ffb motorized cutter tender

8/12/2019 FFB Motorized Cutter Tender

1/19

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2/19

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4/19

-2-

2. Technical Bid will be opened first. Those who are qualified in Technical Bid,only would be eligible and only those Price Bids will be opened.

3. The indicated Budget for IMPORTED PALM FFB HARVESTINGMOTORIZED CUTTERS is given below.

S.No. Name of the item No. Budget (Rs.) Remarks1 Ultra Light Aircraft Grade

Aluminum Alloy Poles withMotorized Sickle

600 600 Lakhs

approxi.

50% subsidy and

50% non - subsidy

4. TECHNICAL SPECIFICATIONS:

Name of theHarvesting Tool

Type ofTool

SpecificationPrefered

MakePole Length(meters)

Ability to reachtree (Meters)

Weight(Kgs)

Imported Oil PalmHarvesting

Motorized Cutterswith Sickle/Chisel

ChiselSickle

SickleSickle

2.12.8

3.75.2

1.2 2.41.2 3.3

2.4 4.63.0 6.0

6.06.5

7.08.0

CANTAS/PALMEKA/

EQUIVALENT

5. The above quantity and Budgets are only indicative and the Federation does notguarantee any minimum quantity and the quantity.

6. Earnest Money Deposit (EMD) for an amount of Rs 5.00 Lacs shall be paid in theform of Demand Draft/Bank Guarantee (Annexure IV) from any NationalizedBank valid for 6 months drawn in favour of A P Cooperative Oilseeds GrowersFederation Ltd, Payable at Hyderabad., AP, India. EMD should be enclosedwith Technical Bid.

7. The Tenderer shall submit duly notarized declaration along with tender, as perthe proforma furnished under Annexure-II, hereto on Rs.100 Non-Judicial stamppaper.

8. Any tender received late or not meeting the tender conditions will besummarily rejected. Conditional offers shall not be entertained.

9. Tender should be submit only in the prescribed forms supplied by theFederation. Forms are not transferable and hence can only be submitted by theparty in whose name they are issued, the Tenders should be superscribed withTENDER FOR SUPPLY OF IMPORTED PALM FFB HARVESTINGMOTORIZED CUTTER and should be sealed properly and the cover should beaddressed to The V. C & Managing Director, A.P.Cooperative OilseedsGrowers Federation Limited, 9th floor, Parisrama Bhavan, Basheerbagh,Hyderabad 4, Andhra Pradesh, India.


5/19

-3-

10.If the tender is sent by post, care should be taken to send the same by post soas to reach our office well in time before the closing date and time. TheFederation is not liable in case of loss of the tender documents and/or delay inreceipt of the same.

11.The Federation reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever.

12.The authorized person representing the firm who is signing on the Tenderdocuments and also participating in the Tender opening shall invariably attach acopy of authorization from the competent authority of the firm as per the Bye-laws of the firm/Company.

13.The last date for submission of tender schedule is up to 29 th December11,02.30 PM The technical bid will be opened at 3.30 PM on the same day.

14.The successful tenderer has to conduct a demonstration of the implement in thefield before the Officers and farmers to know the performance of the implement.After satisfaction only, indent will be placed by the Department of Horticulturefor the supply.

15.The EMD of un-successful tenderer shall be returned on finalization of tenders.16.The EMD of successful tenderer shall be retained by A P Cooperative Oilseeds

Growers Federation Ltd, Hyderabad and refunded only after satisfactorycompletion of the contract.

17.The successful tenderer has to furnish Performance Guarantee (Annexure V)amount ie. equivalent to 10% of value amount towards Motorized Cutters inthe shape of Bank Guarantee for one year at the time of final payment.

D. GENERAL TERMS & CONDITIONS:

1.The tenderers have to quote the prices as per the technical specifications givenin the tender schedule.

2.The Method of selection is Quality-and Cost-Based Selection (QCBS)3.Negotiations will not be held. As per the L1 basis tender will be approved .4.The supplier shall not sub-contract any job without the written permission of VC

& Managing Director, A P Cooperative Oilseeds Growers Federation Ltd..


6/19

-4-

5. After finalization of tenders, the successful tenderers have to enter into agreementwith the VC & Managing Director, A P Cooperative Oilseeds Growers FederationLtd., AP, India. The agreement period will be up to 31.03.2011 from the date ofsigning the agreement. The successful tenderer has to submit their price acceptanceletter, entering into agreement etc., within 10 days from the date of receipt of Letterof Intent. No escalation in prices shall be considered for supply of items during theagreement period.

