fedora users’ conference rutgers university may 14, 2005 researching fedora's ability to...
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Fedora Users’ Conference Rutgers UniversityMay 14, 2005
Researching Fedora's Ability to Serve as a Preservation System
for Electronic University Records
Kevin L. Glick Electronic Records Archivist Manuscripts and ArchivesYale University
Eliot WilczekUniversity Records ManagerDigital Collections and ArchivesTufts University
Robert DockinsFedora Project AnalystDigital Collections and ArchivesTufts University
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Records
data or information in a fixed form created or received in the course of individual or institutional activity and set aside (preserved) as evidence of that activity for future reference
• Form
• Content
• Fixity
• Structure
• Context
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Electronic Recordkeeping Systems
Institution Recordkeeping Systems
composed ofPeopleRequirements
Practices
Procedures
Infrastructure
Applications
Responsibilities
Policies
Recordkeeping Controls
include
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Definition of Preservation
• The whole of the activities and processes involved in the technical stabilization and physical and intellectual protection of resources through time
• Not possible to preserve an original electronic record
• The initial act of storage through reproduction
• Appraisal of enduring value & technical feasibility of preservation
• Determination of preservation strategy
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Recordkeeping System Requirements
1. Compliance
2. Creation & Capture
3. Maintenance
4. Recordkeeping Framework
5. Retention & Disposition
6. Protection from Loss or Corruption
7. Preservation
8. Use Rights
9. Discover & Delivery
10. Design & Performance
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Digital Preservation System Requirements
1. Ingest
2. Archival Storage
3. Data Management
4. Administration
5. Preservation Planning
6. Access
7. Security
8. Design & Performance
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Reference Model for an Open Archival Information System (OAIS)
January 2002
Consultative Committee for Space Data Systems (CCSDS)
ISO 14721:2003
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
SIP
ManageStore
Preserve AccessIngest
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
SIP
ManageStore
Preserve AccessIngest
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
ManageStore
Preserve AccessIngest
AIP
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
ManageStore
Preserve AccessIngest
DIP
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
ManageStore
Preserve AccessIngest
DIP
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer-Archive Interface Methodology Abstract Standard
May 2004
Consultative Committee for Space Data Systems (CCSDS)
OAIS Overview
Preliminary Phase
Formal Phase
Validation
Transfer
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
OAIS Overview
Submission Agreement
Producer-Archive Interface Methodology Abstract Standard
May 2004
Consultative Committee for Space Data Systems (CCSDS)
Preliminary Phase
Formal Phase
Validation
Transfer
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
Submission Agreement
Agreement between Archive & Producer
Instructions for Ingest Process
Standards for Validation
Documentation of Ingest Process
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Ingest Guide
A: Negotiate Submission Agreement
B: Transfer and Validation
Ingest Guide
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Ingest Guide
A: Negotiate Submission Agreement
B: Transfer and Validation
A: Negotiate Submission AgreementA1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Ingest Guide
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Ingest Guide
A: Negotiate Submission Agreement
B: Transfer and Validation
B: Transfer and ValidationB1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Ingest Guide
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Ingest Guide
Trustworthy Ingest Process
Maintained Level of Authenticity
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
First Appraisal
Should we accession?
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Define Records
Creator
Record Type
Format
Dates
Identification Rules
Extent
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Second Appraisal
Can we accession?
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Standing Resources
Preservation Formats
Record Types
Identifier Rules
Creators
Security Procedures
System Capacities
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Resources
Creators
Record Types
Preservation Formats
Identifier Rules
Security Procedures
System Capacities
Records
Creator
Record Type
Format
Identification Rules
Dates
Extent
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Resources
Creators
Record Types
Preservation Formats
Identifier Rules
Security Procedures
System Capacities
Records
Creator
Record Type
Format
Identification Rules
Dates
Extent
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Finalize Submission Agreement
Sign paper version
Code electronic version
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Submission Agreement
Guides SIP Preparation
Supplies Validation Rules
Dictates Normalization
Defines Target Repository
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Content Preparation
SIP Format Rules
Record Format Rules
Metadata Standards
Transfer Procedures
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Automated Processing
Technical Validation
Format Normalization
Stock Metadata
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Final Appraisal
Intellectual Review
Normalization Review
Metadata Review
Last Chance to Reject
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
To Repository
Issue Receipt
Create AIP
Submit to Repository
Post-processing
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Thank You
Fedora and the Preservation of University Recordshttp://dca.tufts.edu/features/nhprc/index.html
Ingest Guidehttp://dca.tufts.edu/features/nhprc/reports/3_1_draft.html