve children with the greatest academic need.

The academic progress of the individual student served is readily monitored and evaluated.

Title I funds are clearly budgeted, expended and accounted for.

May a district use Part AFunds to Identify At-risk

Students?

No. It’s the district’s responsibility.

What’s a Title I Schoolwide Program?

Comprehensive Plan

Poverty level of at least 40%.

School must spend at least one year developing a comprehensive plan.

Comprehensive Needs Assessment

Identify gaps between current school status and vision of where it wants to be.1

Comprehensive Plan

2Reform Strategies Highly Qualified Teachers(Must be 100%HQT) High Quality Professional Development

Comprehensive Plan

Attract Highly Qualified Teachers

Increase Parental Involvement

Preschool Transition

Teachers & Use of Assessment Data 

Effective and Timely Additional Assistance 

Coordination of Programs

Comprehensive Plan

Schoolwide Plan Development

Schoolwide Plan Development

The comprehensive plan SHALL be –• Developed during a one-year period*• Developed with the involvement of

- Parents, teachers, principals, administrators, Pupil Services Personnel, Technical Assistance Providers, School Staff and even

Students (if secondary school)

School must annually evaluate the outcomes

Is the plan appropriate as written?

School must revise its plan as necessary 

Annual Evaluation

3

Resources

Designing Schoolwide Pro. Non- Reg. Guidance

Title I Fiscal Issues

Schoolwide Pool User Guide

Auditor of State Bulletin2007-003

Parent Involvement Requirements

Parent Involvement Building Plan

School-Parent Compact

Assessing Parental Involvement

Parent Notices

Parent Right-to-Know

Annual meeting to Inform parents of school’s participation in the Title I program

Notice to parents if their child was taught by non-HQ teacher

Maintenance of Effort

Maintenance of Effort (MOE)Two types of MOE: ESEA & IDEA

What is IDEAMaintenance of Effort?

MOE Exceptions

Voluntary departure

Decrease in enrollment of SWD

Termination of an obligation/long-term

Errors in reporting expenditures/ADM

Finding the variance for MOE

Step 1 = Calculate GFE variance

Step 2 = Review detailed expenditures

Step 3 = Determine the variance in ADM

Step 4 = High cost student changes

Step 5 = Examine payroll for staff changes

Step 6 = Look for data errors.

Failure to Meet MOE

Repayment of Variance to Federal Govt.

Must be State and Local Funds

Failure in one year does not reduce MOE

Maintenance of Fiscal Support

Maintenance of Fiscal Support

Budgeted Amount

Excess Cost

The MFS is located in CCIP IDEA Budget Details/Redirection Page.

IDEA Supplement Not Supplant

ESEA MOE

Examines the amount the district expends on providing an education to students compared to previous year. District is required to spend at least 90% of what it spent last year, either by Per Pupil Expenditure (PPE) or by General Fund Expenditure (GFE).

• Did the district maintain financial support for students from one year to the next?

Two Ways to Pass ESEA MOE

• General Fund Expenditure (GFE): Expend at least 90% of last year from State and Local funds.

• Per Pupil Expenditure (PPE): Expend at least 90% of last year based on per pupil amounts from State and Local funds.

• Only takes one Pass to meet MOE• Takes two Fails to fail MOE

ESEA MOE Pass

MOE Fail

Failure to Meet the RequirementThe Ohio Department of Education must reduce the amount of funds under the covered programs in any fiscal year in the exact proportion* by which the district fails to maintain effort by falling below 90 percent of either the combined fiscal effort per student or aggregate expenditures.

*The department uses the measure most favorable to the district.

Waiver to Maintenance of Effort

WAIVER – U.S. Department of Education Secretary may waive the requirement if it is determined a waiver is equitable due to:

Exceptional or uncontrollable circumstancesPrecipitous decline in financial resources

How can I prevent my district from failing the ESEA Maintenance of Effort

requirement?

Monitor current year expenditures (aggregate and per pupil) against 90% of the previous year expenditures (aggregate or per pupil).

Federal Program required Board Policies

Required Board Policy

Annually reviewed Parent Involvement

policy Fiscal Procurement policy McKinney Vento Homeless Assistance

Act-Title VII-B • Homeless policy• Dispute resolution procedures

Federal Programs required Board Policies

Required Board Policy

Annually reviewed Parent Involvement

policy Fiscal Procurement policy McKinney Vento Homeless Assistance

Act-Title VII-B • Homeless policy• Dispute resolution procedures

Compliance Documentation for Desk and Onsite Monitoring

Title I-A Improving Basic Programs Documentation Required for Upload

• Annual notification to parents regarding Qualifications of teachers

• Notification to parents regarding teacher NOT HQ

• Evidence of Schoolwide planning for Schoolwide new

• Eligibility criteria – multi-criteria form for TA model

• Fiscal Records to support 20% set aside budget separated for each building

• Supporting documentation for 20% set aside activities

• Evidence of parent involvement activities• Evidence of parent participation in planning• Copy of district parental involvement policy• Evidence of annual review date on policy

Title I-A Improving Basic Programs Documentation Required for Upload

• Fiscal records to support Parental Involvement set aside budget broken down by building

• Evidence of involvement of parents regarding how funds are allocated for parental involvement activities

• Sample school parent involvement plan with date of most recent review

Title I-A Improving Basic Programs Documentation Required for Upload

• Evidence of dissemination and availability of school parental involvement plan to public

• Annual parent meeting sign in sheets and/or agendas

• School Parent compact• Evidence of programs, activities, trainings,

agendas, materials, sign in sheets and communication to parents

Title I-A Improving Basic Programs Documentation Required for Upload

• Copies of information provided to parents in a language parents can understand

• Sample paraprofessional schedule

• Written Principal Attestation

• Written comparability procedures

Title I-A Improving Basic Programs Documentation Required for Upload

• Completed federally funded personnel Excel file

Title I-A Improving Basic Programs Documentation Required for Upload

Equitable Services to Nonpublic Schools Documentation Required for Upload

• Inter-district or Third party contracts for equitable nonpublic service

• Eligibility criteria – multi-criteria selection form for nonpublic

• School parent compact for nonpublic schools• Evidence of parental involvement activities at

participating nonpublic schools• Fiscal records showing service amounts for each

nonpublic with any prior year carryover• Payroll Records

Title I-D Improving Basic Programs Documentation Required for Upload

• Formal agreement with correctional facility

McKinney Vento Homeless Assistance Act – Title VII-B Documentation Required

for Upload • Board Homeless policy• Dispute resolution procedures• Meeting agendas for Homeless training

Title I School Improvement Sub A Documentation Required for Upload

• Documentation showing providers have access to data and building personnel

• Contracts with providers• Fiscal Records showing building specific

budgets and any prior year carryover funds

Title II-A Improving Teacher Quality Documentation Required for Upload

• District professional development plan

Title III LEP and Title III Immigrant Documentation Required

for Upload• Consortia Member agreements

Uniform Administrative Requirements, Cost Principles, and Audit Requirements

for Federal Awards Documentation Required for Upload

• Account History Report (ACCRPT) for current fiscal year – sort by Fund/Staff name

• Budget Account Information (BUDLED) for current fiscal year – sort by Fund/Function/Object

• Procurement policy

Social Media

@OHEducation

ohio-department-of-education

Ohio Families and EducationOhio Teachers’ Homeroom

OhioEdDept

storify.com/ohioEdDept

education.ohio.gov