6. The supplies made shall be invoiced on VAT invoices with serial No. of invoiceprinted on it. No invoice other than Tax invoice will be accepted. VAT applicable,if any shall be clearly mentioned in the Tax invoice. However this would beapplicable for Indian supplier only.

7. The manufacturers/Franchisee of Oil Palm FFB Harvesting Motorized Cutters whoare participating in the tender should indicate the details of authorized dealers /distributors in the Technical bid. If any addition of further dealers, themanufacturers have to submit the authorized dealers/distributors list within amonth from the date of agreement. The name of the firm once included in the

approved list will not be deleted up to the end of the financial year.

8. a. EMD/Performance guarantee Deposits produced by the successful tenderer shallbe forfeited and alternate arrangements shall be made, if the firm does not fulfill theobligation of supply of stocks as per orders/specification/quality and alternatearrangements will be made for procurement of such products and any additionalcost incurred in this regard will be recovered from the concerned supplier.

b. The supplier shall be solely responsible for the quality and quantity

(eg: Misbranding/ under weight) of the implement supplied lies with supplier

only.

9. All those manufacturers/Suppliers/Franchisee, who had filed valid tender and arewilling to supply the implement/equipment at the accepted rate will be givenopportunity to supply the implements/equipment for which they have tenderedsubject to the acceptance of the terms and conditions.

10.The tender awardee firms shall supply the ordered implements/equipment as perterms and conditions within the stipulated time indicated in the purchase order

placed from time to time and arrange to deliver to the respective Asst. Directorsof Horticulture at District level and obtain acknowledgements. They shall alsoensure that all the spares/components shall be made available at least for aperiod of three years from the date of supply of the unit on payment basis.

11.The items supplied must be covered with warranty for one year from the date ofsupply against any defective manufacture/workmanship etc.,repairs/replacements/servicing shall be attended free of cost within the warrantyperiod.


7/19

-5-

12.Liquidated damages will be levied at the rate of 0.5% of the total value of work perweek up to a maximum of 5% in case of default in the supply of implements as perscheduleAPOILFED.

13.The supplier has to show the demonstration of the implement/equipment/machine tofarmer, before taking signature from the party on Utilization Certificate. The firm hasto educate the farmer on dos and donts of operation of the implement.

14.The acknowledgement (Proof of Delivery) along with photograph and other requireddocuments for the implements/equipment delivered should be signed by thebeneficiary and countersigned by the Horticultural officer for all theimplements/equipment. Implements/equipment should not be delivered withoutvalid purchase order of APOILFED .

15.The tender awardee shall keep sample piece of the implement at A P CooperativeOilseeds Growers Federation Ltd., Hyderabad for quality inspection purposes during

the period of agreement i.e., 31.03.2012.

16.The supplier has to produce material composition test report for the Oil PalmHarvesting Motorised Cutters with Sickle/ Chisel from a Reputed Laboratory for everybatch of supply.

17.Random inspection of all equipment distributed under subsidy schemes will beconducted by nominated committee/team/Third Party inspection as appointed by theGovernment before/after the equipment is distributed to the farmers.

18.The manufacturer shall provide detailed operational and maintenance manuals (in thelocal language) along with the equipment and awareness should be created inbeneficiaries to follow the instructions. The firm shall also supply two copies of suchoperational and maintenance manuals to the Dept. of Horticulture and to APOILFED.

19.The successful Tenderer shall fix a metal / Aluminum sheet (size: 4x2) permanentlabel on the purchased implement in a prominent place with the following details inTelugu or in English.

xmsLjiNRPLRisVV }msLRiV (Name of Implement)

NRPsV xqsL sVLjiRVV xqsLisR=LRisVV (S.No. &Year)LRiVso (Kgs) Weight (Kgs)xqsLRixmnsLS [ RVV NRLi|mss }msLR iV (Supplied by)

xqs=T xmsRNRPLi }msLRiV( Subsidy Scheme Name)

LStUsRV NRPXTt NSqs VS xqs=T x msRNRPLi 2011 NTPLiR A.xms Dysss aS yLji

y*LRi xqsLRixmnsLS [ RVTsj.


8/19

-6-20.The tenderer shall have to quote the price only as per the technical specifications

given in the tender schedule in Annexure II.

