Fellowship TrainingAgenda

• Graduate School Fellowship Process• External Fellowships• Issues• Insurance• Resources

Detailed Training

If you are interested in a more detailed, one-on-one fellowship training, please mark it on the attendance sheet or email Christine Fultz at clfultz@purdue.edu.

Graduate School Fellowships

Fellowship Defined

Free grant given to the University for the support of a graduate student in his or her study and/or research. The primary purpose of such a grant is to further the education and training of the student recipient in his or her individual capacity.

Medical Insurance Policy

• All fellowship awards to include a supplement for the purchase of medical insurance

• When the fellowship does not provide a supplement, the department or school is responsible

Types of Fellowships

• Federal• Graduate School Administered• Endowed or Named• Foundation• Industrial

Graduate Tuition Scholarships• August 12, 2002 memo• Federal, Graduate School, Institutional

Commitments• Students must be enrolled as full-time

graduate students in a degree-granting graduate program at Purdue.

• Form 32

Fellowship Process• Allocations• Department Decisions• Offer Letters• Communication – College Fellowship Report• Form 90• PA / FA Form

College Fellowship Report• Excel Spreadsheet for the Fellowship

Office (all offers)– Name– PUID– Department– Name of the Fellowship– Amount of the fellowship– Accepted or Declined

Submission Process for GS Fellowships

• Submitted by the Department

Carver and Knox– Student’s CV (as the cover page),

Statement of Purpose, Diversity Essay, recommendation letters, and transcripts• NO Social Security Numbers

– Submit as one .pdf by email to the Fellowship Office; fellowships@purdue.edu

Submission Process for GS Fellowships

• Submitted by the Student:

Chappelle, Kruhe, Bilsland Strategic Initiatives

–Student submitted through Blackboard Vista• Purdue Non-Academic Campus

A note regarding Bilsland Dissertation Fellowships

• The Dissertation Fellowships are by semester only.– Example: 8/1/11 to 12/31/11

• They are not 6-month awards

Adding Additional Years

• When adding additional years or semesters of support, the fellowship must be on the academic year schedule.– Example: 1/1/12 – 7/31/12, not 1/1/12 to

12/31/12– Will help to minimize confusion regarding

tuition and insurance rates between academic years

Graduate School Offer Letters• Fellowship name and administration• Stipend amount• Tuition and fee coverage (approximate)• Insurance supplement (approximate)• Fellowship tenure dates• Fellowship requirements

• Electronic copy to the Graduate School

Refer to Green Sheet

Fellowship Issues

Fellowship Assistantship• Division of Financial Aid has to make

adjustments to the student’s aid package

• Insurance – Have 30 days to get this sorted out.

• Update Fee Remit List - Bursar

Fee Remit List - Bursar• Make sure this list is as accurate as

possible, and update as needed

• Not to be a deferment list

• Contact the Office of the Bursar for other arrangements

External Fellowships

External Fellowship Categories

• Federal Fellowships – Proposals have been submitted by Pre Award to the sponsor

• Federal Fellowships – Fellow has submitted an application for a Federal Fellowship

• Non Federal Fellowships where a student is named in the award

• Non Federal Gift of a Fellowship where no student has been named is considered Graduate Aid.

Receiving External Awardso Fellow should notify the business office of the awardo Business Office Role

Email the following to the SPS Fellowship Account Manager• a copy of the sponsor award• student acceptance of the award• Purdue offer letter to student, if there is one• a copy of the Form 90 (prior to routing for signatures)• Route original form 90 for signatures• attach a copy of the sponsor award to the Form 90

Detailed instructions can be found using “Process for Completing Internal Proposals for Fellowships” guide if a proposal has not been submitted to the sponsor directly by Purdue PreAward:

http://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.html

Receiving External Awards

SPS Role• Fellowship Account Manager forwards the

information to PreAward if an internal proposal (IP) is needed.

• PreAward generates IP and forwards information to Fellowship Account Manager

• Fellowship Account Manager establishes the award

If a fellowship requires an institutional signature it willbe forwarded to SPS Contracting for review and approvalprior to award establishment.

