fillmore county board of commissioners meeting …€¦ · fillmore county board of commissioners...

FILLMORE COUNTY

BOARD OF COMMISSIONERS

MEETING AGENDA

March 24, 2015

Fillmore County Courthouse, 101 Fillmore Street West - Preston, MN

******************************************************************************************

Vacant - First District Harry Root – Third District

Randy Dahl - Second District Duane Bakke - Fourth District

Marc Prestby - Fifth District

9:00 a.m. Pledge of Allegiance

Approve agenda

Approve Consent Agenda:

1. March 10, 2015 County Board minutes.

2. Payment of Stantec Consulting Services, Inc., invoice #885285 in the amount of $1,400.00

for Greenleafton Community Sanitary Project professional services for January 31, 2015

through February 27, 2015.

Approve Commissioners’ Warrants

Review Auditor’s Warrants

9:05 a.m. Jon Martin, Solid Waste Administrator

1. Request approval of Fillmore County Resource Recovery Center Credit Policy

2. Request approval of Fillmore County Resource Recovery Center Operating Policy

3. Request approval to purchase two radios for Resource Recovery Center

9:15 a.m. Tom Kaase, Sheriff

1. Consider annual renewal of 2015 State of MN County Boat and Water Safety Grant

Agreement for $2,066.00

2. Consider purchase of emergency flotation device from Fire Safety USA, Inc. with remaining

funds from 2014 State of MN County Boat and Water Safety Grant in the sum of $356.25

plus shipping

3. Request approval of low bid for jail roof repairs

4. Request approval of Maintenance Service Agreement with Northland Business Systems for

Audiolog Digital Voice Logging System in the sum of $3,018.00

5. Request approval and signature of letter of support for the Southeast Minnesota Workforce

Investment Board grant application

9:30 a.m. Citizens Input

9:35 a.m. Neva Beier, Social Services Manager and Brett Corson, County Attorney

1. Consider request for Child Support Officer to telecommute for four days a week

2. Consider approval of Title IV-D Cooperative Agreement for Child Support Enforcement

Program

3. Update on changes regarding reporting of suspected vulnerable adult abuse and request to

forward concerns regarding the changes to Association of Minnesota Counties

9:45 a.m. Terry Schultz, Building Maintenance Supervisor

1. Request approval of low bid for tree removal and tree deadwood removal

FILLMORE COUNTY BOARD OF COMMISSIONERS

March 24, 2015 Meeting Agenda

9:50 a.m. Ronald Gregg, Highway Engineer

1. Consider award of bid for SAP 23-599-092, Fillmore Township

2. Request approval to advertise the CSAH 25 project in the City of Peterson, SAP 23-625-014

10:00 a.m. Shirl Boelter, Auditor/Treasurer

1. Request approval of specific revenues received in 2014 as deferred revenues for 2015

2. Request approval of carry over funds from 2013 for Feedlot

3. Request approval of fund type determination for 2014 audit

4. Request approval for Passport Day, Saturday, March 28, 2015 from 10 a.m. to 3 p.m.

10:10 a.m. Bobbie Vickerman, Coordinator

1. Consider advertisement for proposal for life insurance for county employees in accordance

with MN Statutes

2. Consider renewal of continuing support for Track-It for 3 yrs. at discounted rate of

$1,758.59 to be paid out of Information System funds as budgeted and recommended by the

Technology/Land Records/GIS Committee

3. Consider purchase of two desktop computers at $625.00/ea. and one laptop with docking

station at $1,216.00 to be paid from Recorder’s Allocated funds as recommended by the


4. Consider approval of System Administrator’s budgeted training for Interconnecting Cisco

Networking Devises, Part II in the amount of $1,917.00 as recommended by the


Calendar review and committee reports

OTHER ADMINISTRATIVE ITEMS:

1. Adopt a resolution recognizing National County Government Month – April 2015 “Counties Moving

America Forward: The Keys are Transportation and Infrastructure.”

1:00 p.m. Fillmore-Houston Joint Board of Health - Caledonia

MEETINGS: (Conference Room 102U, Fillmore County Courthouse unless otherwise indicated)

Monday, March 23 9:00 a.m. Resource Conservation and Development Authority, Rochester

6:00 p.m. Zumbro Valley Mental Health, Rochester

Tuesday, March 24 7:30 a.m. Highway Committee

9:00 a.m. County Board – Special Meeting

1:00 p.m. Fillmore-Houston Joint Board of Health, The Farm House, Caledonia

4:30 p.m. Economic Development Authority

Tuesday, April 7 8:00 a.m. Solid Waste

9:00 a.m. County Board – Special Meeting

Thursday, April 9 8:00 a.m. Southeast MN Emergency Medical Services, Rochester

8:30 a.m. Fillmore County Family Services Collaboration, Conference Rm. 108,

Fillmore County Office Building, Preston

10:30 a.m. Workforce Development, Rochester

12:00 p.m. Fillmore County Corrections Task Force

FILLMORE COUNTY COMMISSIONERS’ MINUTES March 10, 2015

1

This is a preliminary draft of the March 10, 2015 minutes as interpreted by the Clerk of the Board for use in

preparing the official minutes. It is expected that there will be corrections, additions, and/or omissions before

the final minutes are reviewed and officially approved by the County Board.

******************************************************************************************

The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 10th

day of March, 2015 at 9:00 a.m. in the Commissioners’ Board Room, Fillmore County Courthouse, in the City

of Preston.

The following members were present: Duane Bakke, Marc Prestby, Randy Dahl and Harry Root. Also

present were: Bobbie Vickerman, Coordinator/Clerk; Shirl Boelter, Auditor/Treasurer; Tom Kaase, Sheriff;

Kevin Beck, Emergency Manager; Jason Marquardt, Veteran Services Officer; Holly Wager, Community

Services Intern; Ron Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer; Beth Wilms,

Community Services Director; Dave Kiehne, Recorder; Mitch Lentz; Mike Holzer; Bonita Underbakke; Karen

Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Prestby, the Board unanimously approved the amended agenda.

On motion by Dahl and seconded by Root, the Board unanimously approved the following amended

Consent Agenda:

1. March 3, 2015 County Board minutes, as presented.

2. Renewal of Preston Golf Club Consumption and Display permit and 3.2 malt liquor license

for the period of April 1, 2015 to April 1, 2016 as recommended by Sheriff Kaase and County

Attorney Corson.

3. Payment of 2nd qtr. invoice of $100,960.25 to Olmsted County Community Services for Dodge-

Fillmore-Olmsted (DFO) Community Corrections 2015 appropriation in accordance with Joint

Powers agreement.

4. Approve overnight stay for Recorder to attend MACO Board meeting in St. Cloud.

5. Appointment of Will Mensink to the Airport Committee.

6. Appointment of Neva Beier to replace Elizabeth Fuglestad on the Technology/Land Records/GIS

Committee.

The Auditor’s warrants were reviewed.

Jason Marquardt, Veteran Services Officer, and Holly Wager, Community Services Intern, were present.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the purchase of an

Automated External Defibrillator (AED), hard case and two (2) extra adult pads in the sum of $1,875 to be paid

from the Minnesota Department of Veterans Affairs (MDVA) Grant.

Jason Marquardt, the Veteran Services Officer, introduced Holly Wager, the Community Services

Intern. Holly Wager thanked the Commissioners for the experience working with Veteran Services, Social

Services and Public Health for the eight week internship. Bakke noted that the paper submitted on behalf of

Ms. Wager was very well written and very informative and requested that the paper be sent out to employees.

Marquardt asked if future internship opportunities could be posted on the Minnesotaworks.net, Minnesota’s

jobs website.

On motion by Prestby and seconded by Root, the Board unanimously approved to allow the Veteran

Services Officer to post for future internships.


2

Veteran Services Officer Marquardt reviewed the Veteran’s Administration Home Loan Program

training that he attended. He noted that he intends to provide information for this program to the Veterans.

Ron Gregg, Highway Engineer, was present.

Engineer Gregg reviewed the County map project with the Commissioners. The cost would be

$4,285.00 to approve the design, creation of the map and supplying a web friendly digital file. He noted that the

committee will seek out assistance from the cities and townships. Gregg noted that once the map is approved

and verification of correct information is complete, he will come back before the Commissioners for approval to

order.

On motion by Dahl and seconded by Prestby, the Board unanimously approved to develop the new

County map in the sum of $4,285.00 to be paid from the General Fund, with the map being created to be

reviewed by the Map Committee, County Commissioners and staff that are very familiar with the County roads,

such as Sheriff’s office and Highway departments.

The Citizen’s Input portion of the meeting was open and closed at 9:45 a.m. as no one was present to

speak.

Ron Gregg, Highway Engineer, continued.

On motion by Prestby and seconded by Dahl, the Board unanimously approved to advertise for the

Preble Township Bridge replacement project SAP 23-599-186 as recommended by the Highway Engineer.

Prior to the meeting, a township road report was requested by Chair Bakke for the township meetings

today. Highway Engineer Gregg reviewed the packets he provided to the Commissioners for their townships.

Tom Kaase, Sheriff, and Kevin Beck, Emergency Manager, were present.

On motion by Prestby and seconded by Dahl, the Board unanimously approved an addition to the UPS

project installation in the sum of $5,882.43 from Morem Electric as recommended by the Law Enforcement

Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved the LETG Annual

Maintenance Agreement for 2015 in the sum of $20,881.19 as recommended by the Sheriff.

The Sentence to Service (STS) Agreement was placed on hold for approval until the next Board

meeting.

On motion by Prestby and seconded by Dahl, the Board unanimously approved the Federal Emergency

Management Agency (FEMA) Letter of Commitment for the Hazard Mitigation Plan grant in the sum of

$9,610.00 as recommended by the Sheriff.

On motion by Prestby and seconded by Dahl, the Board unanimously approved to add the Code Red

Program discussion to the agenda as recommended by the Sheriff.

Sheriff Kaase noted that the Law Enforcement Committee had discussed continuing with this program

for 2015 and thought it had prior approval by the Board. He explained that the program sends alerts to

community members, along with weather warnings and is an excellent tool. He noted that the Law

Enforcement Committee asked him to reach out to the public making them aware of the program availability.


3

On motion by Dahl and seconded by Root, the Board unanimously approved payment of the invoice

from Emergency Communications Network, LLC for the 2015 Code Red Program in the sum of $15,750.00 as

recommended by the Law Enforcement Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved payment of the following

Commissioners’ warrants:

WARRANTS

Commissioner Bakke read aloud a thank you note from Mary Zimmerman of the Preston Community

Fundraiser concerning the plates of cookies which were brought in by her today.

The meeting was recessed at 10:21 a.m. and resumed back in session at 10:27 a.m.

Kristina Kohn, Human Resources Officer, was present.

On motion by Root and seconded by Dahl, the Board unanimously approved to send two (2) Safety

Committee members to the MN Safety Conference on May 5-7, 2015. Commissioner Bakke recommended

that Terry Schultz, Building Maintenance Supervisor, attend every year.

