AKA: How To Be Paid

THERE CAN BE ECONOMY ONLY WHERE THERE IS EFFICIENCY.

BENJAMIN DISRAELI

Agents:

There are three scenarios in which you should be submitting your files for review.

Please do not submit your files unless they satisfy the requirements for one of the following categories.

Submitting outside of these scenarios causes confusion and will lead to fines and/or delayed payments.

Upon each submission, a controller will review your file within 2 business days to determine its eligibility for entry into Appfolio, payment, or completion.

The following information will walk you through the documents and software required to complete your files quickly and submit them correctly.

The following items will satisfy the requirement for a property to be submitted into Appfolio and allow your tenants to begin paying rent and/or submitting maintenance requests. However, these items alone DO NOT meet the minimum requirements to be paid on a file.

§ The completed Agent Checklist (Completed in Dotloop)

§ A fully executed Management Agreement with IBS and Addenda (Completed in Dotloop)

§ The Tenant Application (App only – No Background. Downloaded from RHR, uploaded to Dotloop)

§ A fully executed Lease or Hold Agreement (Completed in Dotloop)

§ An image of the Security Deposit (Take a picture or scan the check and upload it to your loop. MNrefers to this as the first month’s rent for accounting purposes, but they should be the equivalentand the goal should be to collect them both at the same time. Certified Funds only.)

Agent Checklist Management Agmt Tenant Application Lease or Hold Agmt

Certified Funds for Security Deposit

Cashier’s Check Money Order

The following items (in addition to the items listed in category 1) will satisfy the minimum requirements for an agent to be paid on a file, but DO NOT constitute a complete file.

§ A W-9 form signed by the owner (Sent via Dotloop)

§ A Fast Funds form signed by the owner (Sent via Dotloop)

§ The Commission Sheet completed (Completed in Dotloop)

§ The Owner Calculator signed (Completed in Dotloop)

§ The Lead Paint Addendum and the Crime Free Addendum (likely submitted with the lease inDotloop).

W-9 Fast Funds Commission Sheet Owner Calculator

Lead Paint Addendum Crime Free Addendum

The following items (in addition to the items listed in categories 1 and 2) will satisfy all requirements for a file to be considered complete and free of fines.

§ A copy of the Keys delivered to the office (CURRENT copy)

§ An image of the first month’s Rent Payment (Take a picture or scan the check and upload it toyour loop. Certified Funds only and must include pet rent if applicable as well as any otherdeposits and admin fees)

§ The PDF copy of the Snap Inspect Report (Download from Snap Inspect and upload to your loop)

Certified Funds for First Month’s Rent

Cashier’s Check Money Order

Snap Inspect PDFCopy of Keys in Office

§ Funds must be delivered to the office within 1 business day of collection. Failure to do so may result in adelayed commission payment.

§ If you are submitting an MTO, you must place the phrase ‘MTO’ immediately following the propertyaddress in the Dotloop file name.

§ If you are submitting an MTO, you must include the completed MTO Form within the Dotloop file in orderfor the controller to quickly enter the property into Appfolioand ensure timely rent collection.

Your file is now complete.