**Any time a contract signature or budget is needed for a fellowship award, SPS should be contacted.

Non-Federal Gift of a Fellowship – Partial Support

A non federal fellowship gift that does not fund a full fellowship is considered Graduate Aid

The Graduate Aid Procedure can be found at:

https://www2.itap.purdue.edu/bs/BPP/Processes/GraduateAidProcess.pdf

Endowed Fellowships• Endowed Fellowships, in general, cannot

be administered as assistantships. Please review the endowment agreement before awards are offered.

Payment Information

• The department business office will contact the SPS Fellowship Account Manager with the request for payment information and procedures.

Important Insurance Information for

Graduate Fellowship Recipients

2011-261-3

Fellowship Insurance• It is important that a student be

identified as a true fellowship or one that is administered as an assistantship.

• Each has a separate enrollment process

Fellowship Insurance Enrollment

• Open enrollment period:

Enroll and make payment no later than January 31, 2012

• Online enrollment and payment management system for students enrolling self only. Visitwww.purdue.edu/push for more info.

• Students enrolling dependents must visit PUSH, Room 338/340 to enroll.

Payment Management System

• Students enrolling self only apply online.

• Once a student is verified to be eligible, an email is sent informing them of application approval and how to make online payment

• Student has 30 days from receipt of email to pay or application is voided.

Changes in Funding

• Fellowship to an Assistantship

Assistantship to a Fellowship–30 days to make the transition

Insurance Supplement Payment

Figures are for Spring/Summer 2012• Total Premium $1047• Purdue Supplement $800• Student $247

Paycheck Supplement Student Premium

August $546 $168 714

December $800 $247 $1047

• After verification of fellowship insurance eligibility, payment may be made by MasterCard, OR Visa.

• The policy year ends 08/05/2012.

• Coverage can not continue past the policy year end date. Any renewal or continuation would be based on the next year’s policy’s rates and regulations.

What happens if a Fellowship is terminated early?

• Insurance is effective for the complete period for which a student has paid.

• Example:

Fellow purchases insurance for the full policy year. However, the fellowship ends in February. The fellow is covered until 8/5/12 if the premium has been paid in full.

(must actively attend classes for first 31 days of policy period)

• If a fellowship policy ends and a student is no longer eligible for student insurance, but has been covered continuously for 6 months under the student insurance, the student may elect to continue the policy. Enrollment MUST occur within 14 days of the policy end date.

Continuation Coverage

International Students• Insurance is required for all international

students• Must begin with the first day of classes

(January 9, 2012) • Coverage must be continuous for the

duration of academic studies at Purdue.

Please see the PUSH website for more information: www.purdue.edu/push

WAIVER Deadline

• International Students must purchase the University insurance plan or submit and receive waiver approval no later than January 31, 21012.

• Failure to do so will cause loss of the waiver option and/or a possible $200 late fee to complete enrollment.

Vision Coverage

• An enrollment form for vision

coverage is available in their

insurance packet or in the

Student Insurance office.

• Cost is $10.00/year.

• Further vision benefits information is available at www.vsp.com.

• To check enrollment status or with questions regarding vision, visit www.vsp.com. PUID is required.

Dental Coverage

• Dental insurance is NOT available for purchase by fellowship students. Dental plan is only available to employees of the University.

Fellowship Resources• Fellowship Resources webpage

http://www.gradschool.purdue.edu/funding/Then Click on the Funding Resources Tab

• Fellows Webpage

http://www.gradschool.purdue.edu/funding/fellows.cfm

• Funding Page

http://www.gradschool.purdue.edu/funding/

SPS Resources

• Internal Proposal processhttp://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.html

• SPS Webpage

http://www.purdue.edu/business/sps/

• SPS Post Award Fellowship Webpagehttp://www.purdue.edu/business/sps/postaward/sponsors/fellow.html

Questions?

For additional information or training, email Christine Fultz at clfultz@purdue.edu.

Cyndi LynchChristine Fultz

Graduate School Fellowship Office

Ashlee RobertsonMarci Moore

Graduate SchoolBusiness Office

Margaret Andrzejewski

Sponsored Programs Services

Joyce RooszAngie Kepner

Patty BlackburnStudent Insurance Office