On motion by Prestby and seconded by Root, the Board unanimously approved to hire Christina Bothun

as replacement Merit Office Support Specialist, Sr. at Merit Grade 2/Step 1 effective Friday, March 13, 2015 as

recommended by the Hiring Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved to hire Amy Hershberger

as replacement Merit Office Support Specialist, Sr. at Merit Grade 2/Step 1 effective Friday, March 27, 2015 as

recommended by the Hiring Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved for staff to send out request

for proposals for joint office supply purchasing. It was noted by Commissioners that a policy in regards to joint

office supplies should be developed.

A review of the calendar was done and the following committee reports and announcements were given:

Prestby/Bakke – Department Head - Maps, Cooperative Purchasing, Performance Review Training, updates

from Finance Committee such as paying bills within 60 days, performance bonds for projects, 2015 budget,

2014 Audit, legislative updates and discussed how often to meet as Department Head/Leadership Team.

Dahl – Semcac – reviewed annual audit, which was a low risk, no findings audit, and grant applications.

Dahl/Bakke – Association of Minnesota Counties (AMC) Legislative Conference – networking and

informational sessions, new transportation bill coming out due to latest forecast, row officer bill, County

Program Aid stability has been discussed and bills are moving forward, and buffer bill; Bakke – Southeast

Water Resources Board – grant for well sealing and presentation on civil engagement, motion was made to

approve $1,500 for a session with an Extension person for strategic planning for the future of this group due to

many new members; and Bakke/Prestby – Finance Committee – discussed timely payment of bills, performance

bonds, 2014 financials, 2015 budget, deferred revenues, Septic and EDA loan review and fund type

determination.

On motion by Root and seconded by Dahl, the Chair adjourned the meeting at 10:52 a.m.

JSCHREIBER

COMMISSIONER'S VOUCHERS ENTRIESCounty Revenue Fund1

Account/Formula

Copyright 2010 Integrated Financial Systems

10:56AM3/19/15

35.03 1

269.80 2

198.95 1

503.78

18.60 1

90.00 1

33.99 1

142.59

320.42 1

320.42

35.03

16.80

253.00

198.95

18.60

90.00

33.99

320.42

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

3 Board Of CommissionersDEPT

Bluff County Hra1667

01-003-000-0000-6233 1/6,1/13,1/27,2/3 Board Minute Jan/Feb 2015 Publications

Bluff County Hra Transactions1667

Prestby/Marc1152

01-003-000-0000-6335 AP P December 2014 Mileage Dec 2014 Employee Automobile Allowance

01-003-000-0000-6335 1/6-2/24 Mileage Jan/Feb 2015 Employee Automobile Allowance

Prestby/Marc Transactions1152

Root/Harry3731

01-003-000-0000-6335 2/3-3/12 Mileage Feb/Mar 2015 Employee Automobile Allowance

Root/Harry Transactions3731

3 Board Of Commissioners 3 Vendors 4 TransactionsDEPT Total:

34 Policy CoordinatorDEPT

Fillmore Co Treasurer106

01-034-000-0000-6561 Feb 2015 Fuel 32 Gasoline Diesel And Other Fuels

Fillmore Co Treasurer Transactions106

MCHRMA6081

01-034-000-0000-6245 SprConf 2015 Kristina 90.00 Registration Fees

MCHRMA Transactions6081

Schilling Supply Company85924

01-034-000-0000-6408 Copy Paper 468926-00 Other Office Supplies

Schilling Supply Company Transactions85924

34 Policy Coordinator 3 Vendors 3 TransactionsDEPT Total:

41 Auditor/TreasurerDEPT

Fillmore Co Treasurer- Credit Card/ACH111

01-041-000-0000-6377 AMC Conference 1321 Fees And Service Charges

Fillmore Co Treasurer- Credit Card/ACH Transactions111

41 Auditor/Treasurer 1 Vendors 1 TransactionsDEPT Total:

*** Fillmore County ***

JSCHREIBER


Account/Formula


10:56AM3/19/15

68.95 1

222.00 1

290.95

140.69 1

140.69

9,498.25 1

216.00 1

9,714.25

57.50 1

37.40 1

68.95

222.00

140.69

9,498.25

216.00

57.50

37.40



60 Information SystemsDEPT


01-060-000-0000-6285 Website Hosting 4816 Professional Fees


MN Office Of Enterprise Technology5397

01-060-000-0000-6639 Feb 2015 Spam Filtering 15020488 Asset Inventory

MN Office Of Enterprise Technology Transactions5397

60 Information Systems 2 Vendors 2 TransactionsDEPT Total:

61 Data ProcessingDEPT


01-061-000-0000-6402 Copy Paper 468925-00 Stationary And Forms


61 Data Processing 1 Vendors 1 TransactionsDEPT Total:

62 ElectionsDEPT

Election Systems & Software (ES & S)9015

01-062-000-0000-6461 Mntnce/Firmware 2015 Supp Ins 922129 Ballots

Election Systems & Software (ES & S) Transactions9015

Kelly Printing & Signs83550

01-062-000-0000-6461 2015 Township Ballots 13564 Ballots

Kelly Printing & Signs Transactions83550

62 Elections 2 Vendors 2 TransactionsDEPT Total:

91 County AttorneyDEPT

Corson/Brett8576

01-091-000-0000-6335 Mileage to Austin 3/5/2015 Employee Automobile Allowance

Corson/Brett Transactions8576


01-091-000-0000-6402 Envelopes 13530 Stationary And Forms



JSCHREIBER


Account/Formula


10:56AM3/19/15

252.35 1

239.20 1

586.45

179.00 1

179.00

16.74 1

16.74

625.00 2

625.00

391.00 1

252.35

239.20

179.00

16.74

400.00

225.00

391.00



Metro Sales Inc7213

01-091-000-0000-6377 Copier Contract 3/12-6/11 210271 Fees And Service Charges

Metro Sales Inc Transactions7213

Thomson Reuters-West Payment Center437

01-091-000-0000-6451 West Info Charges 2/1-2/28 831383239 Reference Materials

Thomson Reuters-West Payment Center Transactions437

91 County Attorney 4 Vendors 4 TransactionsDEPT Total:

100 County Recorder EquipmentDEPT

US Bank Equipment Finance4568

01-100-000-0000-6310 Contract Payment 274177674 Contract Repairs And Maintenance

US Bank Equipment Finance Transactions4568

100 County Recorder Equipment 1 Vendors 1 TransactionsDEPT Total:

102 SurveyorDEPT


01-102-000-0000-6561 February Fuel Feb 2015 Gasoline Diesel And Other Fuels


102 Surveyor 1 Vendors 1 TransactionsDEPT Total:

103 AssessorDEPT


01-103-000-0000-6242 MAAO Dues RV,CB,BH,HK MAAO Dues Membership Dues

01-103-000-0000-6245 July 2015 Reg Fee CB MAAO Mtg Registration Fees


103 Assessor 1 Vendors 2 TransactionsDEPT Total:

105 Planning And ZoningDEPT

Beckley's Office Products80445

01-105-000-0000-6408 Toner Cartridges 225884 Other Office Supplies

Beckley's Office Products Transactions80445



JSCHREIBER


Account/Formula


10:56AM3/19/15

9.90 1

47.56 1

28.00 1

33.99 1

23.04 1

533.49

1,080.54 1

100.00 1

1,180.54

131.63 1

9.90

47.56

28.00

33.99

23.04

1,080.54

100.00

131.63



01-105-000-0000-6561 Monthly Fuel Billing 32 Gasoline Diesel And Other Fuels


McCabe Repairs3696

01-105-000-0000-6311 Oil Change Zoning Pickup 2/24/2015 Miscellaneous Repairs And Maintenance

McCabe Repairs Transactions3696

NEW LEADER BCN GROUP4763

01-105-000-0000-6233 1 Yr Subscription 00022715 Publications

NEW LEADER BCN GROUP Transactions4763




Staples Advantage2176

01-105-000-0000-6408 Office Supplies 3253081024 Other Office Supplies

Staples Advantage Transactions2176

105 Planning And Zoning 6 Vendors 6 TransactionsDEPT Total:

106 Unallocated Recording FeeDEPT

Hewlett-Packard Company4704

01-106-000-0000-6639 Danea Computer 55532692 Asset Inventory

Hewlett-Packard Company Transactions4704

Pro-West & Associates, Inc4781

01-106-000-0000-6280 Prof GIS Service Feb 2015 15030909 Gis Expenses

Pro-West & Associates, Inc Transactions4781

106 Unallocated Recording Fee 2 Vendors 2 TransactionsDEPT Total:

111 Facilites MtceDEPT

DALCO3435

01-111-000-0000-6411 Supplies 2859687 Custodial Supplies

DALCO Transactions3435



JSCHREIBER


Account/Formula


10:56AM3/19/15

7.44 1

128.40 1

164.80 1

25.00 1

9.49 1

35.75 1

45.00 1

234.42 1

41.41 3

823.34

7.44

128.40

164.80

25.00

9.49

35.75

45.00

234.42

13.23

13.80

14.38



01-111-000-0000-6561 February Fuel 32 Gasoline Diesel And Other Fuels



01-111-000-0000-6411 Gloves 5046 Custodial Supplies


Mensink Landscaping1340

01-111-000-0000-6580 Icemelt 3/9/2015 Other Repair And Maintenance Supplies

Mensink Landscaping Transactions1340

Paulson/Erik3635

01-111-000-0000-6377 AP P License Fees 12/10/2014 Fees And Service Charges

Paulson/Erik Transactions3635

Preston Auto Parts5988

01-111-000-0000-6580 Insect Killer 424369 Other Repair And Maintenance Supplies

Preston Auto Parts Transactions5988

Preston Equipment Co303

01-111-000-0000-6580 Supplies 01242913 Other Repair And Maintenance Supplies

Preston Equipment Co Transactions303

Reliable Pest Management3448

01-111-000-0000-6377 Rodent Management 2968 Fees And Service Charges

Reliable Pest Management Transactions3448


01-111-000-0000-6411 Supplies 468927-00 Custodial Supplies


Tufte/Blaine5050

01-111-000-0000-6335 2/19-3/11 Mileage Feb/Mar 2015 Employee Automobile Allowance

01-111-000-0000-6335 1/2-1/27 Mileage Jan 2015 Employee Automobile Allowance

01-111-000-0000-6335 1/28-2/18 Mileage Jan/Feb 2015 Employee Automobile Allowance

Tufte/Blaine Transactions5050

111 Facilites Mtce 10 Vendors 12 TransactionsDEPT Total:


JSCHREIBER


Account/Formula

-


10:56AM3/19/15

25.30 1

26.57 3

1,300.00 1

11.49 1

1,363.36

100.00 1

3,691.01 1

3,791.01

2,490.54 1

25.30

22.70

5.14

9.01

1,300.00

11.49

100.00

3,691.01

2,490.54



149 Other General GovernmentDEPT

Carlson/Liza1883

01-149-000-0000-6335 Corrections Task Force Mtg Mar2015 Employee Automobile Allowance