21.A P Cooperative Oilseeds Growers Federation Ltd., (APOILFED) reserves the rightto award the tender either in part or full or to empanel on rate contract or followany other suitable procurement procedure. APOILFLED at its sole discretion andwithout assigning any reason thereof, reserves the right to accept/reject any or all

bids at any stage of the tender process.

22.In case of any dispute or difference arising out of the agreement between the twoparties relating to any aspect of the agreement, the parties should attempt to settlethe dispute through mutual and amicable discussions. If the dispute is not settledthrough such discussions, the matter shall be referred / settled as per provisions ofArbitration & Conciliation Act 1996 and its amendments from time to time.

23.It is further to be agreed by both the parties that all differences and disputes if notresolved as above, shall be got remedied through the Court of Law of Hyderabad

jurisdiction only.

24.Tender can be rejected if at any stage of the procurement process, it comes toknowledge that any tenderer is involved in any fraudulent practice ormisrepresentation of the facts or tried to influence the selection process or indulgedin any corrupt activities in competing with others.

25.The manufacturer/supplier shall be liable for blacklisting and further prosecution,if any one fails to adhere to the above conditions.

26. TERMS OF PAYMENT:a. 50% Payment shall be made within 15 days after production of proof of delivery

signed by the beneficiary along with photograph, countersigned by theHorticulture Officer and Asst. Director of Horticulture along with invoice for thesupply of implement.

b. Balance 50% amount shall be released on or before 31.03.2011 after submission ofacknowledgements, other certificates prescribed by Department of Horticulture,Govt. of AP and submission of Bank Guarantee amount ie. 10% of value amount

towards Motorized Cutters towards performance warranty valid for One Year. Ifthere is any complaint in functioning of machinery, the payment will be made afterattending to the complaints and rectification of defects only.

Note: Any changes in terms of payment will be intimated to the suppliers as perCommissioner of Horticultures guidelines.

PLACE: SIGNATURE OF THE TENDERER WITH SEALDATE:


9/19

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10/19

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11/19

-2-

12 Annual production capacity of the firm(Quantity and value for each implement to beindicated)

13 Turnover of the company during last3 years.

: a. 2008-09:b. 2009-10:c. 2010-11:

14 Firm should indicate the No. of districts that canbe handled by them.(Each District around 10%quantity mentioned in the tender is needed and10 district requirement is there)(List of Districts that will be served are to befurnished).

15 Details of dealers net work and after salesservice stations to be provided by firm in the areaof operation.(Name & address of each dealer with jurisdictionto be listed out)

16 List of equipment available in the work shop(A photograph of layout of these implements inthe workshop/manufacturing unit should besubmitted)

17 VAT Regn.No.

CST No. & ValiditySSI Registration No. & Validity date(For Indian Companies /Franchisees & Copiesto be enclosed)

18 PAN No.(for Indian Companies & Copy to be enclosed)

19 Audited accounts balance sheet for the last 3years. (attested copies to be enclosed)

20 Income Tax assessment Certificate for the lastthree years

(attested copies to be enclosed)21 Name of contact person with address & phone

No.


12/19

-3-

Note:

1. All the columns of the tender forms shall be duly filled in properly.2. Corrections if any must be signed by the tenderer before submission. For filing

faulty information, the Tender is liable for rejection. The tenderer should signon each and every page of Tender Schedule and on all the additionaldocuments submitted along with Tender Schedules.

3. The tenderer can enclose additional information, if any, relevant to the Tenderseparately.

4. At the time of verification of tender schedules, the original documents shouldbe produced for verification.

SIGNATURE OF THE TENDERERWITH SEAL.


13/19

ANNEXURE II

DECLARATION ON Rs.100/- NON-JUDICIAL STAMP PAPER(TO BE NOTARIZED)

1. I/We have read and understood the Terms & Conditions of Tender Schedulerelevant to Tender Notice dated __________ and I/we have submitted theAnnexure in accordance with the Terms & Conditions of above Tender Schedule.

2. I/we shall not sell the products being quoted through this Tender schedule, at alower price either to Government/Private parties/farmers in the State of AndhraPradesh by way of giving any additional trade discount or incentives. If any suchincident is noticed, the APOILFED/Commissioner of Horticulture, Hyderabad,AP, India has the right to restrict all payments to such a lower rate apart frominitiating penal action.

3. The information furnished in the Annexure-I (Technical Bid) is true and factualand I clearly understand that our Tender schedule is liable for rejection, if anyinformation furnished is found not true and factual, at any point of time.

