fgc.federeso.ch · web view.docx). please do not modify the titles (or. subtitles) and do not...

Development Project Application Form(Maximum 14 pages, including the summary page and the list of annexes.Save this document with the name of the FGC member association and of the project (For example JACO_Senegal_horticulture_2018.docx). Please do not modify the titles (or subtitles) and do not modify the order and the formatting of the application form. However, you can delete the explanation notes (in italics) after having taken them into account to answer to complete the form.

Please delete this textbox in the final version of your application.

1. Member Association (MA)

1.1. Name of the FGC member association presenting the project:Include address, phone no. & email:

1.2. Name of the contact persons: Include address, phone no. & email (please provide details for two contacts)

1)

2)

2. The Local Partner

Organizational chart attached? Yes / No

2.1. Contact details of the main partner responsible for project implementation:

a) Full Name and acronym:

b) Web address: (If there is no website, indicate the organisation’s full contact details)

FGC Development Project Application Form: V.23.11.2017 – English 1/11

Project Name: (Use a clear and interesting title.)

New Project? Yes / No(Is the project to be funded by FGC for the first time?)

If this is an extension of an existing project, please quote the FGC Reference Number:

Identify the location of the proposed project’s main activities:(e.g. Country, region, town etc.)

Describe the nature of the proposed intervention (with key words):(Please use 2-5 key words, with a maximum of 30 characters for each key word.)

2.2. Profile and identity of the main partner

a) Institutional presence: (What is the extent and nature of the recognition of the partner in the sector: If the partner organisation does not have a formal legal status indicate what its status is and its purpose (e.g. Community Council).)

b) In what year did the organisation become active?

c) Composition and skills of the project team:(If the partner organisation is not a registered NGO, describe the organisation’s structure, the responsibilities of the project team and the process of decision-making. Please provide details on the number and gender of the organisation’s staff.)

d) History, philosophy, general objectives, its place and role in local issues:(Experience and competencies of the partner in the relevant sector and geographic area. If the partner organisation is not an NGO, describe the role of the entity and its components in the local context.)

e) Programme, partnership with other institutions, external support or funding (incl. recent and current funding history) or this project is the only one to be currently led by the principal partner. (In case of projects, parallel activities or independent activities from those presented in the project, please summarize, in an annex, the current programme of the main partner, partner budget and the overall financing plan.)

2.3. Association-Partner collaboration

a) Previous collaboration domains with the member association and during which timeframes:

b) Partner’s strengths and weaknesses (Provide a critical analysis of the partner (e.g. experience and competence, engagement in relevant networks, self-funding capacity, awareness of the gender perspective, etc.).)

c) Measures taken by the MA, including financial measures, in support of the partner:

d) Provide an estimate for the duration of support to be provided by the MA to the partner and describe the exit strategy. If an exit strategy has not yet been developed, provide justification for the continued support of the partner :

3. Finances

3.1. Estimates of project costs for the period from ……[mm/yy]…… to ……[mm/yy]……:

a) Total cost of the project’s activities in the field, excluding indirect project costs, including Member Association management fees, contingency costs and potential local coordination costs:

CHF…………….

b) Total cost of the project, including indirect project costs:

CHF …………

c) Total budget requested from the FGC, including indirect project costs:


For the period from……[mm/yy]…… to ……[mm/yy]….… (i.e. ……years) CHF .…………

d) Is there expected to be a subsequent phase to the project : Yes / No

If Yes, state the no. of years: …….. Cost estimate (in CHF): …………

e) Indicate the rate of exchange applied to the budget estimate:(The rate of exchange is that which was used in the budget, that the MA considers appropriate and which can be justified if necessary).

[National currency] :…… CHF

3.2. Funding provided by the member association, the local partner and/or other donors for this project

Name or organisation Amount(in CHF)

Period covered(mm/yy to mm/yy)

Agreed or under negotiation?

1/ Member Association

2/ Local Partner

3/ Other donors

4/

5/

(The data in this table relates to the funds that the MA, partner(s) and/or other donors will be contributing in addition to that requested from FGC. The sum of the amount requested in section 3.1 c) and the amount stated here will therefore be equal to the total project budget stated in section 3.1 b.)

3.3. If this funding request is to provide additional support to a project currently underway please provide details of previous and/or current funding arrangements:(Where relevant, provide details on funding support (i.e. from FGC, an MA, local partner(s), or other donors) for any previous/ongoing phase.)