Carlson/Liza Transactions1883


01-149-000-0000-6408 Cleaning Carad Kit ID Machine 5999 Other Office Supplies

01-149-000-0000-6377 Credit Safety Awards 8299 Fees And Service Charges

01-149-000-0000-6377 USPS PERA Ballots Sent 9402 Fees And Service Charges


MN Office Of Enterprise Technology5397

01-149-000-0000-6203 Feb 2015 WAN DV15020388 Telephone

MN Office Of Enterprise Technology Transactions5397


01-149-000-0000-6564 Telescpc Snowbrush 421451 Motor Pool Maintenance


149 Other General Government 4 Vendors 6 TransactionsDEPT Total:

201 Enhanced 911 SystemDEPT

Independent Emergency Services, LLC4441

01-201-000-0000-6310 March 911 Service 200-0223 Contract Repairs And Maintenance

Independent Emergency Services, LLC Transactions4441

MN Dept of Transportation3689

01-201-000-0000-6310 2015 Annual Mntnce 911 264769 Contract Repairs And Maintenance

MN Dept of Transportation Transactions3689

201 Enhanced 911 System 2 Vendors 2 TransactionsDEPT Total:

202 SheriffDEPT


01-202-000-0000-6561 Feb Fuel 32 Gasoline Diesel And Other Fuels


Harmony Veterinary Clinic2572


JSCHREIBER


Account/Formula


10:56AM3/19/15

127.00 1

2,493.04 2

170.00 1

924.38 11

224.44 1

203.44 1

6,632.84

127.00

82.68

2,410.36

170.00

62.71

15.00

102.00

74.00

15.00

62.71

36.93

44.71

62.71

385.90

62.71

224.44

203.44

1,694.00



01-202-000-0000-6285 Equine Service 2/13/2015 172148 Professional Fees

Harmony Veterinary Clinic Transactions2572

Herman's Service532

01-202-000-0000-6311 Service 2008 Chev K1500 #0803 59467 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Transmission 2010 Impala #1001 59495 Miscellaneous Repairs And Maintenance

Herman's Service Transactions532

MINNESOTA SHERIFF'S ASSOCIATION4241

01-202-000-0000-6245 MSA 2014 Winter Conf Reg. 068850 Registration Fees

MINNESOTA SHERIFF'S ASSOCIATION Transactions4241

PRESTON SERVICE PLUS4487

01-202-000-0000-6311 Service Impala 2013 #1302 1313 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Install Camera on 2010Impala 1369 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Mount&Balance Tires&Clean evap 1370 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 2008 Silverado #0803 Mount&Bal 1371 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Tire Repair 2011 Impala 684-GH 1426 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Service 2012 Impala #1203 1452 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Service 2007 Impala 273-NBT 1475 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Service 13Dodge Gr Caravan 1483 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Service 2013 Impala 987-LUV 1484 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 LF Wheel Bearing 2007 UpLander 1495 Miscellaneous Repairs And Maintenance

01-202-000-0000-6311 Service 2012 Impala #1201 1502 Miscellaneous Repairs And Maintenance

PRESTON SERVICE PLUS Transactions4487

Severson Oil Company3500

01-202-000-0000-6561 February 2015 Gas Feb 2015 Gasoline Diesel And Other Fuels

Severson Oil Company Transactions3500

Uniforms Unlimited Inc3569

01-202-000-0000-6173 Uniforms Tom Kaase 239891 Uniform Allowance

Uniforms Unlimited Inc Transactions3569

202 Sheriff 7 Vendors 18 TransactionsDEPT Total:

205 Sheriff Contingent FundsDEPT

MINNESOTA SHERIFF'S ASSOCIATION4241

01-205-000-0000-6387 MSA 2015BCA Gun Permit Proj1/2 15-0197 Gun Permit Expenses


JSCHREIBER


Account/Formula


10:56AM3/19/15

1,694.00 1

1,694.00

88.18 2

165.78 1

13.67 1

39.90 2

3.00 1

357.50 1

59.79 1

44.09

44.09

165.78

13.67

19.95

19.95

3.00

357.50

59.79

15.98

13.98

1.98



MINNESOTA SHERIFF'S ASSOCIATION Transactions4241

205 Sheriff Contingent Funds 1 Vendors 1 TransactionsDEPT Total:

251 County JailDEPT

AmeriPride Services, Inc9

01-251-000-0000-6377 Laundry 03/10/2015 2800472317 Fees And Service Charges

01-251-000-0000-6377 Laundry Service 3/17/2015 2800474949 Fees And Service Charges

AmeriPride Services, Inc Transactions9

De Lage Landen Financial Services5660

01-251-000-0000-6310 Copier Lease 44888057 Contract Repairs And Maintenance

De Lage Landen Financial Services Transactions5660

Independent Stationers3282

01-251-000-0000-6408 Markers,Envelopes 000505669 Other Office Supplies

Independent Stationers Transactions3282


01-251-000-0000-6408 Stamp 19929 Other Office Supplies



Language Line Services7506

01-251-000-0000-6285 Over the Phone Interpretation 3559015 Professional Fees

Language Line Services Transactions7506

MN Dept Of Corrections9361

01-251-000-0000-6301 Feb Inmate Wages 00000263118 Icwc Wage Expense

MN Dept Of Corrections Transactions9361

Office Depot1090


Office Depot Transactions1090


01-251-000-0000-6580 CFL 421571 Other Repair And Maintenance Supplies

01-251-000-0000-6411 Deep Crystal Wash 422627 Custodial Supplies

01-251-000-0000-6580 Concrete Anchor 422642 Other Repair And Maintenance Supplies


JSCHREIBER


Account/Formula


10:56AM3/19/15

91.84 5

819.66

130.00 1

70.06 1

200.06

199.80 1

203.55 3

403.35

19.55 1

19.55

5.49

54.41

130.00

70.06

199.80

46.00

93.15

64.40

19.55



01-251-000-0000-6580 Toggle Switch 422843 Other Repair And Maintenance Supplies

01-251-000-0000-6580 Tank Heater for Generator 423293 Other Repair And Maintenance Supplies


251 County Jail 8 Vendors 14 TransactionsDEPT Total:

281 Emergency Mgmt ServicesDEPT

Amem3031

01-281-000-0000-6242 2015 member Dues-Kevin Beck C4FA151A69 Membership Dues

Amem Transactions3031

Verizon Wireless2357

01-281-000-0000-6203 Data Lines 9741552828 Telephone

Verizon Wireless Transactions2357

281 Emergency Mgmt Services 2 Vendors 2 TransactionsDEPT Total:

441 Public HealthDEPT

Midwest Teletron, Inc3532

01-441-000-0000-6448 Wireless headphone-Ship Grant MW0215153 Ship Grant Expenses

Midwest Teletron, Inc Transactions3532

Pohlman/Brenda L3169

01-441-000-0000-6434 MRC Mileage 2/26 Feb 2015 MRC CBA Grant Expenses

01-441-000-0000-6448 Ship Mileage 2/17-2/24 Feb 2015 Ship Grant Expenses

01-441-000-0000-6390 TZD Mileage 3/2-3/4 March 2015 TZD Save Roads Basic 20.600

Pohlman/Brenda L Transactions3169

441 Public Health 2 Vendors 4 TransactionsDEPT Total:

442 Wic ProgramDEPT

Topness/Vicky2187

01-442-000-0000-6335 Mileage WIC 3/5/2015 March 2015 Employee Automobile Allowance

Topness/Vicky Transactions2187

442 Wic Program 1 Vendors 1 TransactionsDEPT Total:


JSCHREIBER


Account/Formula


10:56AM3/19/15

192.59 1

68.43 1

287.50 1

103.56 1

20.70 1

432.88 2

280.41 1

149.50 1

1,535.57

192.59

68.43

287.50

103.56

20.70

430.00

2.88

280.41

149.50

35.99



443 Nursing ServiceDEPT

A+ Imaging Systems5016

01-443-000-0000-6310 Copy Usage 2/9/2015-3/8/2015 9557 Contract Repairs & Maintenance

A+ Imaging Systems Transactions5016

Anderson/Maureen9405

01-443-000-0000-6335 Mileage 2/27-3/5/15 Feb/Mar 2015 Employee Automobile Allowance

Anderson/Maureen Transactions9405

GATZKE/MICHELE4177

01-443-000-0000-6335 Feb15 Mileage Feb 2015 Employee Automobile Allowance

GATZKE/MICHELE Transactions4177

Office Depot85012

01-443-000-0000-6408 Supplies 757510057001 Other Office Supplies

Office Depot Transactions85012

Pohlman/Brenda L3169

01-443-000-0000-6335 Roadon Clinic 3/4/2015 March 2015 Employee Automobile Allowance

Pohlman/Brenda L Transactions3169

Stensrud/Lisa M3549

01-443-119-0000-6285 Prof Fee PT Client 32636 Feb 2015 Professional Fees PT

01-443-119-0000-6335 Mileage Client 32636 Feb 2015 PT Employee Mileage

Stensrud/Lisa M Transactions3549

Stericycle Inc1472

01-443-000-0000-6310 Haz Waste Disposal 4005449938 Contract Repairs & Maintenance

Stericycle Inc Transactions1472

Thiss/Kathy2237

01-443-000-0000-6445 January 15 Tanf Mileage January 2015 TANF Home Visits

Thiss/Kathy Transactions2237

443 Nursing Service 8 Vendors 9 TransactionsDEPT Total:

444 Home HealthDEPT

Aske/Nancy J1901

01-444-000-0000-6335 HHA Auto Exp 2/23-3/6/15 Feb/Mar 2015 Employee Automobile Allowance


JSCHREIBER


Account/Formula


10:56AM3/19/15

35.99 1

112.70 1

319.00 2

37.37 1

159.85 1

58.07 1

84.52 1

177.38 1

241.50 1

112.70

170.00

149.00

37.37

159.85

58.07

84.52

177.38

241.50

2.30

2.87

3.45



Aske/Nancy J Transactions1901

Bergo/Doreen3801


Bergo/Doreen Transactions3801


01-444-000-0000-6245 Registration for Geriatric Con Feb 2015 Registration Fees

01-444-000-0000-6433 Med Dispenser Client 7033 Jan 2014 Waiver Reimbursables


Jergenson/Karin3647


Jergenson/Karin Transactions3647

Kallis/Sara3070


Kallis/Sara Transactions3070

Lopez/Debbilyn8660


Lopez/Debbilyn Transactions8660

Martin/Debra1814


Martin/Debra Transactions1814

Ostby/Helen5997


Ostby/Helen Transactions5997

Tienter/Lesa3429


Tienter/Lesa Transactions3429

Wangen/Kim4897

01-444-000-0000-6335 HHA Auto Exp 2/9-2/20/15 Feb 2015 Employee Automobile Allowance


01-444-000-0000-6335 HHA Auto Exp 1/16-1/21/15 Jan 2015 Employee Automobile Allowance


JSCHREIBER


Account/Formula


10:56AM3/19/15

11.50 4

1,237.88

183.54 1

28.75 1

61.14 1

68.43 1

17.59 1

32.00 1

391.45

66.68 1

2.88

183.54

28.75

61.14

68.43

17.59

32.00

66.68



01-444-000-0000-6335 HHA Auto Exp 1/28-2/4 Jan/Feb 2015 Employee Automobile Allowance

