FEDERAL UNIVERSITIES SENSITIZATION WORKSHOP

MARCH 2014

Integrated Payroll and Personnel Information System (IPPIS)

What is IPPIS?

IPPIS is one of the Transformation agenda of the Federal Government of Nigeria with the

aim of creating a centralized database system for Nigerian Public Service with single,

accurate source of Employee information that provides integration with other business

applications.

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IPPIS Objectives

1. Provide a centralized database to aid Governments manpower planning and decision making

2. Facilitate automation & storage of personnel records to support monitoring of staff emolument payments against budget.

3. Prevent wastage and leakages by ensuring staff remuneration is based on factually correct information.

4. Ensure prompt payment of salaries directly to Employees Account with appropriate deductions and remittances of 3rd party payments (e.g. Tax, Pension, Cooperatives, Union Dues and Bank Loans)

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IPPIS Status February 2014

1. 257,516 Employees on IPPIS as at March 2014 Payroll • 218,330 Active Employees

2. 308 Ministries Departments Agencies on IPPIS• 123 Non Core Agencies • 17 Teaching Hospitals and Medical Centers• 10 Colleges of Agriculture and Veterinary Science

3. 29 MDAs on Trial Payroll Today

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IPPIS

Human Resources Payroll SSHR

Training OLM

IPPIS DESIGN

IPPIS

KEY PAYROLL FUNCTIONS

People Form Address form Assignment form Pay method form Grade and Step

Placement form

Quick Pay Form

Payroll Run

Pay slips and other Reports

End Employment

PEOPLE FORM

A S S I G N M E N T F O R M - P R I M A RY

ASSIGNMENT FORM 2

ASSIGNMENT FORM 3

PAY SLIP FOR ASSIGNMENT 2

PAY SLIP FOR ASSIGNMENT 3

SAMPLE PAY SLIP FOR PRIMARY ASSIGNMENT

MAIN SECURITY FEATURES

Application

Audit Trail of All Activities in the Application.

Security Profile: Hierarchical Partitioning of the Application.

Oracle User Management : Role Based Access Control, Delegated Administration

Application Password Complexity Algorithm & Setup.

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Database

Password complexity verification, Enforced case sensitivity, Encryption of Data Exports/Backups, Data Masking, Stronger password hashing algorithm

Network Security: Secure Node Validation, IP Restrictions, Connection Timeout for idle Sessions.

KNOWN ISSUES/RESOLUTIONS

Underpayments, Overpayments & Non payments for few employees during initial payment

Care during online registration with verification of registration slip before capturing, correct Bank details, NUBAN Account number, nominal roll and trial Payroll correction

Resistance, Reluctance & Refusal from some Interest groups

Sensitization of all stake holders and Interest groups.

Lack of awareness and communications gaps in MDAs

Change Management programmes for implementing MDAs.

Lack of ICT Skills in payroll & personnel units of MDAs

Continuous Training for Subject Matter Expert & End Users.

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NUS CONCERNS…

Enrolment/Payment of Staff on overseas training

Relevant documents in employees files will be scanned and the University Authority will certify pending the time the employee returns from abroad and be captured.

Impediment of ability to hire new staff immediately

Hiring control remains with each institution and new staff will be captured at the nearest Federal Pay office to the Institution

No provision for outsourced services (cleaning, security etc.)

Outsourced services are outside IPPIS

May hamper the ability of each institution to discipline its staff

Staff discipline remains with the control of each institution

NUS CONCERNS CONTD... Payroll adjustments will now be done centrally requiring expensive staff

travel to Abuja

Updates & variations to payroll will be handled by University payroll team

3rd Party deductions from source (Union, Cooperative etc.) not possible

All legitimate 3rd party payments can be done on IPPIS

Government can withhold salaries due to strikes, collective bargaining etc.

Government directives are mandatory within and without IPPIS

Impediment of University ability to staff new programs

IPPIS and universities will work together on Staffing new programs

IDENTIFIED REQUIREMENTS FOR NUS…

University Autonomy

Non-Permanent Staff Appointments

Sabbatical

Contracts (Professor Emeritus, expatriates, etc)

Honorary Consultants/Lecturers

Visiting/Part-time lecturers

Professorial promotions (Arrears payments)

IPPIS NUS CUSTOMISATION…

NO IMPACT ON UNIVERSITY AUTONOMY!

IPPIS system can be configured to

pay professorial arrears

address NUS annual increment of (Sep/Oct) instead of January

allow primary wages and sabbatical allowances simultaneously

to have separate template to accept:

sabbatical and tenured appointments

contract/honorary and visiting Lecturers

handle primary and secondary appointments

TODAYS QUESTIONS

What’s missing?

Where else can we improve?

QUESTIONS

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