4. Relevance of the Project

4.1. Key information on the particular geographical, economic, social and gender context of the project

a) Describe the geographic context of the project and identify any particular challenges resulting from the geographical location of the project’s activities:


Name or organisationTotal(CHF)

Period covered

(mm/yy to mm/yy)FGC(incl. FGC reference number)MA

b) Describe the specific political, social and economic contexts of the project:

c) Identify any gender issues related to project implementation and are there any particularly vulnerable communities participating in or likely to be affected by the project:

4.2. Project background and justification:

a) Identify the context of the project development.

b) Where this is a continuation of an existing project provide the original objectives and the results achieved, and provide justification for why the project should continue:(This information must be provided even if previous phases were not funded by FGC.)

c) Where this is a continuation of an existing project, identify any changed or new elements to the project that differentiate it from previous phases: (For example, in terms of objectives, activities, beneficiaries, geographical focus etc.)

d) Risk identification and management:(Provide details of how risk assessment and management has been considered in project development and planning.)

4.3. Integration of the project into the national policy framework (Provide an organisational chart, as an annex, clarifying the relationships/networks of the principal stakeholders active in the sector(s). Identify actual/potential partnerships with other organisations active in the field, key institutions etc.)

a) Describe how the project fits into national (and/or sub-national) policy frameworks, action plans etc.

b) Clarify the relationships with the national policy framework (NGOs, governments, ministries, etc.)

5. Main Objectives and Project Strategies (Complete the logical framework in Annex 1 and please limit it to 2 pages in length.)

5.1. General objective, over the medium / long-term: (1 objective maximum - Describe the wider development goal to which this project will contribute.)

5.2. Specific objectives, in the short-term:(1-2 objectives maximum - Describe the outcome(s) that this specific project will achieve.)

5.3. Strategy to achieve the project objectives:

a) Method / Approach:(Methods and/or approaches employed by the partner to conduct the project activities and their justification in relation to the local context.)

b) Long-term planning:

(If a subsequent phase of activities is anticipated after the completion of this particular project, please present your anticipated milestones and the final objective.)


5.4. Principal activities and expected outputs: (Describe in detail the main activities and how they relate to the expected outputs. The outputs must be the same as those presented in the logical framework. In an annex, present a timeline of the main activities, again ensuring to match the contents of the logical framework.)

6. Gender

6.1. Gender approach in the context of the project: (Describe how you have included consideration of gender issues, and their indicators, in the development and subsequent M&E of the proposal )

7. Exit Strategy

7.1. Describe any measures taken by the partner, including provision of finance, to enable long-term project resilience and sustainability, with sources and timelines:(The potential resilience and sustainability of the project/development initiative includes not only the financial aspect, but also capacity-building within the partner organisation and of beneficiaries more generally.)

7.2. Estimation of the ripple or knock-on effects and the replicability of the project.(Describe how the project may promote longer-term benefits and capacity-building for both the primary beneficiaries and for potential beneficiaries outside the direct influence on the project)

8. Project Beneficiaries

8.1. Direct, and indirect, beneficiaries of the project:(Description of the project beneficiary groups and their situation in the community/society. Distinguish between direct and indirect beneficiaries. Provide estimates of numbers of beneficiaries.)

8.2. Expected impacts across social groups (young people, men, women, sedentary/nomads, urban/rural etc.):(Identification of the groups which could be affected by the project, local or more distant, positively or negatively.)

9. Allocated Resources: In-kind support contributions

9.1. From the MA/Swiss partner and/or other ‘North’ partners: (Description of the resources allocated to the project by the MA/Swiss partner and/or other partners.)

9.2. From the local partner: (Participation in project development and implementation. Described the human resources, competencies and/or material resources.)

9.3. From the direct beneficiaries: (Participation in project development and implementation. Described the human resources, competencies and/or material resources, including financial contribution not included in the budget.)

9.4. If applicable, by other actors: (Participation, human / material resources (e.g. An embassy offering ICT equipment.)


10. Monitoring, Evaluation & Lessons-Learned by the MA

10.1. Provide details on the various elements of the M&E system & the dissemination of lessons-learned: (e.g. What is the expected frequency of MA missions to the project? Will M&E be conducted by the MA itself and/or by its partners? Will there be independent, external M&E? What is the financial allocation for M&E?

11. Financial Control/Audit of the MA, the Project and its Partners

a) Financial control of the project / partner in the country of implementation:(Please refer to the FGC guidelines for the financial control of projects and partners.)

b) Financial control of the MA in Switzerland:(Please refer to the FGC guidelines for the financial control of the MA.)

12. Other information

(Other information in support of the application.)

Signature of Applicant:

Date:


A Completed Application will contain the following documents:Please completed this checklist:

Document DescriptionIncluded in Application

(Y/N)1. A completed summary of the project in WORD format

(This can be downloaded from the FGC website –NB: Please adhere to the character limit).

Y/N

2. Two photographs (in JPEG format) to be sent electronically to FGC.

Y/N

3. The completed Application Form.

NB: Only the form downloaded from the FGC website will be accepted.

Y/N

4. A completed Logical Framework attached as an annex. Y/N5. The summary project budget (max. 2 pages). Y/N6. The detailed project budget.

NB: This is compulsory, unless otherwise agreed with the Secretariat).