Wangen/Kim Transactions4897

444 Home Health 10 Vendors 14 TransactionsDEPT Total:

602 County Extension ServiceDEPT

De Lage Landen Financial Services5660

01-602-000-0000-6310 March 2015 44867005 Contract Repairs And Maintenance

De Lage Landen Financial Services Transactions5660

Fenske/Mike4758

01-602-000-0000-6335 Extension Comm Mtg 1/22/2015 Employee Automobile Allowance

Fenske/Mike Transactions4758

Independent Stationers3282

01-602-000-0000-6408 Supplies 000503091 Other Office Supplies

Independent Stationers Transactions3282

Ruesink/Kristi4732

01-602-000-0000-6335 Mileage 1/2-3/11 Jan-Mar 2015 Employee Automobile Allowance

Ruesink/Kristi Transactions4732

Schwaab,Inc86018


Schwaab,Inc Transactions86018

Tri-County Record8156

01-602-000-0000-6233 Extension Subscription Extension Subs Publications

Tri-County Record Transactions8156

602 County Extension Service 6 Vendors 6 TransactionsDEPT Total:

603 FeedlotDEPT


01-603-000-0000-6205 Feedlot Postage Feb 2015 Postage And Postal Box Rent




JSCHREIBER


Account/Formula


10:56AM3/19/15

33.99 1

27.98 1

128.65

33,274.62

33.99

27.98





Staples Advantage2176


Staples Advantage Transactions2176

603 Feedlot 3 Vendors 3 TransactionsDEPT Total:

1 County Revenue FundFund Total: 121 Transactions


JSCHREIBER

COMMISSIONER'S VOUCHERS ENTRIESCounty Road & Bridge13

Account/Formula


10:56AM3/19/15

778.02 1

778.02

4,948.15 3

813.75 1

343.84 1

200.00 1

27,576.00 1

33,881.74

25.09 1

778.02

4,761.70

95.04

91.41

813.75

343.84

200.00

27,576.00

25.09



300 Highway AdministrationDEPT

A+ Imaging Systems5016

13-300-000-0000-6270 COPIER METER READING 032715 95556 Data Processing

A+ Imaging Systems Transactions5016

300 Highway Administration 1 Vendors 1 TransactionsDEPT Total:

310 Highway MaintenanceDEPT

Bruening Rock Products, Inc.1891

13-310-000-0000-6505 ROCK 032715 50340 Aggregate

13-310-000-0000-6505 ROCK 032715 50479 Aggregate

13-310-000-0000-6505 ROCK 032715 50481 Aggregate

Bruening Rock Products, Inc. Transactions1891

Fidelity Freight Services, Inc.4766

13-310-000-0000-6524 CHLORIDE 032715 64160 Dust Control

Fidelity Freight Services, Inc. Transactions4766

G & K Services145

13-310-000-0000-6293 UNIFORMS 032715 1491208 Uniform Expense

G & K Services Transactions145

Kokinos/Todd9121

13-310-000-0000-6466 SAFETY BOOTS 032715 Safety Materials

Kokinos/Todd Transactions9121

Midway Ford Commercial4074

13-310-000-0000-6640 PICKUP 032715 107357 Equipment Purchased

Midway Ford Commercial Transactions4074

310 Highway Maintenance 5 Vendors 7 TransactionsDEPT Total:

320 Highway ConstructionDEPT

Fastenal Company5751

13-320-000-0000-6501 SUPPLIES 032715 62443 Engineering And Surveying Supplies

Fastenal Company Transactions5751

Schmitt/Darrell3879


JSCHREIBER


Account/Formula


10:56AM3/19/15

100.00 1

125.09

5,710.08 8

429.23 1

142.65 1

223.16 1

32.45 1

100.00

60.00

191.00

240.00

3,621.28

60.00

17.00

60.00

1,460.80

429.23

142.65

223.16

32.45

774.21

160.95

170.52

128.24

59.88



13-320-000-0000-6466 SAFETY BOOTS 032715 Safety Materails

Schmitt/Darrell Transactions3879

320 Highway Construction 2 Vendors 2 TransactionsDEPT Total:

330 Equipment Maintenance ShopsDEPT

Bauer Built Inc3691

13-330-000-0000-6516 LABOR 032715 740014916 Tires & Repairs

13-330-000-0000-6516 TIRES/PARTS 032715 740014916 Tires & Repairs






13-330-000-0000-6516 TIRS/PARTS 032715 740015076 Tires & Repairs

Bauer Built Inc Transactions3691

Carquest2322

13-330-000-0000-6575 FILTERS 032715 1537-194726 Machinery Parts

Carquest Transactions2322

Cintas Corporation- First Aid & Safety5005

13-330-000-0000-6576 SUPPLIES 032715 5002610984 Shop Supplies & Tools

Cintas Corporation- First Aid & Safety Transactions5005

Continental Research Corp1425

13-330-000-0000-6576 SUPPLIES 032715 416721CRC1 Shop Supplies & Tools

Continental Research Corp Transactions1425

Culligan Water Conditioning5826

13-330-000-0000-6317 DRINKING WATER 032715 913778 Building Maintenance

Culligan Water Conditioning Transactions5826

Dave Syverson Freightliner8165

13-330-000-0000-6575 PARTS 032715 223474 Machinery Parts






JSCHREIBER


Account/Formula


10:56AM3/19/15

1,523.09 7

832.85 11

209.86 1

196.76 1

19.71 1

1,697.18 4

171.76

57.53

209.76

10.59

7.08

3.21

120.94

133.50

76.43

46.67

100.72

75.85

48.10

209.86

196.76

19.71

432.60

395.33

388.00

481.25

36.00





Dave Syverson Freightliner Transactions8165

Fastenal Company5751












Fastenal Company Transactions5751

G & K Services145


G & K Services Transactions145

Gillund Enterprises4768


Gillund Enterprises Transactions4768

Hammell Equipment Inc155

13-330-000-0000-6561 SUPPLIES 032715 I165044 Gasoline Diesel And Other Fuels

Hammell Equipment Inc Transactions155

Hovey Oil Co Inc3714

13-330-000-0000-6561 #1 DIESEL 032715 87983 Gasoline Diesel And Other Fuels

13-330-000-0000-6561 #2 DIESEL 032715 87983 Gasoline Diesel And Other Fuels

13-330-000-0000-6561 GAS 032715 87983 Gasoline Diesel And Other Fuels

13-330-000-0000-6561 GAS 032715 88354 Gasoline Diesel And Other Fuels

Hovey Oil Co Inc Transactions3714




JSCHREIBER


Account/Formula


10:56AM3/19/15

36.00 1

150.78 2

3,697.24 10

1,457.63 1

84.78 3

18.97

131.81

48.22

962.81

146.39

93.89

21.34

164.85

52.62

1,254.57

56.46

896.09

1,457.63

16.51

45.98

22.29

207.20

40.38

31.49

13.47

12.99

3.66

73.45

89.52




Kingsley Mercantile2343



Kingsley Mercantile Transactions2343

Lacrosse Truck Center Inc4867











Lacrosse Truck Center Inc Transactions4867

Manahan Machine Shop Inc4338


Manahan Machine Shop Inc Transactions4338

Napa Auto Parts3594

13-330-000-0000-6565 SUPPLIES 032715 899001 Motor Oil And Lubricants



Napa Auto Parts Transactions3594











JSCHREIBER


Account/Formula

-


10:56AM3/19/15

1,573.87 31

62.82 2

849.66 3

41.88

7.26

76.00

53.12

7.58

12.90

7.06

154.40

12.74

39.96

469.00

19.78

7.58

14.38

2.25

1.78

45.78

5.98

12.90

64.43

15.49

4.78

24.68

18.58

44.24

5.16

659.32

195.50

103.99



























Preston Equipment Co303



Preston Equipment Co Transactions303

RDO Equipment Co5753

13-330-000-0000-6575 PARTS 032715 P46306 Machinery Parts



RDO Equipment Co Transactions5753

Rochester Ford1944



JSCHREIBER


Account/Formula

Western Petroleum Company d/b/a Transoil

Western Petroleum Company d/b/a Transoil


10:56AM3/19/15

103.99 1

256.43 2

40.00 1

115.02 1

156.95 1

11.41 1

50.82 1

15.03 1

2,794.25 3

246.50

9.93

40.00

115.02

156.95

11.41

50.82

15.03

1,510.80

1,142.00

141.45

232.75



Rochester Ford Transactions1944

Ronco Engineering Co Inc3989



Ronco Engineering Co Inc Transactions3989

Roys Small Engine Of Rushford Inc7063


Roys Small Engine Of Rushford Inc Transactions7063

Rushford Hardware97


Rushford Hardware Transactions97


13-330-000-0000-6576 SUPPLIES 032715 468920-00 Shop Supplies & Tools


Spring Valley True Value67

13-330-000-0000-6576 SUPPLIES 032715 FILLMORE CO Shop Supplies & Tools

Spring Valley True Value Transactions67

Thompson Motors Of Wykoff Inc361

13-330-000-0000-6575 FILTERS 032715 1-229336 Machinery Parts

Thompson Motors Of Wykoff Inc Transactions361

Valley Home Improvement8755


Valley Home Improvement Transactions8755

3368

13-330-000-0000-6565 HYDRAULIC OIL 032715 117502 Motor Oil And Lubricants

13-330-000-0000-6565 MOTOR OIL 032715 117502 Motor Oil And Lubricants


Transactions3368

Whitewater Wireless, Inc1551

13-330-000-0000-6575 PARTS 032715 R15104157 Machinery Parts


JSCHREIBER


Account/Formula


10:56AM3/19/15

640.75 2

108.07 1

23,222.52

58,007.37

408.00

108.07



13-330-000-0000-6575 PARTS 032715 R15104175 Machinery Parts

Whitewater Wireless, Inc Transactions1551

Zep Sales & Service450


Zep Sales & Service Transactions450

330 Equipment Maintenance Shops 30 Vendors 105 TransactionsDEPT Total:

13 County Road & BridgeFund Total: 115 Transactions


JSCHREIBER

COMMISSIONER'S VOUCHERS ENTRIESSanitation Fund14

Account/Formula

Spring Valley Overhead Door Company Inc

Spring Valley Overhead Door Company Inc


10:56AM3/19/15

143.62 1

132.11 1

167.34 1

37.41 1

480.48

480.48

143.62

132.11

167.34

37.41



390 Resource Recovery CenterDEPT


14-390-000-0000-6561 Feb Fuel Feb 2015 Gasoline Diesel And Other Fuels


Lacrosse Truck Center Inc4867

14-390-000-0000-6311 Air Spring 306946 Miscellaneous Repairs And Maintenance

Lacrosse Truck Center Inc Transactions4867

Morem Electric Inc253

14-390-000-0000-6408 Service and Supplies Outlets 33660 Other Office Supplies

Morem Electric Inc Transactions253

3634

14-390-000-0000-6408 Multi Code 2 Button Remote 41682 Other Office Supplies

Transactions3634

390 Resource Recovery Center 4 Vendors 4 TransactionsDEPT Total:

14 Sanitation FundFund Total: 4 Transactions


JSCHREIBER

COMMISSIONER'S VOUCHERS ENTRIESCounty Airport Fund23

Account/Formula


10:56AM3/19/15

400.00 1

3,640.16 1

4,040.16

4,040.16

400.00

3,640.16



350 County AirportDEPT

MN Pollution Control Agency - MPCA5899

23-350-000-0000-6377 2015 MPCA Storm Wtr Permit Fee 4400124611 Fees And Service Charges