SIGNTURE OF THE TENDERERWITH SEAL

PLACE:

DATE:


14/19

A N N E X U R E IVPROFORMA OF BANK GUARANTEE ON NON-JUDICIAL PAPER OF RS.100/-

(FOR EARNEST MONEY DEPOSIT)

To

The VC & Managing Director,

A P Cooperative Oilseeds Growers Fedn. Ltd.9thFloor, Parisrama Bhavan,Basheer Bagh, HYDERABAD,AP, INDIA.

Whereas MESSORS ______________________________ are submitting a tender for

the work of A P Cooperative Oilseeds Growers Federation Ltd. HYDERABAD,

(AP), INDIA for supply of Oil Palm FFB Harvesting Motorized Cutters with

Sickle/Chisel AND WHEREAS it is provided in the concerned notice inviting

tender that the tender should be accompanied by an earnest money deposit of

Rs. 5,00,000.00 (Rupees Five Lacs Only) which earnest money deposit could be

furnished as a bank guarantee from a nationalized bank in the form given in

the tender undertaking full responsibility to indemnity the A P Cooperative

Oilseeds Growers Federation Ltd. HYDERABAD, (AP), INDIA in case of any

default on the part of the tenderer or any breach of any of the terms &

conditions of the tender.

AND WHEREAS the said ___________________________________________ having

office at ___________________________________________________ has approached

us and at their request and in consideration of the premises, we

____________________________________________________ bank having our office at

______________________________________________ have agreed to furnish such a

guarantee as herein after mentioned.

We ___________________________________________________________ Bank hereby

undertake and agree with you that if any default is made by

____________________________________________________ in so far as his obligation

under the tender are concerned, including his not entering upon the work and

performing the contract, if the same is awarded to him, we


15/19

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shall merely on a demand by you stating that the amount claimed is due by

reason of any breach of the terms & conditions of the tender of the part of the

tenderer pay to you in such a manner as you may direct, such sum as demand

by you without demur but not exceeding Rupees 5,00,000.00 (Rupees Five

Lacs Only) may from time require. Any such demand made on the Bank shall

be conclusive as regards the amount due and payable by the Bank under this

guarantee and also as regard the default and breach of the terms & conditions

committed by the tenderer. We further assure, (the bank) that if you make a

demand for payment of such amount we shall not be entitled to take defence

that the tenderer disputes and such defaults or breach on his part.

We further agree that in case the contract is awarded to them, this guarantees

and the amount covered by the same shall be retained by you as part of the

security deposit to be made by __________________________ _________________ on

the award of the contract.

You will have the full liberty without reference to us and without effecting this

guarantee to postpone for any time or from time to time the exercise of any of

the power and rights conferred on you under the said contract with the said

______________________and to enforce or to bear from enforcing any powers or

rights or by reason of time given to the said Bank Guarantee which under law

relating to sureties would but for the provision have the effect of releasing us.

Your right to recover the said sum of Rs.5,00,000 (Rupee Five Lacs Only) from

us in manner aforesaid will not be affected or suspended by reason of the fact

that any dispute or disputes are pending before any officer, tribunal or court.

The guarantee herein contained shall not be determined of affected by the

liquidation or winding up, dissolution or change in constitution or insolvency


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of the said _________________________________________ but shall in all respects

and for all purposes be binding and operative until payment of all money due

to you in respect of such liability or liabilities.

This guarantee shall not be revoked or any way affected by admission into of

any partner or by retirement of any of the tenderer or by any change in the

constitution of the tenderer.

Our liability under this guarantee is restricted to Rs. 5,00,000(Rupees Five

Lacs Only) our guarantee shall remain in force until 31.03.2012 unless suit or

action to enforce a claim under guarantee is filled against us within one year

from 31.03.2012 (which is the date of expiry of guarantee all your rights underthe said guarantee shall be forfeited and we shall be relieved and discharged

from all liabilities, there under. Accordingly, this will remain in force

till31.03.2013, however, if the contract for which this guarantee is given not

completely or fully performed the surety bank hereby agrees to further extend

the guarantee till such time as is required to fulfill the contract.

We, _______________________________ the Bank undertake not to revoke this

guarantee during its currency except with the previous consent of the

Commissioner of Horticulture in writing.

We, __________________________________ the Bank, agree not to discharge the

guarantee till you certify in writing that the terms and conditions of the said

agreement have been fully and properly carried out by the __________________.