Y/N

7. Details of the partner’s annual total budget. Y/N8. The partner’s organisational chart (see Part 2). Y/N9. If applicable, an organisational chart of the sector

network in the project country.Y/N

10. A detailed timeline for the project’s activities. Y/N11. For the new partners, their previous activities report if a

first phase has already been implemented (but not funded by FGC).

Y/N

12. A list of acronyms and abbreviations, if applicable. Y/N

In the case where the project is a continuation, add: The application appendix; and, A table presenting a comparison of the budget with the previous project.

For the rapporteur, the co-president and the FGC Secretariat FGC (3 copies): In case of a project continuation, provide a final or a mid-term activities report of the

previous project/phase, as up to date as possible;

Other documents in support of your application, such as statistics, baseline surveys, assessments, publications, mission reports, or other studies related to the current or previous project;

Legal status of partner, relevant contracts and other official documents related to the project;


Partner’s bank account details (if it is a new partner).

Application Form Appendix - For a continuation of a projectPlease state the project’s FGC Reference Number: ______________

1. How have any recommendations provided by the FGC Technical Commission been taken into consideration in preparing the project continuation?Describe how the previous phase’s recommendations presented in the annex of the Memorandum of Understanding have been taken into consideration in the previous phase implementation.

2. Monitoring & evaluation undertaken during the original project’s implementation:

a) Briefly describe the project’s monitoring and evaluation activities and identify the major elements highlighted:

b) Describe how these elements have been taken into consideration in preparing for the project’s continuation:

3. QUESTIONS ADDRESSED TO THE MA (THEREFORE NOT TRANSLATED) : Leçons apprises par l’AM, capitalisation, et sensibilisation du public en Suisse :

a) Quel apport l’AM a tiré de la collaboration sur ce projet, et ce qui a changé pour elle :

b) Eventuel travail de capitalisation mené sur les expériences de la ou des phases précédente(s) :

c) Retour d'information sur le projet - Préciser de quelle manière et auprès de qui :


Logical Framework

OBJECTIVELY VERIFIABLE INDICATORS (OVIs)

(Maximum of 3 per level)Use SMART indicators:

Specific Achievable Time-limited

Measurable Relevant

OVIs should include four elements: the indicator itself, a baseline, the target and milestones.

SOURCES OF VERIFICATION

Where and in what form are sources of information that can be used to verify if the OVIs have been achieved. E.g. survey reports, data collection programme reports, financial records etc..

RISKS & ASSUMPTIONS

Events that are not under the direct control of the project/organisation that may facilitate or constrain the achievement of the expected impact, outcome or results.

Overall objective/ImpactThe project should have a positive impact, although at this level solutions are usually influenced by multiple factors beyond the control of individual projects

Overall Objective:………………………………………

FGC recognises the difficulties of establishing comprehensive SMART OVIs at the Impact level but are required especially for projects longer than 4 years.

Indicator:………………………………………..

SoV :………………………………………………

Risks &Assumptions………….……………….……

Specific objective(s) / Outcome -–(2 maximum)At the end of the project’s funding phase, what is the desired change directly influenced by the specific objective(s).

Objectif spécifique 1 : …………………………………….

Indicator(s) of specific objective 1 :

……………………………………….. ………………………………………..

SoV : ……………… ……………… ………………

Risks &Assumptions ………….…… ………….……

Expected Results / OutputsThe specific deliverables of the project that will contribute to achieving the Outcome.

Expected Result 1. : …………………………….Expected Result 2. : …………………………….Expected Result 3. : …………………………….

Indicator(s) of expected Result 1: ……………………………………….. ………………………………………..

Indicator(s) of expected Result 2: ………………………………………..

Etc.

SoV :

……………… ……………… ………………

Risks &Assumptions ………….…… ………….…… ………….……

ActivitiesList the activities for each output:

R1. Activities 1 : ……………………………………………………………………………………………………………………………………….R1. Activities 2 : ……………………………………………………………………………………………………………………………………….R1. Activities 3 : ……………………………………………………………………………………………………………………………………….

R2. Activities 1 : ……………………………………………………………………………………………………………………………………….

R2. Activities 2 : ……………………………………………………………………………………………………………………………………….R2. Activities 3 : ……………………………………………………………………………………………………………………………………….Etc.


(TO BE FILLED IN BY THE MA)Pour une extension: comparaison budgétaire phase précédente - 2 pages max.

Réf. projet précédent :

Volets + sous volets principaux- selon budget initial

Budget initial ap-prouvé

(période totale du projet)

Tx utilisé :

Dépenses(période présentée)

Tx utilisé :

Ecarts Remarques - explication des écarts importants par mots-

clés

Monnaie locale CHF Monnaie

locale CHF CHF

12345

Totaux :Participation AM :Financé par le FGCAutres bailleurs :

NB : Les frais de gestion ne sont en principe par repris dans cette comparaison.


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