MN Pollution Control Agency - MPCA Transactions5899

Professional Engineering Services,Ltd3180

23-350-000-0000-6265 #3 (Final)Prelim Design/Site 3 Airport Consulting

Professional Engineering Services,Ltd Transactions3180

350 County Airport 2 Vendors 2 TransactionsDEPT Total:

23 County Airport FundFund Total: 2 Transactions


JSCHREIBER

COMMISSIONER'S VOUCHERS ENTRIESEconomic Development Authority91

Account/Formula

Economic Development Authority


10:56AM3/19/15

12.65 1

12.65

12.65

95,815.28

12.65



705 Economic DevelopmentDEPT

Grabau/Samantha4749

91-705-000-0000-6335 1/27/2015 EDA Meeting 1/27/2015 Employee Automobile Allowance

Grabau/Samantha Transactions4749

705 Economic Development 1 Vendors 1 TransactionsDEPT Total:

91 Fund Total: 1 Transactions

Final Total: 136 Vendors 243 Transactions


JSCHREIBER

COMMISSIONER'S VOUCHERS ENTRIES


10:56AM3/19/15Page 25

Audit List for Board


AMOUNT

Economic Development Authority

33,274.621

58,007.3713

480.4814

4,040.1623

12.6591

95,815.28

NameFundRecap by Fund

County Revenue Fund

County Road & Bridge

Sanitation Fund

County Airport Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CJOHNSON

County Revenue Fund1

Account/Formula


3:53PM3/11/15

343.74 3

3,410.25 5

455.00 1

65.00 1

260.00 1

100,960.25 1

286.96 1

107.02 1

105,888.22

30.18

117.08

196.48

110.59

2,656.99

529.69

47.32

65.66

455.00

65.00

260.00

100,960.25

286.96

107.02

AUDITOR'S VOUCHERS ENTRIESPage 2



Centurylink321901-251-000-0000-6203 TelephoneJan-Feb phone charges 1331399334

01-149-000-0000-6203 TelephoneFeb 2015-Cthse 1331400186

01-149-000-0000-6203 TelephoneFeb 2015-FCOB 1331403130

Transactions3219

Centurylink8544001-203-000-0000-6203 TelephoneSpring Valley phone 301264120

01-149-000-0000-6203 Telephone2/26-3/25/15 Local service 301269347

01-251-000-0000-6203 Telephone2/26-3/25/15 Phones 301269917

01-102-000-0000-6203 Telephone2/26-3/25/15 Phone chgs 301269931

01-251-000-0000-6203 Telephone2/25-3/25/15 phones 406899378

Transactions85440

Hanson/Robert G.457401-125-000-0000-6377 Fees And Service ChargesFeb 2015 Van trips-VA Hospital

Transactions4574

Hauser/John69501-125-000-0000-6377 Fees And Service ChargesJan 2015 Van trip-VA Hospital

Transactions695

Laughlin/Ronald D.450401-125-000-0000-6377 Fees And Service ChargesFeb 2015 van trips-VA Hospital

Transactions4504

Olmsted Co Community Services2507301-252-000-0000-6831 D.F.O. Appropriation4/1-6/30/15 FC appropriation CSFI-103740

Transactions25073

Select Account531801-149-000-0000-6289 Select Account Adm.March 2015 Select 1081525

Transactions5318

Tri-County Electric Cooperative42301-251-000-0000-6251 ElectricityRadio Tower electric-G14E--6-4 acct 153100700

Transactions423

County Revenue Fund1 Fund Total: 8 Vendors 14 Transactions


Centurylink

Centurylink

Hanson/Robert G.

Hauser/John

Laughlin/Ronald D.

Olmsted Co Community Services

Select Account

Tri-County Electric Cooperative

CJOHNSON

County Road & Bridge13

Account/Formula


3:53PM3/11/15

26.81 1

441.07 3

141.11 1

2,707.22 1

445.78 1

593.45 5

39.27 1

4,394.71

26.81

46.03

184.04

211.00

141.11

2,707.22

445.78

196.68

38.82

41.45

282.16

34.34

39.27




Centurylink321913-300-000-0000-6203 TelephoneTELEPHONE 031315 1331403132

Transactions3219

Centurylink8544013-300-000-0000-6203 TelephoneTELEPHONE 031315 301264100

13-300-000-0000-6203 TelephoneTELEPHONE 031315 301269901

13-300-000-0000-6203 TelephoneTELEPHONE 031315 301269908

Transactions85440

City Of Peterson28813-330-000-0000-6251 ElectricityUTILITIES 031315 108A

Transactions288

Fillmore Co Treasurer754213-330-000-0000-6561 Gasoline Diesel And Other FuelsFEBRUARY FUEL TAX 031315

Transactions7542

Kruegels Inc19713-330-000-0000-6255 GasPROPANE 031315 116808

Transactions197

Tri-County Electric Cooperative42313-330-000-0000-6251 ElectricityELECTRICITY 031315 0504008000

13-300-000-0000-6306 Radio Tower Repair & ServicesELECTRICITY 031315 1407003000

13-310-000-0000-6251 ElectricityELECTRICITY 031315 1908001000



Transactions423

Waste Management - WI-MN148713-330-000-0000-6251 ElectricityUTILITIES 031315 298164027609

Transactions1487

County Road & Bridge13 Fund Total: 7 Vendors 13 Transactions


Centurylink

Centurylink

City Of Peterson

Fillmore Co Treasurer

Kruegels Inc


Waste Management - WI-MN

CJOHNSON

Sanitation Fund14

Account/Formula


3:53PM3/11/15

3,175.25 1

3,175.25

3,175.25




Winneshiek Co Sanitary Landfill588214-390-000-0000-6374 Landfill Tipping Fees2/25-3/3/15 Yaggy Hshld 19732

Transactions5882

Sanitation Fund14 Fund Total: 1 Vendors 1 Transactions


Winneshiek Co Sanitary Landfill

CJOHNSON

County Airport Fund23

Account/Formula


3:53PM3/11/15

5.45 1

118.23 1

601.70 2

725.38

5.45

118.23

120.66

481.04




Centurylink321923-350-000-0000-6203 TelephoneAnalog line-Feb 1331373728

Transactions3219

Centurylink8544023-350-000-0000-6203 Telephone2/26-3/25/15 phone 301269537

Transactions85440

Tri-County Electric Cooperative42323-350-000-0000-6251 Electricity2/1-3/1/15 Electricity G10-8T

23-350-000-0000-6251 Electricity2/1-3/1/15 Electricity G10-9

Transactions423

County Airport Fund23 Fund Total: 3 Vendors 4 Transactions


Centurylink

Centurylink


CJOHNSON

State Revenue And School Fund87

Account/Formula

State Revenue And School Fund


3:53PM3/11/15

28,077.91 2

28,077.91

142,261.47

11,811.45

16,266.46




Fillmore Co Treasurer11087-000-000-0000-2470 Mortgage Reg Tax-StateMtg Tax

87-000-000-0000-2470 Mortgage Reg Tax-StateDeed Tax

Transactions110

87 Fund Total: 1 Vendors 2 Transactions




CJOHNSON


3:53PM3/11/15 AUDITOR'S VOUCHERS ENTRIESPage 7



AMOUNT

State Revenue And School Fund

105,888.221

4,394.7113

3,175.2514

725.3823

28,077.9187

142,261.47


County Revenue Fund


Sanitation Fund

County Airport Fund


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CJOHNSON

County Revenue Fund1

Account/Formula


3:20PM3/18/15

7,727.11 1

2,956.11 2

6,837.09 3

4,671.55 1

82.75 1

22,274.61

7,727.11

1,992.78

963.33

1,883.93

1,765.14

3,188.02

4,671.55

82.75




Hiawatha Sno Seekers516601-001-000-0000-6876 Snowmobile Trail Payments2nd Benchmark

Transactions5166

MN Energy Resources Corporation609401-111-000-0000-6255 Gas101 W Fillmore St- Natural gas 4037435-7

01-111-000-0000-6255 Gas902 Houston St-Natural gas 4372592-8

Transactions6094

Preston Public Utilities30801-111-000-0000-6251 Electricity902 Houston St NW-Natural gas 4-470-1115

01-251-000-0000-6251 Electricity901 Houston St NW-Natural gas 4-471-340

01-111-000-0000-6251 Electricity101 Fillmore St W-Natural gas 8-8833-822

Transactions308

Tri-County Trailblazers736901-001-000-0000-6876 Snowmobile Trail Payments2nd Benchmark

Transactions7369

Verizon Wireless235701-446-000-0000-6203 TelephoneNurses' Phones- Feb 2015 9741576958

Transactions2357

County Revenue Fund1 Fund Total: 5 Vendors 8 Transactions


Hiawatha Sno Seekers

MN Energy Resources Corporation

Preston Public Utilities

Tri-County Trailblazers

Verizon Wireless

CJOHNSON

County Road & Bridge13

Account/Formula


3:20PM3/18/15

1,769.50 4

70.43 1

1,839.93

892.77

41.33

40.67

794.73

70.43




Preston Public Utilities30813-330-000-0000-6251 ElectricityUTILITIES 032015 4458327

13-330-000-0000-6251 ElectricityUTILITIES 032015 4459875

13-330-000-0000-6251 ElectricityUTILITIES 032015 4473A342

13-330-000-0000-6251 ElectricityUTILITIES 032015 4473B341

Transactions308

Verizon Wireless235713-300-000-0000-6203 TelephoneCELL PHONE SERVICE 032015 9741593460

Transactions2357

County Road & Bridge13 Fund Total: 2 Vendors 5 Transactions



Verizon Wireless

CJOHNSON

Sanitation Fund14

Account/Formula


3:20PM3/18/15

1.11 1

48.27 1

767.87 1

11,234.68 2

1,042.09 2

13,094.02

1.11

48.27

767.87

7,873.85

3,360.83

1,030.90

11.19




Centurylink321914-390-000-0000-6203 TelephoneJan-Feb phone chgs 1331403131

Transactions3219

Centurylink8544014-390-000-0000-6203 Telephone2/26-3/25/15 phone chgs 301270054

Transactions85440

Preston Public Utilities30814-390-000-0000-6251 Electricity727 Hwy 16 & 52 E-Natural gas 4-457-326

Transactions308

Waste Management - WI-MN148714-390-000-0000-6374 Landfill Tipping FeesFeb 2015 Landfill 0674552-2760-2

14-391-000-0000-6861 Recycling Operation Expense1/26-2/25/2015 Roll-Off 2982120-2760-1

Transactions1487

Winneshiek Co Sanitary Landfill588214-390-000-0000-6374 Landfill Tipping Fees3/9-3/10/15 Yaggy hshold 19746