17/19

A N N E X U R E V(Form of Bank Guarantee for Performance Guarantee 10% of Total Agreement

Value on Non Judicial Paper of Rs. 100.00)

This deed of performance guarantee made this ________________ day of _______

(Rupees ______________________) space for name and address by (name andaddress of the Bank) (hereinafter referred to as Bank) which expression shall

unless repugnant to the context or meaning thereof include its legal

representatives, successors and assigns and the A P Cooperative Oilseeds

Growers Federation Ltd., 9th Floor, Parisrama Bhavan, Basheer Bagh,

HYDERABAD, INDIA (hereinafter referred to as APOILFED) which expression

shall unless repugnant to the context or meaning thereof include its legal

representatives, successors and assigns.

Whereas, the APOILFED/ its clients has placed its purchase order in

instalaments upto 31.03.2012 on M/s _________________________________ (name

and address of the party) (hereinafter called the Supplier) for the supply of

Imported Oil Palm FFB Harvesting Motorized Cutters with Sickles/Chisel.

And whereas, the supplier has agreed to submit a performance guarantee by

any nationalized bank in India to the buyer as per the terms & conditions of

the purchase order which will be kept valid upto 12 months from the date of

completion of supply of Imported Oil Palm FFB Harvesting Motorized Cutters

with Sickles/Chisel.

And whereas, the Bank and its duly constituted agent and officer has already

read and understood the contract made between the APOILFED and the

supplier.

In consideration of the APOILFED having agreed to place the purchase order on

the supplier, we (name of the Bank) do hereby guarantee, undertake, promise

and agree to with the APOILFED its legal representatives, successors.


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And assigns that the within named (name of the party) (hereinafter referred to

as Supplier) their legal representative and assign will faithfully perform and

fulfill everything in the within purchase order contract agreement on their part

or parts to be performed or fulfilled. At the time (time being the essence of the

contract) and in the manner therein provided and willfully and promptly do all

obligations there under and we further undertake and guarantee to make

payment to the APOILFED Rs.______________(Rupees

___________________________) being the 10% of the order value, in case the

supplier, their legal representatives and assigns do not faithfully perform and

fulfill everything in the within the agreement on their part of parts to be

performed or fulfilled at the time and in the manner herein provided and do not

willfully and promptly do all obligations there under.

In case, the supplier fails, to perform or fulfill the agreement / purchase order

as per the terms and conditions agreed upon, the APOILFED is entitled to

demand an amount equal to 10% of the order value from the supplier and the

demand made by the APOILFED, by itself will be conclusive evidence and proof

that he supplier has failed to perform or fulfill his obligations and neither the

supplier nor the bank will be entitled or raise any dispute regarding the

reasons for the failure or performance or fulfillment, or any ground.

We, _______________________________________ do hereby undertake to pay an

amount of 10% of the order value, being the amount due and payable under

this guarantee without any demur, merely on a demand from the APOILFED

stating that the amount claimed is due by way of non-performance of the

contractual obligations as aforesaid by the supplier or by reasons of the

suppliers to perform the said contractual commitments/purchase order, any

such demand made on the Bank shall be conclusive as regards the amount

due guarantee shall be restricted to an amount not exceeding Rs.____________

(Rupees ___________________________________________________ only) being the

amount equal to 10% of the total value. We


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____________________ further agree that the performance guarantee herein

contained shall remain in full force upto 01.04.2013 and till the APOILFED

certifies that the terms and conditions of the said agreement/purchase order

have been fully and properly carried out by the said supplier and accordingly

discharged the guarantee, unless a demand of claim under this guarantee is

made on us in writing by the APOILFED on or before 01.04.2013 we shall be

discharged from all liability under this performance guarantee thereafter.

We, _____________________________________ further agree with the APOILFED

that the APOILFED shall have the fullest liberty without our consent and

without effecting in any of the either by actual delivery thereof to the Bank or

by Registered Post at the address of the said Bank. Any notice sent to theBank at its address by Registered Post shall be deemed to have been duly

served on the Bank notwithstanding that the notice may not in fact have b een

delivered to the Bank.

In order to go give full effect to the provisions of this guarantee the Bank

thereby waives all rights inconsistent with the above provisions and which the

bank might otherwise as a guarantor be entitled to claim and enforce

NOTWITHSTANDING anything contained herein before our liability under this

guarantee is restricted to Rs. ____________ (Rupees

_________________________________________) unless a suit or action is filed

against us to enforce such claim, within three months from date, all the

APOILFED rights under this guarantee shall be forfeited and we shall be

forfeited and we shall be relieved and discharged from all liability there under.

ffb motorized cutter tender

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