14-390-000-0000-6374 Landfill Tipping FeesLate chg 19746

Transactions5882

Sanitation Fund14 Fund Total: 5 Vendors 7 Transactions


Centurylink

Centurylink


Waste Management - WI-MN

Winneshiek Co Sanitary Landfill

CJOHNSON

Trust And Agency Fund76

Account/Formula


3:20PM3/18/15

746.00 3

746.00

596.00

110.00

40.00




Fillmore Co Treasurer11076-000-000-0000-2006 Commercial Sw Mgmt TaxRRC Sales & & Use Tax

76-000-000-0000-2007 Sales Tax Collected041,103,101&602 Sales & Use tx

76-300-000-0000-2007 Sales Tax CollectedR & B Sales & Use Tax

Transactions110

Trust And Agency Fund76 Fund Total: 1 Vendors 3 Transactions



CJOHNSON

Prepaid Tax Fund83

Account/Formula


3:20PM3/18/15

1,891.28 2

1,891.28

39,845.84

250.00

1,641.28




Fillmore Co Treasurer11083-883-000-0000-6803 Pre Paid Tax RefundCOJ from COJ PPD-Laurie Feine

83-883-000-0000-6803 Pre Paid Tax RefundPmt-19.0289.000 from COJ PPD

Transactions110

Prepaid Tax Fund83 Fund Total: 1 Vendors 2 Transactions




CJOHNSON


3:20PM3/18/15 AUDITOR'S VOUCHERS ENTRIESPage 7



AMOUNT

22,274.611

1,839.9313

13,094.0214

746.0076

1,891.2883

39,845.84


County Revenue Fund


Sanitation Fund

Trust And Agency Fund

Prepaid Tax Fund


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CJOHNSON

INFRA FUND12

Account/Formula


11:06AM3/20/15

3,000.00 1

3,000.00

3,000.00

3,000.00




Fillmore Co Ag Society Treas36512-111-000-0000-6802 AppropriationsPaint Roof-livestock pavilion-PAP

Transactions365

INFRA FUND12 Fund Total: 1 Vendors 1 Transactions



Fillmore Co Ag Society Treas

CJOHNSON


11:06AM3/20/15 AUDITOR'S VOUCHERS ENTRIESPage 3



AMOUNT

3,000.0012

3,000.00


INFRA FUND


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

From: Ruen, Trista

Sent: Monday, March 16, 2015 2:00 PM To: Vickerman, Bobbie; Inglett, Audrey

Cc: Gregg, Ronald Subject: Bid results for Board consideration

Please put the award of SAP 23-599-092 in Fillmore Township on the Board agenda for 3/24. Bids were as

follows:

ICON Constructors, LLC $579,380.50

Minnowa Construction, Inc. $637,500.00

Brennan Construction $661,923.00

Thanks,

Trista Ruen Accounting Technician Fillmore County Highway Department

Bobbie:

I would ask that my office and Social services have a few minutes to advise the commissioners of a change

which requires centralized reporting of suspected abuse of vulnerable adults. My office and Social Services are

opposed to this idea since we believe local reporting is more efficient, effective, informed and responsive. Can

we be put on the agenda with the idea that this may be something which should also be referred to AMC for

action? Thank you.

Brett A. Corson

Brett,

Is this actually a legislative change that has been made or is it a proposed bill in action now?

Do we know if AMC has this on the platform, I don’t remember seeing it?

Bobbie Vickerman

Fillmore County Coordinator It appears to be a legislative amendment to section 626.557 Subd. 9 which was supposed to take effect in July

2014, but which was given an extension until July 2015. Until then, the county boards designate the common

entry point (CEP). We have had a CEP in Fillmore County for many years.

Brett A. Corson

Fillmore County Attorney

Bobbie, I have tried out the two radios from the cop shop for the last couple of weeks and they don't seem to work that well for me here. Could you please add to the agenda discussion and purchase of the radios we talked about before from Whitewater Wireless. Jon Martin Fillmore County Solid Waste Administrator

1. Consider advertisement for proposal for life insurance for county employees in accordance with MN Statutes. a. Last RFP done in 2010 for 2011 plan year.

Kristina Kohn

Fillmore County Human Resources Officer

TREE REMOVAL QUOTES

I received 2 quotes for one tree removal and clean up and stump removal. Also some removal of dead wood on

a separate tree.Norby Tree Service LLC for $1,500.00 and Tarzan Tree Service for $1,850.00.

Tom Kaase – Workforce Development Request

(please see letter submitted on behalf of Fillmore County Jail and letter from them requested for signature)

Dear Ms. Vickerman, Earlier this month WDI was contacted by the Olmsted County Jail regarding a grant opportunity through the US Department of Labor that would allow us to provide our services to individuals currently detained in our community jails. The grant requires that the submission come from the local Workforce Investment Board. We are currently working on a proposal for consideration. With the deadline fast approaching we wanted to make you aware of our intention to apply for this funding and ask for your support. Due to the Fillmore Counties Joint Powers Board space being vacant I was encouraged to email you Please let me know if I should be contacting someone else. Funding from the grant (up to $500,000) would allow us to hire an additional 3-4 staff to serve individuals at the local detention centers. We’ve been in contact with our local programming contacts at these facilities and they are very supportive of this opportunity to strengthen our partnerships and provide needed WFC services to their detainees. We feel this is a wonderful opportunity to have a positive impact on not only our workforce but our greater community as well. A draft letter of support is attached to this email. Please print, sign and return this letter to Beth Goskesen at 1600 8th Ave NW, Austin, MN 55912 or via email at [email protected] or via fax at 507.433.0591 by March, 23rd. Thank you for your consideration and support.

Beth Goskesen, M.Ed., G.C.D.F. | Area Manager | Freeborn and Mower Counties | Workforce Development,

Inc. | 507.226.3507 | 507.433.0591 fax | [email protected]

mailto:[email protected]

mailto:[email protected]

Fillmore County Resource Recovery Center

Operating Policy

Effective

FILLMORE COUNTY RESROUCE RECOVERY CENTERS OPERATING HOURS:

The Fillmore County Resource Recovery Center’s tipping hours are from 7:30 a.m. to 3:30 p.m.,

Monday through Friday, and the first Saturday of the month from 8:00 a.m. until Noon. If the

first Saturday falls within a holiday weekend, then the Center is open the second Saturday of

the month. No one will be allowed access to the Fillmore County Resource Recovery Center

property before or after hours, or on County designated holidays without a staff member

present.

LOAD REQUIREMENTS:

Fillmore County, according to its permit with the Minnesota Pollution Control Agency may

reject any load of solid waste that is not compatible with the operations or design of the

transfer station. This includes trucks over the scale weight limit, units over the length of the

scale, loads that contain items longer than 8 feet in length, loads that contain any hazardous

waste or liquids, asbestos, sewage sludge or bars screenings, or any other items or things that

may endanger members of the public and/or staff.

TRANSPORT REQUIREMENTS:

All loads must be either be covered with a tarp, in an enclosed container and/or vehicle or

secured in a manner that does not allow material to escape during transport.

STAFF ASSISTANCE:

Fillmore County Staff may help unload bulky or heavy items if asked, but are not required to

assist in the unloading of vehicles due to the possibilities of disposing of personal items,

damage to customer vehicles or cuts from glass or punctures from sharp objects.

Adopted :

Signed By:

Date U.S. Department of Labor Employment & Training Administration Office of Grants Management Attn: Melissa Abdullah, Grant Officer 200 Constitution Avenue NW Room N-4716 Washington, D.C. 20210 Reference: FOA-ETA-15-03 Dear Ms. Abdullah: Please accept this submission for the Department of Labor, Employment and Training Administration’s Solicitation for Grant Applications for Linking to Employment Activities Pre-release Specialized American Job Centers (AJSs). As the Joint Powers Board of the Region-8 WSA in Minnesota we fully support this initiative on behalf of the local Workforce Investment Board in our region. Through the use of current and innovative curriculum, career and guidance counseling, and partnership with local supports the 11 counties and 10 detention centers represented in this proposal will decrease the recidivism rates in our areas and will create a program that can be emulated elsewhere. It is with great excitement and eager anticipation that we submit our proposal to you today. Thank you for your consideration. Sincerely,

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TITLE IV-D COOPERATIVE AGREEMENT

WITH THE MINNESOTA DEPARTMENT OF HUMAN SERVICES

AND THE FILLMORE COUNTY OFFICES OF HUMAN SERVICES,

COUNTY SHERIFF, AND COUNTY ATTORNEY

The Minnesota Department of Human Services (hereinafter "DHS"), and the Fillmore County

Offices of Human Services (hereinafter "the IV-D Agency"), County Attorney (hereinafter,

"County Attorney"), and County Sheriff (hereinafter "Sheriff") hereby enter into the following

agreement.

RECITALS

Whereas, the IV-D Agency is responsible for administering the Child Support Enforcement

Program under Title IV-D of the Social Security Act;

Whereas, the County Attorney is willing and able to provide legal services necessary to the

operation of the child support enforcement program under Title IV-D of the Social Security Act;

Whereas, the Sheriff is willing and able to perform activities necessary to the operation of the

child support enforcement program under Title IV-D of the Social Security Act;

Whereas, the above-referenced entities wish to enter into this cooperative agreement to set forth

their respective responsibilities in providing services necessary to the operation of the child

support enforcement program under Title IV-D of the Social Security Act; and

Whereas, Public Law 93-647 and 45 CFR Chapter III require a cooperative agreement between

the IV-D Agency and the other county entities that are a party to this agreement, namely the

County Attorney and the Sheriff, in order to compensate said county entities with respect to

reimbursement for costs incurred in providing services necessary to operate the Child Support

Enforcement System under Title IV-D of the Social Security Act;

NOW, THEREFORE, BE IT RESOLVED that the parties hereby agree as follows:

I. GENERAL TERMS

A. Duration of Agreement: It is agreed that this agreement will commence on

January 1, 2015, and will expire on December 31, 2015. The agreement may be

terminated earlier upon 60 days written notice to all other parties.

B. Purpose: The purpose of the Child Support Enforcement Program is to establish

paternity and secure financial support for minor children who are living apart

from one or both parents as more fully set forth in Title IV-D of the Social

Security Act. In order to meet this purpose, this agreement establishes procedures

for the provision of services to the Child Support Enforcement Program by the

County Attorney, and the Sheriff.

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C. Duties: The specific duties of each party are set forth more fully below. This

agreement also provides for reimbursing administrative costs in accordance with

federal regulations and state policy.

D. Amendments: This agreement may be altered or amended by written agreement

signed by all parties to this agreement.

E. Records: The parties will maintain all records, including financial records, related

to all services provided under this agreement for the longer of five (5) years or as

otherwise provided by law. Record maintenance will be in accordance with all

federal, state, and local reporting and safeguarding requirements. Records related

to services provided under this agreement will be made available and subject to

state and federal review and audit.

F. Applicable laws: All parties will comply with Title IV-D of the Social Security

Act and all applicable federal laws, regulations, action transmittals, and other

policy directives and requirements of the United States Department of Health and

Human Services, Office of Child Support Enforcement, including but not limited

to the information privacy laws listed below.

II. Information Privacy

This provision governs the accessing, use, and disclosure of private and confidential data

as defined in the Minnesota Government Data Practices Act (“MGDPA” - Minnesota

Statutes Chapter 13), including, to the extent applicable, “protected health information”

as defined in the Health Insurance Portability and Accountability Act (“HIPAA” - 45

CFR § 164.501), hereafter referred to collectively as “protected information.”

A. Confidentiality. The information exchanged under this agreement shall not be

disclosed to individuals or agencies other than as provided in 45 CFR 202.50, 45

CFR 303.21, and as provided by the laws of the State of Minnesota. Information

exchanged under this agreement will only be used to promote or support the

administration of Titles IV-A and IV-D of the Social Security Act.

B. For purposes of executing its responsibilities and to the extent set forth in this

contract, all of the parties to this agreement shall be part of the “welfare system,”

as defined in Minnesota Statutes §13.46, subdivision 1. To the extent permissible

by law, each party’s employees and agents will have access to private or

confidential data maintained by the other parties to the extent necessary to carry

out County’s responsibilities under this contract.

C. Duty to ensure proper handling of protected information: The County shall be

responsible for training its employees (including employees of the county human

services agency, county attorney’s office, and sheriff’s department) who are

authorized to access and use protected information collected under the terms and

for the purposes specified in this contract. This responsibility includes ensuring

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that staff are properly trained regarding:

1. The Minnesota Government Data Practices Act (MGDPA), Minnesota

Statutes Chapter 13, in particular, §13.46 (“welfare data”);

2. The Minnesota Health Records Act, Minn. Stat. §144.291-144.298;

3. Federal law and regulations that govern the use and disclosure of

substance abuse treatment records, 42 USCS § 290dd-2 and 42 CFR § 2.1

to § 2.67.

4. The proper handling and destruction of Federal Tax Information, as

outlined in IRS Publication 1075.

5. Any other applicable state and federal statutes, rules, and regulations

affecting the collection, storage, use and dissemination of private or

confidential information.

DHS will each likewise be responsible for training their own staff.

D. Minimum necessary access to protected information: The parties shall comply

with the minimum necessary access and disclosure standards set forth in the

MGDPA. The accessing, use, and disclosure of protected information is limited

to “that necessary for the administration and management of programs

specifically authorized by the legislature or local governing body or mandated by

the federal government.” See Minnesota Statutes, §13.05, subd. 3;).

E. Each party shall:

1. Not access, use, or disclose protected information other than as permitted

or required by this Contract or as otherwise required by law;

2. Use appropriate safeguards to prevent use or disclosure of the information

by its employees other than as provided for by this Contract;

3. Report any use or disclosure of the information not provided for by this

contract of which it becomes aware;

4. Consistent with this Contract, ensure that any agents (including

subcontractors), analysts, and others to whom it provides private or

confidential data, agree to be bound by the same restrictions and

conditions that apply to them with respect to such information;

5. At termination of this contract, extend the protections of this Contract to

the information collected during the course of this contract.

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F. Release of protected information. No protected information created, collected,

received, accessed, stored, used, maintained or disclosed in the course or

performance of this contract will be disseminated except as authorized by statute,

either during the period of this contract or hereafter. The County IV-D Agency,

the County Attorney, or the County Sheriff, agree to hold DHS harmless with

regard to all penalties, fines, damages or claims arising out of, resulting from, or

in any manner attributable to any violation of the aforementioned privacy laws,

including legal fees and disbursements paid or incurred to enforce this provision

of the contract.

III. PROVISION OF LEGAL SERVICES

A. Duties of the IV-D Agency: The IV-D Agency shall:

1. Refer appropriate cases to the County Attorney as provided for in federal

regulations and state law and policy.

2. Supply the County Attorney with appropriate information as provided for

and defined in the federal regulations, the State Plan for Support

Collection and Establishment of Paternity under Title IV-D of the Social

Security Act, and state policy in accordance with the Minnesota

Department of Human Services Child Support Enforcement Division

Policy Manual and other policy documents DHS may release from time to

time.

3. Assist the County Attorney and the courts in carrying out programs for

establishing paternity and securing support for children from legally liable

persons.

4. Notify the County Attorney about failures to comply with court-ordered

child support and maintenance whenever legal action appears necessary.

5. Consult with the County Attorney about any issues of law that may arise

should the IV-D Agency need legal advice or counsel.

6. Assist in the service of process when the opportunity occurs to serve

process before referral to the Sheriff or other contracted process server.

7. Reimburse the County Attorney for providing services as specified in this

Agreement to the extent these services are federally required activities and

services as provided in federal regulation and the IV-D State Plan.

8. Take any actions necessary to assist the County Attorney in meeting the

federally mandated performance standards as set forth below.

B. Duties of the County Attorney. The County Attorney shall:

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1. Take appropriate legal action, including making court appearances, to

establish paternity for children born outside of marriage, establish liability

for support of children for persons legally liable for such support, and

secure compliance with court ordered child support and spousal

maintenance as provided by federal regulation and state law.

2. Use reciprocal arrangements with other states or tribal organizations to

obtain or enforce court order for support.

3. Review evidence and determine the adequacy of the evidence for

prosecution.

4. Act on behalf of another IV-D Agency or Tribal IV-D Program or County

Human Services Department upon their request or as provided by state

law or policy.

5. Counsel and advise the IV-D Agency with regard to issues of law and

procedure and act as legal advisor for the IV-D Agency. The County

Attorney will refrain from acting as counsel for or providing legal advice

to applicants or recipients of IV-D services.

6. Inform the IV-D Agency of statutory and case law changes that may affect

the IV-D Agency in any of its child support enforcement functions.

7. Retain records and make reports to the IV-D Agency, DHS, the court and

law enforcement agencies as required by federal regulations and state

policies for the effective and efficient administration of the Title IV-D

program.

8. Fully cooperate with the IV-D Agency and DHS with respect to the

monitoring and evaluating activities pertaining to this agreement.

9. Dedicate the necessary staff and equipment necessary to meet the

performance standards set forth below.

10. Determine whether handling any particular case would constitute a

conflict of interest or otherwise be professionally improper. If so, the

County Attorney may select another attorney to handle the case at the

same compensation rate as provided in this agreement.

11. Sign off, along with the IV-D agency, on any corrective plans developed

as a result of deficiencies noted during a county review.

C. County Attorney Performance Standards. The County Attorney shall:

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1. In recognition of the Family Support Act of 1988, Pub. L. 100-485, and

the requirements of the Personal Responsibility and Work Opportunity

Reconciliation Act of 1996, P.L. 104-193, the IV-D Agency and County

Attorney will collaborate to meet the federally determined time limits for

services as set forth by federal law and in accordance with Minnesota law,

regulations, and policy. The federal time limits (including, but not limited

to, those found at 45 C.F.R. §§ 303.2 through 303.11, 303.30 through

303.31, 303.72, 303.100 through 303.102, 305.20, 42 U.S.C. § 453A, and

42 U.S.C. § 466(a)(10)) will be the primary standard against which

performance under this contract will be measured.

2. Promptly notify the IV-D Agency of any actions that the IV-D Agency

must take in order for the County Attorney to meet these performance

standards.

D. Reimbursement: (Choose one of #1s below or write one that is more appropriate for

your county – Delete other(s))

1. Case Cost Method. The County Attorney will be reimbursed on a case by case

basis. The County Attorney will be reimbursed at the following rate:

a. Attorney: $___100.00_____ per hour

b. Paralegal: $___50.00_____ per hour

c. Legal Assistant: $_____________ per hour

d. Investigator: $_____________ per hour

e. Legal Secretary: $_____________ per hour

f. Support Staff: $_____________ per hour

g. Other: $_____25.00______

OR

1. Time Study Method. The County Attorney will be reimbursed based on a

periodic time study used to determine the proportion of time the County

Attorney staff spends on IV-D activity versus all other activity. The study

will be completed as follows:

a. All County Attorney staff providing IV-D services will complete a

week-long time study each month. The study will record time

spend on IV-D activity.

b. The results of each study will determine that percent of time spent

per staff person for IV-D services in relation to that person’s total

hours worked per month (Staff who provide only IV-D services are

presumed to be performing IV-D services 100 percent of the time).

c. Reimbursement will be determined by applying the percentage of

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time determined to have been used for IV-D activity for an

individual staff member to that individual’s direct salary and

benefits costs. Direct salary and benefits costs for specific

positions or individuals are as follows:

i. County Attorney: $______________ per month

ii. Paralegal: $______________ per month

iii. Legal Assistant: $______________ per month

iv. Investigator: $______________ per month

v. Legal Secretary: $______________ per month

vi. Support Staff: $______________ per month

vii. Other: $______________ per month

2. The reimbursement rates above reflect the direct salary and benefits costs

of the attorneys and other staff providing services to the IV-D Agency and

all other direct and indirect costs associated with the delivery of services

to the IV-D Agency. Additionally, the County Attorney will be

reimbursed for the specifically dedicated staff and equipment or for the

pro rata share of the cost of shared staff and equipment when such staff

and equipment is used for IV-D purposes.

3. The County Attorney will also be reimbursed for costs needed to procure

services of expert witnesses, medical examinations, depositions, sworn

statements, and transcripts of court proceedings associated with the

delivery of services to the IV-D agency.

4. Total payments to the County Attorney under this agreement shall not

exceed $_32000.00__ during the term of this agreement.

E. Reimbursement Terms:

1. The County Attorney will submit monthly statements to the IV-D Agency

for all reimbursements requested for the services provided in this

agreement.

2. Upon receipt, the IV-D Agency shall make payment in its usual and

customary manner.

3. The County Attorney is responsible for assuring that the expenses claimed

are in accordance with the federal regulations for claiming FFP

reimbursement for activities in the Child Support Enforcement Program.

Reimbursement is limited to reimbursement for activities and services that

are required or allowed by law.

4. If the IV-D Agency determines that the County Attorney is not meeting

the terms of this Agreement in any way, the payment to the County

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Attorney will not be made until it is determined by the IV-D Agency that

the deficiency has been corrected. These deficiencies may include failure

to perform (without good cause) within the parameters of the performance

standards, delinquent or incorrect submission of required reports, violation

of federal or state law, or repeated failure to perform (without good cause)

within the parameters of the performance standards and other specified

requirements of this Agreement.

IV. PROVISION OF SERVICES BY THE SHERIFF

A. Duties of the IV-D Agency. The IV-D Agency shall:

1. Supply appropriate information as provided for and defined in federal

regulations and state law and policy.

2. Reimburse the Sheriff for the provision of services as specified in this

agreement to the extent that those services are federally required activities

and services as provided in the federal regulations and the IV-D State

Plan.

B. Duties of the Sheriff. The Sheriff shall:

1. Provide services to the IV-D Agency by performing service of process in

Title IV-D cases, including, but not limited to, the service of summons,

complaints, orders to show cause, motions, court orders, subpoenas,

warrants, and writs of attachment.

2. To provide a bailiff to be present at IV-D hearings as requested by the IV-

D Agency, the County Attorney, or as ordered or directed by the court.

C. Reimbursement.

1. The Sheriff will be reimbursed as follows:

a. Service of Process: $__40.00 per party served

b. Attempted Service: $__40.00 per unsuccessful service attempt

c. Bailiff: $____________ per hour

d. Investigative Services: $____________ per hour

e. Other: $___40.00____ per hour

2. Total payments to the Sheriff under this agreement shall not exceed

$__3000.00_____ during the term of this agreement.

D. Reimbursement Terms:

1. The Sheriff will submit monthly statements to the IV-D Agency for all

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reimbursements requested for the services provided in this agreement.

2. Upon receipt, the IV-D Agency shall make payment in its usual and

customary manner.

3. The Sheriff is responsible for assuring that the expenses claimed are in

accordance with the federal regulations for claiming FFP reimbursement

for activities in the Child Support Enforcement Program. Reimbursement

is limited to reimbursement for activities and services that are required or

allowed by law.

4. If the IV-D Agency determines that the Sheriff is not meeting the terms of

his Agreement in any way, the payment to the Sheriff will not be made

until it is determined by the IV-D Agency that the deficiency has been

corrected. These deficiencies may include failure to perform (without

good cause) within the parameters of the performance standards,

delinquent or incorrect submission of required reports, violation of federal

or state law, or repeated failure to perform (without good cause) within the

parameters of the performance standards and other specified requirements

of this Agreement.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

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THE PARTIES HEREIN, HAVING APPROVED AND SIGNED THIS AGREEMENT,

AGREE TO BE BOUND TO THE PROVISIONS SET FORTH IN THIS AGREEMENT.

Approved by:

_________________________________________ _______________________

County IV-D Agency Date

_________________________________________ _______________________

County Attorney Date

_________________________________________ ________________________

County Sheriff Date

_________________________________________ ________________________

Director, MN Child Support Enforcement Division Date

Fillmore County Auditor/Treasurer Agenda Items

1. Approval to make the following revenues received in 2014 deferred revenues for 2015. The revenues were

budgeted as 2015 revenue because they are received from the State of MN at the end of the year. The revenues

are for grants and if the grant funds are not spent the revenue needs to be recorded as a deferred revenue. This

item was discussed with the Finance Committee on March 3rd, and approved to bring forward to the Board.

Veteran $10,000.00

Feedlot Grant $74336.00

Soil and Water $8778.00

Zoning $18600.00

Zoning $2692.00

Zoning $18600.00

Water Quality $14278.00

2. Approval of carry over funds from 2013 for Feedlot. County Board approved to make them deferred revenue for

2014. The revenue was awarded to the county for the work done during the 2012-2013 State time period. The

Audit team determined this was 2013 revenue and would not allow it to be deferred revenue for 2014. Because

the funds were not received until December 2013 the Feedlot officer planned to spend these funds in 2014.

These were not budgeted revenues, because the Feedlot Officer didn’t now he would receive these funds until

he filed his reports for the 2012-2013 time period. This was discussed at the Finance Committee meeting.

3. Fund Type Determination

Attached is a preliminary copy. Fillmore County cuts off our receivable and payables on March 31, 2015 for

audit year ending 2014. Fund Type Determination will be brought to the Board on April 7th for approval.

4. Passport Day Saturday March 28th 2015 from 10:00 AM -3:00 PM

Because we are required to be open from 10:00 AM – 3:00 PM for absentee voting for the Special Election for

Commissioner District #1, we are letting the public know we will also accept and process passport applications

on that day. Passport information is on the county web page. Being open on a Saturday provides families and

individuals an opportunity to come in for a passport without taking a day off of work.

2014 Fund Type Determination

Fund Number Fund Name EnablingLegislation Describe the constraint 2014

Committed Fund Balance

12-000-000-0000-2812 Building Maintenance

12-000-000-0000-2814 Committed Law Enforcement Remodel Building Fund has balance

12-000-000-0000-2814 Committed Hwy Bld Remodel of $1,683,144.82

12-000-000-0000-2816 Special Grant Projects Less -$500,000.00 for Septic Project

12-000-000-0000-2817 Greenleafton Septic Project Have $1,183,144.82 500,000.00$

12-000-000-0000-2818 New County Projects To Designate for 2014

12-000-000-0000-2804 Interoperable Communications

23-000-000-0000-2815 Federal and State Match for Airport $65,696.55

Restricted Fund Balance

01-000-000-0000-2750 Missing Heirs MS 524.3-914 Court ordered deposits 27362.28

01-000-000-0000-2752 Law Library MS 134A.13 Is to be allotted for support of library 3955.17

01-000-000-0000-2753 Recorder Technology MS 357.18, S. 4 By Recorder for modern info systems 83875.78

01-000-000-0000-2755 Un-allocated Recorder MS 357.182, S. 7 MN Statute, Board resolution/policy 112475.79

01-000-000-0000-2756 Enhanced 911 MS 403.113, S 1, 3 Must be used for 911 systems 293214.67

01-000-000-0000-2758 Veteran Donations (Van/Event Donations Board Action 4749.47

01-000-000-0000-2759 Public DARE Donations MS 299A.33 DARE training & travel expenses 9910.58

01-000-000-0000-2764 Sheriff Contingency MS 387.213 Sheriff may spend for DWI investigations 2318.33

01-000-000-0000-2765 Jail Phone Commission MS 16A.72 Exception to General Fund deposit 284.73

01-000-000-0000-2766 Sheriff Vehicle Forfeiture MS 169A.63 DWI training 7334.86

01-000-000-0000-2767 Gun Permits 52676.77

01-000-000-0000-2769 Attorney Vehicle Forfeiture MS 169A.63 DWI prosecution 24738.55

01-000-000-0000-2776 Parks MS 282.08, 4, ii RES10_01Forest resource improv 10897.83

14-000-000-0000-2760 Landfill Closure IA Chapter 113.14, Rule 567/Board Action 454092

39-000-000-0000-2310 2010 GO CIP DEBT SERVICE Debt Service 279754.84

Assigned Fund Balance

01-000-000-0000-2807 Compensated Absences Board action 652,408.70$

01-000-000-0000-2810 Subsequent year business Adopted budget/Board Action -$

11-420-000-0000-2807 IM Compensated Absence Board action 85,668.09$

11-430-000-0000-2807 SS Compensated Absence Board action 76,153.30$

13-000-000-0000-2807 Compensated Absence Board action 314,235.80$

14-000-000-0000-2807 Compensated Absence Board action 30,059.48$

14-000-000-0000-2810 Subsequent year business Board action -$

23-000-000-0000-2807 Compensated Absences Board Action -$

91-000-000-0000-2810 Subsequent Year Business 42 USC -$

Unassigned Fund Balance

01-000-0000-2803 6 mos Operating Board action

11-420-0000-2803 6 mos IM Operating Board action

11-430-0000-2803 6 mos SS Operating Board action

13-000-0000-2803 6 mos Operating Board action 600,000.00$

14-000-0000-2803 6 mos. Operating Board action 25,000.00$

.

https://www.revisor.mn.gov/statutes/?id=524.3-914

https://www.revisor.mn.gov/statutes/?id=134A.13

https://www.revisor.mn.gov/statutes/?id=357.18









2013 2012 2011

100,000.00$ 29,492.30$ 400,000.00$

770,119.97$ 559,652.89$ 323,713.49$

20,000.00$ 397,485.00$ -$

100,000.00$ 66,827.00$

100,000.00$ 121,621.09$

200,000.00$ 40,000.00$

200,000.00$ 440,593.55$ 1,000,000.00$

-$ 83,293.71$ 123,186.21$

27,362.28$ 27,362.28$ 27,362.28$

3,426.43$ 10,122.48$ 24,308.55$

62,984.94$ 62,899.45$ 52,391.49$

86,408.73$ 84,017.86$ 43,416.61$

286,724.31$ 346,136.96$ 521,858.57$

4,749.47$ 4,481.08$ 4,481.08$

6,897.70$ 7,665.08$ 4,192.55$

5,000.00$ 2,581.20$ 4,049.69$

493.33$ 677.91$ 894.45$

2,230.18$ 12,590.95$ 9,931.91$

30,317.02$ 23,738.15$

21,555.01$ 18,771.29$ 17,572.35$

-$ 1,079.02$ 899.02$

454,092.00$ 454,092.00$ 454,092.00$

293,209.61$ 266,648.13$

677,768.58$ 690,389.94$ 682,402.93$

126,939.00$ 300,000.00$ 285,448.00$

132,124.08$ 138,582.26$ 129,632.15$

105,981.94$ 81,378.41$ 82,587.41$

314,096.25$ 303,875.00$ 268,194.93$

21,831.61$ 22,804.24$ 26,643.87$

35,000.00$

1,230.89$ 1,525.98$ 1,364.65$

31,000.00$ 20,000.00$ 20,000.00$

2,000,000.00$ 2,000,000.00$ 2,000,000.00$

600,000.00$ 600,000.00$ 600,000.00$

950,000.00$ 950,000.00$ 950,000.00$

600,000.00$ 600,000.00$ 600,000.00$

25,000.00$ 25,000.00$ 25,000.00$

8,974,010.47$

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R E S O L U T I O N

FILLMORE COUNTY BOARD OF COMMISSIONERS

Preston, Minnesota 55965

Date March 24, 2015 Resolution No. 2015-

Motion by Commissioner Second by Commissioner

National County Government Month - April 2015 "Counties Moving America Forward: The Keys are Transportation and Infrastructure"

WHEREAS, the nation’s 3,069 counties serving more than 300 million Americans provide essential services to create

healthy, safe, vibrant and economically resilient communities; and

WHEREAS, counties move America forward by building infrastructure, maintaining roads and bridges, providing health

care, administering justice, keeping communities safe, running elections, managing solid waste, keeping records and much

more; and

WHEREAS, Fillmore County and all counties take pride in their responsibility to protect and enhance the health, welfare

and safety of its residents in efficient and cost-effective ways; and

WHEREAS, through National Association of Counties President Riki Hokama’s “Transportation and Infrastructure”

initiative, NACo is encouraging counties to focus on how they have improved their communities through road projects,

new bridges, building new facilities, water and sewer improvements and other public works activities; and

WHEREAS, in order to remain healthy, vibrant, safe, and economically competitive, America’s counties provide

transportation and infrastructure services that play a key role in everything from residents’ daily commutes to shipping

goods around the world; and

WHEREAS, each year since 1991 the National Association of Counties has encouraged counties across the country to

actively promote their own programs and services to the public they serve; and

NOW, THEREFORE, BE IT RESOLVED THAT, Fillmore County and Duane Bakke, Fillmore County Board Chair,

do hereby proclaim April 2015 as National County Government Month and encourage all county officials, employees,

schools and residents to participate in county government celebration activities.

VOTING AYE

Commissioners

Bakke Prestby Dahl Root

VOTING NAY Commissioners Bakke Prestby Dahl Root

STATE OF MINNESOTA

COUNTY OF FILLMORE

I, Bobbie Vickerman, Clerk of the Fillmore County Board of Commissioners, State of Minnesota, do hereby certify that the

foregoing resolution is a true and correct copy of a resolution duly passed at a meeting of the Fillmore County Board of

Commissioners held on the day of , 2015.

Witness my hand and official seal at Preston, Minnesota the day of , 2015.

SEAL

Bobbie Vickerman, Coordinator/Clerk

Fillmore County Board of Commissioners

fillmore county board of commissioners meeting …€¦ · fillmore county board of commissioners...

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